VIRGINIA: AT A REGULAR MEETING OF THE COUNTY OF AMELIA BOARD OF  SUPERVISORS HELD AT THE AMELIA COUNTY HIGH SCHOOL ON  WEDNESDAY, SEPTEMBER 21, 2022.  PARTICIPANTS:  DAVID M. FELTS DEXTER. JONES SHAUN WEYANT H.JOSEPH: EASTER,IV TODD ROBINSON Board of Supervisors  District 1 District 2 District 3 District 4 District5  A.TAYLOR HARVIE, III, County Administrator ASHLEY GUNN, Assistant Administrator HOLLYP.STEELE, Director ofCommunity Development JEFF GORE, County Attorney  Chairman Felts called the September 21, 2022 Regular Meeting ofthe Amelia County Board of Supervisors to order at 7:00 P.M. and determined there was a quorum with all five members participating. Supervisor Felts  offered the invocation, and everyone. joined in the Pledge ofA Allegiance.  CONSENT. AGENDA  Honor was given toi the Dixie Youth Baseball Team as World Series Champions.  Speakers: Richard LeSueur, Frank Shanaberger, Mark Borum, Tim Boggs, DDI Edwards.  Appreciation fori invite and congratulations were given to team 61"District Delegate Tommy Wright presented the Delegates' Resolution, and the Governor's Letter. County Resolution was read by the County Administrator. Awards were presented to team members.  New County Finance Director, Josh Worrell, was introduced by County Administrator. Recognition was given to County Administrative Assistant, Brenda Arthur, for her dedication and congratulations was given on her retirement at the end of the month. Thefollowing minutes were approved with changes onamotion by Supervisor Easter The August Financial reports were approved on a motion by Supervisor Weyant  August 17, 2022 Regular Meeting    PUBLIC COMMENTS  eJay Griles Chair oft the Hindle Building Committee spoke oft the request by the committee ini the summer of2020 to perform al Hazardous Material Analysis and Structural Assessment that was completed with the assistançe of County Administration. After a Feasibility Study, it was concluded that the building should be utilized as a community center. He mentioned the current Board of Supervisors approveda a budget of $300,000 fort the engineering design to be performed for renovation and requests the board to direct the county administration to proceed with Publishing an RFP for the engineering work. eBobby Lipes spoke of the condition oft the new 360 bridge and the significant bump on either side. He stated that most ofthe county roads are as well. There's Significant brush overgrowth down Rt 612. He mentioned that he recommends tearing the Hindle building down instead of putting more money into it. eMickey Hodges spoke about IT security conçerns with the county. He states there is not definitive information on the Committee that was formed and there may be conflict ofinterest with the members. Request more clarity about this. Recommends past incident with al hack that occurred. States that something needs to be done about it  soi it doesn't happen again.  TAFF/COMMITTE/ORGANZATIONAL REPORTS AND PRESENTATIONS  VDOT Maintenance  Rebecca Worley,OfVDOT, gavearepoit on road maintenance, studies, and projects in the County.  Ongoing asphalt patching countywide  Completed routes include Rt 640 and Rt713, with surface treatments throughout 35% complete with 2nd round of secondary route mowing and continue to do slope  county mowing  Preparations for snow season are being done  Traffic Studies/Special Requests  Rt360: speed study iss still ongoing  Sent letters to all candidates fort this November's elections to keeps signs out ofthe right-  of-way  Construction  Surface Treatment operations started in Amelia County and are expected to continue into  late October. 612 is on the schedule. Rt632 completed on august 24th  Rt621 is still on schedule: for completion by November4"h.  Stated that int the last fiscal year they' ve spent $400k in just Amelia County, which is more than most counties, but will continue to address the issue on pruning limbs and brush.  Supervisor Easter brought up that he agrees with Mr. Lipes regarding Rt 614 being rough and needs to be addressed. Ms. Green concluded that Supervisor Felts has broughti it up prior tot this board meeting. So, it is being  reviewed and will be addressed.    School Board  Dr.Harper and Mr. Trump reported on Amelia School Board activities and financial reports.  Reminded the Board ofthef facilities tour on September 29h. Homecoming parade and football game is scheduled. car loop and doesn't require any local funds. recommendations in October. Discussed discrepancies inj payroll.  Stated they! have received approval to use. ESSR Funds to enlarget thel back bus loop and front CTETask Forcei reviewed tope employers in Amelia ands surround ing counties as well as the top career and technical education areas ofi interest for Amelia students. Will make Discussed: some delays ini invoicing for operations and maintenance costs. Has since been  resolved and will show on the September Financial Reports  School Appropriation of Funds for $79, 999.99: Supervisor Easter made motion to approve; 5-0  Approved.  Supervisor/committe meeting reports: Supervisor Robinson reports: Supervisor Easter reports:  Attended CPMT meeting  Mentioned that Crossroads will be presenting tonight.  Stated to Mr. Griles regarding thel Hindle Building that the CIP list isn't clear about the funding for 2023 and that it wasn'ta an actual item on the CIP list. He requests that someone look into it and return with a current status. Offered his assistance working with the Director Attended the Library meeting. He mentioned that the library isi interviewing for a new librarian due to Joe Hames stepping down at the end of the month. Due to short staff, the library committee voted to close the library on Mondays starting October 1st until Stated that he and Supervisor Easter attended the CTE committee meeting. Mentioned that hes supports everything that they' re doing with the Trades and allowing the community their input. He thanked Dr. Harper and School Administrators for allowing thel kids out for the World Series Parade.  of Finance to clean up the list.  Supervisor Weyant reports:  positions can be filled.  Supervisor Jones reported: Supervisor Felts reported:  (Microphone didi not pick up what was said)  Attended several meetings including EMS and Piedmont.  Mike Whitaker gave an update on media committee oft the American Revolution. Stated he reached out to several sources for input. 250 commission will formulate and implement a program for the Grassroots and inclusiye observation of the 250th anniversary oft the independençe oft the U.S. and the Revolutionary war  in Amelia County.  Piedmont Area Veterans Council (PAVC)  Stated appreciation ofTaylor for all the assistance he's s provided.  Explained what services they have been providing for veterans and their spouses. They  provide mental health appointments.    They recently purchased a tract ofl land to build aj permanent location. Stated how passionate each volunteer is and how appreciative they are ofthe Stated they've had more homeless veterans this year than last and presented al Purple  county's support.  Heart Parking sign to the County.  Southside Center for Violence Prevention Funds Request  Supervisor Easter stated there's al lot of uncertainty with what the state says and what Chairman Felts agreed with Supervisor Easter and suggested instead ofj just saying no that the board tables the item for a month or two and then review it at that time in hopes the Supervisor Robinson requested to see items such as Write-ups and all thec conflicts the state ish having with the organization as well as what's! being done to correct it before any funding Supervisor Jones made a motion to table the request until an action plan is presented and  the representative says.  State may have positive feedback.  isa approved  re-examined. 5-0; motion approved to table request.  Crossroads Community Services Board  Supervisor Easter shows appreciation for Dr. Moore and her dedication to the organization. Dr. Moore thanks the board and community. Dr. Moore states the purpose and goals oft the organization is to prevent and treat the occurrence of mental illness, intellectual disability, substance abuse, and CO- occurring Stated that Amelia contributed $69,000 last year and she promises to deliver data results to provide to the board, sO they have a better understanding about what the organization Stated that the organization received a grant and discussed having a program for the  disorders. does.  Detention Center.  Piedmont Regional Juvenile Detention Center  Christina Sherriff and Steven Niez presented the project of what needs to be replaced at the Detention Center with the estimated contribution ofa $467,000 from Amelia County. The Total cost is $2.8M which includes a 15-year plan. Stated that a lot of mechanical items are beyond its use ofl life. Discussed details of Supervisor Easter asked why they think the stated items have gotten to the state that they'rei in. Ms. Sherriffs stated that maintenance has been differed for various reasons.  those items.    Supervisor Easter continues to express concerns and hesitation about allocating any funds until answers are given on what will be done to prevent what has happened in the past should funds be  approved  Supervisor Felts recommends deferring until October. the best time to purchase HVAC products.  Supervisor Robinson inquired about replacing the stated items in phases and that it's not Supervisor Easter made a motion to deny the request for funding. 2-3; motion not Supervisor Robinson made ai motion to defer it to next month sO more information can  approved.  be received. 3-2; motion approved.  Supervisor Easter reminds the board that while funds are being approved for different items, the  request for the Elderly Tax issue should be addressed.  OLD/NEW BUSINESS  Surplus Policy:  o Supervisor Robinson made a motion to approve.5-0; motion approved.  VMLVACOAdvison, Service Agreement: are utilized. No Action taken att this time. Burn Ban Fire Ordinance:  Supervisor Easter expresses thel lack of use oft thes services and recommends not renewing unless the services  Chairman Felts, Kenneth Llewellyn, Dexter. Jones clarifies the purpose oft this ordinance. Supervisor. Jones made at motion to pass the ordinance. 5-0; motion approved. Special Event Permit and Road Closure Resolution- ACHS Homecoming Parade: Supervisor Easter made a motion to approvel both items. 5-0; motion approved. Supervisor Robinson made a motion to approve. 5-0;1 motion approved.  This allows thel Fire Department to enter premises and putf fire out as well as allowing to  activate the burn ban without as special meeting to do sO.  Med-Flight Contribution Increase Request:  Anl Email was senti into Public Comments email account and due to technical difficulties, it was not read during Public o The email was sent by Laura Walsh, the Commissioner of Revenue. She brought up thats she would like tol have  Comments portion oft the meeting. The email was read after Med-Flight voting.  the Tax for the Disabled and Elderly item addressed.  COMMUNITY DEVELOPMENT  Public Hearing- Special Exception Permit- Shooting Range:  Grace Weyant read al letter from Ms. Carly, whoi is an adjoining neighbor. Thel letter was in opposition ofthe Letters from Sheredine Young (mailed in and received September 14) and Ruby Daily (from Planning Commission meeting but requested to be read at BoS meeting) in Opposition oft thej permit.  permit.  Supervisor Robinson made ai motion to deny. 5-0; motion approved    Public Hearing- Ordinance Text Amendment- Alternative Energy Ordinance:  Director of Community Development stated thatt thel Planning Commission recommended approval 10-0asit  is.  Lane Dunn Spoke in opposition oft the Ordinance setback requirements asi iti is. JoAnne Webb Spoke in opposition toi the Ordinance. setback requirements as itis Xin Wang Spoke in opposition oft the Ordinance setback requirements asi itis  Bobby Lipes spoke against solar farm altogether. Hes spoke ini favor ofthe Setback ands stated he prefers Tom Farleigh spoke against setback requirements buti isi in favor oft the other items listed in ordinance. Skyler (Energy Rights) Spoke against the setback requirements in ordinance. Recommends modeling Tyson Hutt (solar developer) spoke against setbacks in ordinance and states that their company is in no rush and offers their assistance. Recommends BoS takes their time in making ai final decision on ordinance. Supervisor Easter and Weyant spoke against the ordinance as iti is. Recommends adjusting setback Supervisor Jones stated he prefers croplands over Solar farms. Stated his concern that were losing a lot of farmlands asi iti is. Stated he is conçerned about the possibility of decreasing food supply and thati it'sa Supervisor Robinson made a motion to defer ordinance until aj joint meeting with thel Planning Commission  setback requirements to be greater.  Public Hearing- Ordinance Text Amendment- Alternative Energy Ordinance (Cont'd):  ordinance off other counties  Logan Vaughn Spoke against thes setback requirements in ordinance.  Grace Weyant spoke against setback requirements. requirements because its overreaching in property ownership.  necessity over having "bright lights."  and Board of Supervisors on October 24th. 5-0; Approved motion. Public Hearing- Comprehensive Plan Amendment- Utility Scale Solar: Supervisor Easter spoke against this Comprehensive Plan.  Director of Community Development stated that Planning Commission voted 10-0 Skylar from (Energy Rights) Spoke against the Comprehensive Plan. Gave an example of Wayne Merritt asked how the land should be taxed and concerns regarding property rights. Supervisor Robinson motioned to defer until after the joint meeting with the Planning  recommending approval. sheep farming on solar farm.  Commission and Board of Supervisor. 5-0; motion approved.  COUNTY ADMINISTRATOR'S REPORT  CW) DOT Sidewalk project FY23/24 Funding Award:  County Administrator recommended forming a group with VML/VACO to create aj plan on Supervisor Weyant made a motion to form a committee for this item. 5-0; Motion approved  the project.  Supervisor Weyant shared his appreciation for everything that Holly Steele has done.  CLOSED MEETING, PURSUANTTOCODE OF VIRGINIA $2.2-3711-A-3  Attorney Jeff Gore made ai motion to go into closed session with the EDA. 5-0; Motion Approved EDAd convened their committee to go into closed session with Board of Supervisors.  A. Discussion or consideration of thea acquisition of real property for aj public purpose, or ofthe disposition of publicly held real property, where discussion in an open meeting would adversely    affect the bargaining position or negotiating strategy of the public body.  B. After entering into open session, the Board certified by roll call that only items allowed by Code of  Virginia 52.2-3711-A3 were discussed. The vote was as follows:  C. VOTE:  AYES:  NAYS:  NONE  District 1- Supervisor Felts District 2 - Supervisor Jones District 3 - Supervisor Weyant District 4 - Supervisor Easter District 5 - Supervisor Robinson  BOARD MEMBERS COMMIENINREPORIS District 1-The Honorable David M. Felts District 2-The Honorable Dexter Jones District 3-The Honorable Shaun Weyant  *No comments No Comments No comments No comments  District 4-The Honorable H. Joseph Easter, IV  A. Taylor Harvie, Amelia County Admhinfstrator  Raiecis  )  David M. Felt5Re-ehairman Amelia County Board of Sypervisors  x