CITY COUNCIL MEETING (CITY HALL) September 25, 2024; 6:30 PM Woodcreek, Texas MINUTES  CALL TO ORDER MOMENT OF SILENCE PLEDGES PRESENT Mayor Jeff Rasco Mayor Pro -Tem Debra Hines Council Member Linnea Bailey Council Member Bob Hambrick Council Member Chrys Grummert Council Member Krista Richardson CITYSTAFF PRESENT Jim Burton Taffy Barker  ROLL CALL and ESTABLISH QUORUM  City Attorney Stanley Springerley City Engineer Thomas Turk PUBLIC COMMENTS CONSENT CALENDAR  1. Discuss and take possible action on selecting We Love Trees for which to award the City Oak Wilt Specialist contract following the closing of the Request for Proposals (RFP) for said services on August 31, 2024 there by authorizing Mr. Burton to enter into a contract with the selected applicant not to exceed $8,000 annually Motion was made by Mayor Pre Tem Debra Hines to have Mr. Burton enter into a contract with We Love Trees to be the City of Woodcreek Oak Wilt Specialist not to exceed $8000. Motion was seconded by Council Member Krista Richardson.  from the arborist budget line item.  A vote was held by a show of hands. Motion passed 5-0-0  REGULAR AGENDA  City Council Meeting (City Hall) Minutes  Page 1 of8  September 25, 2024    2. Public hearing on an application to allow the replatting of The Amending Plat of Lot9 & 10, Oak Orchard Enclave, Establishing Lot 9-A as recorded in Volume 18, Page 115 of the Plat Records of Hays County and the replatting of The Amending Plat of Lot1 118 & 12, Oak Orchard Enclave, Establishing Lot 11-A as recorded in Volume 18, Page 375 of the Plat Records of Page 2 of 4 September 25, 2024 City Council Meeting (City Hall) Agenda Hays County for the purpose of relocating the lot line between the two lots. The new subdivision name is Replat of Lots 9-A & 11-A, Oak Orchard Enclave, Establishing lots 9-AR & 11-AR, Oak Orchard Enclave.  3. Discuss and take appropriate action on a request to allow the replatting of The Amending Plat of Lot 9 & 10, Oak Orchard Enclave, Establishing Lot 9-A as recorded in Volume 18, Page 115 of the Plat Records of Hays County and the replatting of The Amending Plat of Lot 11 & 12, Oak Orchard Enclave, Establishing Lot 11-A as recorded in Volume 18, Page 375 of the Plat Records of Hays County for the purpose of relocating the lot line between the two lots. The new subdivision name is Replat of Lots 9-A & 11-A, Oak Orchard Enclave, Establishing lots 9AR & 11-AR, Oak Orchard AI motion was made by Mayor Pro Tem Debra Hines to allow the replatting of Lot11&  Enclave) (Rasco).  12, Oak Orchard Enclave seconded by Council Member Linnea Bailey. A vote was held by a show of hands. Motion passed 5-0-0  19. Response from Suzanne Mac Kenzie, City of Woodcreek City Secretary, addressing allegations of incompetency and misconduct (Rasco)  Suzanne Mac Kenzie spoke.  20. Discussion and possible action on the removal from office and termination of employment of Suzanne Mac Kenzie as the City of Woodcreek City Secretary based Mayor Pro Tem Debra Hines made a motion to remove from office and terminate City Secretary Suzanne Mac Kenzie based on incompetence and misconduct motion was  on incompetence and misconduct. (Rasco)  seconded by Council Member Chrys Grummert. A vote was held. Motion passed 3-2-0 motion passed A10 minute recess was taken. Meeting resumed at 5:03 PM  4. Public Hearing on the Proposed Tax Rate For Fiscal Year 2024-2025. (Rasco) A public hearing was called at 5:04 PM. Council came out of public hearing at 5:05 PM  City Council Meeting (City Hall) Minutes  Page 2of8  September 25, 2024    5. Consideration and Possible Action to approve the portion of the FY 2024-2025 tax rate dedicated to maintenance and operations be $0.0978, and the total FY 2024- 2025 tax rate of $0.1908 as reflected in the FY2024-2025 budget pursuant to TEX. Mayor Pro Tem Debra Hines made a motion to approve the FY 2024-2025 tax rate dedicated to maintenance and operations be $0.0978, and the total FY 2024-2025 tax rate of $0.1908 as reflected in the FY2024-2025 budget pursuant to TEX. TAX CODE $ 26.05(a). Motion was seconded by Council Member Chrys Grummert.  TAX CODE S 26.05(a)  A roll call vote was held. Motion passed 5-0-0  6. Consideration and Possible Action to approve the portion of the FY 2024-2025 tax rate dedicated to debt service be $0.0809, and the total FY 2024-2025 tax rate of $0.1908 as reflected in the FY2024-2025 budget pursuant to TEX. TAX CODE S Mayor Pro Tem Debra Hines made a motion to approve the FY: 2024-2025 tax rate dedicated to debt service be $0.0809, and the total FY 2024-2025 tax rate of $0.1908 as reflected in the FY2024-2025 budget pursuant to TEX. TAX CODE $2 26.05(a)  26.05(a)  Motion was seconded by Council Member Chrys Grummert. Aroll call vote was held. Motion passed 5-0-0  7. Consideration and Possible Action on an Ordinance of the City Council of The City Of Woodcreek, Texas, Adopting a Tax Rate Of $0.1908 Per One Hundred Dollars ($100.00) Consisting of the Approved Maintenance and Operation Rate ($0.0978) and Debt Service Rate ($0.0809) of Assessed Valuation For the City OfWoodcreek To Mayor Pro Tem Debra Hines made a motion to Adopting the Tax Rate Of $0.1908 Per One Hundred Dollars ($100.00) Consisting of the Approved Maintenance and Operation Rate ($0.0978) and Debt Service Rate ($0.0809) of Assessed Valuation For the City Of Woodcreek To Be Effective For the 2024 Tax' Year (Fiscal Year 2025)  Be Effective For the 2024 Tax Year (Fiscal Year 2025)  Motion was seconded by Council Member Krista Richardson. Aroll call vote was held. Motion passed 5-0-0  8. Discussion and possible action to accept the City Council Sub-Committee Reporton park improvements and Parks and Open Spaces Advisory Commission (P.O.S.A.C) Mayor Pro Tem Debra Hines made a motion to accept the City Council Sub-Committee Report on park improvements and Parks and Open Spaces Advisory Commission  grant funding and city match (Hines and Grummert)  (P.O.S.A.C) grant funding and city match (Hines and Grummert) Motion was seconded by Council Member Linnea Bailey A vote was held by a show of hands. Motion passed 5-0-0  City Council Meeting (City Hall) Minutes  Page 3 of8  September 25, 2024    9. Discussion and possible action on reportfrom Freeland Turk on American with Disabilities Act (ADA) compliance for city-owned public parks and greenspaces Mayor Pro Tem Debra Hines made a motion to accept the report from Freeland Turk on American with Disabilities Aca (ADA) compliance for the city-owned parks and greenspaces. Send report to Parks Board for consideration of proposals on how to  (Burton)  implement and prioritize.  Motion was seconded by Council Member Chrys Grummert Aroll call vote was held. Motion passed 5-0-0  10. Discuss and take possible action to accept Parks and Recreation recommendation to City Council to authorize expenditure from the Parks and Recreation Board Expense Account, not to exceed $1,000 for the completion of the Master Gardener Council Member Bob Hambrick made a motion to authorize expenditure from the Parks and Recreation Board Expense Account, not to exceed $1,000 for the completion  Project at Augusta Park.  of the Master Gardener Project at Augusta Park Motion was seconded by Council Member Linnea Bailey A vote was held by a show of hands. Motion passed 5-0-0  11. Discuss and take possible action to accept Parks and Recreation recommendation to City Council to authorize expenditure from the Parks and Recreation Board Expense Account/Dudget funds, not to exceed $3700 for the planning and execution Council Member Bob Hambrick made a motion to accept Parks and Recreation recommendation to City Council to authorize expenditure from the Parks and Recreation Board Expense Account/budget funds, not to exceed $3700 for the planning and execution of the 2024 Spooktacular Event. This money will come from FY  ofthe 2024 Spooktacular Event.  2024-2025 budget.  Motion was seconded by Council Member Linnea Bailey A vote was held by a show of hands. Motion passed 5-0-0 Creekside Park in the City of Woodcreek (Hines)  12. Discussion and possible action on the installation of a public restroom at A main motion was made by Mayor Pro Tem Debra Hines to post RFP for the public Bathroom Project at Creekside Park. Motion seconded by Council Member Krista  Richardson.  Vote on Main motion, as amended. Motion Passed 5-0-0  City Council Meeting (City Hall) Minutes  Page 4 of8  September 25, 2024    A First amendment was made by Council Member Krista Richardson to move RFP timeline to Nov. 6th. Motion was seconded by Council Member Bob Hambrick.  Vote on First amendment. Motion Passed 5-0-0  ASecond amendment was made by Council Member Linnea Bailey to amend overall cost not to exceed $60,000. Motion was seconded by Council Member Krista  Richardson.  A vote was held by a show of hands.  Vote on Second amendment. Motion Failed 2-3-0  A Third amendment was made by Mayor Pro Tem Debra Hines to send alterations of plans and flood plain information to Freeland Turk and Gasparini Homes to ask that they re-submit under RFP. Motion was: seconded Council Member Chrys Grummert.  Vote on Third amendment. Motion Passed 4-1-0  AI Fourth amendment was made by Mayor Pro Tem Debra Hines to direct staff and Grantworks to seek Grants as soon as possible. Motion was seconded Council  Member Chrys Grummert.  Vote on Fourth amendment. Motion Passed 5-0-0 A15 minute break was taken, back at 6:20 PM  13. Discuss and take possible action to accept and act upon the Woodcreek Water Task Force reports on water conservation, rainwater collection and other water related incentive programs for residents of the City of Woodcreek. (Hines) Mayor Pro Tem Debra Hines made a motion to accept and act upon the Woodcreek Water Task Force reports on water conservation, rainwater collection and other water related incentive programs for residents of the City of Woodcreek. Motion was  seconded by Council Member Krista Richardson. Av vote was held by a show of hands. Motion passed 5-0-0  Ar motion was by Mayor Pro Tem Debra Hines to direct city staff to implement a new website page related to water conservation. Motion was seconded by Council Member  Krista Richardson.  A vote was held by a show of hands. Motion passed 5-0-0  Ar motion was by Mayor Pro Tem Debra Hines to create a subcommittee to draft an ordinance toi implement the code changes suggested and then send final copy to City  attorney for review.  Motion was seconded by Council Member Krista Richardson. A vote was held by a show of hands. Motion passed 5-0-0  Amotion was made by Council Member Chrys Grummert to have Mayor Pro Tem and Council Member Krista Richardson be members of the subcommittee. Motion was  City Council Meeting (City Hall) Minutes  Page 5of8  September 25, 2024    seconded by Council Member Krista Richardson. A vote was held by a show of hands. Motion passed 5-0-0  14. Discussion and possible action to select a rainwater collection system installation plan and award contract for installation for building located at City Hall, 41 Champions, and gazebo located at The Triangle for the purpose of collecting non- Mayor Pro Tem Debra Hines made a motion to select a rainwater collection system installation plan and award contract for installation. Motion was seconded by Council Member Chrys Grummert. A vote was held by a show of hands. Motion passed 3-2-0 A motion was made by Mayor Pro Tem to accept the proposal from Harvest Rain options 2 and 3. Motion was seconded by Council Member Krista Richardson. Amotion was made by Council Member Chrys Grummert to select a 1,200 gallon tank instead of a 1,000 gallon tank. Motion was seconded by Mayor Pro Tem Debra Hines.  potable irrigation and landscaping water. (Hines)  Av vote was held by a show of hands. Motion passed 3-2-0  Av vote was held' by a show of hands. Motion passed 5-0-0  15. Discuss and take action to direct Freeland Turk to study the current Ordinance Chapter 92 with respect to requirements for contractors who alter the condition of our roads and rights-of-way and recommend revised language for that ordinance chapter that will help protect the integrity of our roads and rights-of-way. Ar motion was made by Council Member Linnea Bailey to direct Freeland Turk to study the current Ordinance Chapter 92 with respect to requirements for contractors who alter the condition of our roads and rights-of-way and recommend revised language for that ordinance chapter that will help protect the integrity of our roads and rights- of-way. Motion was seconded by Council Member Bob Hambrick. Motion passed 5-0-0 Ar motion was made by Council Member Linnea Bailey that the changes to Chapter 92 made by Freeland Turk not to exceed $3,000. Motion was seconded by Council Member Bob Hambrick. A vote was held by a show of hands. Motion passed 5-0-0 Ar motion was made by Council Member Chrys Grummert to send Freeland Turk the documents with changes to Chapter 92. Motion was seconded by Council Member Krista Richardson. A vote was held by a show of hands. Motion passed 5-0-0  16. Schedule a Town Hall meeting with Wimberley VFW Post 6441 to obtain input from citizens on drainage issues faced since the repaving of the streets a yearago,  with Freeland Turk facilitating the discussion.  City Council Meeting (City Hall) Minutes  Page 6 of8  September 25, 2024    Motion was made by Mayor Pro Tem to remove this item since it has already been taken care of. Motion was seconded by Linnea Bailey. A vote was held by a show of Council Member Chrys Grummert made an amendment to include other topics of importance for this town hall, including pedestrian mobility and other elements that A motion was made by Council Member Linnea Bailey to direct staff to schedule a Town Hall on drainage. Motion was seconded by Council Member Bob Hambrick  hands. Motion failed 2-3-0  could help fulfill the efforts of updating the Comprehensive Plan.  Av vote was held by a show of hands. Motion passed 3-2-0  17. Discuss and Take Possible Action on Approving the Tree Board to Purchase Supplies for the November Tree Give-Away in the Amount of $300. A motion was made by Council Member Krista to approve the Tree Board to Purchase Supplies for the November Tree Give-Away in the Amount of $300 from FY24/25  budget.  Council Member Bob Hambrick seconded the motion. Av vote was held by a show of hands. Motion passed 5-0-0  Ar motion was made by Mayor Pro Tem to approve the Tree Board to Purchase Supplies for the November Tree Give-Away in the Amount of $300 from FY23/24 budget.  Motion was seconded by Council Member Chrys Grummert. A vote was held by a show of hands. Motion passed 5-0-0  18. Discuss and Take Possible Action on Approving the Tree Board to Purchase A motion was made by Council Member Krista to approve the Tree Board to Purchase saplings for planting on City property in the amount of $400. Council Member Bob  Saplings for Planting on City Property in the Amount of $400.  Hambrick seconded the motion.  A vote was held by a show of hands. Motion passed 5-0-0  Council Member Chrys Grummert made recommendation that this be returned to the Tree Board, and that council is provided with a detailed list of trees they recommend, and detailed site plans for the locations of where these trees will be planted on city  property. Motion was seconded by Mayor Pro Tem Debra Hines. A vote was held by a show of hands. Motion passed 4-1-0  COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT REGULAR COUNCIL MEETING Discuss City Administrator position and also seeking new: staff for open position. Discuss safety measures on Champions Court for emergency vehicles accessibility and  Resolution on ARPA funds.  City Council Meeting (City Hall) Minutes  Page7of8  September 25,2024    citizen safety.  Town Hall meeting report for 1&M Panel and address mobility issues.  ANNOUNCEMENTS  Mayor Jeff Rasco and City Administrator Jim Burton will not be in attendance for the October gth City Council meeting. Mayor Pro-tem Debra Hines will be available to run the  meeting.  No second meeting in November or December.  May move permanently to one meeting per month. More discussion to follow.  ADJOURN  Motion was made by Mayor Pro-tem Debra Hines to adjourn. Motion was seconded by Council  Member Chrys Grummert.  BY: ATTEST:  % EButs Taffy Barke,(bfice Admin  City Council Meeting (City Hall) Minutes  Page 8 of8  September 25, 2024