CITY COUNCIL SPECIAL  MEETING  Rowlett TEX A A  MINUTES  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Tuesday, November 12,2024  7:00 P.M.  Municipal Building - 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Winget, Deputy Mayor Pro Tem Shinder, Councilmember Reaves, Councilmember Bowers, Councilmember Britton and  Councilmember Schupp CALL TO ORDER  1.  Mayor Margolis called the meeting to order at 7:00 p.m.  2.  EXECUTIVE SESSION  There were no Executive Session items.  3.  RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY OR APPROPRIATE  ACTION ON CLOSEDIEXECUTIVE SESSION MATTERS  INVOCATION  The invocation was led by Councimember Britton.  PLEDGES OF ALLEGIANCE  The Pledges of Allegiance were led by the City Council.  4.  PRESENTATIONS  4A. Presentation of Rowlett' Veterans Recognition Program certificate to Allen Leon Jones,  Mayor Margolis, along with Chris Kizziar of Veterans Resource & Outreach Center of Rowlett, Alexis Culpepper, and Glenda Moore of Quilts ofValor, presented Mr. Jones with a certificate from  the City Council and a quilt.  4B. Update from the City Council and Management: Financial Position, Major Projects, Operational  Issues, Upcoming! Dates of Interest and Items of Community Interest. Mayor Pro Tem Winget presented the following announcements:  City of Rowlett  10703    City Secretary's Office = Rowlett citizens are encouraged to participate in their municipal government through service on various City boards and commissions. Applications will be Community Development - We have continued to receive positive results for West Nile Virus in our test traps. Stay tuned for alerts for spraying within the affected zones. We also have a "no spray" list for residents with health concerns, which you can be added to by emailing Economic & Community Engagement - Join us for the last Fall Market of the season on Thursday, November 14, from 5:30 p.m. = 8:30p.m. on the Downtown Rowlett Green. Discover unique handcrafted items, enjoy seasonal flavors, and take al holiday photowith the Pretty Ol" Truck. Voting for the Scarecrows on Main contest ends November 14 at 8:30 p.m. Vote for your favorites in the categories of Best in Show, Best Fall Theme, and Most Texan. Christmas Trees on Main is back. Businesses, organizations, and non-profits are invited to decorate a holiday tree on Main Street. This is a great way to showcase your organization and spread holiday cheer. Applications are due by November 15. Learn more about how to apply on the Community Engagement page at Rowlett.com. Mark your calendar for the Holiday Main Street Fest and Parade on Saturday, December 7, from 5:00 p.m. - 8:00 p.m. in Downtown Rowlett. Join us for an evening of holiday cheer, food, and crafts. Limited spots are still available for vendors and parade participants. Visit Library- - There's still time to register to play at the Arts & Humanities Commission Second Annual Trombone Thanksgiving. Ifyou're interested inj joining the event, visit Rowlet.com/Trombone. This free event is on Wednesday, November 27 at 11:00 a.m. on the Downtown Rowlett Green. The Library is searching for committed volunteers toi teach their brand new JobStart program. If you're interested in becoming a volunteer visit Rowlet.com/uiprary and click on the Volunteer link. For specific questions related to the program, please email Christine Demand at Councilmember Reaves presented the Featured Animal - Beans. He is a sweet boy looking for Deputy Mayor Pro Tem Shinder announced National Municipal Courts Week was for the week of  accepted through November 14.  alisences@oeicen  Rowlett.com for more details.  Demand@rowet.om. his forever home.  November 4-8, 2024 and recognized the Court staff.  5.  CITIZENS' INPUT  One Online Input Form was received. One individual spoke during Citizens' Input. 1. Diane Huff, Rowlett - street repair CONSENT AGENDA  6.  6A. Consider action approving the minutes.  City of Rowlett  10704    Consider action to approve minutes from the following City Council meeting(s): October 14, 2024 City Council Work Session, October 15, 2024 City Council Meeting, October 16, 2024 City Council  Special Meeting and October 31, 2024 City Council Special Meeting. This item was approved on the Consent. Agenda. Economic Development Advisory Board.  6B. Consider action approving an amendment to the Code of Ordinances regarding the  Consider action to approve an ordinance amending the Code of Ordinances tor modify provisions  relating to the Economic Development Advisory Board (EDAB). This item was approved on the Consent Agenda as ORD-030-24. regarding the Economic Development Advisory Board.  6C. Consderactonappro-ing an amendment to the City's Boards and Commissions Handbook  Consider action to approve a resolution amending the City's Boards and Commissions Handbook tor modify provisions relating to the Economic Development. Advisory Board (EDAB). This item was approved on the Consent. Agenda as RES-096-24.  Passed the Consent Agenda  A motion was made by Mayor Pro Tem Winget, seconded by Councilmember Reaves, including all the proceeding item(s) marked as having been approved on the Consent Agenda. The molion carried with a unanimous vote of those members present.  7.  INDIVIDUAL COMSIDERATION  7A. Discuss and consider approval of an ordinance reviewing and approving the Annual Bayside Public Improvement District (PID) Service Plan Update including the annual update to the Assessment Roll fort the Northmprovement Area pursuant to the Service and Assessment Plan for the Bayside Wendy Badgett, Director of Finance, introduced the items. She stated annual updates to PIDs are required and the purpose of these items are to update the Service and Assessment Plans, the Josh Arendt, MuriCap Administrator, presented the report for this item along with Items 7B and A motion was made by Councilmember Britton, seconded by Mayor Pro Tem Winget, to approve the itemas presented by staff. The motion passed with a unanimous vote of those  PID and levy of assessments on property in the PID pursuant thereto.  Assessment Rolls, and the levy of assessments on the properties.  7C.  members present. This item was approved as ORD-031-24.  7B. Discuss and consider approval of an ordinance adopting changes tot the 2024-2025 Bayside Public Improvement District (PID)Service and Assessment Plani including the annual update to  City ofl Rowlett  10705    the Assessment Rolla and levy of assessments on property int the PID pursuant to the Service and Comments received included off-site wastewater improvements being reimbursed, and the potential reimbursement of an additional $2.3M to the city due to excess PID funds. Ar motion was made by Counciimember Schupp, seconded by Councilmember Reaves, to approve the item as presented by staff. The motion passed with a unanimous vote of those  Assessment Plan for the Bayside PID-South Improvement Area.  members present. This item was approved as ORD-032-24.  7C. Discuss and consider approval of an ordinance adopting changes to the 2024-2025 Trails at Cottonwood Creek Public Improvement District (PID)Service and Assessment Planincluding the annual update to theAssessment Roll and levy of assessments on property in the PID pursuant to the Service and Assessment Plan for the Trails at Cottonwood Creek PID - Major Improvement Area (MIA) and Neighborhood Improvement Area #1 (NIA#1). An motion was made by Councilmember Reaves, seconded by Councilmember Schupp, to approve the item as presented by staff. The motion passed with a unanimous vote of those  members present. This item was approved as ORD-033-24.  7D. Discuss and consider approval of a Chapter 380 economic development agreement by The Grove  Community Church.  Charles Mazarakes, Assistant Director of Economic Development, presented this item. Stated The Grove Community Church submitted an application for economic development incentives, requesting reimbursement of $180,226.56 to help offset the costs, which the applicant has The City Attorney inquired whether the construction for the project had been completed; staff Ar motion was made by Mayor Pro Tem Winget, seconded by Councilmember Reaves, to DENY the request by the applicant. The motion passed with a vote of6-1 (Shinder voting  contributed tot the development processes of the City.  confirmed it had.  against).  7E. Discuss and consider approval of a resolution amending the Master Fee Schedule for short-term  rental registrations and development agreement applications.  Cori Reaume, Director of Community Development, presented this item. This item considers updates to the Master Fee Schedule for short-term rental registration and development agreement applications to ensure fees reflect the costs of staff oversight and processing. The current $500 annual fee for short-term rentals covers four quarterly inspections, and there is no fee for The proposed $2,000 feet for short-term rental registrations was based on an estimate ofs staff hours required to manage the program, considering the number of short-term rentais in the city and L.  development agreements applications.  various tasks involved in overseeing the program.  City of Rowlett  10706    The proposed $2,250 fee for development agreement applications aims to cover staff time and legal costs, as there is currently no fee to offset these expenses. The fee is based on estimates from past application reviews, which involved multiple rounds of discussions with development teams, staff and legal counsel, and aligns with fees for other similar applications. A motion was made by Councilmember Britton, seconded by Mayor Pro Tem Winget, to approve the item as presented by staff. The motion passed with a unanimous vote of those MEMBERS OF THE CITY COUNCIL MAY REQUEST TOPICS TO BE PLACED ON AN AGENDA FOR A SUBSEQUENT MEETING. ANY DELIBERATION OR DECISION SHALL BE LIMITED TOAPROPOSAL TO PLACE TOPIC ON THE AGENDA FOR A SUBSEQUENT MEETING.  members present. This item was approved as RES-097-24.  No items were requested to be placed on a future agenda.  8.  ADJOURNMENT  Mayor Margolis adjourned the meeting at 7:51 p.m.  6k Rigobs Blake Margolis, Mayor Approved on: November 19, 2024  Baullodu Stacey Chadwick, Interim City Secretary  City of Rowlett  10707