VIRGINIA: AT A REGULAR MEETING OF THE COUNTY OF AMELIA BOARD OF  SUPERVISORS HELD AT THE AMELIA COUNTY ADMINISTRATION CONFERENCE ROOM ON WEDNESDAY, MAY 17,2023.  PARTICIPANTS:  DAVID M. FELTS DEXTER JONES SHAUN WEYANT H.JOSEPH EASTER, IV TODD ROBINSON Board of Supervisors  District 1 District2 District3 District 4 District 5  A. TAYLOR HARVIE, III, County Administrator ASHLEY GUNN, Assistant Administrator BRADY DEAL, Director of Community Development JEFF GORE, County Attorney  Chairman Felts called the May 17,2023 Regular Meeting of the Amelia County Board of Supervisors to order at 7:00 P.M. and determined there was a quorum with all five members participating. Supervisor Weyant offered the invocation, and everyone participated in the Pledge  ofAllegiance. CONSENT AGENDA  The agenda was amended to include a Closed Session for Personnel Issue and the revised FY24 Budget Resolution. The amended agenda was approved on a motion by The following minutes were approved on ai motion by Supervisor Weyant:  Supervisor. Jones.  April 19, 2023 Regular Meeting April 27, 2023 Continued Meeting  The April Financial reports were approved on a motion by Supervisor Weyant.  PUBLIC COMMENTS  Joy Worsham: Thanked the board and everyone who stopped ini to see them at Amelia Day. Ms. Worsham stated the Food Pantry is still in need of volunteers. They are currently working on a grant for repairs and request any support for the needed repairs'remodeling of the Food Pantry. She has been made the official Administrator of  the Food Pantry.    Scarlett Raloff: speaking on behalf of APAW. Discussed her concerns for the Animal Shelter and the needed repairs. States she is happy with the county moving forward with needed repairs and improvements oft the current shelter as well as the plan for the new shelter. Discussed the Needs Assessment study created by "Shelter Planners of Emma Rixmann: Discussed her concerns for the. Animal Shelter and her experience with meeting the County Administrator. Discussed her concerns for personnel issues. Allison Crews: Thank Wallack Harding for his years of service. Stated that she will not be seeking re-election for the Piedmont Soil and Water Conservation District. Ashley Messer: Stated she was part oft the horse issue and stated she's not a rescuer, but does train horses, gives lessons, and everything with horses for a living. Stated shel had her heart set on the horses involved, but heartbroken that she didn'treceive the help she Laura Walsh: Read her letter to the board discussing her interactions with County Employees and Board Members. Discussed in detail her displeasure with the Budget AIKelso: Discussed his concerns with the M-1 rezoning and the EDA's plan for the Richardson Road Project. Opposes the rezoning request (Agenda item 6. C.). Chairman Felts reminded audience that therei is a public hearing for this Agenda item and to STAFF/COMMITTEEORGANIZATIONAL REPORTS. AND PRESENTATIONS  America". Discussed who APAW: is and what they provide.  wanted. Discussed her experience with the situation of the horses.  Resolution as written.  please wait for that period to discuss this item.  A. VDOT Report: report.  -Rebecca Worley stated the report sent to the board was outdated and will sent an updated  Maintenance: this week. earlier this month. -Asphalt patching is ongoing. Traffic Studies/ Special Requests:  -Head Qtrs. has been focused on primary mowing, which should be completed -Secondary Routes mowed by their contractor. The first round was completed Land use: working with individuals of the county on various projects. -Traffic engineering group has completed the review on 616 and 644 intersections. No recommendations from previous study/change - Provided funding information for the Secondary 6-year plan and requests that -Rt6 628 speed study requested by Mr. Easter is still on going.  Resolution is needed for the FY24 budget.  Construction:  Patching has been completed in Amelia and latex operations are expected to Plant mix has been completed and paving will resume at the end of the month.  begin later this summer.  Discussed Slurry seal and paving schedule.  Supervisor Jones discussed his support for VDOTS maintenance plans and ditch upkeep. Asked if there are any plans for the bridge on 604 over the Appomattox. -Ms. Worley stated that the bridge group are actively seeking funding for that bridge.    Supervisor Robinson inquired about Bevil's Bridge on 160 and the restricted vision possibly Supervisor Easter stated he puti in ai request via VDOT website for pothole repair and within Supervisor Felts stated that he' si receiving complaints about Buckskin Creek (640) and  due to vegetation.  days that specific pothole and others nearby were repaired. requested more information on the 6-year plan. -Ms. Worley stated that patching is ongoing.  B. School Board  Dr. Harper gave a report on Enrollment and school board activities.  Mr. Trump discussed the financial report. O Change to appropriations in FY23.  Supervisor Robinson made a motion to approve appropriation. 5-0; Motion  unanimously passed.  Resolution to Re-appropriate unexpended approved from FY23 to FY24 for  school operating expenditures.  There were discussions between the board members and the school representatives about the Resolution not having a set number and concerns being about it being equivalent to signing a blank check."  Supervisor Weyant made a motion to approve the resolution. 3-2; Motion failed. Supervisors Weyant and Easter voted. inj favor. Supervisors Felts, Jones, and Robinson voted  against the motion.  C. Maplewood Landfill Advisory Committee Appointments  Supervisor Felts made a motion to reappoint Mr. Paul Puckett for District1.5-0; Thej process of submitting for committees was discussed amongst board members. Supervisor Weyant made a motion to appoint Ms. Crews for District 3.. 3-2; Motion Failed. Supervisors Weyant and Easter voted in favor. Supervisors Felts, Jones, and Supervisor Robinson made a motion to appoint Mr. Trainham III for District5.3-2 Motion passed. Supervisors Felts, Jones, and. Robinson voted in favor. Supervisors Easter Supervisor Jones made a motion to reappoint Mr. Garrett for District 2. 5-0; Motion Supervisor Weyant made a motion to appoint Mr. Easter for District 3. 5-0; Motion Board members continued discussions about the process of appointments to County  Motion unanimously passed.  The submissions were discussed amongst board members.  Robinson voted against the motion. and Weyant voted against the motion. unanimously passed. unanimously passed. committees and boards. D. Supervisor Reports:  Supervisor Jones: Attended a CRC meeting and they are assisting the emergency squad for an AED device purchase. Will be attending a meeting at the Keysville Industrial  Park. They're asking for all farmers and officials to attend.    Supervisor Weyant: Attended a CLEO meeting and Radio System meeting. He will be providing the radio system update next month and the library hired ai new librarian.  Supervisor Easter: Attended Amelia Day with a great turnout. Supervisor Robinson: Attended PSR Meeting and discussed funds available for the elderly. Attended Amelia Day and CPMT Meeting in the morning. Supervisor Felts: Attended Radio Meetings and Piedmont Regional Jail meeting. The Finance director explained the reason for the revision oft the Budget Resolution. Board members, Finance Director, and County Attorney discussed the details oft the The Commissioner of the Revenue stated her opinion and her disagreement with the  E.FY24) Budget Resolution  Resolution.  County Attorney and the Finance Director.  * Supervisor Felts made a motion to accept the resolution, amending with the fire and rescue volunteers still get the 50% cut after the calculation. 3-2 Motion passed. Supervisors Felts, Jones, and Robinson voted inj favor. Supervisors Easter and Weyant voted  against the motion.  COMMUNITY DEVELOPMENT A. Special Event Permit - Amelia Truck Pull  The Dir. ofCommunity Development discussed details oft the permit for two pulls,  one in. June and the other in August.  Supervisor Easter made a motion to approve. 5-0; Motion unanimously passed.  B. Special Event Permit - Amelia Presbyterian Church Auto Show  The Dir. ofCommunity Development discussed details of the permit. Supervisor Jones made a motion to approve. 5-0; Motion unanimously passed. - Public Hearing - Rezoning Request- - Amelia County Economic Development Authority The Dir. ofCommunity Development discussed details oft the request. Robert McGarvey spoke in opposition to the request. Board members discussed their concerns and clarification with the request. Joe Stranic spoke in opposition to the request. John Cunero spoke in opposition to the request. Board members discussed the history and the future of the property in the request. As well as general concerns with the site layout.  * Supervisor Easter made a motion to defer it until next month's meeting. 4-1; Motion passed. Supervisor Felts, Robinson, Weyant, and Easter voted inj favor. Supervisor. Jones  voted against the motion.  D. Public Hearing - Special Exception Request - Rick Benson  Dir. of Community Development discussed details of the request.    No comments were made during the public hearing period for the request. Supervisor Robinson made a motion to approve. 5-0; Motion unanimously passed.  E. Public Hearing Special Exception Request - Richard Ricchezza  Dir. ofCommunity Development discussed details of the request. Richard Ricchezza discussed with board members his intentions with the request. No comments were made during the public hearing period for the request. Supervisor. Jones made a motion to approve with the condition that it cannot be used  as a rental. 5-0; Motion unanimously passed. F. Public Hearing Special Exception Request Gregory Poore  Dir. of Community Development discussed details of the request. No comments were made during the public hearing period for the request. Supervisor Weyant made a motion to approve. 5-0; Motion unanimously passed.  G. Public Hearing Special Exception Request Vanguard Organics. LLC  Dir. of Community Development discussed details oft the request. Representative from Vanguard gave al brief presentation on the project and Jason McKay spoke in favor of the project, but voiced concerns about rainwater Representative addressed the board members with the concerns oft the stormwater  discussed concerns with the board members.  runoffand storage. runoff and storage.  Supervisor Jones made a motion to approve with the condition they comply with  VDOT recommendation. 5-0; Motion unanimously passed.  H.. Amelia County Proffers Information  County Attorney gave a presentation on County Proffers process/update. Board members, County Attorney, and Dir. ofCommunity Development discussed  specifics of the Proffers.  OLD/NEW BUSINESS Equalization  A. Public Hearing- Ordinance Establishing the Schedule for Appeals to the Amelia County Board of  Dates and hearing dates were discussed.  No comments were made during the public hearing period oft the Ordinance. Supervisor Easter made a motion to approve. 5-0; Motion unanimously passed.  B.] Personnel Policy  Human Resource, Maribeth Smith spoke on the updates to the Personnel Policy. Supervisor Easter made a motion to approve. 5-0; Motion unanimously passed.  C.CPMT Supplemental Funding Request  Monica Wilkerson, a representative for CPMT, discussed the details oft the request.: County Administrator discussed possible concerns regarding the request and how  Social Service Act is budgeted.    Supervisor Robinson made a motion to approve. 4-1; Motion passed. Supervisor Felts, Jones, Easter, and Robinson voted inj favor. Supervisor Weyant voted against the motion.  COUNTY ADMINISTRATOR'S REPORT  A. Waste Management:  Host Fee Check Amount of $277,043.23 Items of Interest submitted.  B. Commonwealth Regional Management:  C. DMV Select: Report submitted. D. Sheriff's Office Memorandum:  County Administrator read aloud the memorandum from Sheriff Walker which thanked the board members for their hard work and appreciation of the budget. County Administrator explained the letter and stated to disregard the December 1st, Supervisor Felts pointed out that Med-Flight does not charge for their services.  E. Med-Flight Program Letter:  2022 request of $1,500.00.  BOARD MEMBERS COMMENISREPORTS District 1-The Honorable David M. Felts  Reiterated the comments about the "Love" sign, the need for volunteers, and the  success of Amelia Day.  District 2-The Honorable Dexter Jones  Stated we: need more events like Amelia Day toj participate in and bring the community  together.  District 3-The Honorable Shaun Weyant  Stated he agreed with Supervisor Jones and believes we need more people to get involved. Instead ofj just criticizing everyone, people just geti involved. Discussed what it takes to host an event like Amelia day and appreciates all the Commended the Garde Club for their amazing work with the "Love" sign.  volunteers.  District 4-The Honorable Joseph Easter  Stated a reminder that the next big event is the Amelia County Fair and gave updated  dates for the event. (June 22nd through June 25th) Also spoke about the Juneteenth Event as well.  District 2-The Honorable Todd Robinson  Wished the Class of 2023 ag good graduation and success in their career.    Announced that he'll be at the dunking booth at the County Fair and encourages all to  participate.  CLOSED MEETING, PURSUANT TOCODE OF VIRGINIA $2.2-3711-A-1  Supervisor Weyant made a motion to go into closed session. 5-0: Motion unanimously A. Discussion, consideration, or interviews of prospective candidates for employment assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarilyi involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved int the matter is present, provided the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in the subdivision, however, shall be construed to authorize a closed meeting bya local governing board or an elected school board to discuss compensation matters that affect the membership of such body or board. B.A After entering into open session, the Board certified by roll call that only items allowed by Code of Virginia 52.2-3711-A3 were discussed. The vote wasas  passed.  follows: C.VOTE:  AYES:  NAYS: NONE  District 1- Supervisor Felts District 2- Supervisor Jones District 3 - Supervisor Weyant District 4 Supervisor Easter District 5 Supervisor Robinson  MOTIONTO ADJOURN/CONINUE MEETING  There being no other business, the May 17, 2023 Regular meeting was adjourned.  ATTEST:  Minutes Approved: June 21, 2023 Das  A. Taylor Harvie, III Amelia County Administrator  David  M. Felts, Jr., Chairman Amelia County Board of Supervisors    8