Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au called the meeting to order at 6:30 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee Katsos - Present Trustee Hartz - Present Trustee Zazzaro- Present (Remote) Trustee Morlan - Present Mayor Au - Present  Trustee MacLaurin - Present (Remote) lost connection at 7:27 pm  Staff Present: Katie Sickles (Town Manager), Michael Hoguet (Police Chief), Michael Goldman Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Public Works Director), Carrie Kirkpatrick (Senior Center Coordinator).  (Town. Attorney), Grounds), Jeremy Schulz  Dallison (Deputy Town Clerk), Marie Kehm (HR Director), Josh Kellinger (Facilities and (Finance Director), Kristin  Agenda Item #1 D: Conflict of Interest Agenda Item #1E: General Public Input  None stated.  Lucy Stewart 128 N. Appaloosa. Confused on the Haga property and access with the gas station and the nursing home. She sees kids trying to get on the bus and people driveway speed and by thinks the itis going to be a major issue. She sees it when she walks in the morning. Does not understand the DOT approved it. Thinks there are issues with the water flooding out when the snow melts how been talking to her neighbors who have spoken to the Town and the Town said there are no issues and has the water. Feels this needs to be addressed before anymore building or anything takes like the community to be better informed. Trustee Morlan states there will be another phase. Ms. Stewart clarifies it is the further east one they are putting in now and it egress is too close the intersection. Paige Ludwig 9002 County Rd. 521 here for Mustang Crossing. The way entire 35 the subdivision borders their north fence line. From the very beginning, we have had The main issue they have with it, is the sediment from the storm water issue. Was speaking problems with the it. developer engineer from SHE, as well as ai friend who is an engineer. We were working on the trying to find a solution that would work. Then the Town's engineer sent an email to Paul O'Neil problem at that stated we do not need to appease the Ludwig's and the original plan was fine. We working with them and then they just stopped talking to us. Construction started without thought the storm were water ponds being done and no discharge structure. Because the Town does not have a storm water pond, they do not have the teeth to enforce any of this stuff. From the day the ponds were have had nothing but issues. Two ponds discharging in to us, with Mesa Meadows pond put in, we to us too. Here to ask for help iti is not working and it is destroying our dollars to fix our best hay field. Trustee Morlan would like to see a copy of property. the Board. Mayor Au asks could we hold up lot sales because of this. Ms. Sickles states report she as feels it is the more rest of the complicated than that. We need to have all the right stakeholders in the room to have this because we are not the authority over the storm water permit at this point. We need to include conversation, Water Resources as well. Jason Wenzlau 606 Dove Ranch Road wanted to put his face to the his Division name of has applied for the Town Manager job. He is excited to be part of this community and been here as he 2007 and in the area since 2001. Believes in the values that make this community great. Wants to since  and with place in a future would to acres with of we SEH  Will discharging thousands in would cost  of  his kids grow up in this community as his wife did. Wants to see the Town do the  and see  the values that made ita a great community.  right thing keep  Agenda Item #1 F: General Public Input on Agenda Items  None given.  Agenda Item #1G: Approve Agenda  Trustee Morlan asks where is the Interim Manager Section is. Itis5F.  Motion to approve Agenda: Trustee Morlan Second motion: Trustee Hartz  Vote:  1    Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Nyberg Yes Trustee Hartz-) Yes Trustee Katsos- Yes Trustee Morlan- - Yes Trustee MacLaurin -Yes Trustee Zazzaro- - Yes Mayor Au-Yes  Agenda Item #2 Public Hearings: 2025 Budget, Master Drainage Plan Update and Stormwater Feasibility Katie Sickles (Town Manager) gives report. The drafted budget was presented and circulated on October 11. The 2022 Budget Supplement, Resolution #632 remains the same. That is basically covering broadband. Thought that that capital improvement fund would be expended in 2023 but it actually was finished in 2024. That increases that expenditure $416,531. The next budget supplement is thel budget adoption, some oft that has changed and in the paperwork we will go over those. Ms. Sickles goes through the resolutions that go with the proposed budget. The Mill Levy was adopted by the electorate in 2023. After al House Bill that it is going to change al little bit and may have to go backt to the electorate in Statutory Towns. Constrained Fund balances did not change. Community Grants has not changed. Updated wage scale as the salary survey was not available at the time. Ms. Sickles updates some changes that were either mistakes or changes. Sick Bank will be removed from the handbook and budget. $4000 dollars removed from one line as it was already in another line 010-4-4188-0099. Increased computer software $118,000 to $145,672. Found out ity was missing from that transfer. All utility staffing removed from Culture, Resource and Recreation. Adds .80 FTE iti is only adding a half FTE from partt time. Chief Hoguet provided al letter in regards to modifying his salary. Health insurance, just got some updates sounds like we have some lower rates. Employees will be! here on the seventh to talk about benefits. Senior Center Coordinator Carrie Kirkpatrick highlights some of the things going on at the Senior Center. Has seen lunch numbers increase quite a bit. Goes over Senior Compassion program thati is ongoing helping them with hardships. Has 15 attendees for senior exercise day. Three volunteers that help with lunch. Trustee Zazzaro asks Ms. Kirkpatrick to make sure she lets her know ift there is anything she needs. Dustin Hayden (Town Clerk) goes over the line item of programs in the C,R and RI budget. About $20,000 under budget this year. Feels the budgeted amount is good would like to add some events to the Fourth of. July, which is the most expensive thing in the budget. Trustee Zazzaro asks about an earlier floor cleaner and Mr. Robinson gives some clarity on the type and need for a new one. The capital expenses requestod in the budgot were put there with the thoughts of lowering labor and event costs. Mark Robinson (Parks and Trails Director) would like to fund some training in this budget. Equipment maintenance was high last year. We do have more equipment. $5000 is not al lot as an operational budget the cost of fertilizer has gone way up. This year for parks we are very high on capital improvements but did get actual quotes. Vault toilet at Little Pine Park, updates and repairs to the skate park, office space added to the park shop and shade structure at Gosney Park. Michael Hoguet (Chief of Police) 2024 was a very growing year as far as IT and equipment. What wel have done the past ten months has put us as one of the best law enforcement agencies in the Four Corners. October and September calls for service is very busy. Modernizing of our agency continues. We willl have six test next week and the following week for one spot. Lots oft training on the new systems that were implemented. CIP will really solidify what we got going this year. Vehicle maintenance costs have gone way down. COLA really helps with retention and recruitment. Ms. Sickles goes over Utility Manger position. Kristin Dallison (Deputy Town Clerk) has really been working hard at the metering discrepancies. Less than half an FTE to add. But salary needs to be added for the new responsibilities. Facility and Grounds added in 2023, Josh is doing a greatj job. Energy performance grant will help with some funding and cutting our energy costs. $25,000 for office space remolding needs. Jeremy Schulz (Public Works Director). Here to go over the CIP that was missed in the draft, that is in the Sewer Fund. CIP was missed in the treatment plants about $61,000 worth. Goes over the needs oft the plants and what the improvements do. Trustee Zazzaro asks what the Solar PVis. Mr. Schulz states that is fort the energy audit. Trustee Zazzaro asks ift there are not any grant opportunities for that. Mr. Schulz clarifies the EPC grant encompassed the Town as a whole. Ms. Sickles clarifies how the EPC Grant funding  Study, Water & Wastewater Rate Study and Proposed 2025 Utility Rates  Agenda Item #2A: Presentation of 2025 Budget  2    Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO81122  works in the General and Enterprise Funds. Marie Kehm (Human Resource Director). Highlight #1 the COLA 10% increase for all employees. And three percent for merit increases is allotted in the proposed wage scale. The last six years 23.5% COLA on average has increased. We are 11% lower than the small town municipality average and in the southwest region we: are 13% lower. Trustee Zazzaro feels that the wage scale ifa an employee does not fall on it that we should not set the precedent to have it be a 10% COLA if they dor not fall on the scale. Ms. Sickles states you can look ati it as a salary adjustment based on the most recent salary survey. Ms. Kehm states we could break it down this way 7% salary adjustment, 3% COLA and up to 3% merit increase. Trustee Katsos and Morlan agree with Trustee Zazzaro. Health insurance meeting to look at the choices. Kathy Cathcart (Finance Director) states the part that affects her is part of the Utility Manager would fall under her and feels that iti is the right direction to go and frees upi the Town Clerk up to work on records retention. Ms. Sickles states that you can get a paper copy or here is a link. Mr. Schulz states we are collecting the fees Ms. Sickles states Plummer did a study in 2018 and has now updated it for 2024. Basically recommended a 10% increase in water and 5% in sewer rates. We need an engineer to guide us on these specifics that cost the Ms. Sickles goes over the rate increases and how to read the color codes on the spreadsheet that is on the draft copy. Explains the differences in each line. Did noti increase out of Town sewer, probably should have as the lift station in Gem' Village continues to be expensive. Trustee Zazzaro asks why out of town garbage rates are higher. Ms. Sickles states iti is voluntary and Reliable Waste has interest in providing this service for out oft town as well. Trustee Zazzaro states if we raise the rate in mosquito control and mosquitos were as bad as she has ever seen, how we are going to explain this. Ms. Sickles states that you) would have to renegotiate that contract and she could look in to doing that. It was fori five years and this is their increase. Trustee Zazzaro states concern with increase in West Nile Virus and iti is not trickling out to the surrounding areas. Ms. Sickles states private property outside oft town can be treated but they have to have permission. Trustee Zazzaro feels that the storm water might be in correlation with the increase in mosquitos. Trustee Katsos feels we should consider that 5% increase for sure. Ms. Sickles states that for utility relief we may have to doi it through Caselle as opposed to coupons. She goes over the non-profit utility relief for the entities we have. Lucy Stewart has been here since 77 but the mosquitos have been the worse she has seen. She is sick of it as it is always increasing. And is concerned that she has at fixed income. She fools tho mosquito control pooplo are not doing their job. States she would like the Board to look out for the people now as they were not here fora a lot of this stuff. Ken Gaherty President of the Lions Club Foundation states he feels half of what they make at the pancake breakfast goes to utilities. The more you help us the more we can help other people. Ms. Sickles states we need more research in to mosquito coverage. Trustee Morlan states she hates increases but costs have gone up. And in the past, we have not adjusted enough up to keep things like lift stations maintained. Ms. Sickles states LEAP applications open November 1st, Ms. Sickles states we would like direction on the Budget Draft. Stormwater stakeholder meeting and 5% out oft town sewer increase. Trustee Morlan has no issues with the changes. Trustee Katsos states she feels the meetings leading to this have led up to this have clearly identified what is needed and why and the Utility Manager makes perfect sense. Agenda Item #2 E: Itis suggested that the Mayor request Public Input after each item and maintain a list Agenda Item #2 F: FYI-Due to the extensive list of items approvals are planned at the November 19,  Agenda Item #2 B: Master Drainage Plan Update and Stormwater Feasibility Study  and hope to supplement them with grant funds. Not a lot of CIP in the Stormwater Fund.  Agenda Item #2 C: Water and Wastewater Rate Study Agenda Item #2D: Proposed 2025 Utility Rates  Town.  of comments and concerns for the staff or consultants to respond at the end.  2024 Regular Meeting  Agenda Item #3 Approval of Minutes, Department Reports Agenda Item #3 A: Approval of Minutes - October 15, 2024  Motion to Approve Minutes: Trustee Katsos  3    Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Second: Trustee Morlan Vote: Trustee Nyberg Yes Trustee Hartz-) Yes Trustee Katsos- Yes Trustee Morlan- - Yes Trustee MacLaurin Trustee Zazzaro- -Yes Mayor Au-Yes Motion to Approve Minutes: Trustee Katsos Second: Trustee Morlan Vote: Trustee Nyberg Yes Trustee Hartz - Yes Trustee Katsos- Yes Trustee Morlan - Yes Trustee MacLaurin- Trustee Zazzaro - Yes Mayor Au - Yes  Agenda Item #3 B: Approval of Minutes = October 22, 2024  Agenda Item #3 C: Town Manager Report  Katie Sickles (Town Manager) gives report. Bayfield School District meetings were great and very informative. Moving forward with al bond in 2025. Many compliments on the mailer. Searching for a copier replacement that expires in March. HomeFund had a great celebration and shared a success story. SUP weather might cause issues but we need to get it completed. Looking for newsletter content for the Holidays. Need it by the 15th. Mark Robinson (Parks and Trails Director) gives report. Operations as normal. Bathrooms and lawns are done. AlII lines and bathrooms are winterized. Animas Tree Service did a good job at Eagle Park and Little Pine. They will come back and trim more off the cottonwoods. Road base spread at the Park Shop. Cut back the willows at the Bean Ditch. Issues with high school kids driving recklessly at the park. Has reported it to Chief Hoguet. Library Park problem will bet filled in in the spring. Mayor Au states he would like some gravel in between the Dustin Hayden (Town Clerk) gives report. Recreation update. Many Business Licenses due to the mailer going Carrie Kirkpatrick (Senior Center Coordinator) gives report. Hit some report item in earlier presentation. Had a veggie share event that went great. Can get rental numbers ify you want the Center broke out ofit. November 22nd willl bet the Thanksgiving Lunch. Have about seventy people signed up. Needs volunteers for Thanksgiving Lunch. October 1st vaccination clinic. About sixty people got vaccines. Trustee Zazzaro states thanks for the  Agenda Item #3 D: Park & Trails Director Report  Senior Center and Park Shop fori the seniors at lunch.  Agenda Item #3 E: Town Clerk, Culture R&R Director Report Agenda Item #3 F: Senior Center Coordinator Report  out. Soccer and Be Frank event went well. Old Middle School Gym rentals filling up fast.  vaccination clinic.  Agenda Item #4 Financial Action Agenda Agenda Item #4 A: October 2024 Disbursements  Motion to Accept October 2024 Disbursements: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz-Y Yes  4    Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Zazzaro- Yes Trustee Morlan - Yes Trustee MacLaurin- Mayor Au - Yes  Agenda Item #4 B: Datasafe - Security Update Quote  Ms. Sickles gives report. Feels updates are warranted. One time costi in 2024 of$6499.99. Trustee Morlan asks Motion to authorize Town Manager Sickles to execute the quote and divide the quoted amount as applicable to  ift this was budgeted. Ms. Sickles states no but the General Fund is ok.  ITa applications: Trustee Morlan Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz - Yes Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin- = Mayor Au - Yes  Agenda Item #4 C: Chief Michael Hoguet's request to modify contract  Chief Hoguet thanks everyone for making him and his wife feel at home. In April of 20231signed ai three year contract and spoke to Town Manager Sickles when hired that lwould prefer not to have a performance raise until I prove thatlam what the Town and the department needs to proceed in to the future. In2025, the town employees are scheduled to receive a 10% salary adustmentCOLA AndI Irespectfully ask to be part of this as well. Ifound out early last week that I would not be aj part of this. Chief Hoguet feels that he has made many changes and made iti in to a premier law enforcement agency. lam also asking to extend my contract to 2028. Trustee Morlan did not know he would not be part oft the COLA raises and thinks we need to be fair. Trustee Morlan asks for the legality oft this. Town Attorney Michael Goldman states he has a contract with the Board sO itis properly before you to make any amendments or additions to the contract. Int this case, there are two the salary adjustment and term date and ify you approve Iwill bring this contract up to snuff and change Marshal to Police Chief. Mayor Au asks about when his contract is upi for renewal. Ms. Sickles answers May 2026. Trustee Katsos states we did not have a rate survey. And how far behind we are for the staff feel iti is justified and feels Chief does a great job and wants him to stay on. Trustee Morlan likes that he added another two years, feels with the Town's losses having some stability would be beneficial. Mayor Au states he does not want to set a precedent and has no problem looking at iti in 2026, but we have a contract in place. Trustee Zazzaro asks do we ever consider COLA with staff on contracts. Town Attorney Goldman states we do not, we have two contracts. We have not done iti in the past and been reliant on the merit and review system. With the Chief's contract there is no specifics in COLA or merit raise. Trustee Morlan and Zazzaro say this does not sit well with them. Trustee Morlan feels it is not ok to single one employee out when all get COLA raises. Trustee Katsos states just because it is in there the raise is not guaranteed. Trustee Morlan thinks iti is al big mistake not too look at doing this. Mayor Au states because hei is on contract. Trustee Hartz states a contract employee is different from the others. Trustee Morlan states we need to really think about this with the situation, he has even Motion to modify Chief Michael Hoguet's contract to include an extension of two years with the ability to make a COLA and salary adjustment added in to that ift those are being given to the entire staff at the same time, as well as him being able to earn merit increases on the last two years of that extended contract: Trustee Morlan  added two years.  Second: Trustee Katsos Vote: Trustee Nyberg No Trustee Katsos - Yes Trustee Hartz - No  5    Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin - Mayor Au- - No  Trustee MacLaurin's absence int the vote is noted and Town Attorney Goldman is asked about the tie vote. Mr.  Goldman states generally in Robert's Rule the motion is denied. Ms. Sickles gives report. Minor text amendments.  Agenda Item #4 D: RHA - IGA Amendment regarding Funding  Motion to authorize Mayor Au to execute the RHAAmendment: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz - Yes Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin = Mayor Au - Yes  Agenda Item #5 Action Agenda  Agenda Item #5 A: Modify KRW Associates Agreement approvals  Ms. Sickles gives report. Feels that a change should be made as to who should execute the agreement. Town Motion to Authorize Town Mayor Aut to execute the KRW Associates agreement with the changes that added the  Attorney Goldman suggests that iti is a member of the Board or the Mayor. termination clause and the payout clause: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz - Yes Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin- - Mayor Au- - Yes  Agenda Item #5 B: Bayfield Liquor Retail Liquor License Renewal  Town Clerk Hayden states he has reached out to staff. Nor negative input received. Motion to approve Bayfield Liquor Retail Liquor License Renewal - Trustee Katsos  Second: Trustee Morlan Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz = Yes Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin- - Mayor Au - Yes  Agenda Item #5 C: Family Dollar Retail Liquor License Renewal  Town Clerk Hayden states he has reached out to staff. No negative input received. This is their first renewal.  Motion to approve Family Dollar Retail Liquor License Renewal: Trustee Katsos  6    Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO81122  Second: Trustee Morlan Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz- Yes Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin- - Mayor Au - Yes Town Manager designee. Second: Trustee Morlan Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz-Yes Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin = Mayor Au-Yes  Agenda Item #5 D: Ordinance 506 = Water Divisions Modify Staffing  Town Manager Sickles gives report. Change staffing identifications. Change Town Clerk to Utility Manager or  Motion to adopt Ordinance #506: Trustee Katsos  Agenda Item #5 E: Ordinance 507 - Sewer Divisions Modify Staffing  Town Manager Sickles gives report. Motion to adopt Ordinance #507: Trustee Katsos Second: Trustee Morlan Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz-) Yes Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin = Mayor Au - Yes  Agenda Item #5 F: Interim Town Manager Contract Dec 24-Mar 25  Town. Attorney Goldman talks about the prospect of Town Manager Sickles staying on as the Interim Manager for a four-month period. The contract is before you.. Iti is actually a savings as opposed to having a search for an Interim. Trustee Morlan states l'am happy with the negotiated contract, with the amount of grants out there and Ms. Sickles knowledge of how those will be paid out and what to do with them, as well as the utility changes. Trustee Katsos states the contract was right in the wheelhouse of our discussion. Trustee Zazzaro states she feels this is the best continuity and the right thing to do based on the outpouring of support from the community. Mayor Au asks can we get the staff input. Trustee Hartz states we have been going back and forth for 90 days with Katie on this, on both sides and I think iti is time to stop. Itg gives us too many restrictions as an Interim. We spent $25,000 on leadership development. We are not giving the staff enough credit. l'asked Katie if she had a list of what needed completed by the end of the year. Can we get a staff member that would be willing to be a point person? Trustee Morlan states Ms. Sickles has been very amicable. At our last meeting, we all said yes. Katie is not the one going back and forth we are. Trustee Zazzaro asks can we get input from the staff for our next meeting and see if anyone would feel that they could be that point person. Trustee Nyberg would be open to that. HR Director Kehm states we posted the Interim Manager. Has 12 applicants already. Half of the 12 people or so are qualified. Trustee Katsos states do we even have anyone that can do their job and Katie's job and Nicol's job. Town Attorney Goldman intervenes as the conversation is getting unproductive and lays out the staff interest request and that the contract is still on the table. Trustee Katsos states it costs  7    Town of Bayfield Regular Town Board Meeting November 5, 2024 1199 Bayfield Parkway Bayfield, CO81122  money every time we push something back. Trustee Zazzaro states she agrees with Trustee Katsos. She feels we do not want an Interim and a new Town Manager. HR Director Kehm states she can talk to the staff and bring itt to the Board on the 19th. Lucy Stewart states enough is enough. It is affecting her and everyone's pocketbook. You have someone qualified to give you her time. Take her up on it. Ido not understand your goal in this. lam calling you out. Mayor Au states if we have a motion IK know how this vote will probably shake out so it might be better to revisit this on the 19th. Trustee Morlan and Katsos agree. Motion to Table to the Interim Town Manager contract December 2024 to March 2025 until next meeting: Trustee  Nyberg Second: Trustee Zazzaro Vote: Trustee Nyberg Yes Trustee Katsos - Yes Trustee Hartz-No Trustee Zazzaro-Yes Trustee Morlan - Yes Trustee MacLaurin- - Mayor Au - Yes Nothing to report. Nothing to report. Nothing to report.  Agenda Item #6: Board of Trustees Reports, Requests for Future Agenda Items and Committees  Mayor Au Trustee Hartz Trustee Katsos Trustee MacLaurin Trustee Zazzaro Trustee Morlan Trustoo Nyborg  Would like to re-become the Emergency Preparedness liaison.  RHA next Thursday. Nothing to report.  Agenda Item #6: Upcoming Dates of Interest  a. November 7, 6:30pm - Special Meeting b.) November 12, 6:30pm Planning Comm Mtg c. November 14, 6:30pm Special Meeting d. November 19, 6:30pm Board of Trustees Meeting e. November 28 & 29 Town Offices Closed Approved as presented on 11/5/2024:  11. Adjourned at 9:24 pm  Dustin Hayden,  Alexis Hartz,  A  Cs  8