THE TOVW_OF BUENA VISTA cO  MINUTES OF THE BUENA VISTA BOARD OF TRUSTEES  REGULAR MEETING Tuesday, November 12, 2024  MINUTES OF THE MEETINGS OF THE BOARD OF TRUSTEES ARE A TRANSCRIPT OF THE GOVERNING BODY'S ACTIONS RATHER THAN A' VERBATIM RECORD OF DELIBERATIONS. Work Session at 6:00 PM - Beautification and Trails Advisory Boards Presentations Mayor Libby Fay, Trustees Maggie Huyck, Gina Lucrezi, Andrew Rice, Devin Rowe, Cindie Swisher, and Micha Rosenor via Zoom attended the work session. Also present were Town Administrator Brian Berger, Town Treasurer Phillip Puckett, Public Works Director Shawn Williams, Recreation Special Projects Manager Earl Richmond, and Town Clerk Paula Barnett. Joy Duprey, Chair of the Beautification Advisory Board, shared with the Trustees that members of the Board include Nancy Taylor, Jan Wheller-Kitzman, Dorothy Distel, Colleen Deffner, Diana Weir, Jennifer Wright, and! Sue Benes, Trustee Hyuck, and Staff Liaisons Alison Hopkins and Paula Barnett. Duprey thanked Parks Department Staff and Public Works Director Shawn Williams for Duprey reviewed the projects completed in 2024, including the ongoing rebuilding of signs at the parks and new signs at Forest Square Park, Billy Cordova Memorial Park, and the Central Colorado Regional Airport. Duprey stated grant funds from the Upper Arkansas Area Council of Duprey reviewed the proposed 2025 Beautification Budget Requests, including annual projects and expenses, and three new projects, including metal plaques on historical buildings, a BV Experience Sculpture, and replacing the South Main sign at the east end of East Main. Trails Advisory Boards Kelly Collins, Jason Maher, and Colleen Fitzgerald attended the work session. Collins reviewed the Trails Advisory Board was founded in 2007, and their duties  their ongoing support and assistance in completing projects.  Governments allowed additional signs to be completed in 2024.  include:  Study, investigate, develop, and recommend a written plan fori trails Report conditions that violate ordinances to the Board of Trustees  Recommend annual updates to the Plan Other duties as assigned  Collins reviewed the Board completed six projects in 2024, costing $ 65,135. The cost to Town was $29,575, and In-Kind contributions (including grant funds) were $35,560. The projects  BOARDOFT TRUSTEES OF THE TOWN OFE BUENAVISTA  Page 1of10 November: 12, 2024  Regular Meeting    include the Tater Tots and French Fry bike trails, Walton Loop Phase 2, River Park Trail The 2025 trail projects include Whipple Bridge Deck Replacement, Railroad Trail Resurfacing and Extension to Baylor, General Maintenance, Town of BV Parks, Trails and Open Space Master  maintenance, Pump Track rehabilitation, and Peaks View Trail.  Plan, and Trails Advisory Board miscellaneous expenses.  An in-person/virtual regular meeting of the Board of Trustees was called to order by Mayor Libby Fay at 7:00P PM, Tuesday, November 12, 2024, at the Buena Vista Community Center, Pinon Room, 715 E. Main Street, Buena Vista, Colorado, having been previously noticed in  accordance with the Colorado Open Meetings Law.  ROLL CALL  Attendee. Name Libby Fay Maggie Huyck Gina Lucrezi Andrew Rice Micha Rosenoer Devin Rowe Cindie Swisher  Title Mayor Trustee Trustee Trustee Trustee Trustee Trustee  Status Present Present Present Present Present Via Zoom Present Present  Town Staff Present: Town Administrator Brian Berger Town Treasurer Phillip Puckett Public Works Director Shawn Williams Town Clerk Paula Barnett PLEDGE OF ALLEGIANCE Mayor Fay led the pledge of allegiance.  Town Attorney. Jeff Parker via Zoom Planning Director Joel Benson Police Chief Dean Morgan  BOARD OF1 TRUSTEES OF1 THE TOWN OF BUENAVISTA  Page 2of10 November 12, 2024  Regular Meeting    AGENDA ADOPTION MOTION NO. 01:  MOVE TO APPROVE THE AGENDA.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Huyck  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  CONSENT AGENDA I. CONSENT AGENDA  Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00  require the Consent. Agenda to be approved by a Roll Call vote)  A. Minutes  1. Board ofTrustees Regular Meeting - October 22, 2024 2. Airport Advisory Board - August 20, 2024 3. Airport Advisory Board - September: 17, 2024 4. Water Advisory Board - October 17, 2024  B. Police Chief Report C. Interim Fire Chief Report D. Planning Director Report E. Public' Works Director Report F. Town Clerk Report  G. Adoption of Resolution No. 71, Series 2024, entitled, "A RESOLUTION APPROVING A REVISED FIRST AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE CHAFFEE COUNTY MULTUURISDICTIONAL HOUSING AUTHORITY AND REPEALING H. Adoption of Resolution No. 72, Series 2024, entitled, "A RESOLUTION APPROVING A SECOND INTERGOVERNMENTAL FUNDING AGREEMENT FOR THE CHAFFEE HOUSING AUTHORITY AND ITS MEMBER. JURISDICTIONS AND REPEALING RESOLUTION NO. 63, SERIES 2024."  RESOLUTION NO. 62, SERIES 2024."  Mayor Fay requested the following amendments to Resolution No. 71 and Resolution No. 72.In the first Whereas, replace "Chaffee County Housing Authority" with "Chaffee County Multi-  Jurisdictional Housing" and Section 1. Delete "approving the."  BOARD OFT TRUSTEES OF THE TOWN OFE BUENA VISTA  Page 3of10 November: 12, 2024  Regular Meeting    MOTION NO.0 02:  MOVE TO APPROVE THE CONSENT AGENDA AS AMENDED.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Rowe Trustee Swisher  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  PUBLIC COMMENT No Comments were received. PRESENTATION  Chaffee County Community Foundation (CCCF) Update  Chaffee County Community Foundation Director of Programs Annie Hendricks discussed with the Trustees CCCF's proposed request of $58,100 in funding for the Town's 2025 Community Grants. Hendricks also shared that CCCF will need a Trustee to serve on the grant review committee. Trustee Huyck agreed to: serve on the committee, and the Trustees supported that  decision.  Interim Chaffee County Fire Protection District Fire Chief  Town Administrator Brian Berger stated that Kira Jones has been appointed Interim Fire Chief fori the next six months. Jones reviewed the department will be conducting interviews, and her intent at the end oft this term is to maintain the position on a long-term basis for the benefit of the organization and those it serves. Jones stated in her proposed 2025 budget for Chaffee County Fire she has asked for an Assistant Chief of Operations whose focus would be training, tactics, retention, and recruitment, allowing the Fire Chief to shift additional attention to fire prevention, fleet maintenance, grants and funding, and mitigation. Jones stated that in 2025, the department will continue the CPR class program started by the library and develop a  Community Risk Reduction Plan. BUSINESS ITEMS  Public Hearing - 2025 Town of Buena Vista Budget  Town Treasurer Phillip Puckett reviewed a summary of the current draft oft the 2025 Budget  and each fund.  General Fund: structurally balanced as presented Overall 1% increase from 2024  Sales Tax revenue from Town & County is down 1.9% from the 2024 budget Transfers of $150,000 to the Airport and $349,000 to the Capital Improvement Fund  Added in Meridian Barricade rental for one event  BOARD OF7 TRUSTEES OF THE TOWNO OF BUENA VISTA  Page 4of10 November: 12, 2024  Regular Meeting    Minor adjustments to pay plan and insurance benefits  Capital Improvement Fund (General Fund): The total funds requested (excluding carryover Fund balance, Grants, and CTF/MUTransfers) is $396,320, which is $47,320 over the $349,000  transfer  Removed Meridian Barricades from capital list  At the current red line, $20,000 is available to allocate to one-time capital or public Water Fund: structurally balanced, including the proposal to spend $843,500 from fund  support requests balance to cover:  Cottonwood Lake Spillway construction $231,000  Water Rights - Extra payment Upper Ark Aug Certs 15 AF (20 AF total in 2025)  $577,500 replacement  ($903,536 in Water Dedication Fees collected YTD 2024)  Carryover projects- - $10,000 Conservation plan and $25,000 Dryfield Ditch Headgate Airport Fund: Not structurally balanced with $18,931 deficit. If the HVAC capital project is approved, the transfer from the General Fund will bei increased to cover the $18,931 gap. Stormwater Fund: structurally balanced, including Stormwater Master Plan update Conservation Trust Fund: structurally balanced, including a $76,850 transfer to the Capital Marijuana Special Revenue Fund: structurally balanced as presented with a $100,000 transfer The Board and Staff discussed utilizing Marijuana Special Revenue Funds for Capital projects and trail improvements. Trustee Swisher asked if sales tax continues to decrease and grant funds are not available for parks and trail improvements, will the Town be able to meet ongoing daily and long-term operating expenses? Puckett stated the Board of Trustees and the Staff will need to be very aware of revenues and expenditures to ensure that the costs of employees, maintaining infrastructure, and operating expenses are covered.  Street Fund: structurally balanced as presented Improvement Fund for carryover and new projects  to the Capital Improvement Fund  Mayor Fay opened the Public Hearing for Public Comment.  Suzy Kelly, 25887 County Road 319, Buena Vista, representing Buena Vista Heritage, shared they are seeking funding to help defray the cost ofi installing a second emergency exit. The project costs $50,000.00, and they are requesting $10,000.00 from the Town of Buena Vista and Chaffee County, which the county has agreed to contribute. The remaining balance will be  raised through traditional fundraising efforts within the community.  BOARDOFT TRUSTEES OF THE TOWN OF BUENA VISTA  Page 5of10 November: 12, 2024  Regular Meeting    Kelly stated that the Colorado Historical Fund only provides funding for historical restoration projects, and unfortunately, the construction of a new emergency exit does not fall under this With no further comments, Mayor Fay closed the Public Comment portion of the hearing. Trustee Swisher stated that she would like the Board to seriously consider the request from Buena Vista Heritage for the much-needed second exit. Trustee Swisher shared that the Town hasn'tcontributed to the museum for several years and that they have worked hard to secure matching grant funds for projects. Several members oft the Board echoed Trustee Swisher's  category.  sentiments. MOTION NO. 03:  MOVE TO CONTINUE THE 2025 BUDGET HEARING TO NOVEMBER 26, 2024.  RESULTS MOVER SECONDER: AYES:  CARRIED. Trustee Lucrezi Trustee Huyck  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Public Hearing - Municipal Code Change  Should the Board ofTrustees approve the adoption of Ordinance No. 20, Series 2024, entitled, "AN ORDINANCE OFT THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA AMENDING SECTIONS 16.04.4.3.4. AND 16.04.4.3.5 OF THE MUNICIPAL CODE RELATED TO OFF-STREET PARKING REQUIREMENTS INCLUDING BICYCLE PARKING, AND CASH-IN-LIEU FOR PARKING IN Planning Director Joel Benson reviewed the proposed amendments to the ordinance related to off-street parking requirements, including bicycle parking and cash-in-lieu for parking in the Downtown core. The Board and Benson discussed when and how cash-in-lieu for parking  THE DOWNTOWN CORE."  would be considered and bicycle and off-street parking requirements. Mayor Fay opened the Public Hearing for Public Comment.  Suzy Kelly stated she does not understand how South Court Social, the building across the street from the museum, was not required to provide adequate parking for its tenants and guests. Berger stated the proposed amendments to the ordinance would ensure future With no further comments, Mayor Fay closed the Public Comment portion of the hearing.  developments are meeting the parking requirements.  BOARD OF1 TRUSTEES OF THE TOWNOF BUENA VISTA  Page 6of10 November: 12, 2024  Regular Meeting    MOTION NO. 04:  MOVE TO ADOPT ORDINANCE NO. 20, AMENDING SECTIONS OF THE MUNICIPAL CODE  RELATED' TO OFF-STREET PARKING REQUIREMENTS.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Rowe Trustee Rosenoer:  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Public Hearing. Review the Proposed 2024 Three-Mile Plan  Should the Board of Trustees approve the adoption of Resolution No. 73, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO, Benson reviewed that state statute requires that the Trustees adopt a new Three-Mile Plan annually. The 2025 Three Mile Plan is in place for those areas within three miles oft town limits should it annex any land next year. The proposed 2025 Plan reflects modifications, including the annexation and zoning of the Chicago Ranch/Triview Property, resulting in new maps being drawn and eliminating Area 11, tied explicitly to the Chicago Ranch/Triview Property. Some details have been added to Area 9, Colorado Parks and Wildlife, and edits to the bridge descriptions in Area 2 and Area 3. Benson stated that the Staff anticipates the current comprehensive plan process will encourage more robust changes fort the 2026 Three-Mile Plan. Trustee Rice shared that the Water Advisory Board will suggest updating the Source Water Protection Plan ini the future, and the related map will need tol be updated.  ADOPTING AN UPDATED THREE-MILE PLAN."  Mayor Fay opened the hearing for Public Comment.  Chris Stromer, 28315 County Road 313, Buena Vista, expressed his concern with the dangers of pedestrians crossing Highway 24. Stromer stated in his observations that drivers ignore the flashing crosswalk lights and that the flags are not being utilized. Stromer. supports developing With no further comments, Mayor Fay closed the Public Comment portion oft the hearing. MOVE TO ADOPT RESOLUTION NO. 73, ADOPTING THE 2025 THREE MILE PLAN.  access to Highway 24 off Steel Drive and a stop light at that intersection.  MOTION NO. 05:  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Huyck Trustee Rice  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  BOARD OFT TRUSTEES OF THET TOWN OFE BUENAY VISTA  Page7of10 November: 12, 2024  Regular Meeting    Colorado Department of Transportation Highway Project Priority Discussion Berger reviewed that the San Luis' Valley Transportation Planning Region (TPR), which the Town is a part of, updates its project priority list every four years. Trustee Rice, Public Works Director Shawn Williams, and Berger will attend an upcoming TRP to participate ini the prioritization process. Berger is seeking direction from the Board on which projects to include  and advocate for.  Berger and the Board discussed possible projects and agreed on the following. 1. US241 Multi-Modal improvements in Buena Vista - Continuing highway corridor improvements completed in 2017 south to the signalized intersection of Baylor/DePaul/US 241 to enhance pedestrian safety, ADA accessibility, and multi-modal 2. US24 Intersection Improvements in Buena Vista - Improve the safety oft the intersections of US 24 at Steele Drive and Harrison Avenue in Buena Vista  opportunities  a. Steele Drive - Design slated for 2027 b. Harrison Ave/US 24 Intersection  3. US24 Pedestrian Crossing Safety Enhancements in Buena Vista - Relocation of "stop here" signs, add concrete median on the southernmost crossing, ensure lights/buttons 4. Buena Vista Park-n-Ride and Intermodal Facility - Park-n-Ride and intermodal facility in  function, educational signage  Buena Vista along the Gunnison-Denver Outrider route Improved Public Transit Denver to BV  Other:  Triview Extension Request  Berger reviewed the Board approved the Triview Annexation and associated agreement on August 13, 2024. Due to delays in finalizing the required title work for the property transfer, there is a need to extend the deadline to ensure the title company has sufficient time to complete the title work and the Title Insurance Policyadequately. Triview proposes moving the closing date to December 5, 2024, to ensure the title company has sufficient time to complete the documents and for the Town's Legal team to review them before closing.  MOTION NO. 06:  MOVE TO APPROVE AN EXTENSION OF THE DEADLINE FOR THE CONVEYANCE OF THE  CHICAGO SPRINGS RANCH PROPERTY TO DECEMBER 5, 2024.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Rice Trustee Swisher  Huyck, Lucrezi, Rice, Rowe, Roseneor, Swisher  BOARDOFT TRUSTEES OF THE1 TOWN OFE BUENAV VISTA  Page 8of10 November: 12, 2024  Regular Meeting    TRUSTEE INTERACTION  Trustees reported on or commented about recent and upcoming events, activities, and topics. Trustee Swisher expressed her concerns with the ongoing problem of unaccountable water loss at Ivy League and asked if the Town has options to require that they resolve the issues in a timely manner. Members oft the Board echoed Trustee Swisher's concerns. Town Attorney Jeff Parker stated he would review the agreements with Ivy League and revisit the memo he Trustees Lucrezi and Huyck stated they want to support Buena Vista Heritage's endeavors to have a second emergency exit at the museum and for the Board to consider allocating funds Public Works Director Shawn Williams distributed a drawing of his proposed cemetery fence Benson distributed a drawing oft the Historic Preservation Commission* 's vision for a sign at the site oft the former Railroad Platform. (A copy of the document is on file with the Town Clerk) An executive session to hold a conference with the Town's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. S 24-6-402(4)D), concerning Athanas V. Orth,  provided to the Board in 2020 regarding the issues.  for the project.  idea to the Board. (A copy oft the document is on file with the Town Clerk)  EXECUTIVE SESSION  Brown, et al., Case No. 030010, Chaffee County District Court.  MOTION NO. 07:  MOVE TO GO INTO EXECUTIVE SESSION TO RECEIVE LEGAL ADVICE ON SPECIFIC LEGAL QUESTIONS CONCERNING ATHANAS V. ORTH, BROWN, et al., CASE NO. 0300100, CHAFFEE  COUNTY DISTRICT COURT.  RESULTS MOVER: SECONDER: AYES:  CARRIED. Trustee Rowe Trustee Lucrezi  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  The Board took at ten-minute break at 9:15 PM.  The Board went into Executive Session at 9:24PM. Present fort the Executive Session were Mayor Libby Fay, Trustees Maggie Hyuck, Gina Lucrezi, Andrew Rice, Micha Rosenoer, Devin Rowe, Cindie Swisher, Police Chief Dean Morgan, Town Attorney Jeff Parker, and Town Administrator  Brian Berger.  The Board came out of the Executive Session at 10:23 PM.  BOARD OF1 TRUSTEES OF THE TOWN OFE BUENA VISTA  Page 9of10 November: 12, 2024  Regular Meeting    MOTION NO. 08: ADJOURNED AT 10:24 PM.  THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THE MEETING BE  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Rowe Trustee Swisher  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Respectfully submitted:  Y41 Libby Fay, Mayor  P0 AT Paula Barnett, Town Clerk  OCT  BOARDO OF1 TRUSTEES OF1 THE TOWN OF BUENAY VISTA  Page 10of10 November: 12, 2024  Regular Meeting