REGULAR CITY COUNCIL AND HOUSING AUTHORITY TUESDAY, OCTOBER 15, 2024 - MINUTES  CALL TO ORDER - The Closed Session meeting was called to order by Mayor Stephens at  4:01 p.m. ROLL CALL  Present: Council Member Chavez, Council Member Gameros, Council Member Harper,  Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.  Absent: Council Member Marr. PUBLIC COMMENTS - NONE. CLOSED SESSION ITEMS:  1.  CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6,(a)  Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Division Managers Association  2.  CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6,(a)  Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Confidential Management Unit  3.  CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa City Executive Confidential Unit CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Insight Psychology and Addiction, Inc. V. City of Costa Mesa United States District Court, Central District of California, Case No. 8:20 CV 00504 JVS  4.  JDE  Minutes - Regular Meeting October 15, 2024 Page 1 of11    5.  CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - ONE CASE Name of Case: City of Costa Mesa; People of State of Cal. V. D'Alessio Investments  Pursuant to California Government Code Section 54956.9 (d)(1)  LLC, et al.  440 Fair Dr. and 1779 Newport Blvd.  Orange County Superior Court Case No. 30-2020-01170520 Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: D'Alessio Investments LLC V. City of Costa Mesa Orange County Superior Court Case No. 30-2020-01132646 CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION - ONE CASE Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: City of Costa Mesa V. D'Alessio; 1963 Wallace Ave. Orange County Superior Court Case No. 30 2020 01133479  6.  CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION = ONE CASE  7.  City Council recessed at 4:02 p.m. for Closed Session. Closed Session adjourned at 5:48 p.m. order by Mayor Stephens at 6:04 p.m.  CALL TO ORDER - The Regular City Council and Housing Authority meeting was called to NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE - A video was played of the National MOMENT OF SOLEMN EXPRESSION - Led by Rabbi Stephen Einstein, Congregation B'Nai  Anthem and the mayor led the Pledge of Allegiance.  Tzedek, Fountain Valley. ROLL CALL  Present: Council Member Chavez, Council Member Gameros, Council Member Harper,  Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and  Mayor Stephens.  Absent: None.  CITY ATTORNEY CLOSED SESSION REPORT - No reportable action.  PRESENTATIONS:  The City Council recognized October as Breast Cancer Awareness Month 2024 and presented  the proclamation to the Susan G. Komen Foundation.  Minutes - Regular Meeting October 15, 2024 Page 2 of11    PUBLIC COMMENTS - MATTERS NOT LISTED ON THE AGENDA  Speaker, spoke against W. 19th Street traffic improvements and on witnessing a crash, spoke against Measure K, spoke on voting, and spoke on a planning commissioner's views on Constance Esposito, United Sovereign Americans, spoke on a resolution submitted by United Speaker, read wording from the resolution submitted by the United Sovereign Americans. Speaker, read wording from the resolution submitted by the United Sovereign Americans. Speaker, read wording from the resolution submitted by the United Sovereign Americans. Ursin Russell, Costa Mesa, spoke in support of the resolution read by previous speakers regarding elections, and requested the item be placed on the next City Council agenda.  parking.  Sovereign Americans.  Speaker, requested safety measures at Fair Drive and Loyola Road.  Dolores Ellis, President of Bean's Beagles Dog Rescue, spoke on dog shelters and dog rescues, spoke on adoptions being down, and spoke on the need for help in shelters. Jay Humphrey, Costa Mesa, spoke on disability accommodations and ADA compliance, spoke on the need for hearing accommodations at other city facilities, and offered to help find Yolanda Macias, Founder of Bean's Beagles Dog Rescue, thanked Council Member Harper for Tyler Wayman, Costa Mesa, spoke against the bike lanes on Santa Ana Avenue, and spoke Benny Hallock, spoke against the bike lanes on Santa Ana Avenue, submitted a petition regarding the project, spoke on parking issues related to the project, spoke on problems dropping off and picking up children at the school, and expressed safety concerns. Speaker, spoke against the bike lanes on Santa Ana Avenue, expressed concern on the expansion of the CIP budget and the appearance of "shaking down" businesses for Traffic Speaker, spoke on Bean's Beagles Dog Rescue and rescuing dogs, thanked Council Member Harper for his donations to various charities in the city, and spoke on supporting animal Speaker, spoke on public transit, improving bus stops and beautifying the city, spoke on collaboration with Orange County Transportation Authority, spoke on a transit signal priority  solutions.  his donation, spoke on the non-profit, and spoke on the rescue of dogs.  on parking problems in the area.  Impact Fees, and spoke on safety in the city.  shelters and rescues.  project, and spoke on increasing bus services on arterial streets.  Minutes - Regular Meeting October 15, 2024 Page 3 of11    Speaker, Resilience Orange County, spoke on hosting an Affordable Housing/Tenants Rights meeting, spoke on National Hunger and Homelessness Awareness Week in November, spoke on the Tenants Know Your Rights Workshop on October 21st, and spoke on working with Juano Trejo, thanked Sergio Escobar for his assistance with housing services, spoke in support of the Tenant Protection Ordinance, thanked Council Member Chavez for attending an affordable housing event, spoke on safety concerns, and requested additional police patrols. COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Gameros spoke on celebrating Halloween and participating in the Council Member Harper spoke on voter integrity, expressed concern regarding the Santa Ana Council Member Marr reported that no city staff engage in anything that resembles "shaking Council Member Reynolds spoke on safe streets, routes to schools, spoke on speed reductions on Costa Mesa streets, thanked staff for handling the bus maintenance issues, spoke on maintenance practices and upgrading the bus stop facilities, spoke on Orange County Transportation Authority hosting a walk audit on Monday, October 28th, and on October 29th at the Norma Hertzog Community Center the County of Orange will host a Talbert Park Master Plan Process community meeting, and spoke in support of ADA equipment upgrades at Council Member Chavez spoke on attending the Orange County Pride Festival, spoke on attending the Fire Department open house, spoke on attending the 1 Million Homes event, spoke on alleyway improvements and trash can enclosers, spoke on Think Together leaving the City and working on other resources to support the community with their absence, spoke on free bus rides on election day, spoke on elections and democracy, and spoke in support of Mayor Pro Tem Harlan spoke on attending the State of the Schools event by Newport Mesa Unified School District, participated in the Walk to School event at Kaiser Elementary, and Mayor Stephens spoke on attending the Orange County Pride event, the 75th anniversary of Lighthouse Church, the Newport Rib Company 40th anniversary, spoke on the Halloween Boutique at Triangle Square, spoke in support of ADA upgrades at City facilities, spoke on the Project Hope Alliance open house on October 16th, spoke on Human Options candlelight vigil on October 16th, and the Veteran of the Year event on November 1st and the Mayor nominated REPORT = CITY MANAGER - Ms. Farrell Harrison spoke on the accompishments and successes of the Network for Homeless Solutions, spoke on the Great Shake Out and emergency preparedness on October 17th, and will look into the ADA upgrades.  Council Member Chavez on the alleyway improvements.  Barktoberfest Event.  Avenue bike lane project, and spoke on bike safety. down" businesses, in response to a public comment.  the Senior Center and in all community rooms.  ADA equipment upgrades.  spoke on Newport Harbor High School winning the Battle of the Bay.  Vic Bakkila for the award.  Minutes - Regular Meeting October 15, 2024 Page 4 of11    REPORT - CITY ATTORNEY - NONE. CONSENT CALENDAR  MOVEDISECOND: Council Member Reynolds/Council Member Chavez MOTION: Approve the Consent Calendar except for item no. 6. The motion carried by the following roll call vote:  Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.  Nays: None. Absent: None. Abstain: None. Motion carried: 7-0 1.  PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND  RESOLUTIONS ACTION:  City Council and Housing Authority approved the reading by title only and waived further  reading of Ordinances and Resolutions.  2.  READING FOLDER ACTION:  City Council received and filed Claims received by the City Clerk and authorized staff to  reject any and all Claims: Edwin Ramos Madrid, Ashley Ned.  3.  MINUTES ACTION:  City Council approved the minutes of the regular meeting of October 1, 2024.  4.  COMPUTER SYSTEM REPLACEMENT PROGRAM  ACTION:  1. City Council approved the purchase of 60 desktop and 32 laptop computer systems 2. Authorized the City Manager or designee to execute purchase orders with Dell and 3. Authorized the City Manager or designee to approve cost increases of up to 10% for  in phase 1-of-3 to replace end-of-life computers. CDW-G in the amount of $248,250.  each phase oft the project in the event of rising equipment prices.  Minutes - Regular Meeting October 15, 2024 Page 5 of11    5.  SPECTRUM ENTERPRISE SERVICE AGREEMENT  ACTION:  1. City Council approved the 5-year Spectrum Enterprise Service Agreement between the City of Costa Mesa and Charter Communications Operating LLC, on behalf of subsidiary Spectrum Enterprise, for the continued network connections between City Hall and all of the remote sites throughout the City, commencing on November 1 2. Approved the Service Order in the annual amount of $209,889 (paid in monthly 3. Authorized the City Manager and the City Clerk to execute the agreement. 4. Authorized the City Manager or designee to accept and execute future amendments including any potential increase in services and equipment as long as the  2024, through October 31, 2029. installments of $17,490.68).  amendments are within the appropriated budget.  ITEMS PULLED FROM THE CONSENT CALENDAR  6.  ON-CALL ENGINEERING STAFF SUPPORT AND PROGRAM MANAGEMENT  SERVICES Public Comments: Consent Calendar.  Jay Humphrey, Costa Mesa, requested clarification on why this item was placed on  Speaker, spoke in support of the item and the completion of projects faster. MOVEDISECOND: Council Member Reynolds/Council Member Chavez  MOTION: Approve staff recommendation. The motion carried by the following roll call vote:  Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor  Stephens. Nays: None. Absent: None. Abstain: None. Motion carried: 7-0 ACTION:  1. City Council approved and authorized the City Manager and the City Clerk to execute the Professional Services Agreements (PSA) with each consulting firm listed below from October 15, 2024 - June 30, 2029, in substantially the form as attached and in such final form as approved by the City Attorney for on-call engineering staff support and program management services for various Public  Works projects.  Minutes - Regular Meeting October 15, 2024 Page 6 of11    Ardurra Group, Inc. TKE Engineering, Inc. Transtech Engineers, Inc. Iteris, Inc.  2. Authorized the City Manager and the City Clerk to execute future amendments with the above-listed firms including any potential increases in compensation as long as the amendments are within the approved allocated aggregate amount of $400,000  annually amongst all firms.  -END OF CONSENT CALENDAR-  PUBLIC HEARINGS: NONE. OLD BUSINESS: NONE. NEW BUSINESS:  (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)  1.  RECEIVE AND FILE CONCEPTUAL DESIGN OF THE FIRE STATION NO. 2  RECONSTRUCTION PROJECT  Presentation by Mr. Bauer, Deputy Public Works Director.  Public Comments:  Speaker, spoke on the $10 million appropriated for the project and $2 million earmarked  from the fund balance, and spoke in support of borrowing less money. Kyle Bishop, Costa Mesa, spoke in support of the project. MOVED/SECOND: Mayor Stephens/Council Member Gameros MOTION: Approve staff recommendation. The motion carried by the following roll call vote:  Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor  Stephens. Nays: None. Absent: None. Abstain: None. Motion carried: 7-0 ACTION:  City Council received and filed the conceptual plans for the design of the Fire Station  No. 2 Reconstruction Project.  Minutes - Regular Meeting October 15, 2024 Page 7 of11    2.  PROFESSIONAL SERVICES AGREEMENT (PSA) WITH DUDEK FOR CLIMATE  ACTION AND ADAPTATION PLAN CONSULTING SERVICES  Presentation by Ms. Gregg, Contract Planner.  Public Comments:  Phil Chipman, Costa Mesa, spoke in support oft the item.  Speaker, spoke on if the item is necessary, spoke on city resources, spoke on city  processes, and spoke on utilizing city finances for CIP projects.  Craig Preston, spoke in support of the item. engagement with the Latino community.  Speaker, Resilience Orange County, spoke in support of the item and encouraged  MOVED/SECOND: Council Member Reynolds/Council Member Marr MOTION: Approve staff recommendation with the following changes:  Conduct individual meetings with Councilmembers during the visioning phase to get Provide mid-project update to City Council (Council Meeting or Study Session) at  input on potential and priority measures. Completion of the following milestones: GHG Inventory & Wedge Analysis Vulnerability Assessment Selection of Emissions Reduction Measures Selection of Adaptation Measures  Initiate public engagement no later than April 2025 (Earth Month). Require any marketing materials to adhere to sustainability principles (e.g., re- usable, biodegradable) and be sourced through Costa Mesa businesses. Work with consultant to determine whether and Interim Deliverable(s) is needed to  leverage key grant funding opportunities. Examine how to expedite project schedule. The motion carried by the following roll call vote:  Ayes: Council Member Chavez, Council Member Gameros, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.  Nays: Council Member Harper. Absent: None. Abstain: None. Motion carried: 6-1 ACTION:  1. City Council approved the Professional Services Agreement (PSA) for two years with two one-year renewals in the amount of $418,625 to Dudek (Environmental,  Planning and Engineering Firm) for consulting services.  Minutes = Regular Meeting October 15, 2024 Page 8 of11    2. Authorized a ten percent (10%) contingency in the amount of $41,862 for 3. Authorized a budget adjustment of $300,000 from the Capital Improvement Fund (401) fund balance and $50,000 from the SoCal Gas Climate Adaptation and 4. Authorized the City Manager, or designee, and City Clerk to execute the PSA and HOUSING ELEMENT MPLEMENTATION UPDATE & DEVELOPMENT SERVICES PROCESS MPROVEMENTS TO FACILITATE HOUSING DEVELOPMENT Presentation by Ms. McGill, Planning and Sustainability Development Manager.  unforeseen costs related to the project.  Resiliency Grant.  any future amendments to the agreement.  3.  Public Comments:  Speaker, spoke on expediting housing implementation and goals.  Christian Lopez, Resilience Orange County, spoke on housing for lower income individuals and families, spoke in support of very low-income units and that the City Speaker, Resilience Orange County, spoke in support of very low and low-income  should prioritize the production of very low-income units.  production.  MOVED/SECOND: Mayor Stephens/Council Member Chavez MOTION: Approve staff recommendation. The motion carried by the following roll call vote:  Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor  Stephens. Nays: None. Absent: None. Abstain: None. Motion carried: 7-0 ACTION:  City Council received the staff presentation regarding Housing Element implementation progress and development services resource enhancements and provided feedback. ACCEPTANCE OF PART 1 OF THE STORM DRAIN MASTER DRAINAGE PLAN Presentation by Mr. Yang, City Engineer, Mr. Fouladi, Senior Engineer, and Mr. Ryan,  4.  (SDMDP) UPDATE  Consulting Project Manager, Q3 Consulting.  Minutes - Regular Meeting October 15, 2024 Page 90 of11    Public Comments: None.  MOVED/SECOND: Council Member Reynolds/Council Member Chavez MOTION: Approve staff recommendation with the following changes: environmental mitigation sides and sensitive habitat areas".  When discharge to Santa Ana River is referenced, replace with "discharge to Talbert Regional Park, Randall Preserve, and the Santa Ana River Corridor, which contain On page 21, Environmental Restrictions" section, add "In addition, some downstream discharge areas include environmental mitigation sites and sensitive Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor  habitat areas".  The motion carried by the following roll call vote:  Stephens. Nays: None. Absent: None. Abstain: None. Motion carried: 7-0 ACTION:  City Council accepted Part 1 oft the Storm Drain Master Drainage Plan (SDMDP) update consisting of the Existing Conditions Assessment Report (ECAR) and the Drainage &  Water Quality Improvements.  ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND  SUGGESTIONS = NONE.  ADJOURNMENT = Mayor Stephens adjourned the meeting at 11:04 p.m.  Minutes - Regular Meeting October 15, 2024 Page 10 of11    Minutes adopted on this 19th day of November, 2024.  John Stephens, Mayor ATTEST:  brondaron Brenda Green,'City Clerk  Minutes - Regular Meeting October 15, 2024 Page 11 of11