Demorest The Hearl ofHabersham  Demorest City Council Work Session Tuesday, September. 3, 2024 . 6:00P.M.  Demorest Municipal Conference Center . 250. Alabama St Demorest, GA. 30535  ATTENDEES:  Shawn Allen, Councilman Donnie Bennett, Councilman Jerry Harkness, Mayor Jimmy Davis, Councilman  Andrew Ferguson, Councilman Megan Chastain, City Clerk Thomas Mitchell, City Attorney Mark Musselwhite, City Manager  The September 3, 2024 Work Session was held in the Demorest Municipal Conference Center  located at 250 Alabama Street.  1. INVOCATION  Mayor Harkness opened the meeting by leading in prayer. Mayor Harkness called the meeting to order at 6:00 p.m.  2. CALL1 TO ORDER  3. DISCUSSION OF YTD FINANCIALS made, and questions were answered. 4. DISCUSSION OF TACTICAL ANALYSIS  Alan Burton gave a seven-month review of financials. Items were addressed, comments were  Mr. Day gave a summary ofi ideas he received from Mayor, Council, Department Heads and DDA.  5. DISCUSSION OF SCADA UPGRADE  Michael Duren and Mr. Musselwhite presented two! SCADA upgrade quotes and the differences between them. The first quote amount is $133,000. The second quote is $148,945. Mr. Popham recommends the $148.985 quote. Mr. Musselwhite indicated that we would need to use the ARPA funds for this upgrade. This quote does not include the possible Toccoa addition.  6. DISCUSSION OF PANTHER CREEK PROJECT  Mr. Musselwhite indicated this is a GDOT project that was not supposed to happen until 2026 or 2027 but GDOT let the project out in. July. This project was not budgeted. This project will require Bryan and his crew to move ductal iron pipes under panther creek. The pipe cost is $72,000, the  1/Page    bore cost is $21,000, the cost to rent al backhoe is $7,200 and there is a rock clause that could hit another $20,000. Mr. Musselwhite indicated that the funds would come from Water/Sewer  SPLOST. The project has to be completed by October 25.  7. DISCUSSION OF FINANCIAL ANALYSIS  Mr. Musselwhite and Mr. Holliday presented a Financial Analysis of Water System Zones. In summary, if the Cityi is to continue utilizing the City of Toccoa connection to offset the peak water demands, then a system wide water rate increase and/or decrease in general funds transfer will be needed. Additionally, the City will need to make an effort to reduce water loss and establish the Garrison Road well as a consistence water supply. Mr. Musselwhite presented to cost to cut from the 2024 budget. He is recommending the Alternantive A, Part 21 that EMI presented in the financial  analysis.  8. DISCUSSION OF BIDS AND GEFA GRANT FOR LSLI  Mr. Musselwhite indicated that being that we are doing the lead and copper inventoryi in house and saving anywhere from $289,0001 to $2.5 million, Mr. Popham is requesting to purchase equipment instead of sending back the grant money. We can us up to $50,000 and the grant only allows the money to be used for 50% oft the equipment cost. The equipment being requested is a ground penetrating radar in the amount of $33,995 and a Bobcat for $88,298.34 but Popham plans tot trade in the current Bobcat. The equipment requested can be used for the project as well as for every day use for the water department. The remainder oft the funds to pay for the equipment will  come from ARPA.  9. DISCUSSION OF LEASE FOR TOMOCHICHI CHAPTER OF THE DAUGHTERS OF THE AMERICAN REVOLUTION TO LEASE A ROOM. AT CITY HALL COMPLEX  Mr. Musselwhite presented al lease for the Tomochichi Chapter of the Daughters of the American Revolution to lease a room at City Hall. Mr. Mitchell reviewed and approved the lease presented.  10. DISCUSSION OF HABERSHAM COUNTY HAZARD MITIGATION PLAN 2024 Mr. Musselwhite presented the Habersham County Hazard Mitigation Plan for 2024.  11. DISCUSSION OF WATER METER ORDINANCE (2nd READING) Mayor Harkness indicated this was a second reading.  12.CONSIDERATION OF MOTION TO ENTER INTO EXECUTIVE SESSION (if needed)  There was not an executive session.  2Page    13.ADJOURN  The meeting adjourned at 7:40 p.m.  DEMO SEAL)  Clerk  456  Demoresr'Chty  3Page