VIRGINIA: AT AREGULAR MEETING OF THE COUNTY OF AMELIA BOARD OF  SUPERVISORS HELD AT THE. AMELIA COUNTY HIGH SCHOOL ON  WEDNESDAY, AUGUST 17, 2022.  PARTICIPANTS:  DAVID M. FELTS DEXTER JONES SHAUN WEYANT H.JOSEPH EASTER, IV TODD ROBINSON Board of Supervisors  District 1 District 2 District3 District 4 District5  A. TAYLORHARVIE, III, County Administrator BRENDA ARTHUR, Assistant Administrator HOLLY P. STEELE, County Planner JEFF GORE, County Attorney  Chairman Felts called the August 17,2022 Regular Meeting oft the Amelia County Board of Supervisors to order at 7:00 P.M. and determined there was a quorum with all five members participating. Supervisor Felts offered the invocation, and everyone. joined in the Pledge of  Allegiance. CONSENT AGENDA  The agenda was amended to add Special Permit Request for DY World Series Parade. Supervisor Felts stated updates regarding Emergency Squad. No motion was made. Supervisor Felts made motion to change date ofNovember Board or Supervisor Meeting  Supervisor Easter motion to approve request. 5-0 Approved.  from November 16th, 2022, to November gth, 2022.  Supervisor Easter: motion to approve request. 5-0 Approved. The following minutes were approved on a motion by Supervisor Weyant:  July 8, 2022 Workshop July 20, 2022 Regular Meeting  The June Financial reports were approved on a motion by Supervisor Jones.    PUBLIC COMMENTS  Bobby Lipes Discussed the improved harmony between Board Supervisors and other Members ofthe Administration. Expressed appreciation in such improvement as well as a  job well done overall.  STAFF/COMMITTEP/ORGANIZATIONAL REPORTS AND PRESENTATIONS  Rebecca Worley, ofVDOT, gave a report oni road maintenance, studies, and projects in  the County.  Maintenance  2nd cycle of Primary routes Completed, 2nd cycle ofSecondary mowing Continued work on sewer pipe cleanouts, asphalt patching, and pothole Route 360; Traffic Engineering inj process of performing speed study Surface Treatment Patching completed early this summer and Surface treatment operations will begin week of August 22, 2022. Route 632; Bridge Replacement: is ongoing with guardrail installation, inspection to be completed, and opened by August 26th, 2022. Route 636; Bridge Scour repairs started July 11th, 2022 and completed Route 621; Still on schedule for completion early November. Setting bridge truss this month and anticipate concrete deck pour this time next  began and will continue for the next month.  repairs  Traffic Studies/Special Requests  Construction  July 27th, 2022. month in September.  Supervisor. Jones commended crew on aj job well done thus far as per residents of the area Supervisor Robinson reported residents' concern for West Creek Rd; logging trucks entering the road is causing "sink spots" and side of asphalt failure. It had been recently Dr.] Harper and Mr. Trump reported on Amelia School Board activities and financial O Informed Supervisors of Teachers arrival dates, student enrollment dates, and commended Supervisor Weyant ont the welcoming letter he sent to Teachers and Invited Supervisors and other staff members to attend Facilities tour event September 29th @ 0845 and will send out an RSVP. Tour will not include Advised board members that the Headstart Building is leased from School board, brought up complaints regarding tree limbs against building, gutter system, grass on the roof. Discussed confusion on where responsibilities are assigned.  affected.  repaired prior to this issue.  reports.  Staff.  Headstart building.  2    Stated that she and Mr. Lynch reviewed last year's MOU with Headstart and to which items each entity is responsible for. There is NOT a current MOU for this year due to lack of response from Headstart's Attorney.  Discussed various committees within schools and stakeholders. Stated Various payrolls have been processed. Appropriation request to textbook fund of $461,013.08; Appropriation request to carry over federal fund of $2,804,329.22 Supervisor Weyant motion to approve both appropriation requests; 5-0 approved.  Supervisor Robinson stated appreciation for the limbs being addressed and trimmed back Piedmont Area Veterans Council (PAVC) was not able to attend due to personal  from roof.  emergency. Deferred to September meeting. upervisor/commitee meeting reports Supervisor. Robinson reported: Branches Run church Supervisor. Easter reported: Supervisor Weyant reported:  CPMT meeting end ofJuly and attended a community meet and greet at  Attended a solar watch dog meeting august 16th Attended routine monthly meetings  Reports significant progress with Crossroads and discussed changes Stated that due to vacation was unable to attend a few: routine. meetings Discussed progress with Emergency Broadcast System and will have a Attended the CRC meeting this morning. Discussions ofmoving Piedmont Senior Resource committee did not have ai meeting this past STEPS discussed Longwood project toj purchase from Longwood apartments to transform into an assisted living facility for low-income resident to be sold as condos with the assistance of possible grants Attended Piedmont Jail Board Meeting today. Discussed capacity Attended the DY youth meeting celebrating their win.  finalize within the next month or two.  Supervisor Jones reported: buildings. month.  Supervisor Felts reported:  Attended routine meetings  New county administration employee, Ashley Gunn, was introduced by Taylor Harvie  3    OLD/NEW BUSINESS  Ana appointment for the. JL: Hamner Library Board ofTrustees was deferred. Committee Appointment-Building Code Appeals Board to appoint Diane Martin. Arequest for approval ofas shooting range for Amelia Sheriff's department. Supervisor The Technology Systems and Social Media Policy. Supervisor Robinson motion to Virginia 250- Amelia Representative nomination Michael Whitaker. Supervisor Easter  Supervisor Robinson motion to approve; 5-0 approved Weyant motion to approve; 5-0 approved.  approve; 5-0 approved.  motions to approve; 5-0 approved.  Amendments to the Rules of Board; no changes made.  Parks and Recreation supplemental appropriation for CIP Project of for an additional $9,984.45. Supervisor Robinson motion to approve; 5-0 approved. Amendment to the Amelia Sheriff's] FY23 Budget to include $46,494 salary for Deputy Tisdale. Supervisor Easter motion to approve; 5-0 approved. Ordinance for Tax Relief for the Elderly and Disabled. Supervisor Easter recommended to discuss and decide during "budget season." No action taken. Special Exception Permit for a Detached Dwelling Unit for Billy Capps. Supervisor Jones motion to approve. However, Supervisor Easter motioned to approve, but with an amendment to strike the recertification requirements. 5-0 Approved with the amended Special Exception Permit for road closure resolution for Lions Club car show. Supervisor Special Exception Permit for Road closure and parade request for DY World Series RiverStreet Update with request to proceed with VATIapplication for Amelia County to match the amount of $683,236 which is corrected to reflected actual amount of $721,137.93: Supervisor Weyant motion to approve; 5-0 approved  recommendation by Joseph Easter. Easter motion to approve; 5-0 approved.  Parade. Supervisor Weyant motion to approve; 5-0 approved.  Board of Equalization Appointments. Board discussed requirements of appointees and recommends that those who may volunteer are aware of the training requirements and will be appointed by the circuit court judge. A 5th member is still needed to volunteer. No action taken at this time due to needing a Sth, volunteer. Deferred to September.  4    November meeting requested tol be moved from November 16th to November gth. Supervisor Felts discussed EMS request for transfer of responsibilities to county. No action taken at this time. Further discussions are needed to proceed with progress of request. Supervisor Felts motion to create a committee to assume responsibility; 5-0  approved.  COUNTY ADMINISTRATOR'S REPORT  Thel host fee check from Waste Management for. July 2022 was $245,982.62.  CRC: submitted the July Items of Interest.  DMV Select submitted financial reports for. July 2022.  BOARD MEMBERS COMMENTSREPORIS District 1-The Honorable David M. Felts Congratulated DY Team as well.  Inquired about the CIP review from a couple months ago. Holly Steele stated yes with updates and returning to Bi-monthly schedule. No other changes and awaiting invoices from projects with work that has been completed. A clearer number will be available at a later Discussed ift there was ai need for a workshop for September. No: need was stated at this time.  date.  District 2-The Honorable Dexter Jones  Stated appreciation for Mr. Lipes for his comments from beginning ofmeeting. Encouraged others to come: forward and speak freely to speak in favor ofc or concerns for States to remember tol honor the Coaches who make sacrifices allowing team to achieve their  anything on their mind where the board can be of assistance.  goal.  District 3-The Honorable Shaun Weyant  Commended Sheriff's Department on ajob well done with the National Night Out. Congratulations given to DY Amelia Team for their World Series Victory. Attended Last Friday's party to celebrate and looks forward to the parade that will be held for them. Congratulated the DY Team in concurrence with Supervisor Weyant's comments. Stated the board will acknowledge and celebrate the DY Team at next board meeting  Community attendance was up compared to previous year.  District 4-the Honorable H.Joseph Easter,IV  September.  5    District 5-The Honorable Todd Robinson accreditation June 13th.  Give acknowledgement and congratulations to Treasurer's office for receiving and  Also encourages citizens tol be vocal about any concerns.  Added to Supervisor. Jones' comment to honor the coaches as well as the parents who ofthe  DY team. Closed Session  Ona a motion by Supervisor Easter, the Board entered into closed session pursuant to Code of Virginia $2.2-3711-A3, Discussion or consideration oft the acquisition ofreal property fora public purpose, or oft the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy oft the public After entering into open session, the Board certified by roll call that only items allowed by Code  body.  ofVirginia $2.2-3711-A3 were discussed. The vote was as follows:  VOTE:  AYES:  NAYS:  NONE  District 1- Supervisor Felts District 2- Supervisor Jones District 3 - Supervisor Weyant District 4- Supervisor Easter District 5- Supervisor Robinson  MOTIONTO ADJOURN/CONTINUE MEETING  There being no other business, the August 17th, 2022 Regular meeting was adjourned.  ATTEST:  Minutes Approved: September r21s, 2022 Daet David M. Felts, Jr., Chairman Amelia County Board of Supervisors  hla Howuis  A. Taylor Haryie, II Amelia County Administrator  6    RESOLUTION NO. 08172932  RESOLUTION OF THE BOARD OF SUPERVISORS OF AMELIA COUNTY, VIRGININA  RELATING TO THE SUPPORT OF THE VIRGINIA AMERICA 250 COMMISSION A. The Board of Supervisors of Amelia County is dedicated to the furtherance of economic development and tourism in Amelia County and the Commonwealth. B. The Virginia America 250 Commission (VA250) was created in 2020 by the General Assembly for the purpose of preparing for and commemorating the 250th anniversary of C. VA250 has requested that each locality form a committee to aid inj planning for the  RECITALS:  Virginia's participation in American independence  commemoration period.  WHEREAS, Amelia County will form a local VA250committee;  WHEREAS, the committee will plan and coordinate programs occurring within the locality and WHEREAS, the Board of Supervisors wishes to undertake this endeavor with VA250 to promote NOW,THEREFORE, BEITI RESOLVED BY THE BOARD OF SUPERVISORS OF THE 1. The Board of Supervisors hereby desires to support the Virginia America 250 Commission and their efforts to commemorate the 250th anniversary of Virginia's participation  communicate regularly with VA250;  and commemorate this important historic milestone.  COUNTY OF AMELIA:  in American independence. commemoration period.  2.  The Board of Supervisors will form a committee to aid in the planning for the  ADOPTED this 17 day of August, 2022.  (SEAL)  A COPYTESTE: Title  Bhah  Name ATaslortvie, Hr  melra Courly Atvivistrator