MELI  VIRGINIA: ATAI REGULAR MEETING OF THE COUNTY OF AMELIA BOARD OF  SUPERVISORS HELD ATTHE. AMELIA COUNTY HIGH SCHOOL ON  WEDNESDAY, FEBRUARY 15, 2023.  PARTICIPANTS:  DAVID M. FELTS DEXTER JONES SHAUN WEYANT H.JOSEPH EASTER, IV TODD ROBINSON Board of Supervisors  District 1 District2 2 District 3 District 4 District 5  A.TAYLOR: HARVIE, III, COUNTY ADMINISTRATOR ASHLEY GUNN, ADMINISTRATIVE ASSITANT BRADY DEAL, DIRECTOR OF COMMUNITY DEVELOPMENT DANIELLE POWELL, COUNTY ATTORNEY  Chairman Felts called the February Regular Meeting of the Amelia County Board of Supervisors to order at 7:001 P.M. and determined there was a quorum with all: five members participating. Supervisor Weyant offered the invocation, and everyone participated in the Pledge of Allegiance.  CONSENT AGENDA  The agenda was amended to include updated Road Closure Resolution, VDOTLand use Agreement, and additional verbiage added to Closed Session Section. The amended agenda was approved on ai motion by Supervisor Dexter Jones. The following minutes were approved on a motion by Supervisor Jones:  January 18, 2023 Regular Meeting  The January Financial reports were approved on a motion by Supervisor Weyant.  PUBLICCOMMENIS  Supervisor Felts addressed the concerns about reading letters and emails sent in for the board members. There was discussion about state law not requiring these letters to be read    during board meetings. Supervisors discussed and agreed that emails, letters, and other communications that are sent in should be given to the district supervisor to that resident. It will be at the supervisor's discretion to: read it aloud during meetings or address it directly to the citizen. Ifthe letters are addressing zoning, ordinances, etc then it will be read aloud  and can be placed in the board book.  Bobby Lipes  Expressed concerns about disarray between county offices and board. Information being sent out to the public causing confusion and disorder. Expressed his concerns about using social media as a source of sending out information. He stated that a lot ofindividuals in certain age groups that do not have access to social media is being left out. He stated that al letter ini the mail would be recommended and believes social media has been a downfall. He continued to state that al lot of animosity between the county as well as false information that is being put out on Facebook. He brought up the statement the Commissioner ofRevenue posted on Facebook about emails and letters being sent in will no longer be read publicly. He stated that this isn't completely true and accused the Commissioner of Revenue only "keeping her clique" informed instead of properly informing the citizens. He recommended the Commissioner of Revenue and County Administrator resolve their issues or resign. Stated that it's a good thing for people to be able to speak via email and allows Stated that last month somebody posted on Facebook asking why we didn'thave a flag on our water tower and believes this is a good idea. Recommends painting a flag Danielle Powell addressed the board ift they would like to officially designate a cutoff date for accepting communications sO that all the emails can bei included in the board packet. County Administrator stated that currently it is the night before at 5pm. The Administrative Assistant explained the purpose oft the current cutoff time. It allows citizens to see the board book] prior to submitting comments. STATPCOMMITTEEORGANZATIONAL REPORTS AND PRESENTATIONS  Martin Konkel  citizens to have a voice.  SO it doesn'tinterfere with the antennas.  A. VDOT Report:  Maintenance:  -Tree on Rt. 616 was reviewed and put on a list for removal. -Adding shoulder stone to 153 (mailboxes) and other secondary routes Prep work for surface treatment and asphalt for this summer  Machining unpaved roads county-wide Traffic Studies/ Special Requests:    Intersection Rt 642 and Rt. 616 has been submitted to Traffic Engineering for Chesterfield Residency is working on Fowlkes Bridge Road for the Rural Rustic  review for additional signage. Project to be completed Summer of 2023.  Supervisor Robinson stated that he appreciated the improvements on 708. Supervisor. Jones stated that he's had residents call and speak ofhow well VDOT is doing Supervisor Felts requested a list ofv what was in the Rural Rustic Project. Supervisor Easter stated that he's had compliments as well regarding the progress and responsiveness ofVDOT. Stated that he also appreciates this.  on Chula Rd.  B. School Board  Dr.) Harper gave a report on Enrollment and school board activities. Appropriation request of: Cafeteria Revenue- $16,670.07 and Cafeteria  Mr. Trump discussed the financial report.  Expenditures Lines-  $16,670.07 with no local match required.  Supervisor Weyant made a motion to approve appropriation. 5-0; Motion approved. Supervisor Weyant Thanked Dr. Harper for the joint meeting. He stated that he thought it was very well put together and mentioned prioritizing their budget. Dr. Harper stated that they have in fact addressed and pointed out various grants and documents supporting it. He  also stated that he is for the new CTE Building.  C.E Emergency Management  Amelia Fire and EMS Resolution Mutual Aide Agreement Mutual Aide Agreement Resolution  Supervisor Robinson Made motion to approve as a block. 5-0; Motion approved. The County Administrator discussed their request for funding of $15,012.00 and the stats Supervisor Weyant stated that he' s glad to see that he's happy with the information that is provided in comparison to other organizations. This shows the value that the residents are Supervisor Jones pointed out that the majority of their employees are. handicapped or unfortunate individuals that need the support Supervisor Easter requested the amount that was set aside for the Madeline' sl house during the discussion of reappropriating the amount to STEPS County Administrator stated the amount was al little over $25,710. Supervisor Felts stated that this will be addressed during the budget cycle.  D. STEPS, INC  that were included in the letter.  getting back.  E. Small Business Development Center (SBDC)  Budget request of $4,000.    County Administrator summarized the document that was provided and what the SBDC has provided to. Amelia County citizens. They' ve also assisted the EDA to find funding for Supervisor Felts stated that this will be addressed during the budget cycle. F. Amended Agenda item- Updated Tractor parade Road Closure Resolution  certain projects.  Supervisor Easter inquired about the surety bond. The Board and Community Development Director discussed why the County is required to have a surety  bond.  Supervisor Felts stated that this event is continuing to grow.  Supervisor Jones stated that his phone has been blown up about the excitement of this parade and why hasn' 'ti this been done before. Stated this parade is for the young people who have lost their roots in farming and to encourage educating everyone about farming. This is an open event for everyone who has farm Supervisor Jones made a motion to approve the updated Resolution and Land Use  equipment or ai tractor with operational brakes.  Agreement. 5-0; Motion approved. G. VDOT Land Use Agreement Application. 5-0; Motion approved.  Supervisor Easter made a motion to approve and complete the VDOT Land Use  H. Supervisor Reports: Supervisor Felts:  Attended the Planning Commission, CIP Meetings, Joint School Board Meeting which he believes went well. Stated that there will be extra meetings  for the budget.  Supervisor Jones:  Stated that he and Mr. Robinson discussed committee commitments and decided that Supervisor Robinson will take on the PSR commitment on his Read an article for the CRC which he attends. Stated that this opens up more  own. This way they both don't have to participate.  grants that are needed.  Supervisor Weyant:  Attended radio systems, Virginia heartland, CLEO, and Joint meeting. Encourages the citizens to go to the school site and review the CTE Plan.    Stated he'sal big advocate for trade classes and encouraging the students to Stated that his father was hospitalized and then passed away. He thanked everyone for their support during that time and their understanding that he was unable to make the joint meeting. He was involved with the CTE committee  get involved in them.  Supervisor Easter:  and support the recommendations.  * Supervisor Robinson:  Attend CPMT Meeting and Joint school board meeting.  COMMUNITY DEVELOPMENT A. Sidewalk Committee Report  Supervisor Robinson discussed options for moving forward including doing phased planning due to the change in funding, land use, utilities, and placement. Supervisor Easter thanked Brady for facilitating the second meeting of the committee and providing a summary. Stated that the timeline is important and a decision to move forward has to be made. Stated that he (Brady) outlined the three options of what Mr. Robinson was saying. Discussed the other options and VDOT's Supervisors Felts inquired about the route oft the sidewalk with Supervisor easter stating that the details aren'tas important right now and will be worked out later once Supervisor Jones asked, "if we don't do something now, we're shooting ourselves in Supervisor Weyant stated he supported the phase project and gave details why. After Further Discussion Supervisor Easter made a motion to advised staff to move forward with accepting those funds and proceeding with option las  recommendations. accepted.  the foot for the future."  detailed in the report. 5-0; Motion approved.  OLD/NEW BUSINESS  A. Public Notice- Amendment tol Personal Property Filing Requirement Ordinance * Supervisor Jones made a motion to defer any action on this issue until the fiscal year 24 budget development sO that any and all financial impacts to the County Supervisor Weyant stated that he's concerned because in December we told the citizens that we were going to do this. Its on video and we directed staff to do this, and he doesn't like back peddling. Continued the discussion with his concerns and Supervisor Easter stated we gave direction to the commissioner of revenue that we were going to do this, the direction has already gone out to the citizens that they don't require them sO the funds will be lost regardless because the penalty is not going to be  can be considered.  others input.  enforced. Stated he's not in favor of frivolous fees.    Supervisor Felts Stated that he did agree it without looking at the revenue that was generated. Stated that this is not a' Tax and ift the citizens file their paperwork, it  doesn'tcost them anything.  Supervisor Easter pointed out that the state does not require.  The Commissioner ofRevenue stated that Mr. Easter is correct. Stated that for the years that shel has projected the budget for the county which this year Josh, Finance Director, is working on it, she has never included penalties. It has always been an additional amount. Stated that is has never been guaranteed money, but extra money. Supervisor Easter clarified that therefore it has never Commissioner of Revenue stated, "you all voted that you were going to do away with it in December and it has gone out on the personal property forms to all oft the citizens already. " She continued to state that ifthe board doesn't approve it that it's already in the citizens hands that they don't they don'thave There was continued discussion on the item with Supervisor Easter and Weyant being against keeping the penalty and Supervisor Robinson, Felts, and Jones waiting to receive all figures and discussing in during the budget meetings. Commissioner of Revenue stated, "we have already told the citizens we're not doing it, soIa am not going to penalize them the year." County Attorney stated for clarification that the ordinance would eliminate the penalties. She believes that in December there was an agreement to bring it back before the board to vote on the amendment. What's before the board tonight is the actual ordinance that would amend the waiving oft the penalty. It's the board's choice tonight ifthey want to make that amendment tonight or Supervisor Felts reminded the board that Supervisor Jones has ai motion on the floor. Supervisor Jones made: a motion to defer this until thel budget process. 3-2; Motion approved. (Supervisor Felts, Jones and Robinson voted to approve with  been included in the budget.  to send it back.  not.  Further discussion occurred on the agenda item.  Supervisor Easter and Weyant voted against the motion)  B. RiverStreet  Rob Taylor gave aj presentation on current and future progress.  * Supervisor Easter inquired about ai timeline. Mr. Taylor stated that there is a slide in Supervisor Jones inquired about the yellow color on one oft the slides presented. Mr. Taylor stated that it shows that they' ve received RDOF funding for the 170 locations that were identified in Amelia that had services less than 25 down and 3 up. * Supervisor Jones discussed concerns about the depth of the fiber and ifit will impact the farmers. Mr. Taylor stated the fiber will be placed 36" in the ground and will have * Supervisor Easter asked what will be done for those that are not close to the central office. Mr. Taylor stated that there will be cabinets out in the field or like a data hut. Supervisor Jones asked about connection fees for residents. Mr. Taylor stated that RiverStreet will cover the cost up to 2500 feet as that the resident will cover the cost  the presentation he'll discuss regarding the question.  inspections done by the state for compliance.    per foot. He believes it's less than 5 dollars per foot. Residents can also submit a Supervisor Jones asked that as oft right now we do not have a date? Mr. Taylor responded stating that as ofr right now they do not have a date for when they're going tos start putting fiber in the ground, but as soon as he gets a date, he'll let them know.  request to the state to cover the additional cost.  .E Resolution of Appreciation approved.  Supervisor Robinson made a motion to approve the Resolution. 5-; Motion  COUNTY ADMINISTRATOR'S REPORT  A. Waste Management:  Host Fee Check Amount of $240,840.88  * Supervisor Felts mentioned that he received a letter regarding the skunk smell  surrounding the landfill.  B. Commonwealth Regional Management:  Items ofInterest submitted from January 2023  C. DMV Select:  Report Submitted.  D. VDOT Conveyance ofLand- Jetersville FD Land Acceptance  County Administrator explained this agenda item.  * Supervisor Easter made a motion to accept the quit-claim deed agreement. 5-0;  Motion approved.  E. Forest/Open Space Maintenance Agreement  County Administrator explained this agenda item.  : Supervisor Jones made a motion to accept the agreement. 5-0; Motion approved.  F. Radio System Financial Report  County Administrator explained the updated report. Nothing to vote on. This is  just an update.  BOARD MEMBERS COMMENISREPOKIS District 1-The Honorable David M. Felts  Stated for everybody to go home and pray. Certainly, Amelia needs a break. Stated we lost too: many people here recently and ask for a little bit ofs sunshine  to shine on us.    District 2-The Honorable Dexter Jones  Made ajoke in reference to the Chinese air balloon delivering the Wells Fargo  ATM.  District 3-The Honorable Shaun Wevant  Stated that its has been ai rough couple of weeks in Amelia as he spoke about earlier. Amelia is a family, a close community. He's had many people that have come from outside the county that say they' 've never seen a place like this and the way we function. Stated that he's s going to continue to pray for all the families and friends that have been involved in the recent deaths. Stated he appreciated Mr. Lipes comments and agrees with him. Stated that when adults and leaders have disagreements the citizens are losing every time. Stated he hopes that everybody can move forward and pass any disagreements sO the  county can continue to run smoother than iti is.  District 4-The Honorable Joseph Easter District 5-The Honorable Todd Robinson  No additional comments  Stated to stay involved in your government. Spend time with your: family and enjoy the weather because we're all going to pay for it next month.    CLOSED MEETING, PURSUANT TO CODE OF VIRGINIA $2.2-3711-A-3  Supervisor Weyant made a motion to go into closed session. 5-0: Motion approved.  A. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. B. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining B. After entering into open session, the Board certified by roll call that onlyi items allowed by  position or negotiating strategy of the public body.  Code of Virginia 52.2-3711-A3 were discussed. The vote was as follows:  C.VOTE:  AYES:  NAYS:  NONE  District 1 - Supervisor Felts District 2- Supervisor Jones District3 - Supervisor Weyant District 4- - Supervisor Easter District: 5- Supervisor Robinson  MOTION' TO ADJOURN/CONTINUE MEETING  There being no other business, the February 15, 2023 Regular meeting was adjourned.  ATTEST:  Minutes Approved: March 15, 2023 A  A. Taylor Harvie, III Amelia County Administrator  M. Felts,ir,Chairman Board County  Amelia  of Supervisors  9