LORI BOYEN Chairman RHONDAI PHILLIPS Clerk JEFFERY CHALKER Commissioner- District 1  AUTUMN USRY MILBURN Commissioner- District2 SCOTTV.LAMB Commissioner- District3 JOEL. DIXON Commissioner- District 4  AREERA GLASCOK  3  wgescoacounypacon  64 WARREN STREET . POST OFFICE BOX66 . GIBSON, GEORGIAS 30810 . (706)598-2671  GLASCOCK COUNTY BOARD OF COMMISSIONERS MINUTES OF THE REGULAR MEETING HELDTUESDAY, AUGUST 6, 2024, AT 7:00 P.M. GLASCOCK COUNTY COURTHOUSE  The Glascock County Board of Commissioners met in regular session on Tuesday, August 6, 2024, at 7:00 P.M. in the Glascock County Courtroom. Present at the meeting were: Chair Lori Boyen; Commissioner Jeffery Chalker; Commissioner Scott Lamb; Commissioner Joe Dixon (via telephone), Commissioner Autumn Milburn, Road Superintendent Mike Lyons; Sheriff Jeremy Kelley; Probate Judge Johnny Pearson, Recreation Director Greg Johnson; Fire  ChiefMark Shelton; Clerk Rhonda Phillips; and guests.  Chairman Boyen called the meeting to order and welcomed everyone. Chair Boyen gave an invocation and led the pledge of allegiance.  Chair Boyen asked for approval of the agenda with the addition of adding the approval of DFACS Board Member, approval oft the Board of Elections and an Executive Session. AI motion made by Commissioner Lamb and seconded by Commissioner Milburn to Minutes from July 9 Regular Meeting, July 9 Executive Session and July 18 Work A motion made by Commissioner Milburn and seconded by Commissioner Chalker JULY FINANCIAL REPORTS: July 2024 Balance Sheet presented by Clerk Rhonda Total Assets $626,742.75 Total Liabilities $54,264.62 and Total Liabilities and Capital  approve the amended agenda. Motion carried.  Session presented for approval.  to: approve minutes as presented. Motion carried.  Phillips. $626,742.75.  Page 11    The General Fund for First Citizens is $113,959.67,1 the General Operating Fund for First State is $367,505.87, First State Payroll has a balance of $11,886.61 and First Citizens  Recreation account has a balance of $3,473.20.  The Income Statement for the period ending. July 31, 2024, had monthly expenses at $236,028.21 for a negative net income for the month of $159,519.19. Expenses year-to-date were  $1,755,785.73 for a negative net income of $805,385.86.  BALANCE SHEET FOR OTHER BANK ACCOUNTS:  TSPLOST AT FIRST STATE: Balance on July 1,2024, is $1,235,984.75 with interest of $5,150.39 and TIA deposit of $46,637.77. After expenses, the balance is  $1,249,268.58.  SPLOSTI IV. ATI FIRST STATE: Balance on July 1,2024, is $574,323.38 with a deposit from GA SPLOST of $21,862.16 and interest of $2,449.92. The ending balance  for the account is $598,635.46.  ARP AT FIRST STATE: Balance on July 1, 2024, is $485,909.21 with interest SPLOST II AT FIRST STATE BANK: Balance on July 1, 2024, is $123,865.36 and interest of $527.09, leaving an ending balance of$124,392.45. A motion made by Commissioner Chalker and seconded by Commissioner Milburn  earned of $2,067.70 for an ending balance of $487,976.91.  toa approve. July Financial Statements. Motion carried.  CONCESSION STAND DOOR QUOTE: Tabled to Work Session.  RECREATION LIGHTS: Chair Boyen noted this expense can be funded with SPLOST. Wattage of bulbs confirmed at 1500. Helton quote consists of 40 lights at $34,538.00 and Kendall quote with 42 lights at $51,757.56. Chair Boyen noted Georgia Power will provide rebate and she will inquire if straight rebate or monthly. Commissioner Lamb stated he would be interested in knowing the amount of the rebate before voting to move forward. Recreation Director Johnson stated he needed more fields and shared his thoughts on two mini fields inside the walking track. Director Johnson also noted the ballfield needs a bathroom close to the walking track and noted he would suggest only replacing the two lights burned out at the field and looking at these options for the additional fields and bathroom. Commissioner Milburn inquired if could obtain quotes for bathroom and two fields. Commissioner Lamb discussed the availability of city sewage and the use of suspended nets instead of fence. Chair Boyen noted there are French drains over field and is stubbed for electricity for future lights if needed. Commissioner Dixon stated he will look at his files and see who could provide a quote. Chair Boyen stated DNR opened grant and could possibly obtain monies for the bathroom. The grant is due September or October and will need to get basic design. Commissioner Dixon stated he  would have information ready by the next Work Session.  Page 12    BOARD OF ELECTIONS APPOINTMENTS: Names and terms for Board of Elections submitted for approval are Kathy Chalker 12/31/27, Elizabeth Hadden 12/31/27 and Brandi Pritchett 12/31/28. Chair Boyen noted each will need to be sworn in and Judge Pearson  has oath.  A motion was made by Commissioner Milburn and seconded by Commissioner DATE FOR SEPTEMBER REGULAR MEETING: Chair Boyen noted the next Regular Meeting of the Board is scheduled for September 3 just after Labor Day and suggested moving meeting to September 10 as some members may be on vacation and financials would be  Chalker to approve the Board of Elections nominees. Motion carried.  delayed.  A motion was made by Commissioner Milburn and seconded by Commissioner EDGEHILL FIRE HOUSE: Commissioner Dixon stated he is waiting on information 2026 LMIG: Chair Boyen stated 2026 LMIG distributed an estimated cost by Atlas regarding Snider Road. Three of the roads listed on the 2026 LMIG list are the longest in the County with each costing over $1.5M. The estimated cost for Snider Road is $300K. Chair Boyen noted the 2025 LMIG opens July lthat will be approximately $250K. The Chair asked the Board ifthey would like to put this money toward Beall Springs paving and noted Board can do three LMIG's for one project. The Chair noted can let the incoming Board choose 2026 LMIG project. Road Superintendent Mike Lyons stated he would recommend Jim Joe Usry Road and Barford Road for 2026 LMIG and noted the bridge on Barford Road to be repaired by DOT but  Chalker to move the September Regular Board Meeting to September: 10.  and should receive by the end ofthe week.  would possibly be 2027.  A motion was made by Commissioner Lamb and seconded by Commissioner Milburn to roll 2025 LMIG monies to Beall Springs Road and have new Board decide the  2026 LMIG.  AMBULANCE UPDATE: Chair Boyen said there will be additional meetings to attend after conversation a couple of weeks ago. McDuffie County opposed to transferring calls to Warren County. Warren County Chair John Graham informed Chair Boyen Warren County could handle calls and would take approximately nine months to update their 911 system. Chair Boyen stated Warren County, at this point, does not feel they can move forward and stated this was Glascock County's one chance to get the ambulance service returned to Glascock County. The Chair stated staying with McDuffie County will not improve response time for Glascock County. Chair Boyen apprised the Board that the attorney is working on the contract developed for Warren County and backing out any extras that will not be available. Chair Boyen stated McDuffie County must be contacted and she would like a meeting with all three counties and suggested that Glascock County Board Members attend this meeting, especially Commissioner Milburn and Dixon as they will remain on the Board in 2025. Chair Boyen also noted she would  Page 13    like to meet with the McDuffie County Sheriff. Chair Boyen stated politics got in the way of  making this happen.  EMA Director Lyons noted this process started over a year ago and the citizens of Glascock need to know what happened and who stopped Glascock County from having this service brought back to the County. Chair Boyen said she has spoken to people on the State level that don'tunderstand how one person, one Commission could hijack and blackmail this process. Director Lyons stated to start with. he didn't feel transferring calls was the best option but noted Glascock was not allowed in the discussions. Sheriff Kelley noted there are approximately 300 EMS/Fire calls a year. Chair Boyen said this is less than one call a day and policies and procedures allows for the transfer of calls, Chair Boyen noted she, Warren County Chair John Graham, the County Administrator for McDuffie County and the Chair for the McDuffie County Board of Commissioners have had meetings previously and McDuffie County never stated they wanted Glascock County to stay with their services. Director Lyons noted that the McDuffie County Administrator and the McDuffie County Board of Commissioners should have reached out to Chair Boyen and advised her oft the meeting that was held recently to discuss the Glascock County ambulance service. Director Lyons stated Glascock County has received license back, but McDuffie County has not released zone. Chair Boyen stated she will talk with McDuffie County next week to discuss the letter sent by Glascock County to move ambulance service from  McDuffie County to Warren County beginning September 1.  BUDGET: Chair Boyen stated no change to EMA. The budget for the Landfill will increase and noted contract with Waste Management will end in 2026 and Ryland is interested in discussions to provide service to Glascock County. Chair Boyen discussed the State mandated increases for elected officials including the longevity and COLA's. Chair Boyen noted that the Superior Court Clerk is asking to increase hours of the Deputy Clerk from 32 hours per week to 40 hours per week due to additional duties requested by the Judge. Chair Boyen noted there are  additional funds for Probate/Magistrate training.  Chair Boyen stated some oft the Road Department expenses will be moved to TSPLOST, which will reduce funds for paving of roads. There is approximately $75K that can be moved from Roads to TSPLOST or about %4 a mill. Chair Boyen stated that the Board will need to start looking at cutting some things out, and there is not a lot of fluff. She noted a lot will depend on national election. Chair Boyen stated she will finish running remaining budgets and have them to  present at the next Work Session.  MILLAGE RATE: Chair Boyen noted the digest is lower this year and if] Board desires to not have a tax increase, the millage rate will need to be set at 11.79. and noted this will give the County an additional $20,934.00. Chair Boyen stated Tax Commissioner needs millage to be set by the end of August. Chair Boyen stated need consensus tonight and will run the 5-Year History in the legal organ and have a Called Meeting to vote on the millage rate. The Chair discussed the extra $20K doesn't cover the State mandates. If one cent sales tax is implemented (cities must agree) could directly offset property taxes. Chair Boyen noted a law was passed this year where property valuations must occur every three years. She noted when Commission found out, the reevaluation was performed in three sections, leaving the property evaluation until last. After this year, the increase should be in smaller increments. Chair Boyen noted that the fee for ambulance  Page 14    service will need to be implemented regardless and the Board will still need to come up with  between $130-$150K.  The Board was in agreement that the millage rate be set at 11.79 and will officially vote  ata Called Meeting to be held August 23 at 8:30 a.m.  DEPARTMENT REPORTS:  ROAD DEPARTMENT: Road Superintendent Lyons said Robbie Smith getting quote for side mower cylinder. Superintendent Lyons getting quotes for head to excavator. Superintendent Lyons stated chemicals for sprayer will be $6800 for 100 gallons. RECREATION DEPARTMENT: Recreation Director Greg Johnson stated he needed clay bricks for pitcher mount and plate and school needed some, sO the order was split between the two and the school will reimburse the county for half. He noted gymnastics is going well, soccer is gearing up for a good season and middle school softball is underway.  MISCELLANEOUS: Chair Boyen noted soil amendment occurring on Hwy 171 toward PUBLIC COMMENT: DFACS Director Delona Watkins asked the Board to increase their budget from $3K to $5K annually. Funds are used to pay DFACS board members for attending meetings, buy $IK school supplies for Glascock County children, assist with Health Fair and assist financially for children of foster parents. There were eight children last month in foster care but three did get to go home, leaving five currently in Glascock County. Director Watkins said there have been as many as nine children in foster care and although the State does  Warrenton.  supply monies, they don't furnish everything. Lyons to. DFACS Board for a term of7//24-6/30/29.  DFACS BOARD MEMBER: The Board was asked to approve the appointment of Mike A motion was made by Commissioner Milburn and seconded by Commissioner Chalker to approve the appointment of Mike Lyons to the DFACS Board for a term of A motion was made by Commissioner Milburn and seconded by Commissioner A motion was made by Commissioner Milburn and seconded by Commissioner A motion was made by Commissioner Milburn and seconded by Commissioner Chalker to have the Chair sign an affidavit stating one legal matter discussed in Executive A motion was made by Commissioner Milburn and seconded by Commissioner  7/1/24-6/30/29.  Chalker to enter Executive Session. Chalker to exit the Executive Session. Session with no action taken. Chalker to adjourn the meeting.  Page 15    GLASCOCK COUNTY BOARD OF COMMISSIONERS  loyw V LoriT.Boyen, Chairman Sly VoRalhe effery Chalker, Commissioner EVAE Scott V.J Lamb_fommisiçper   lulany Binlophk Rhonda Phillips, County Clerk  Commissions telephone)A  Page I 6