Board of Aldermen Agenda Setting Meeting Town Hall Board Room, Maggie Valley Town Hall Tuesday. June 4, 2024, 10:00 am  Members Present: Members Absent: Staff Present:  Mayor Mike Eveland, Alderman John Hinton, Alderman Phillip Wight, Alderman Tim' Wise  Mayor Pro-Tem Jim Owens  Town Manager Vickie Best, Town Clerk Kathy Johnson, Town Planner Sam Cullen, PW Director Mike Mehaffey, Assistant Planner Noah Taylor, Finance Director Misty Hagood, Senior WWTP Operator Seth Boyd, Police Chief Matthew Boger, Alexus Livesey  Others Present: Media Present:  Janet Banks, and two others present.  No Media Present. Meeting Called to Order  Mayor Mike Eveland called the meeting to order at 9:59 am on Tuesday June 4, 2024, in the Maggie Valley Town Hall Boardroom 3987 Soco Road, Maggie Valley, NC: 28751. Consent Agenda item (e): Call for Public Hearing for a text amendment to the Unified Development Planner Sam Cullen said the text amendment is a proposal to remove language about non-conforming signs that need to come into compliance during a certain time period. The proposal is expected to be heard by the Planning Board this month and willl be heard by the Board of Aldermen in. July. Consent Agenda Item (f): Call for Public Hearing for revisions to the Planning Board Charter Mr. Cullen said the revisions were to remove language about the ETJ, clean up the attendance requirements and stagers thet terms now that there are no ETJ members.  Ordinance.  Budget Hearing for the Fiscal Year 2024-2025  Manager Best asked Alderman Tim Wise to explain his recommended budget changes to the Board. He recommends giving thel Lobbyist their required thirty-day notice att the end of June. Removing thel Lobbyist  from thel budget would allowi for thei following changes in the budget.:  No money would be needed from the fund balance to balancei the budget.  Proposed 2024/2025 Budgeti is $36,430.00." The proposedr Irevised Budgetf fori fund balance Professional Services proposed 2024/2025 Budget is $95,000. The proposed revised Thel Beautification; program wouldl bei increased backi to 2023/2024! levels andy would allow for new Proposed! 2024/2025 Budget is $5,000. The proposed revised budget is $10,000.  is $0.  Reducing the Lobbyist to one month at $5000.  Budget is $40,000. projects and future grant matching.  Town of Maggie Valley June 4, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    The Capital Outlay-Festival Grounds 2024/2025 Proposed Budget is $28,365. The proposed Includes $28,365 for paving project and an added $13,570 for upgrades to Ferguson  revised budget is $41,935. property.  Alderman Wise said he would like to get the budget approved and start concentrating on the positive Alderman John Hinton saidi the Lobbyist was a short-term solution. He said, "Our efforts in Raleigh don't end just because we get rid of the Lobbyist." Hel has spoken to the NCLM, and they have a Government Relations Committee that can do a lot of what the Lobbyist is doing. "We have got to build on the relationships we have built in the last year, and we have al lot more friends in Raleigh now than we dida a year ago." "We need to stop the spread of misinformation.". Just because the Lobbyist is gone, our efforts Mayor Eveland agreed to leave the $5,000 to pay for the 30-day required notice to the Lobbyist. He Public' Works Director Mike Mehaffey updated the Board and answered questions about several projects Mayor Eveland commended the Town Manager, staff and Board members for keeping the fund balance  things that are in the budget.  in Raleigh should bei increased rather than decreased." expressed agreement with the proposed revised budget.  including fencing, signage and landscaping at the Sweetbriar parking lot.  down.  Doug Besler, the Regional Fishery Supervisor will discuss the reduction oft trout.  Ms. Best said Doug Besler, the regional Fishery Supervisor with Inland Fisheries Division will continue the discussion regarding the closing of the Davis River Hatchery and the decrease of trout being stocked throughout Haywood County, particularly. Jonathan Creek. She said Brionna Dellara with The Mountaineer reached out to him and he is willing to come and: speak on the subject to clear up some misinformation. Manager Best saidl bringing fishi int from another state willi involve more thanj just paying for them. Shannon Young with Maggie Valley Fly-Fishing and his team will be returning to the meeting to hear Mr. Besler. Mayor Eveland welcomed Janet Banks and invited her to speak. Ms. Banks thanked the Board Members for allowing! her to speak and give an update ont the Maggie Valley Community Garden. She said last year's harvest included 1,774 pounds of fruits, vegetables and potatoes for people in need in the community. She explained how "We have improved this year by adding more raised beds and how we harvest sweet potatoes." The majority of thei food that was harvested went to Maggie Valley United Methodist Church for thei food pantry and for the Shepards table. "We also serve Meals on' Wheels, Broyhill children'shome and McCracken Rest home. We are also getting the reputation of being thel leader of community gardens int this County because we are the highest producer. Because of that reputation, we have partnered with North Carolina Extension Center and the Master Gardener program to bring educational classes to budding gardeners in the community at the garden." She spoke about the different classes that would be offered and how it would bring people into Maggie Valley. The garden exists on grants and donations,  Request for Donation: Janet Banks for Maggie Valley Community Garden.  going ont to ask fori the Board for another donation like last year. Accept the offer for the Waterfall Property for $190,000. Board ofA Aldermen Regularly Scheduled (Agenda Setting) Meeting  Town of Maggie Valley June 4, 2024    Manager Best said there would need1 tol be af formal motion to accept the offer for the Waterfall Property. After the offeri is accepted, at the end oft the due diligence, it will goi into the! bid process again. Mr. Cullen Budget Amendment 1088 for addition to the pavilion. $10,000 grant from The Community Foundation of Ms. Best said Budget Amendment Ordinance 1088 is to show the grant funding coming in and going out of the General Fund. Alderman Wise got a $10,000 grant for the pavilion upgrades from the Community  said he has spoken toi three people that are interested in giving an upset bid.  WNC  Foundation of WNC. Other Business  Mr. Cullen reviewed a letter with Board members that had been sent out to every RV park and The town of Maggie Valley recently underwent aj floodplain management audit with the North Carolina Department of Emergency Management. Thej findings were mostly. favorable; however, it was found that ag great number of recreation vehicles that. sit within the floodway and 100-year floodplain are out of According to the adopted regulations all recreational vehicles that sit in the floodway and 100-year floodplain must remain mobile. This means that no RV may have as structure permanently attached to it, the RV must be connected to utilities with quick disconnect connections and must not have the hitch Alderman Tim Wise questioned about thel Moody Farm property and asked ifi it was ati the point where the Town can make an offer on the property. Mayor Eveland: suggested waiting until the Waterfall  Campground within the city limits.  compliance with the current Town of Maggie Valleyf floodplain guidelines.  blocked by anything such as a propane tank, permanent landscaping etc.  property is sold to decide on the Moody Farm property.  Adjournment carried unanimously. Attest;  A motion was made by Alderman Tim Wise to adjourn the meeting at 10:34 am. The motion  ARELO Mayor, Mike Eveland Klm KathyJ Johnson/Town.clerk  2h5 Viçkie Best, Town Manager  Town of Maggie Valley June 4, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting