Minutes of San Anselmo Town Council meeting  November 15,2011  TOWN OF SAN ANSELMO  Minutes oft the Town Council Meeting ofl November 15, 2011  Present: Coleman, Greene, Kroot, McInerney, Thornton  Absent: None 7: :00p.m.  CALLTO ORDER AND PLEDGE OF ALLEGIANCE  Mayor Greene welcomed and congratulated Lori Lopin as a newly elected San Anselmo. Town Councilmember. Lopin will be sworn and take seat on the San Anselmo Town Council at the Dec. 13, Mayor Greene announced the meeting will adjourn in memory of Stephanie Roth, al long-time  2011 Town Council meeting.  volunteer for the Town who passed away on October 30, 2011. ANNOUNCE ACTIONTAKEN.IE/ ANY.INCLOSED SESSION  There was no closed session.  Woody Weingarten presented the Quality ofLife Silver Award tol Richard Stutsman for his 35 years of  volunteer firefighting and his service on the Flood Committee. OPENTIME FOR PUBLIC EXPRESSION  Ted Freeman, reported on the San Anselmo Library Oversight Committee stating the five member committee has met two times SO far, once in June 2011 and again in November 2011 and discussed enhanced library services and budget expenditures assuring the public that library parcel tax money is spent on what was promised to the voters: increased library hours, improved children services and enhancement of general library services. He noted the Bookbabies program, held every Monday has an average attendance ranging from 68-83 people is a real community experience that has been sO well Mayor Greene thanked Freeman for the committee report and recognized Library staff for doing a Kroot expressed thanks to people who. supported the $49 Library Parcel Tax stating the Library staff  received by the community that it will be split into two sessions.  great job.  has been able to enhance and expand the programs they offer to the community.  COUNCIL REQUESTTIME  Coleman announced San Anselmo merchants will be having their annual holiday open house on Friday, December 2, from 5:00 pm to 8:00 pm and on Saturday, December 3, the Town will hold its annual holiday lighting event. She thanked Town Manager Stutsman for her efforts in attaining a good price on the holiday lights. Finally she thanked all volunteers and community partners who make San  Anselmo such a wonderful place to live.    Minutes of San Anselmo Town Council meeting  November 15,2011  Thornton commented on the holiday lights on San Anselmo Avenue and Center Boulevard McInerney asked if it would be a cost issue to' have holiday lights on Marinita's side of the street stating it would be nice to havel holiday lights on both sides ofthe street. He thinks it would be great to Stutsman replied it is definitely a cost issue with year to date costs for the 2011 holiday lights being McInerney believes there is lack of full compliançe regarding FPPC requirements of Town Council candidates and wonders if a legislative committee could help. facilitate and encourage compliance rather than having someone file a complaint with the Fair Political Practiçes Commission.  proclaiming they look absolutely beautiful.  do both sides oft the street when the Town has a little bit more money.  $8,000.  Epstein will be glad to consider the option.  McInerney suggests Council have aj preliminary mid-year budget meeting with the new councilmember toi inform the new councilmember of budgetary items to be discussed at the mid-year budget meeting. Stutsman noted several people have mentioned it would be nice to have- a strategic planning session. She suggests sometime in January and perhaps a session that is not facilitated; a meeting to talk about Kroot likes the idea of a preliminary mid-year budget meeting. He feels the last strategic planning meeting was too structured and suggests ai meeting in which Council is able to talk in a less controlled McInerney finally commented on mutual aide provided by San Anselmo to. the City of Oakland with respect to the objection of protesters at Frank Ogawa Plaza viewing the incident as a complete breakdown of political leadership in Oakland and then the City of Oakland requests mutual aid from immediate local agencies to bail them out. He understands San Anselmo providès mutual aide upon request to, which he has objections. He asked if the San Anselmo is indemnified to potential legal exposure when we are providing mutual aide, to another city and if the other city pays for the overtime  our goals and individual objectives.  manner.  costs of our staff.  Epstein will review the agreement.  Chief Maynard explained the Town requests reimbursement for responding to a mutual aid request through the State of California which is done by the County for whatever mutual aid is requested. In this instance the County of Alameda no longer met the criteria of civil disturbance within the State system in which reimbursement to agencies providing mutual aid would not be available; therefore we stopped proving assistance. Maynard stated the long term problem is that San Anselmo depends on a lot of mutual aid and if we become a non player we are going against what we committed to in 1950  and we: risk the chance ofi not having mutual aid provided to us when we: need it. McInerney asked ift the City of San Rafael sent officers to Oakland.  Maynard acknowledged mutual aid was provided to Oakland by. the City of San Rafael as well as every Police Department in Marin County, the Marin County Sheriff's Department and the California Greene commented on the mutual aide agreement signed in 1950 and senses, the Town has the discretion to say no when requested to provide mutual aid irrespective of whether or not the event  Highway Patrol.  2    Minutes of San. Anselmo Town Council: meeting  November 15,2011  qualifies for mutual aid. He acknowledged the potential price the Town may suffer from the lack of  reciprocity when it is our turn and that is a considerable valuable. Maynard confirmed the Town has an obligation to respond with mutual aid.  Greene is uncertain regarding the power of authority when the Town is requested to provide" mutual  aide.  Epstein will review the material and report back to Council.  Epstein proclaimed it has been a pleasure to serve with Councilmember Thornton. He congratulated Thornton also congratulated Greene on his re-election to Council and thanked Greene for providing Stutsman acknowledged generous donations from the Ross Valley Firefighters Club and the San Anselmo Police Officers Association that enabled us to complete the holiday. lights in downtown San Police Chief Maynard announced San Anselmo Police officers responded to an attempted burglary at 3:30 pm on Sunday at Alderney Avenue residence. Officers set up a search perimeter and found the female suspect. In her possession they found items that were traced to' a previous burglary. Shared- Services detectives followed up with a search warrant to the suspects Fairfax residence in which they found numerous stolen property items including laptops, I-phones and jewelry. A significant amount of stolen items found. at the suspects residence have been traced to at least ten separate burglaries in  Greene for his re-election to Council. service to the community. Anselmo and at Creek Park.  San Anselmo and Fairfax..  1. CONSENT AGENDA: ITEMS ON THE CONSENT AGENDA MAY BE REMOVED AND DISCUSSED SEPARATELY. DISCUSSION MAYTAKE PLACE AT THE END OF THE AGENDA. OTHERWISE, ALLI ITEMS MAY BE APPROVED WITHO ONE ACTION.  (a) Approve Minutes of October 25, 2011. 2011, in the amount of$1,182,333.28.  (b), Acknowledge and file warrant numbers 71160 - 71397 issued during the month of October, (c) Approve Treasurer's Quarterly Investment report for quarter ending September 30, 2011 and the Revenue and Expenditure report for the periods ending September 30, 2011 and Oçtober (d) Approve Recreation Revenue and Expenditure report for the periods ending September 30, (e) Approve Emergency Projects Fund (flood related) Revenue- and Expenditure report for the (f) Authorize filing Notice of Completion for the Safe Routes to Schools sidewalk rehabilitation (g) Approve the Nonexclusive Easement Agreement between Sunny Hills Services and the Town  31,2011.  2011 and October 31,2011.  periods ending September 30, 2011 and October 31,2011. project in the Wade Thomas School neighborhood.  ofs San Anselmo.  There was no comment from the public regarding the consent agenda.  3    Minutes of San Anselmo Town Council meeting  November 15,2011  M/s, Kroot/Thornton to approve the Consent Agenda. AYES: All. NOES: None. 2. APPOINT MEMBERS TOTHE ARTS COMMISSION (2SEATS).  There was no comment from the public.  Town Manager Stutsman presented the staff report. The Arts Commission has a membership of 9 seats. There are two vacant seats. JoAnn Hartley, Katie Rice Jones and Natalia Mazina have applied  for the positions and all three have been interviewed by Council. Kroot acknowledged all three ofthe applicants as being very well qualified.  M/s, Thomton/Coleman, to. appoint JoAnn Hartley and Katie Rice Jones, to the Arts Commission.  AYES: ALL. NOES: None.  3. APPROVE ADDITIONAL CONTRIBUTON TO NEIGHBORHOOD PAVING PROJECT ONI ELCERRITO AVENUE,INAN, AMOUNT NOTTO EXCEED $1,735. Public Works Director Sean Condry presented the staff report. The paving of non-maintained roads consists ofa 75% contribution from residents and a 25% contribution from the Town. On October 25, 2011 Town Council approved a contribution of $1257.50 toward the paving of El Cerrito Avenue. The residents of El Cerrito Avenue have decided to pave an additional section of the road increasing the original contract amount to $11,970. El Cerrito Avenue residents have requested the Town increase its  contribution from $1,257.50 to $2,992.50 or 25% oft the $11,970.  There was no comment from the public.  M/s, Kroot/Thornton, to approve additional contribution to neighborhood paving project on El Cerrito  Avenue, in an amount not to exceed $1,735. AYES: All. NOES: None.  4. DISCUSSION ITEMS, INCLUDING MARIN ENERGY AUTHORITY DEEP GREEN PROGRAM, POLICY ON USE OF ELECTRONIC DEVICESDURING MEETINGS.AND  REVISION TOTHE SIGN ORDINANCETO ALLOW MURALS.  Town Manager Stutsman presented the staff report. Marin Energy Authority (MEA) Deep Green Program  Public Comment  There was no comment from the public.  Council discussion followed. Council consensus is to discuss the issue in January 2012 at the mid-year  budget review. Public Comment  Policy on use of electronic devices  San Anselmo résident Roberta Robinson wonders ifit would easier to have all committee members use  electronic devices to access meeting information rather than binders.  4    Minutes of San Anselmo Town Council meeting  November 15,2011  San Anselmo resident Kelly Willrich commented on technology as to where we are as a society and what can be possible regarding electronic use for Board, Commission and Committee meetings and the availability for citizens to be able to talk at the meetings via Skype. Willrich stated technology is here Carla Overberger, Planning Commission Chair, encourages use of electronic technology at Town  to stay and thanked Council for being open-minded with embracing technology.  meetings.  Council discussion followed.  Epstein noted teleconferencing is specifically permitted under the Brown Act.  McInerney emphasized compliance with the Brown Act and encourages Councilmember's to embrace Coleman noted technology develops SO quickly that guidelines and policies are behind the times. Thornton expressed support for all meeting attendees to have the same information and access to the Mayor Greene directed staff to investigate and bring back to Council information on ethical issues of outside influence coming into a public meeting by e-mail, text, or some other way; is Skype legal and appropriate for San Anselmo Town Council; and whether or not a councilmember can use an  modern technology for public meetings.  same matter.  electronic device to access information as part ofh his/hers decision making process.  Revision to sign ordinance to allow murals  Public Comment  Greene feels there are certain areas in Town that are obtrusive, ugly or unfinished ànd art murals could improve these areas. He noted a number of members of the community have. approached him Thornton recalled being ai member oft the Sign Committee in which discussions resulted in the fact that  regarding murals to make these areas visually more appealing to the eye.  there would be no control over the content of the mural.  Coleman senses that ifi murals are considered a sign then art is out of the question. Greene suggests reviewing the issue to see ift the distinctions are valid.  Council directed staff to will review the issue of murals viewed as signage and return with ai report.  5. ADJOURN  Mayor Greene adjourned the meeting at 9:04 p.m. in memory and honor of Stephanie Kown Roth and expressed to her family and friénds the Town's appreçiation for the work she did for the Town.  Respectfully submitted,  Joanne  5