VIRGINIA: AT AI REGULAR MEETING OF THE COUNTY OF AMELIA BOARD OF  SUPERVISORS HELD. AT THE. AMELIA COUNTY ADMINISTRATION CONFERENCE ROOM ON WEDNESDAY, MARCH 15, 2023.  PARTICIPANTS:  DAVID M. FELTS DEXTER. JONES SHAUN WEYANT H. JOSEPH EASTER, IV TODD ROBINSON Board of Supervisors  District 1 District 2 District3 3 District 4 District 5  A. TAYLOR HARVIE, III, County Administrator ASHLEY GUNN, Assistant Administrator JEFF GORE, COUNTY ATTORNEY  BRADY DEAL, DIRECTOR OF COMMUNITY DEVELOPMENT  Chairman Felts called the March 15, 2023 Regular Meeting ofthe Amelia County Board of Supervisors to order at 7:00 P.M. and determined there was a quorum with all five members participating. Supervisor Weyant offered the invocation, and everyone participated in the Pledge  of Allegiance. CONSENT AGENDA  The agenda was amended to change agenda item 8.B. Reassessment Contract tol be a Supervisor Robinson made a motion to amend the agenda. 5-0; Motion  Closed Session Item. approved.  The following minutes were approved on a motion by Supervisor Robinson:  February 15, 2023 Regular Meeting  Thel February Financial reports were approved on ai motion by Supervisor Jones.  SPECIAL PRESENTATION  Delegate Tommy Wright and Delegate Lee Ware Tommy Wright and Lee Ware present the Resolution for the Dixie Youth Team that was approved by the General Assembly to Marc Borum. Taylor Harvie presented to Tommy Wright the Amelia County Resolution for Delegate Tommy Wright's Service to Amelia County from 2001-2023. Supervisor Easter made a motion to adopt the' Tommy Wright Resolution. 5-  0; Motion approved.    PUBLIC COMMENTS Bobby Lipes:  States there have been al lot of facts and opinions that he tries to follow. He attends Board Meetings regularly to stay informed. Mr. Lipes states that there are some board members that are conscientious of the tax dollars and how they'res spent. He discussed the reassessment voted on back in November 2021, the continued conflicts between the offices oft the county, and believes the assessor company did not fulfill their Mention an email she had previously sent. Stated she sent a second email to all five board members and Mr. Harvie. She read the email she sent to board members. It mentioned that she agreed with whatever is going on between the county employees needs to stop. She points out specifically Mr. Harvie [County Administrator) and' The Commissioner of Revenue [Laura Walsh]. Directing her comments to the Board Members, she stated that ift the board felt they didn'thave enough information [regarding the Personal Property Penalty Filing Requirements then they should have tabled the ordinance. She continued to speak about her concerns regarding how the ordinance was handled and her dissatisfaction with the Board Members. Angela brought up her concerns regarding emails being read aloud at meetings. She expressed her appreciation for Supervisor Weyant and Easter.  contract obligations. Angela Hartman:  STAFF/COMMITTEP/ORGANIZATIONAL REPORTS AND PRESENTATIONS  A. VDOT Report:  Maintenance:  Culvert: replacements completed on Rt 681 and Rt 609. Two culvert replacements planned on Rt3 38 that is delayed due to equipment issues and are  planned for next week. : Shoulder work being done on Rt 360. Traffic Studies/ Special Requests:  Rt616 and Rt 642 study ongoing for additional signage at intersection Secondary Six Year Plan funding information provided to the Board. She mentioned that a project that was approved was left offofthe report and will send LM4A Latex Modified Project- eradication and crack seal to occur this month SS4A Slurry Seal- Patching preparation has been completed on various routes Environmental clearances in progress sO that they can complete Rt 621 Rural -Route 621 in Cumberland County will have a detour route that will extend into Supervisor Jones inquired about the bridge work on Dykeland and Flat Creek.  updated information. Construction: for Rt 38 and 604. throughout the county. Rustic Project this summer.  Amelia.  Mentioned they may have finished it today.    A. School Board  Dr. Harper gave a report on enrollment and school board activities.  Mr. Trump discussed the financial report. Appropriation requests:  1. School Breakfast Program State Funding Incentive:  $21,395.64 No local match required.  Supervisor Jones made a motion to approvea appropriation. 5-0; Motion  approved.  2. VDE's Bus Driver Incentive Grants:  $13,863.33 No local match required.  Supervisor Jones made a motion to approvea appropriation. 5-0; Motion  approved.  3., EPA 2022 Clean School Bus Rebate Program:  $395,000 allocated rebate funds.  Local matching funds are required for purchase costs in excess of  Supervisor Robinson asked ifa charging station was already installed. Mr. Trump explained the requirements of the Program/Rebate Supervisor Easter made a motion to approve appropriation. 4-1, Supervisor  Robinson opposed; Motion approved. 4.VDE carry-over funds allocated to ACPS:  $351,113.00 Nol local match is required.  Discussed where the funds would go towards.  Dr. Harper & Mr. Trump stated it would go towards metal Detectors and  other ways to improve security.  Supervisor Weyant made a motion to approve appropriation. 5-0; Motion  approved.  Resolution to Support ACPS Efforts to Expand CTE Programming increase their chances for obtaining a grant from the state.  Mr. Trump explained why the school requests the resolution and how it would Discussions continued about deadlines, when information was received, and Clarification as to what this resolution means and howi it helps apply for the Supervisor Robinson discussed his concerns if the resolution is approved and what it would commit us to funding. Discussed concerns about what would happen ift the county was not able to maintain/increase local funding due to  restrictions. grant.  budget concerns.    Joseph explained only ift the project was approved, we would have to maintain or Jeff Gore explained that this does not bind us to the grant or the project. There are Supervisor Easter made a motion to approve the Resolution. (Mr. Felts reiterated that this does not commit us to the project, but only to seek  increase local funding for the project. more decision points later on. funding.) 5-0; Motion approved.  B. Amelia Sheriff's Office 1. Surplus Vehicles  * Supervisor Easter made a motion to approve. 5-0; Motion approved. $400.00 to be returned to Budget line 6022 Special Equipment Supervisor Weyant made a motion to approve. 5-0; motion approved.  2. Sherriff's Office Donation  .S Supervisor Reports: Supervisor Jones: Attended CRC meeting. Supervisor Weyant: Supervisor Easter: Supervisor Robinson: Supervisor Felts: residents.  Stated that there was nothing beyond standard but did meet with the school administration  last week to talk about the project. Attended radio meeting. Stated there's nothing nonstandard to call out. Attended CPMT and PSR meeting next week  - Regular meetings: Planning Commission and Piedmont Jail and stated the numbers of the  COMMUNITY DEVELOPMENT  A. Public Hearing- Special Exception Permit- Detached Dwelling Unit:  Mr. Deal explained the details oft the permit. Stated that he only wished to use it for personal use. Explained that the Planning Commission recommended approving the request with the condition that the dwelling can never be used as After further review it was noticed that the drain field for the building was located on a different parcel than the building itself. Applicant is willing to combine the parcels or revise the lot lines to address this concern. Mr. Deal explained the definition ofa detached dwelling unit to Supervisor Supervisor Felts stated he would feel more comfortable ifthis was all completed The County Attorney made recommendations regarding how to handle this permit top protect the county and the lot owner from any complications in the future.  ar rental property.  Easter.  prior to giving an approval.    The applicant stated that he'll be happy to combine both lots.  * Supervisor Easter made a motion to approve with two conditions. 1. The facility is never rented. 2. The lots to be joined to ensure the septic and drain field are: in the same lot as the proposed unit. 5-0; Motion approved. Mr. Deal explained the details oft the permit and stated the Planning SupervisorJones. Made a motion to approve. 5-0; Motion approved.  B. Public Hearing- Special Exception Permit- Country/Convenient Store:  Commission recommended approval.  C.F Public Hearing- Request to Amend the Special Exception Use in A-5 and RP-5 Districts  toI Include Agricultural Resource Reclamation Facility:  Mr. Deal explained the details of the permit, the process that has been done, and that there was nothing in the local or state use code that would suit this type of Supervisor. Jones spoke on the program on RFDtV on how this process works. Nicholas Cunha gave aj presentation on the project and how facility operates and  use.  Stated how impressed he was on an operation like this.  the process of the concept.  Martin Konkel: Bobby Lipes:  -States that everyone should be aware oft the big players involved in this. Stated that BlackRock bought out Vanguard. Concerned on their beliefs conflicting with ours. -Agreed with Martin. Stated he' 's done research in the past on aj project like this. He discussed his concerns for the potential impact on Amelia's soil, the water supply, and the terms being used as organic are very broad in definition. He recommended looking into exactly what'si in their chemical waste. Stated his concerns on their potential for -Stated this will be on his family's farm. Stated that they have looked into the concerns. Discussed various facts related to the process and how it would affect the environment. Supervisor Jones discussed his views on this project and current economic Supervisor Easter made a motion to approve. 5-0; Motion approved.  expansion. Jeremy Moyer:  Discussed what is done with the excess fertilizer and solids. impacts that will soon affect Amelia County.  D. Special Event Permit- RGA Juneteenth:  Mr. Deal explained the details oft the permit.  June 17th, 2023  Supervisor Jones made a motion to approve. 5-0; Motion approved.  E. Special Event Permit-Amelia County Fair:  Mr. Deal explained the details of the permit.  June 22-25th, 2023  Supervisor Robinson made a motion to approve. 5-0; Motion approved.    F. Special Event Permit and Road Closure Resolution- Amelia Day  Mr. Deal explained the details oft the permit.  May 13th,2023  Supervisor Weyant made a motion to approve the special event permit. 4-0; Motion approved. Supervisor Easter abstained from voting. Supervisor Weyant made a motion to approve road closure resolution. 4-0; Motion approved. Supervisor Easter abstained from voting.  G. Appropriation of Funds Request- VTC ARPA Tourism Grant:  Mr. Deal explained the details oft the request.  Supervisor Robinson made a motion to approve. 5-0; Motion approved. Mr. Deal discussed brief details of the current CIP Requests from each department recommended by the Planning Commission. FY24 CIP request total Supervisor Weyant stated that their board has decided to bump the VoTech center to the top of the list and bump everything else next year or the previous CRP. Mr. Deal clarified that supervisor Weyant stated that the Votech center is to be put as top priority and everything else is tol be bumped back. Supervisor Weyant Supervisor Easter made a motion to accept the recommendations from the  H., CIPFY24-28 Report:  is16,627,048.00.  confirmed.  Planning Commission. 5-0; Motion approved.  OLD/NEW BUSINESS A. FY24- Budget Presentation  Mr. Worrell, the Finance Director, gave a brief description of what could impact Supervisor Jones expressed his gratitude for Mr. Worrell and the great job he's  the current numbers ofthe budget. doing for the County.  B. Reassessment Contract  AMENDED ITEM: MOVED TO CLOSED SESSION  .N Multistate Opioid Settlement Resolution:  The County Administrator explained the details of the resolution. The County Attorney discussed the details of the settlement and how it can be Supervisor Weyant made a motion to approve. 5-0; Motion approved. The County Administrator gave a brief description oft the agreement. The County Attorney explained the details ofthe agreement and what they would be making a motion on to approve to Supervisor Easter.  used.  D. Public Hearing- RiverStreet Lease and Easement Agreement:    Supervisor Easter made a motion to approve the Lease and Easement agreement pending resolution of contract terms between County Administration, RiverStreet, and County Attorney. 5-0; Motion approved. County Administrator explained the details of the Deed of Gift and corrected that the county doesn'tneed aj public hearing, but to publicly receive it. Supervisor Easter made a motion to approve the resolution. 5-0; Motion  E.. Public Hearing- Amelia Emergency Squad INC. Deed of Gift Resolution:  approved.  COUNTY ADMINISTRATOR'S REPORT  A. Waste Management:  Host Fee Check Amount of $179,324.00 decreased from previous years. Items of Interest submitted. Report Submitted Report Submitted  Explained that due to the loss of a contract the typical amounts will be  B. Commonwealth Regional Management:  C. DMV Select:  D. Animal Shelter Inspection Report: E. Miscellaneous reports:  Mentioned that Tyson Foods made the announcement that they will be shutting down the Glen Allen processing plant and the possible impact on our local Supervisor Jones discussed specific impacts this could have on the local economy. Supervisor Robinson stated that he heard Tyson is doing buyouts for the farmers Supervisor Easter discussed looking into our numbers a little more due to al lot of buyouts in the past two years and states that what's presented isn'to clear.  economy.  and states ifso, then this would help the farmers.  BOARD MEMBERS COMMENISREPORIS District 1-The Honorable David M. Felts District 2-The Honorable Dexter Jones Pass the word about the first annual Tractor Parade. District 3-The Honorable Shaun Weyant Also looking forward to the Tractor Parade. District 4-The Honorable Joseph Easter Stated he has nothing to add. District 5-The Honorable Todd Robinson  Stated that the board will have budget workshops next Tuesday and Wednesday.    Stated farmers are getting ready toj plant and reminded everyone to be safe because we' ve lost  enough over the past couple ofy years.  CLOSED MEETING, PURSUANTTO CODE OF VIRGINIA $2.2-3711-A8  Supervisor Weyant made ai motion to go into closed session. 5-0: Motion approved. A. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision ofl legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public B. After entering into open session, the Board certified by roll call that only items allowed by Code of Virginia 52.2-3711-A3 were discussed. The vote wasas  body is in attendance or is consulted on a matter.  follows: C.VOTE: NONE  AYES:  NAYS:  District1-S Supervisor Felts District 2- Supervisor Jones District 3- Supervisor Weyant District 4 - Supervisor Easter District 5 - Supervisor Robinson  MOTION TO ADJOURN/CONTINUE MEETING  There being no other business, the March 15, 2023 Regular meeting was adjourned.  ATTEST:  Minutes Approved: April 19,2023  A  -  A. Taylor/Harvie, III Amelia County Administrator  David M. Felts, Jr., Chairman Amelia County Board of Supervisors