CITY OF STAGECOACH CITY COUNCIL MEETING MINUTES August 20, 2024, at 6:30 p.m.  STATEOFTEXAS MONIGOMERYCOUNTY CALLTOORDER  Mayor James Osteen called the meeting to order at 6:42PM  Present:  James Osteen Erin Rogers Stacy Hurst Susan Dean Bill McGahen  Mayor  Alderwoman Positionl Alderwoman Position 2 Alderwoman Position 4 Alderman Position 5 City SertylrasucrCour. Clerk  James Schexneider Alderman Position 3  Amy Brown Phillip Hughes Matt Hurst Janice Baldwin  Chiefof Police Public Works Director City Attorney  INVOCATION  City AttorneyJanice Baldwin gave the Invocation. PLEDGE OF ALIEGIANCETOHIAGS VISITOR/CIIZENS FORUM:  Citizens are invited to speak on matters relating to City Government that relate to agenda or non-agenda items. Prior to speaking, each speaker must be recognized by the Presiding Officer. All speakers should address Council and give their name and address before sharing their comments. Please attempt to limit comments to three (3) minutes. City Council may not discuss ort take any action on anj item but may place thei issue on ai future agenda.  08/20/2024 Council Meeting Minutes - Page 1    Erin Rogers said she was asked by Civic Club President Shana Paulson to remind the public of the Civic Club  Community Garage Sale on Saturday, September 14,2024.  PUBLICHEARING: For the purpose of giving ALL interested persons the right to appear tol bel heard regarding 1. Mayproatemammoumeditiei Publicl Hearingv iaTw, August 27,2024, at 6:30PM. Erin Rogers moved to accept the postponement, Susan Dean seconded the motion; alli in favor.  the following:  CONSENT AGENDA:  2. Matters relating tot the approval ofr minutes oft the July 16, 2024, Regular Meeting.  Mayor Osteen requested the minutes from July 16, 2024, have the following edits:  a. Two punctuation errors and one spelling error b. Consideration Item 4: Correct spelling of McGahen  James Schexneider made the motion to accept the Minutes of July 16, 2024, as amended. Erin Rogers 3. Matters relating to the approval of scheduling a City Council Budget Workshop on Tuesday, August 27,  seconded the motion; all inf favor. 2024, at 7:00 p.m. at the City Center.  James Schexneider made the motion to scheduling a Budget Workshop on Tuesday, August 27, 2024, 4. Matters relating to the approval ofi rescheduling the September Regular Council meeting from September 17  following the Public Hearing. Erin Rogers seconded the motion; alli inf favor.  tos September 24, 2024, at 7:00 p.m. at the City Center.  Erin Rogers made the motion to accept the rescheduling of the September Regular Meeting. Susan Dean  seconded the motion; alli inf favor.  5. Matters relating to the approval ofs schedulinga! Public Hearing regarding the Cityo of Stagecoach 2024-2025 Proposed Operating Budget to be held immediately prior to the September 24, 2024, Regular Council  meeting, at 6:30p.m. at the City Center.  Erin Rogers made the motion to approve scheduling a Public Hearing on September 24, 2024, at 6:30 p.m., prior to the Regular Council meeting. James Schexneider seconded the motion; all in favor.  08/20/2024 Council Meeting Minutes- - Page 2    CONSIDERATION AND POSSIBLE ACTION:  Consider, Adopt and Set by Ordinance the 2024 Ad Valorem Tax Rate for Maintenance and Operations,  $03.3626/$100.  Mayor Osteen stated thisi item will need tol be rescheduled until after the Public Hearing. 7. Consideration and possible action regarding adoption oft the following Ordinance:  ANORDINANCEOFTHECITYCOUNCILOFTHECITYOFSTAGECOACH,TEXAS, SETTING THE. ADVALOREMTAXI RATE OF THE CITY OF STAGECOACH, FOR THE YEAR 2024A ATA RATE OF $0.3626 PER ONE HUNDRED DOLLARS ($100.00) VALUATION ONALLTAXABLE PROPERIY WITHIN THE CORPORATE LIMITS OF THE CITY OF STAGECOACH AS OF JANUARY 1, 2024 SPECIFYING SEPARATE COMPONENTS OF SUCH RATE FOR OPERATIONSANDMAINTENANCEIEVYINGANADVADVALOREMTAX FOR THEYEAR 2024 PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST,PROVING: FOR COLLECTIONAND ORDAINING OTHER RELATED MATTERS.  Mayor Osteen stated thisi item will need to be rescheduled until after thel Public Hearing.  8. Consideration and possible action on updating permit fees and creating contractor registration with the James Schexneider proposed turningt thet task overtothel Planning and Zoning Commission to come upy with arecommendation: fora a new: fees siaakuhaglpomicmten the administrative: andenforcement side of thei issue as well, at the next Planning and Zoning Meeting and bring something back to Council during Council agreed to table thei issue until a recommendation is received from Planning and Zoning. 9. Consideration and possible action on the nomination and election of Lyle Shultz as Vice-Chairman of Alderman Schexneider said Mr. Shultz could not attend due to a previous commitment, but hel has agreed toaccept the position. Mr. Schexneider stated thej position will allow another person on the board to take over some of the duties when he is unavailable. Bill McGahen moved to table the appointment until Lyle Shultz is present to confirm his acceptance of a position on the Planning and Zoning Commission. Erin Rogers seconded the motion. Three in favor (McGahen, Rogers and Hurst); Two abstaining (Schexneider  City of Stagecoach.  the October 2024 meeting.  Planning and Zoning.  and Dean); Motion passes3 3-0.  10. Consideration and possible action ofj proposed Ordinance number 0-2024-70:  AN ORDINANCE OF THE CITY OF STAGECOACH DECLARING CERTAIN ACTIONS AND CONDITIONS7 TO. BE PROHIBITED; PROVIDING FOR Al PENALTY NOT TOI EXCEED $500.00; PROVIDING FORSEVERABILITI,PROVIDING FORANEFFECTIVEDATEDATEANDPROVIDING Mayor Osteen asked City Attorney ifa Public Hearing is necessary before City Council may vote on ai new ordinance. Ms. Baldwin stated that was correct. She said the Public Hearing and Ordinance must be published ini it's entirety. Mayor Osteen said the ordinance was requested by the Police Chief, and copies  FOR THEI PUBLICATIONOFTHECAPTIONTHEREOE.  are available for thej public to view. He stated the item will be tabled until September  08/20/2024 Council Meeting Minutes - Page 3    11. Consideration andj possible action for changes to short termi rental ordinance: Ordinance Number 0-2024-  69.  Current Ordinance:  SECTION2.1 Definition A short-term rental is: than 30 consecutive days. Proposed Revised Ordinance: SECTION: 2. Definition A short-term rental is:  Any residential property thati is rented wholly or partly for al fee for aj period not longer  1. Any residential property that is rented wholly or partly for a fee for aj period not 2. Any residential property that is rented wholly or partly for a fee through any 3rd  longert than 30 consecutive days - or-  party rental agency pecificalyinchuding: but not limited to:  a. Airbnb.com b. Vrbo.com Expedia.com d. Bookings.com  Mayor Osteen stated this] proposed change to the Ordinance is something he wished toj present to Council for consideration. On advice from Counsel, he suggested adding language specifically to excluderentals of any kind from third-parties such as Airbnb, Vrbo, Expedia and Bookings.com. He said this willl be taken  up after a Public Hearing, and at that time Council can discuss details.  REPORTS: 1. Police Report  a. Progress in closing threec outstanding warrants.  b. One traffic contact led to a narcotics arrest. This was the largest amount seized from a single vehiclei in the City of Stagecoach by the agency. It was less than a quarter of an ounce from felony  weight.  Two additional vehicles attempted to evade arrest and led toj pursuits.  d. There is still one officerout.  2. P&ZI Report  a. 14210 Stagecoach Road passed their final inspection.  b. 15910. Lone Shadow Trail is waiting on the final drawings. We need to set aj permit expiration  date.  17022 Boot Hilll has no updates.  08/20/2024 Council Meeting Minutes - Page 4    d. 14075 Stagecoach hasi installed the driveway. Several minor projects will be removed from thel list. 14415 Stagecoach. has applied for a permit tol build aj patio.  15007 Stagecoach has one permit that has reached: its expiration date, andi noi inspections have been turned: in. A stop work order will bei issued by the PD tomorrow. Theirs swimming pool  permit will expire in al few days. h. City Secretary will issue COC and COO permits.  3. Public Works Report  a. Continual maintenance. b. The City signi is designed and ordered.  Working onal list for repairs to the City dump truck.  d. Would liket to: add to the September agenda for volunteers. Ifa Task Force is assembled with volunteers is there aj process in place? Do they need tos sign a waiver? City Attorney asked if Mr. Hurst had signed a waiver and if the City has insurance on him. Mayor Osteen said the Cityl has never had Public Works people sign a waiver. Mrs. Rogers said she was under thei impression that  the City insurance company covered people appointed by City Council. a. Followupo on' Webster: There hasl been no movement so far.  4. City Attorney's Report  5. ClySeuyCoutPiasur. Report a. Secretary Report:  Best Trash has would. like toj pick up twice a week instead of once a week with no additional charge to the residents. Mrs. Hurst and Shana Paulson asked for Best Trash to send a notice toj post on Facebook. Mrs. Rogers asked ifa a representative from Best" Trash would appear during the October Council meeting. Best Trash would like tol begin the  new] pick-up schedule this week.  b. Court Report:  54 citations fort the month of] July 2024, compared to 29 citations inj July 2023. $2,852.381 received in fees for the month of July 2024, compared to $1,254.69: ini fees forj July  2023. Treasurer Report:  Galen Mansee provided financial reports for Council  6. Mayor's Report  There is a serious situation with the dam. The latest weather has washed away the capping and the dam is subject to failure. Hei isi investigating our ability to take emergency action without going through thel bid process. The Cityi is going to see: if reimbursement  can happen throughg grants.  08/20/2024 Council Meeting Minutes = Page 5    Hes said hel has aj meeting witht the County Commissioner on September4,2024,  concerning thel bridge on Silver Spur.  EXECUTIVESESSION:  The City Council reserves the right to discuss any of the items listed specially under this heading or for any items listed above in executive closed session as permitted by lawi including if they meet the qualifications in Sections 551.071 Cmazimahat.,R02 (deliberation regardingi real Ppy510Plsenton, sregarding gifts), 551.074 (personnel matters), 551.076 (deliberation regarding security devices), and 551.087 (deliberation regarding economic development: negotiations) of Chapter 551 ofthe Government Code of the State of Texas.  (No Action)  COUNCIL INQUIRY:  Pursuant to Texas Government Code Sect. 551.042 the Mayor and Council Members may inquire about a subject not specifically listed on this agenda. Responses are limited to the recitation of existing policy, or a statement of specific factual information given in response to the inquiry. Any deliberation or decision shall be limited to a  proposal toj place on the agenda ofaf future meeting.  ADJOURNMENT  Meeting Adjourned at7:59PM unanimously. (5-0)  Erin Rogers moved to adjourn the meeting. James Schexneider seconded the motion, the motion carried  Submitted by: 1 asb  Date Approved: September 17,2024  fames Osteen Mayor  08/20/2024 Council Meeting Minutes- - Page 6