VIRGINIA: AT A REGULAR MEETING OF THE COUNTY OF. AMELIA BOARD OF SUPERVISORS  HELD. ATT THE. AMELIA COUNTY HIGH SCHOOL ON WEDNESDAY, DECEMBER: 21,  2022.  PARTICIPANTS:  DAVID M. FELTS DEXTER JONES SHAUN WEYANT H. JOSEPH EASTER, IV TODD ROBINSON Board of Supervisors  Districtl District2 District 3 District4 District 5  A. TAYLOR HARVIE, III, County Administrator ASHLEY GUNN, Assistant Administrator DANIELLE POWELL, COUNTY ATTORNEY  BRADY DEAL, DIRECTOR OF COMMUNITY DEVELOPMENT  Chairman Felts called the December 21, 2022 Regular Meeting oft the Amelia County Board of Supervisors to order at 7:00 P.M. and determined there was a quorum with all five members participating. Supervisor Felts  offered the invocation, and everyone participated in the Pledge of Allegiance.  CONSENTA AGENDA  The agenda was amended to include the CTA Radio System Contract and Planning Commission Appointments. The amended agenda was approved on ai motion by Supervisor Felts. The following minutes were approved on ai motion by Supervisor Weyant:  November 9, 2022 Regular Meeting  Thel November Financial reports were approved on ai motion by Supervisor Easter.  PUBLIC COMMENTS  eMartin Konkel  Requested to go over 3 mins  Elderly act relief: approved the recommendation to up the percentagel but would like to see iti increased further or improved further, made other recommendations. Doesn'tbelieve it's nearly enough. Stated that citizens deserve. answers to the reassessment. "we're we: required to perform this assessment early?" no exact answer was given. Would like tol have this question answered. Stated that the COR: reached out to the state department on Feb 4th. Feb 5th communicates tol BOS regarding her concerns. He stated that there were emails stating thei individuals would discuss things "offline" he continued to read off various communications between COR and other individuals and regarding the reassessment. Stated that the state  did not direct it on whether iti is required and feels that the citizens may feel misled  eMickey Hodges  Discussed his past employment and experience with lawyers. Stated that no one is qualified regarding IT security etc. Stated that there are several conflicts with the county and third-party vendor. Stated there are no  Page 19 of958    master agreements with third part vendor or ndas in place. States that no one apart oft the third party vendor States there are: no qualification requirements for being on the IT Committee and believes there should be. Continues to speak about his concerns with thel I.T. issues that he sees. Advises to stop ignoring the issues Represents the food pantry. Since she moved back from Ohio, shel has been helping support the pantry. Her goals have been to increase volunteers duet to thei increase of families that they! have been serving. Has jumped for 450t to 5001 families ai month. Their motto/goal is no one in Amelia County goes hungry. Requests that BOS reach out for Spoke about Wreaths across. American and they had enough to cover all sites. He gave thanks to all who assisted in Regarding the reassessment: agreed with martin Konkel and states that it'si ironic that al lot of people spoke about the reassessment and his own assessment has gone up 114%. He stated he listened back when the board stated this would be a quality. job. He's really concerned about the accuracy oft the job and who needs to address this to verify Regarding thel IT: hes stated that an email that was sent tol him he says contained a virus that shut down his computer Points out her gratitude for two individuals. Halie walker and Noel Berry served over 600 citizens during thanksgiving. Requests Amelia County help support the prince Edward Cannery with $1000 donation sO that Amelia Residents can take advantage oft the resource at a reduced cost. Went over general details of County Administrator read an email from Angela Hartman A/K/A Nikki Hartman regarding the recent  isq qualified to monitor such data. and address them.  Joy Worsham  volunteers in their community. Requested donations. this. Stated. Jan 4 is when the meetings began again  Bobby Lipes  the quality and accuracy oft this. from the county.  Allison Crews with Prince Edward Cannery  the cannery and its history. Invites everyone to take a tour oft the cannery.  assessment and in defense ofthe Commissioner of Revenue.  STAFF/COMMITTEF/ORGANTZATIONALREPORTS. AND PRESENTATIONS  A. VDOT Report:  Maintenance:  Shoulder stone operation on 616 (Genito Rd) Pruning and brush removal on Rt38 Pothole patching countywide Traffic Studies/ Special Requests:  Preparations for snow operations and equipment inspections are inj progress 360 traffic study already completed with the recommendation of retention of the 55mph speed limit and more signage for the 360 westbound as approaching signal. RT 614 pavement management group will be making recommendations on the pavement. Rt604 (Chula Road) acknowledge a speed or safety study. Stated that they reviewed one that was done by traffic engineering in 2021. They didn'trecommend. speed limit changes, but recommended signage changes for the curves and stripping at a few locations. They will be closing afew oft the passing zones to address this in the spring. Stated that as per Mr. Weyant's request at traffic study on Rt 616 between Whitaker Rd and  Recommendations will be addressed in 2023.  West Creek will be carried out.  Supervisor, Jones: discussed the 360 yellow lights and suggests putting up a warning sign that lets you know when the light will be turning. Thanked VDOT for their support and assistance in the community Supervisor Weyant: Agreed with Supervisor Jones regarding the yellow lights. He also Commended  -Ms. Worley suggested recommendations. VDOT and contractor on aj job well done.  Supervisor Felts: Complimented the shoulder work on Genito road  Page 20 of958    A. School Board  Dr. Harper gave a report on Enrollment and school board activities.  Mr. Trump discussed the financial report. -Appropriation request for $31,346.38. Appropriation request for $24,000. B. Southside Center for Violence prevention  Supervisor Easter made ai motion to approve as a block both appropriations. 5-0; motion approved.  County Administrator stated that they have since shut their operations down. Leadership ofs social services and STEPS are looking into opening something similar to serve the community. Supplied to the board  book is their audit for informational purposes.  C. Introduction of the New County Director of Community Development Brady Deal.  County Administrator discussed Brady's professional background and connection to the community. Appropriation of $130K to enhanced patrol. Sheriff Walker explained the necessity oft this amount to Supervisor Jones Discussed hiring more deputies to alleviate the overtime for the current deputies. Asked how Supervisor Weyant stated that $130k is a good deal and should be acknowledged. Suggest that Sheriff should % Supervisor Jones made ai motion to give part oft the $130k, $65k, and the remainder oft the request to be  D. SheriffOffice appropriation request  continue the program until the end oft this year's budget cycle of June 30, 2023.  many would be required to do SO.  revisit the board inl March before the budget runs outi ifmore is needed.  discussed at budget cycle. 5-0; motion approved. E. FY2024 New Year Budget Schedule  The Finance Director (Josh Worrell) presented thej proposed budget schedule.  Discussions about matching up the School Board budget meetings and the proposed county schedule and  get back with the board in. January. F. Elderly Disabled Persons Exemption Committee  Supervisor Robinson reviewed the details oft the meeting. Stated that there are  Supervisor Easter pointed out that where there wasn'ta cap for the relief, they agreed to place a cap on the relief. The amount will automatically be updated with the cost ofliving sO that it wouldn'thave tol be revisited every year. There are still some minor changes that still need to be made with Mr. Gore and will Laura Walsh, Commissioner ofl Revenue, stated that it will tie into the social security rate. Supervisor Felts discussed concerns of certain details and wants to make sure it's worded sO that Supervisor Easter brought up that the board had already agreed tot this current time frame and urges the board to follow it. Stated that there willl be no additional information by budget time that hasn'talready Supervisor Felts reiterated the motion on the floor to postpone it for 30 days. 3-2; Motion approved.  be discussed during the January meeting.  individuals that need it do not manage to get kicked out oft the program. Supervisor Jones made ai motion to revisit this during the budget cycle.  been presented. G. Supervisor Reports: Supervisor Jones:  ) Attended VACO Meeting in Richmond, an Agricultural and Environmental committee, met with Discussed his concerns with the Agricultural and Environmental meeting and the members ofthat Discussed STEPS Activities and concerns that STEPS façes. Stated they're working on applying  individuals about Solar topics, CRC,STEPS,  meeting.  forag grant to remove lead-based paint in historical buildings  Supervisor Weyant:  Page 21 of958    Discussed details oft the Radio system meeting O Attended school board meeting  Supervisor Easter:  Attended the Crossroads, Elderly and disabled tax committee, Sidewalk committee. Thanked Ms. Worsham about the food bank and discussed his and his wif'sinvolvement in the Responded toj public comment portion stating the vote for the early reassessment was a 5-0 no for the reassessment. Believes the vote the gentleman was referring to was which assessor to use in which there was one dissenter. this followed with the state where it was mentioned the  foodbank  Thanked the local volunteers for response teams  requirements for the reassessment.  o Thanked Mr. Konkel for advocating for the lower income citizens. Stated he's been hearing a loto ofcomplaints about the assessment Discussed details oft the Piedmont Regional Jail meeting. Met with the EDA and discussed some information with them.  Supervisor Robinson Supervisor Felts: H. Amended Agenda Items:  Attended two VACO: meetings in Richmond, CPMT, Elderly Tax Relief, and Sidewalk committee.  Planning commission appointments Dennis Ramsey District 1: Jennifer Harris District 4: CTA Radio  -Supervisor Felts made ai motion to reappoint. 5-0; Motion approved -Supervisor Easter made ai motion to reappoint. 5-0; Motion Approved Ar representative discussed the details oft the Radio Project contract and what it includes. Supervisor Jones made a motion to approve the contract. 5-0; Motion approved.  COMMUNITY DEVELOPMENT  A. Public Hearing- Amendment to the Special Event Ordinance  Director ofCommunity Development discussed the various changes made. The language oft the event requirements will state the applicant will need to make an appointment with the Sheriff's office to review the needs oft the event. Supervisor Weyant made ai motion to approve changes. 5-  0; Motion approved.  OLD/NEW BUSINESS  A. Personal Property Filing Requirement  The Commissioner of Revenue discussed updating the filing requirements where the individual would only have to return the form if any changes toj previous year or ift they wish to submit their mileage. Forms will still be sent out sO that the individual can see what they're being taxed on per DMV records. Supervisor Robinson made ai motion to instruct the County Administration and Attorney to begin thej process and prepare it fora a formal public post to eliminate the  requirement ofr returning the form. 5-0; Motion Approved  B. VALoggers Association  Ron Jenkins discussed their request to approve the exemption of personal property tax for off- road logging equipment. Discussed how it would benefit the community and the local loggers. Supervisors discussed concerns with this exemption and to form a group to discuss how this will  affect the county and its residents.  C. Amelia County's Farm Bureau Request.  Mr. Puckett discussed their request for inclusion of forest land in Amelia County's land use assessment taxation ordinance. Stated that during the march 2022 board meeting, Jerepag.2y8F958    provided aj presentation explaining the reasons and benefits ofhaving forest lad included in the ordinance. Reviewed various points from the included letter in the board book. Discussed concerns with Utility Solar farms and how this would help discourage those conçerns of during Supervisors discussed creating a group to go over numbers and how this as well as the logging  land into the solar farms. request would affect residents.  COUNTY ADMINISTRATOR'S REPORT  A. Waste Management  Host Fee Check Amount of $208,745.51 Items ofInterest submitted  B. Commonwealth Regional Management  C. DMV Select:  BOARD MEMBERS COMMENTSREPORTS District 1-The Honorable David M. Felts  Wished everyone a merry Christmas and safe holiday  District 2-The Honorable Dexter Jones  Discussed his time during his first year of being on the board. He expressed appreciation to the individuals  who elected him and his wife for the support. District 3-The Honorable Shaun Weyant Wished everyone a merry Christmas. District4-Thel Honorable Joseph Easter  Addressed the concerns from the public speaker regarding IT services and Committee. Stated he and supervisor Weyant have been advocating for improvement and confident ini moving forward with changes.  District 5-The Honorable Todd Robinson  Wished everyone ai merry Christmas and stay warm with the upcoming cold weather. CLOSED MEETING. PURSUANTTOCODE OF VIRGINIA $2.2-3711-A-3  Supervisor Felts made a motion to go into closed session. 5-0: Motion approved.  A. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.  Page 23 of958    B./ After entering into open session, the Board certified by roll call that only items allowed by  Code of Virginia 92.2-3711-A3 were discussed. The vote was as follows:  C.VOTE:  AYES: District 1- Supervisor Felts District 2- Supervisor Jones District 3- Supervisor Weyant District 4 Supervisor Easter District 5. - Supervisor Robinson  NAYS:  NONE  MOTION TO ADJOURN/CONTINUE MEETING  There being no other business, the December 21, 2022 Regular meeting was adjourned.  ATTEST:  Minutes Approved: January 18, 2023 M - David M. Felts, Jr., Chairman Amelia County Board of Supervisors  A. Taylor Harvje, It Amelia County/Administrator  6  Page 24 of958