Bristol Planning Board Minutes October 10, 2024  OF  TOWNI HALL 10 COURT ST. BRISTOL, RI02809 401-253-7000  BRISTOL PLANNING BOARD OCTOBER 10, 2024. MINUTES  F 1  Held: Present:  October 10, 2024 in person at the Bristol Town Hall, 10 Court Street, Bristol, RI Charles Millard, Chairman; Steve Katz, Secretary; Member Brian W. Clark; Member Richard Ruggiero; Alternate Member Michael Sousa, and Alternate Member Jessalyn  Jarest (joined the meeting at 7:30p p.m.)  Also Present: Diane Williamson, Administrative Officer/Director of Community Development; Amy  Goins, Esq., Assistant Town Solicitor; and Nicole Iannuzzi, Planning Board Peer Review  Engineer and Consultant for Beta Group  Not Present: Anthony Murgo, Vice Chairman  Chairman Millard called the meeting to order at 7:00pm and led the assembly int the Pledge of Allegiance.  Ar motion was made by (Clark/Katz) to accept the September meeting  Ini favor: Clark, Katz, Millard, Ruggiero, and Sousa  Opposed: None  C1. Old Business-  (Continued) Public Hearing and Master Plan Phase review and possible action on same for Major Land Development for proposal to construct a new Mt. Hope High School, including new tennis courts and athletic fields, at 199 Chestnut Street and to demolish the existing high school building. Owner: Town of Bristol/Applicant: Bristol Warren Regional School District, Lisa Pecora, Perkins Eastman, applicant representative. Zoned: Public Institutional. Assessor's Plat 117, Lots 3-7. The Applicant has requested waivers of State permits that are required for submission at the Preliminary Plan stage ofr review pursuant to State Law and thel Regulations. Specifically, in accordance with Section 5.4 of the Regulations and the Major Land Development Checklist item No. E7, the Applicant has requested to proceed to Preliminary Plan review with the following permits to be provided as a condition of approval to be submitted prior to Final Plan Review - Rhode Island Department of Environmental Management (RIDEM) Freshwater Wetlands permit, RIDEM Stormwater Construction Permit, and RIDEM Water Quality Ana Riley, Superintendent, thanked the Board for continuing the meeting to review the timeline Chad Crittenden of PMA Consultants discussed the project timeline. He stated that the project started 1% years ago and they are currently in the construction document phase, and working on getting quotes/estimates and projects that they willl be breaking ground in spring 2025. He stated that it should be a 2 year construction process with a. June 2029 deadline. He stated that there have been al lot ofevents for community outreach including 3 abutters' meetings and 21  Certification.  and the public outreach that has already happened.  1    Bristol Planning Board Minutes October 10, 2024  community meetings. He then asked ifthe Board had questions on the schedule or process  timeline.  Chairman Millard said that no one. had questions.  Mr. Crittenden then spoke about construction logistics. He stated that brand new curb cuts fora new parking area would be done. He stated that they will retain/maintain some of the field area to minimize any impact. He spoke about replacing parking spaces that have been lost. The project specs include all requirements for stormwater storage, dust mitigation, noise restrictions, Member Clark asked if they could stage the construction without or have minimal disruption on Mr. Crittenden stated that there would not be any staging on Chestnut Street as there will be an Alternate Member Sousa asked ifthere was aj plan for other temporary parking.  and blackout periods. Chestnut Street. access site on Metacom.  Mr. Crittenden stated that there willl be alternate parking on the eastern side oft the site. Thatit would free up for overflow parking for roughly 60 vehicles and that it would be sufficient for typical school day. He stated that since the last time they were ini front oft the Board, there have Member Katz asked Mr. Crittenden what time of the day was the data collected. Mr. Crittenden stated that the review was done at approximately 1:00 pm. He stated that even during events, there were still approximately 64 spaces vacant and that was with buses parking in Member Katz found that interesting as there was a picture in Phoenix approximate 1-2 weeksa ago showing people parked in the cemetery. Member Katz stated that he was not criticizing Mr. Crittenden or the high school. That it was his understanding that it has been a common practice. Mr. Crittenden agreed and stated that the wheels were in motion with the Church to put a gate Chairman Millard stated that the cemetery will bej putting up a gate to prevent it in the future. Member Clark asked ift the main entrance on Chestnut Street to field will be moved. Alternate Member Sousa asked if there were any members oft the School Committee present as he asked how the parking spaces are delegated. He asked if Seniors were allowed to park there, Superintendent Riley stated that Seniors are allowed toj park in the lot and that. Juniors are ona lottery system. She stated that they did not have a wait list right now. She stated that enrollment continues to decline and that creating more spaces will allow more. Juniors to park in the lot. Alternate Member Sousa was concerned that there were approximately 200 Seniors who could get permits and along with the. Juniors and staffmembers, 230+ spaces did not seem to be  been 3 different data points done during the school day.  the lot and that there was no parking demand.  there to prevent that int the future.  were. Juniors in al lottery system, and how many spaces were: needed.  enough; however, he did see some empty spaces.  2    Bristol Planning Board Minutes October 10, 2024  Chairman Millard stated that some people did not want to use the parking lot and then parked on Engineer Dave Potter, Pare Engineering stated that modifications were made to the plans and they were putting together supplemental information. He stated that thei information was submitted on September 25, 2024 and that the same was reviewed at the TRC meeting. He said that 226: spaces were required for zoning and that the Ordinance stated that it cannot exceed 280: spaces. He stated that the plan has 248 spaces. He asked if there were any further questions. Chairman Millard stated that they could move on to the next discussion point.  the street to get out easier due to the one-way to get in/out.  Mr. Potter continued with a discussion in the flood plain. He said that Silver Creek ran through the middle oft the site. He stated that a water grade change was going to happen and that they have been considering how to design the site with a flood plain. He said that they have been using information from thel FEMA map. He stated that they have been working with the Town and they did research and referenced the BETA Silver Creek water study and had a discussion with Nicole Iannuzzi, Planning Board Peer Review Engineer and Consultant for BETA Group. He found that the study intended to identify the problem areas and that it was not a model to create. a new: flood map. It was one-dimensional and completed to identify problem areas after storm events. It had great information but did not supersede the FEMA map. He stated that the Army Corp of Engineers was a doing study which was in the preliminary phase. He went back to thel FEMA map of2014 which contained the most recent information for the site. He reiterated the benefits of the project for the school which is currently in the flood plain. He stated that the new building will be moved out of the flood plain and that it would be a more sustainable design Alternate Member Sousa stated that this would only work if the grade is raised where the existing buildings is now sO that it would continue to be above flood plain elevation with no resilient effect. He further stated that ifthe parking lot to the north and east ofthe building are set lower Mr. Potter stated that there would be 12,700sqft off fill in the majority oft the area near the parking Alternate Member Sousa asked ifit would match the existing area. He stated that Silver Creek flows to Hope Street and that is the main evacuation route from Bristol and that ifitf floods iti isa problem and that is a major safety concern. He stated that the climate since 1971 to 2024 has increased and there is al lot more going on. He said that unfortunately mapping and regulations to comply to have not caught up: yet. He said that knowing that the high school is part of fabric of community there is are opportunities to reduce the problem. He stated that rather than go ahead Mr. Potter stated that putting the building outside of the flood plain and doing work to remove that building does not create any fill along the flood plain. He stated that any portion of the site that is within the flood plain they could provide measures. He said that there would be more Alternate Member Sousa stated that much oft the flood plain right where Silver Creek goes under the buildings must have a constriction which is causing al lot of back up. He suggested that during the preliminary design phase, that they allow for some of that flow through which would  for safety and reduce property damage during flood event.  then that would allow for flood plain storage.  lot with landscaping.  and match the existing area, why not try to do al little better.  details in the preliminary plan phase.  3    Bristol Planning Board Minutes October 10, 2024  alleviate some ofi it and that a little more storage on Chestnut Street would prevent al back flow Mr. Potter stated that the strategy is to not have any impact to wetlands or neighbors either up or down stream. He advised that moving the building is a huge benefit. He stated that they walked  event and make ital little better.  the wetlands on a dry day and that areas around them were still wet. Member Clark asked what the plan for water mitigation during construction is. Mr. Potter stated that the contractor is required toi install a storm runoff on site. He said they spoke with DEM on how to mitigate the runoff and bring it down stream and that they willl have Member Clark stated that al high water table in a tight space can be problematic in a storm event. Mr. Potter stated that DEM willl be monitoring everything throughout the construction and that as  basins to catch the runoff.  far as impervious area, the gravel willl have a different run off characteristic.  Member Clark stated that they. just need to be prepared.  Mr. Potter said that DEM will review the plan and work with the contractor during construction. Mr. Potter then discussed the storm water management. He stated that this would help everyone understand the project as it will provide ai major benefit to Silver Creek and comply with the Town's storm water Ordinance. He said that the plan now shows all oft the proposed developments. He said that the tension base that is on site now hardly has any impervious area and that it was designed for storage, and that 15bmps is proposed at the master plan. He stated that the water will flow down to a catch basin and then to Silver Creek. He further stated that instead oft the water running from the roof to the parking lot, it will be held back by management systems which will allow the downstream area to benefit. He stated that the volume required by Bristol could be larger in an impervious area. He said that the water would be held in a system and it would be released over time, and that they did not want standing water on site and that it would be in an underground chamber tol have time toi infiltrate into the ground. He said that south ofthe new athletic field, there would be a large underground chamber and that the information on  that would be submitted for preliminary plan review. Chairman Millard asked ifa anyone had any questions.  Alternate Member Sousa stated that ift there is no increase in volume, then DEM is not concerned. Mr. Potter said that they will have a report submitted to DEM and to the Town and the volume Alternate Member Sousa asked how long would it taket to infiltrate the ground from a storm, Mr. Potter said that it would be approximately 72 hours with the storm water management  tables will be there. would it be days or weeks?  system.  4    Bristol Planning Board Minutes October 10, 2024  Alternate Member Sousa asked ift they were using a porous pavement for the walks and said that New York has a specific pavement that it used fors such aj purpose, and they have 3 different companies fori it. He stated that this would be a great opportunity for that. Mr. Potter said that it was discussed last time at TRC, that soil does not infiltrate that well and that there is a cost benefit to consider. He stated that around 24 inches ofs stone under pavement was recommended but they can look at it further. He stated they did concrete walkways and they need to be creative to accomplish all goals and that they will have more information in ther next Chairman Millard asked about how many retention ponds were on the new: site. Mr. Potter said that there were. 3 and that they were getting retention from smaller areas, that there will be a combination of systems including an underground system, 1 on the west, 1 on the Alternate Member Sousa said that he liked the pervious pavement and that he thought it would Mr. Potter moved on to the synthetic turf issue and whether or not DEM would allow. He stated that Massachusetts saw synthetic turf as porous, but Rhode Island does not consider it. Mr. Potter said that every synthetic turf they have worked on they have shown to DEM. They met in July 2023 and then reached out in September 2024 and asked DEM if they had any concerns. DEM stated that they would not have any issues with the type ofs system that was proposed sincei it was Mr. Potter then discussed on to the operation maintenance of the storm water management system. He stated that typically it consists of the removal oftrash, picking up sediment that was collected, the placement ofp poles in the system to monitor levels of sediment, mulching, and mowing. They want to keep BMPS closer to the building and keep them as pretty as possible. There will be more simple BMPs further away with less grass, mulch, and stone. He stated that there will be al budget for the maintenance. Mr. Potter further stated that they will put together a  phase.  north, and 1 on the south but that may change.  work well.  similar to other schools in Rhode Island.  manual to submit to thel DEM.  Member Clark asked if the BMPS are ignored, then when do they fail? Mr. Potter said that it would depend on the amount ofs sediment accumulated in them.  Member Clark asked for a ballpark estimate.  Mr. Potter stated that if there is 9 inches to lft of sediment in the water level, then it may fail. He stated that the sediment will be in aj pretreatment bay and it would be a while before there was Member Clark stated there were concerns about the school's maintenance history. Mr. Potter understood the concerns with maintenance and said that there would be a manual and schedule in place and that the grass would be mowed at least 2 times a year. He said that there could be more ofa discussion about it down the line. Mr. Potter then asked ifa anyone else had  significant deterioration.  any questions and then moved on to the athletics field.  5    Bristol Planning Board Minutes October 10, 2024  Kris Bradner, Traverse Landscape Architects, said that the rendering showed the fields that currently exist on the site. He stated that thel Baseball field does not exist at the school and that currently there is no support for a field hockey team. He said that the proposed design gives the ability to keep the field ini northwest corner, with a track & field area with synthetic turf which would allow for greater use of the field. He introduced Christy Belisle, Athletic Director, oft the Christy Belisle, Athletics Director, stated that synthetic turf bring home al baseball field, which is a dream for the community. She advised that synthetic turf would allow for more play hours. She stated that the main function of an athletic department is to provide sports to their students. As the field is at the present time, maintaining a grass surface only allows teams to play through Thanksgiving. She said the existing field is being used by 8 teams which is difficult in a season and having it last safely. She pointed out that teams can only participate when it is not raining/wet for safety reasons. She also stated that synthetic turf would eliminate thej problem of geese being on the field. Geese are aj protected species and ifthere is no food then there are no geese. Ms. Belisle stated that they had to turn down the opportunity for being a hub for the pop warner league, buti ift there is synthetic turf then it would allow groups to utilize it. She stated that itw would obviously increase opportunities fort the band to practice and other uses.  high school to talk about the needs at the current school.  Chairman Millard asked if anyone had any questions.  Member Clark stated that he did not see any bathrooms in the plan as part of construction at field. Mr. Potter stated that iti is in one oft the alternates and that they will know after bids are submitted.  Their goal is to include bathrooms.  Member Clark said that it should be a part of the plan notj just an alternate. Mr. Potter said that they are. hoping to doi it and it depends on the estimates they receive. Alternate. Member Sousa said that synthetic turfi is needed to be provided for more use. Mr. Potter stated that the new building location will be much closer to the fields and that the Member Ruggiero said he had the same concern and did not understand why all oft the fields were at thel high school and then the baseball field was at the Guiteras School. He stated that to not have all oft the fields at the high school would be a mistake. He worries that every time kids get into a vehicle to drive to a game there is a danger involved. He said that if they can locate it,  building would be set up to be open during community events.  would service thel kids much better. Ms. Belisle agreed.  Member Ruggiero said that he would feel much better with it. happen and that one turf can replace 3-4 grass fields. injury willl have some give like a grass field.  Mr. Potter agreed with Member Ruggeiro. Mr. Potter said that the turfi is al big piece of making it Alternate Member Sousa said that since Mrs. Bradner wrote the memo, it is assumed that the one turf standard testing willl be done and that it will copy or mimic grass field in terms of potential  6    Bristol Planning Board Minutes October 10, 2024  Mrs. Bradner said that her colleague, Robert Shaw, could answer it. It was presented with the next slide int the presentation that showed the overall upfront costs of low end grass, high end Chairman Millard asked what was the replacement cost of the turfand how often would it need to Mr. Shaw stated that the turf would need to be replaced every 10-12 years. He recommendeda synthetic turfs system with a carpet with infill and a shock pad for safety, air drain, geotextile, stormwater module, geo-membrane, stone base, and subgrade. He said that the infill would be an organic infill to eliminate any contamination. He stated that no bacteria will grow or live long and that there is a standard for turfsafety. He further stated that any technical questions could be  grass, and synthetic turf. be replaced.  answered by his colleague.  Alternate Member Sousa asked if there would be rain water harvesting.  Mr. Shaw stated that he would love to do that as an innovative way to use water to irrigate the Alternate Member Sousa said that maintenance is key to synthetic turf and asked what goes into Justin Robertshaw, Traverse Landscape Architects, said that it will be groomed by al broom behind a golf cart which would sweep the field which helps to keep the infill level and helps  fields. maintaining it.  maintain longevity.  Alternate Member Sousa asked ifit would give as much as grass does. Mr. Shaw said that it would mimic the give of a grass field.  Member Katz said that maintenance at the high school has not been great in the past and askedi if Mr. Shaw said that the warranty is for 8-10 years and that the turf would last up to 12 years ifitis  there was some type of warranty with the field and that maintenance is key.  well maintained.  Chairman Millard asked what the replacement cost would be.  Mr. Robertshaw said that the replacement cost is not the same as the initial installation cost which would be between $600,0001 to $800,000 to replace if they are only replacing the carpet and infill, Chairman Millard said that it would be approximately $1,000,000: in 12 years possibly. Mr. Shaw said it was a possibility. Chairman Millard asked ift the school department would have Nicky Piper, Chairperson of the School Committee, said that they would reserve $80,000 ay year  and using an organic base infill like pine, carpet would get recycled.  ab budget fori it.  for the next 10-12 years for maintenance.  7    Bristol Planning Board Minutes October 10, 2024  Chairman Millard asked ift they were committed toi it.  Ms. Piper said yes, they are committed to it and that iti is a big project and they take it very Mr. Shaw then went on to talk about the irrigation wells. He stated they have a consultant to answer any technical questions. He said that basically there would be wells on site to feed the irrigation system of300,000sqft. They are trying to balance the cost. He said that irrigation system cost is a need no matter what. He stated that drilling a well is an attractive option but there is no guarantee they can find water. He feels there is a decent chance to find water and that they can drill a deep depth to develop a well large enough for the system. They are evaluating the cost benefit of drilling a well and the process ofe evaluating the underlying bedrock. They are required to sit down with DEM to discuss the application. He said that it comes down to Chairman Millard asked if they would need to use 40,000 gallons ofv water a day.  seriously.  evaluating the underlying Aquifer.  Mr. Shaw said no that it was. just for the peak summer. He said that there will be sensors to tailor the amount of water needed. He further stated that thei irrigation systems try to take advantage of  the natural climate which saves approximately 50%. Chairman Millard asked ift there were storage tanks included.  Mr. Shaw that the focus was on wells but that has been done in the past. He said that the nice thing about rainwater harvesting ist thei irrigation systems can shut offt to cut costs. Chairman Millard asked ift there was a chance they might need a tank instead ofr rainwater Mike Igo from Aqueous stated that it is not an impossible task but a tall task and that iti is possible  harvesting.  to still use well fori irrigation. Chairman Millard asked ifit was probable.  Mr. Igo stated that from a cost perspective they are looking at it as aj payback analysis and that they are evaluating that as well. He said that what they' 've noticed is that water authority rates go upi faster than inflation andi iti is something to evaluate and ifasystem can pay fori itself, that's Chairman Millard said this should be done now and they can consider bathrooms to be done later. Alternate Member Sousa said that first it was too much water and now it seems that there is not Mr. Igo said that when looking at the rainfall data, then yes there is a lot of water, but no one can bes sure when a rainfall will happen, and as soil profile needs water all of the time. He stated that capturing water amounts needed is possible but there is the economic aspect to consider. He said alternatives need to be reviewed before they go down that route and waiting for rain is not a great  great.  enough water.  strategy.  8    Bristol Planning Board Minutes October 10, 2024  Chairman Millard said that they should come up with a well and storage tank that would give us Alternate Member Sousa said that maybe a surface collection system would work, and that rainwater harvesting is a major part ofi it and an economical way ofg going forward. Member Katz agreed and asked why they couldn'ttap into the watershed and it would help the Mr. Igo stated that as a team, they will have their investigator look ati it. He stated that an irrigation system is great and they would only need to run it for 7 months and the system works  the water we need.  neighborhood.  great.  Chairman Millard said that the rainwater would eventually end up in the well. Mr. Igo said that the irrigation well is a priority for everyone and they just need to run the Chairman Millard said that when they come back with an analysis thel Board would want to see a water cost projection if water was purchased from Bristol County Water Authority.  numbers by the Committee.  Mr. Igos said that was a priority for everyone.  A motion was made (Katz/Clark) to open the hearing to the public. Ini favor: Clark, Katz, Millard, Ruggiero, and Sousa  Opposed: None  Mr. Ted Spinard stands to discuss concerns.  Member Clark said that they read his letter and they take it seriously.  Mr. Spinard said that he spoke at the last meeting as well and that his main concern is the flooding that is currently effecting neighborhood and whole water shed. He feels that thei issue has not been adequately addressed by the consultants or thel Bristol/Warren Regional District. He stated that the flood issue was brought up and he was told it would be addressed. Mr. Spinard stated that it was questioned by Mr. Hartley from the East Bay Rhode Island newspaper in July of 2023. Hei feels it has been addressed by telling him not to worry about it. Mr. Spinard feels that the FEMA maps says that the area is not being flooded and the BETA study never went for a map revision. His first question was directed to the professional consultant design team asking ifthey were aware that Chestnut Street had been closed 14 times from 2001 to 2021 because offlooding and if they were aware of the flooding, would that alter their confidence in using the FEMA maps. His questioned whether thel FEMA maps addressed thei impact of the sea level rising and if not, why not, and ifso, didi it alter their confidence of using those maps and ifnot, why not. Mr. Spinard then questioned the drainage study. He said that BETA also said the study was not designed for flood elevations. He said that thel BETA study used thej proper methodology even if it was saying that the BETA study was not designed specifically: for flood elevations, it certainly was a lot better information than FEMA. Mr. Spinard asked ifthey were aware that the study did show an increase in flood elevations around the high school, the neighborhood, and Chestnut Street. He said it was ai much better reflection of what is. He felt that they were using outdated erroneous FEMA: maps. He said that flooding is a serious issue that needs to be addressed.  9    Bristol Planning Board Minutes October 10, 2024  Member Clark said that the Board's peer review engineer Nicole Ianuzzi could address thati issue. Nicole Iannuzzi said that there were a few studies done that the design team could respond to  such as the Silver Creek study.  Mr. Spinard asked ifs she agreed that her study has more detail than FEMA.  Ms. Iannuzzi said she would have to look.  Mr. Spinard said that the flood insurance study did not indicate anything and that the FEMA maps have been traditionally outdated and had not been using enough information. Ms. Iannuzzi said that information for cross sections are not detailed and there were GIS contours  and noti impoundment area and that there was not enough detail. Mr. Spinard asked what she thought FEMA used.  Ms. Iannuzzi agreed that there needed to be an updated model which is not in the works at this Chairman Millard stated that it was not in Mr. Spinard's purview to address questions directly to the peer review engineer at the meeting = comments and questions need to go through the Board. Mr. Spinard said that a new FEMA study is to be done and that this new building was based on outdated information. He said that the BETA study has more information than FEMA andi it  point. She stated that the Army Corp of Engineers was working on it.  should at least be considered.  Chairman Millard said that was the standard.  Member Clark said that they listened to Mr. Spinard and take his concerns seriously. He agreed with Mr. Spinard on a lot ofi it but they have to base it on what they have. He acknowledged that it was frustrating, but he encouraged Mr. Spinard to continue to be aj part oft the process. Mr. Spinard said that he made a case and asked ifiti is not going to be considered tonight, then Alternate Member Sousa said that they got a copy of the report but the meeting was designed to address the structures and what can be done, noti for ai flood plain study. He said that the climate has changed and by regulation they are limited. He said that the applicants need to get approval to go beyond toj just meeting the limitations. He stated that the high school acts as a dam andt that he was looking forward to the preliminary design. He further stated that if they did not address this tonight then they could be doing preliminary fora a long time. He stated that the Superintendent was hearing everyone loud and clear and the way to address the issue was bya design to alleviate flooding concerns on Chestnut Street and extra water for irrigation. He said Mr. Spinard said that professional responsibility means taking the best available information and Emily Spinard stated that she agreed with her husband and asked what decisions were being made  why would it be considered in future.  that they are bound by limitations of regulations.  do something about it regardless ofwhat FEMA map says.  ini the meeting.  10    Bristol Planning Board Minutes October 10, 2024  Amy Goins, Assistant Town Solicitor, stated that the only decision at the meeting was for the master plan. She stated that the Planning Board was there to consider a waiver so the applicant could submit to the next stage of preliminary plan without having the DEM permits inl hand. Attorney Goins stated that the applicants asked to be allowed to submit for the next stage until RI DEM issues the permits, to approve the master plan application, and, ifso, grant waivers fort the Ms. Spinard said that she had attended information sessions concerning the building of new. high school and spoke with Town officials and the school board and was assured that the flooding issue was being taken seriously. She said that they were always told that DEMI has to issue permits for any building and knew that DEM updated regulations. She stated that in October they received a letter from the Planning Board and that red flag went off with the request for proceeding to aj preliminary plan review without DEM permits. She said that she found it very problematic and asked what happened to the commitment oft taking the floodingi issue seriously. Ms. Spinard also felt that the most important check list items are being deferred or waived and asked why they were proceeding and the using the FEMA map. She stated that anyone who lives here knows it is incorrect and that Chestnut Street and the areai flooded 141 times. She stated that additionally, Rhode Island Coastal Resource says that the FEMA maps are outdated. Ms. Spinard said that this is not the way to proceed nor was it what they were promised and that the flooding issue has to be taken seriously, and shortcuts and waivers are: not good and she is opposed toit. Diane Williamson stated that this meeting was advertised regarding a deferral oft the permit until final but that has been clarified and the applicants want to submit to Planning for a preliminary application without the permit and open the preliminary review; however, noj preliminary Member Clark said that in order for the applicant to even come, they have to get DEM permits. He stated that the applicant wanted to do design work and before preliminary approval they need Ms. Williamson said that the check list waiver was for only the preliminary submissions and that Planning was not asked to grant the preliminary approval until the DEM permits are in hand and that this was a check list waiver to submit the preliminary application without permits. Alternate Member Sousa said iti made a lot of sense and it would have impact on the final design. Mrs. Jackson stood up to support the synthetic turfi idea. She stated that her daughter is aj junior at thel high school andi is a soccer player. She stated that the goose poop was an issue and said that it isa awful, gross, and unhealthy. She supports the idea ofai turf field and said that there are fewer turf injuries unlike injuries on grass which is bumpy. She states that her daughter has already had  next step.  approval would be given without the permit.  tol have get permits in hand.  2i injuries on grass surfaces and that synthetic turfis a safer field to play on.  Chairman Millard agreed regarding the goose issue.  Mrs. Jackson also said that the maintenance and grass height is not being maintained and that itis an issue that needs to be taken care of and asked everyone to support the synthetic turf. Chairman Millard asked ift there was anyone else who wanted to speak. A motion was made (Sousa/Katz) to close the hearing to the public.  11    Bristol Planning Board Minutes October 10, 2024  Ini favor: Clark, Katz, Millard, Ruggiero, and Sousa  Opposed: None  Alternate Member Sousa asked BETA ift they could expand on their latest memo.  Ms. Iannuzzi said that DEM increased their rainfall data.  Alternate Member Sousa said that they have heard a lot ofinformation and know that flooding is an issue. He asked ifthere was a way to evaluate the design and possibly have a combination of rainwater harvesting and a well. He just wants to look at ways to alleviate the flooding in the Alternate Member. Jarest said that this is an opportunity for everyone to set ai new direction for storm water in the Town and that this was the perfect opportunity forit. She encouraged Member Clark stated that maintenance is important as there was a track record of poor Attorney Goins stated that the school district relies on two Towns for funding and suggested that there could be a separate motion to make ai recommendation to each Town Council forj joint finances to that effect and that it would not be proper in the motion for the Master Plan. Member Katz said he wanted to add 1 thing that he felti it was a great night with great interactions and conversations. He said the two main issues are irrigation and flooding. He asked that as part ofthe preliminary design plans there should be prospectives oft the potential 10, 20, or 30 years Alternate Member Sousa said that what they really don'ty want is al lot of back and forth and that they wanted to cooperate and really encourage a workshop to make sure the design progresses. Member Ruggiero addressed The Spinards. He said that the Board is concerned about the flooding and giving preliminary plan approval is the best way to move: forward to address the concerns they spoke about. He said that during the process those things have to be addressed before the final master plan approval and that giving preliminary plan approval is the right thing here. He understands that they are very concerned and those problems will be addressed. Ms. Williams corrected Member Ruggiero and said it was master plan approval that the A motion was made (Clark/Katz) that it be requested that. Joint Finance Committee of the Bristol Warren Regional School District approve an earmark in the budget to make sure that drainage  neighborhood and Chestnut Street. everyone to work together on it.  maintenance and could they put in a condition about it.  from now and design for that.  applicants were seeking at this point in time.  maintenance at is funded. Opposed: None  In favor: Clark, Katz, Millard, Ruggiero, Sousa.  An motion was made (Katz/Sousa) to approve thel Master Plan as presented in the draft motion  which is attached and made aj part of the minutes. In] Favor: Clark, Katz, Millard, Ruggiero, Sousa  Opposed: None  12    Bristol Planning Board  Minutes October 10, 2024  A motion was made (Clark) to adjourn the meeting. In favor: Clark, Katz, Millard, Ruggiero, Sousa.  Opposed: None  Meeting adjourned at 9:19pm  Respectfully submitted by Kathleen M. Maynard, Recording Secretary  Date. Approved: 14 Nwerker Zoc'Paminge Board: 6  13    Bristol Planning Board Minutes October 10, 2024  DRAFT PLANNING BOARD DECISION  OWNERAPPLICANT: Bristol Warren Regional School District  ADDRESS: PLAT ANDLOT: APPLICATION: School  199 Chestnut Street Plat 117,I Lots 3,4,5,6,7  Major Land Development Master Plan - Mt. Hope High  The Planning Board finds that:  1. The subject property consists oft the existing Mt. Hope High School campus including 2. The proposal is the construction of a new High School building. The project includes a new building, athletic fields, parking areas, loading areas, site features, utilities and stormwater management systems. Upon completion oft the new building, the existing High School will 3. The proposed development is consistent with the general purposes stated in Article 1of the Planning Board's subdivision and development review regulations. 4. Thej proposed development is consistent with the Comprehensive Plan.  and athletic fields and parking areas.  be demolished.  5. The proposed development is in compliance with the standards and provisions oft the 6. The proposed development has adequate and permanent physical access to Chestnut  zoning ordinance. Street.  7. The Board has considered any testimony at the Public Hearing.  8. There will be no significant negative environmental impacts from the proposed  development, with any conditions of approval.  The Board, grants a Checklist Item Waiver, for the RIDEMP permits at the Preliminary Phase with the agreement that the applicant will agree to continue the Preliminary Phase until receipt oft the permits sO that the permits are submitted prior to the Planning Boardaction on Master Plan approval, for the. Major. Land. Development, for the new. Mt. Hope High School campus as, shown on the plan. set entitled "Mt. Hope High. School" dated as revised September 4, 2024- - Sheets 1-320 of32 prepared by Pare Engineering, Perkins Eastman, MCA, Traverse Landscape Architects and LEC. Environmental Consultants, Inc. along with revised. sheets from  the preliminaryphase application.  Pare, Sheets C3.0-C3.5 dated as revised. September 25, 2024.  14