Town of Pennington Gap Council Meeting October 21, 2024  Record of attendance: Mayor: Council:  6:00PM  Larry Holbrook Doug Alsup Jeff Martin-absent Gary McElyea Terry Pope Jimmy' Warner-absent Keith Harless Brian Skidmore Tina Rowe Karen Maggard Greg Edwards Matt Lawson Rick Watson Ty Harber Austin Counts, Kara Dotten  Town Manager: Assistant Manager: Town Treasurer: Town Clerk: Town Attorney: Police Chief: Powell Valley News: Citizens: Appalachian' Voices:  1. Mayor Holbrook called the meeting to order at 6:09 PM. 2. Prayer & Pledge of Allegiance- Ty Harber Holbrook: seconded the Motion. Roll call vote as follows:  3. Agenda- Terry Pope made al Motion to approve the agenda by adding Ty Harber under #6. Larry  Doug Alsup Larry Holbrook Gary! McElyea Terry Pope  Aye Aye Aye Aye  4. Approval of Minutes- Doug Alsup made al Motion to approve the minutes of September 16,  2024. Larry Holbrook seconded the Motion. Roll call vote as follows:  Doug Alsup Larry Holbrook Gary McElyea Terry Pope  Aye Aye Aye Aye  5. Payl bills- Larry Holbrook made a Motion to pay the bills as presented. Terry Pope seconded the  Motion. Roll call vote as follows:  Doug Alsup Larry Holbrook Gary! McElyea Terry Pope  Aye Aye Aye Aye  6. Citizen's Recognitions-  a) Ty! Harber spoke of his concern of speeding on. Joslyn Ave. especially during afternoon hours around 3-4 PM. He was promised ai few years ago a 4-way stop on Ford/Joslyn. He said Wednesdays are especially dangerous with several children gathering near the road  1    Town of Pennington Gap Council Meeting October 21, 2024  to get ont the church bus. Keith: stated hel had asked for the 4-way stop and was informed it could not be used as a speed deterrent but had to be due to VDOT data showing collisions. Terry asked Keith to question VDOT again. ChiefLawson will check a) Austin Counts and Kara Dotten with Appalachian Voices presented information gathered from SOLVIT Project public sessions with some projects identified to move  area for speeding.  7. Unfinished business:  forward on:  Leeman Field and greenway lighting via solar EVfast chargers at the park Pollinator gardens  Solar panels on the Welcome Center, fire department and theatre. The theatre needs a new roof and may be eligible for the project by adding solar.  8. New business: none  9. Monthly Reports: Monthly Reports - - Water, Sewer, Treasurer, Public' Works, Police Dept., Fire Dept. Lee Theatre, Parks & Recreation (reports in council packets). 10. Administrative Reports- Matt Lawson, /Tina Rowe/Brian Skidmore/Keith Harless.  a) Police Chief-Matt reported on property clean-ups as ongoing, one is cleaned and the b) Treasurer- Tinai included al budget amendment proposal #2 in the packet which is not more than 1% and won't require a public hearing. Gary McElyea made a Motion to amend the budget. Terry Pope seconded the Motion. Roll call vote as follows:  contractor has done two. Pictures are in his report.  Doug Alsup Larry Holbrook Gary McElyea Terry Pope  Aye Aye Aye Aye  ) Assistant Town Manager Report-Brian reported storm clean-up and VDOT is allowing us to use their site for trees and brush. We are eligible for FEMA assistance ont the damage and clean-up. Hel has started the paperwork. The first round of the lead & copper: survey has been submitted. He's awaiting one more bid on the grit collector. d) Town Manager Report- Keith Harless reported, along with Bailey-Robbins project info, he had met with the Lee County Board and EDA on a resolution to abandon the by-pass. Morgan Griffith recommended $2 million funding and likely appropriated. August of Keith has worked on the ARC grant road project looking for the best layout. Met with ODP on moving lines. VDOT traffic count will be maximized by restaurant and other business potential below the hotel along Morgan. We are asking for $3 million from VDOT, which is through ARC. He met with local VDOT engineers today to keep them $45K has been awarded for a flood mitigation study with bank stabilization along the greenway. The EV car charger is operational on Main Street. a) Multi-purpose facility/ Conference Center funding- Tobacco Commission meets November 13. Keith will get an update on funding fori the kitchen.  2025.  apprised of the project.  11. Projects-  2    Town of Pennington Gap Council Meeting October 21, 2024  b) Industrial Revitalization Fund ARPA Grant-Baley-Robbins- Windows are on backorder. New tenant purchased an oven that will not go through the door, coordination of delivery will be needed to remove the window to geti iti inside. Keith handed out an explanation of 3 scopes of work related to a motion last month that he negotiate the outside water sealing, retaining wall and paving next to the building and up to Redwood Street. He received two bids and Glass Machinery and Excavation will be doing the work which also includes the parking lots on Main and NI Kentucky Streets with striping which adds 40 spaces to downtown, along with some spot paving of damaged streets. Additionally, an outdoor patio area will expand and cover the side oft the community center where it drops offi into the lower lot. This will allow outdoor dining and events. The entire package will cost $227K which will require al budget amendment public hearing. Terry Pope made a Motion to have the Public Hearing on November 18 at 6:00  PM. Doug Alsup seconded the Motion. Roll call vote as follows:  Doug Alsup Larry Holbrook Gary! McElyea Terry Pope  Aye Aye Aye Aye  Terry Pope made al Motion to follow through on Scopes 1,2,30 of paving/wal/patioas outlined in the $227K project. Doug Alsup seconded the Motion. Roll call vote as  follows:  Doug Alsup Larry Holbrook Gary McElyea Terry Pope  Aye Aye Aye Aye  C) Wastewater Treatment Plant Repair Grants- ii. WW pump station upgrade grant-DEQ/Lane d) Water Treatment Plant Structural Repair grant ii. WTP Telemetry Upgrade Grant-VDH/Mattern & Craig e) Water meter replacement Phase II- ongoing Lead and copper survey- submitted Hollow property gift to the town. 13. Council Member reports:  DEQ/Lane-  USDA/Mattern & Craig  12. Town Attorney-Greg is working on the deed from Ron & Sandy Mongomery fori the Miles  a) Terry Pope reminded everyone oft the fact that EMS is still not paying for itself. We will have to cut something eventually. Everyone should be thinking what they want to do.  14. Closed session- At 7:55 PM, Terry Pope made al Motion to go into executive session pursuant to:  $2.2-3711/A/(1): Personnel. Provides an exemption for:  3    Town of Pennington Gap Council Meeting October: 21, 2024  Discussion, consideration, ori interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments ors schools ofA publici institutions of higher education where such evaluation will necessarily involve discussion of the performance ofs specific individuals. $2.2-3711/A/3):. Acquisition & disposition of property. Provides ane exemption, for: Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or Virginia Code: Section. 2.2-3711/A/5) Discussion concerning a prospective business or industry orthee expansion of ane existing business ori industry where no previous announcement has been made oft the business' Virginia Code. Section 2.2-3711/A)(6) Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, ifmade publici initially, the financial interest of the  negotiating: strategy oft the public body.  ori industry's interesti in locating or expanding its facilities int the community.  governmental unit would be adversely affected.  Larry Holbrook: seconded the Motion. Roll call vote as follows:  Doug Alsup Larry Holbrook Gary McElyea Terry Pope Doug Alsup Larry Holbrook Gary! McElyea Terry Pope Doug Alsup Larry Holbrook Gary! McElyea Terry Pope  Aye Aye Aye Aye Aye Aye Aye Aye Aye Aye Aye Aye  At 8:35 PM, Terry Pope made a Motion to reconvene to regular session. Gary McElyea seconded  the Motion. Roll call vote as follows:  Terry Pope made a statement to attest that nothing was discussed during closed session other  than the issues stated. Roll call vote as follows:  15. Council Action- none was unanimous.  16. Larry Holbrook made a Motion to adjourn the meeting. Doug Alsup seconded the Motion. Vote  The meeting adjourned. at 8:36 PM.  Callk MAYOR LARRY/AOLBROOK  ATTEST:  KAREN MAGGARD, CLERK ha Il  4    CERTIFICATION OF CLOSED SESSION  WHEREAS, the Council ofthe Town of Pennington Gap, Virginia has convened closed session meeting on this date pursuant to an affirmative recorded vote and in accordance with the  provisions of The Virginia Freedom ofInformation Act; and  WHEREAS, 2.2-3711 ofthe Code of Virginia requires a certification by this Council of the Town of] Pennington Gap, Virginia that such closed session was conducted in conformity  with Virginia law;  NOW, THEREFORE, BE IT RESOLVED that the Council oft the Town of Pennington Gap, Virginia hereby certifies that, to the best ofeach member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed in closed session to which this certification resolution applies, and (ii) only such public business matters as were identified ini the Motion convening the closed session were. heard, discussed or considered by the Council oft the Town ofPennington Gap, Virginia.  VOTE: AYES:  Terry K. Pope Gary McElyea Doug Alsup Larry Holbrook  NAYS: (for each Nay vote the substance of the departure from the requirements oft the. Act  should be described)  ABSENT DURING VOTE: Jeff Martin, Jimmy Warner ABSENT DURING CLOSED SESSION: JeffMartin, Jimmy Warner  MEETING DATE: October 21, 2024  Cy MAYOR LARRY  XL nE