CITY COUNCIL MEETING (CITY HALL) October 23, 2024; 4:00 PM Woodcreek, Texas MINUTES  CALLTO ORDER MOMENT OF SILENCE PLEDGES PRESENT Mayor Jeff Rasco Mayor Pro-tem Debra Hines Council Member Bob Hambrick Council Member Linnea Bailey Council Member Chrys Grummert Council Member Krista Richardson CITYSTAFF PRESENT City Administrator Jim Burton City Clerk Taffy Barker PUBLIC COMMENTS CONSENT CALENDAR  ROLL CALL and ESTABLISH QUORUM  1. Approval of Regular City Council Meeting Minutes From September 11, 2024 Council Member Chrys Grummert made a motion to approve the City Council Meeting Minutes from Sept 11, 2024 with the following typo correction on page 9 of the packet, under 'council considerations, the Local Government code Council member Hambrick was referring to was 22.077(a). Mayor Pro-tem seconded the motion. Av vote was held by show of hands. Motion passed 5-0-0  REPORTS FROM OFFICERS AND COUNCIL LIAISONS  2. Report by Planning and Zoning Committee Liaison, Council Member Grummert- 3. Report by Infrastructure and Mobility Panel Liaison, Council Member Bailey Drainage Town Hall to be held at' VFW October 22, 2024 - Status of edits to Ordinance 30,  New Planning and Zoning Chairperson and Vice-Chairperson  City Council Meeting (City Hally Minutes  Page: 1 of4  October 23, 2024        Chapter 92-V Workshop to discuss mobility solutions Page 2 of 4 October 23, 2024 2nd City 4. Report by Tree Board Liaison, Council Member Richardson November gth Tree Give-away event. - Oak wilt and tree trimming educational signs have been distributed throughout the city. -Tree City USA application status. - We are beginning the process of tagging dead trees on city property for removal. - Next project is a possible city orchard and applying for a fruit tree orchard grant. Reminder that we have two alternate seats open on the board if anyone 5. Report by City Administrator, Jim Burton - Sheriff Report - Check Register - Accounting 6. Report on Financials, Michael Boese, Clear Career Professionals. He will look at FY22-23  Council Meeting (City Hall). Agenda  isi interested in volunteering.  Services Quarterly Financials - Code enforcement - City Hall Updates  audit.  REGULAR AGENDA  7. Discuss and Take Appropriate Action to decide what the project should be regarding an LCRA Grant application, and create a sub-committee to work with staff and apply for the A motion was made by Council Member Chrys Grummert that Council creates a Sub-committee of Mayor Rasco and myself to work with staff and apply for the LCRA grant in. January to seek outside funding for the Public Restroom at Creekside Park. Motion was seconded by Council  LCRA Grant in January 2025. (Grummert)  Member Krista Richardson.  A vote was held by show of hands. Motion passed 5-0-0  An amended motion was made by Mayor Pro-tem Debra Hines to to include the matching grant of 20% and the funds coming from Capital improvements line item. Motion was seconded by Council Member Chrys Grummert. A vote was held by show of hands. Motion passed 5-0-0  8. Discuss and Take Appropriate Action to approve the purchase of additional trees by the Tree Board for the Fall Tree Give-Away Event on 11/9/24 using funds from the Tree Board AI motion was made by Council Member Krista Richardson to allow the Tree Board to spend $250 additional dollars on 25 more trees for the November gth Tree Give-a-Way. Motion was  line item in the budget. (Richardson)  seconded by Council Member Bob Hambrick. A vote was held by show of hands. Motion passed 5-0-0  9. Discussion on the installation of "speed cushion ahead" signs leading up to the speed cushions being installed as part of the safety enhancement program. (Hines)  City Council Meeting (City Hally Minutes  Page 2 of4  October 23, 2024        Mayor Pro-tem Debra Hines made a motion to discuss the installation of "speed cushion  ahead" signs. Motion was seconded by Council Member Bob Hambrick.  10. Discussion and possible action to change the City of Woodcreek's event permit process Mayor Pro-tem Debra Hines made a motion to adjust event permit fees and the reservation form. Remove the $100 fee for space rental and maybe change cost to $25 if street closures are needed, loud music will be played or over 50 people will be in attendance. Boards and Committees should not be asked to pay a fee reservation with the City. Motion was seconded  and fees. (Hines)  by Council Member Chrys Grummert.  A vote was held by show of hands. Motion passed 5-0-0  11. Discussion and possible action to create a committee to research and provide programs directed toward the needs of the elderly population of the City of Woodcreek. (Bailey). Council Member Linne Bailey made a motion to direct all Advisory Boards to consider ways to improve accommodating and engaging seniors when presenting their recommendations to council, including the possibility of needed transportation to community events and that the city prioritizes safe pedestrian mobility and enrolls in the AARP Network of age-friendly States and Communities. Motion was seconded by Council Member Krista Richardson. Council Member Chrys Grummert made an amendment to direct all Advisory Boards to consider ways to improve accommodating and engaging seniors when presenting their recommendations to council, including the possibility of needed transportation to community events and that the city prioritizes safe pedestrian mobility and enrolls in the AARP Network of  A vote was held by show of hands. Motion passed 5-0-0  age-friendly States and Communities. Mayor Pro-tem seconded the motion.  A vote was held by show of hands. Motion passed 5-0-0  12. Discuss and Take Appropriate Action to approve the reallocation of funds in the amount of $153 from the Tree Board budget line item to general fund expenses. (Richardson) A motion was made by Council Member Krista Richardson to reallocate funds spent on tree trimming signs from Parks Board account to come from City general funds.  Motion was: seconded by Mayor Pro-tem Debra Hines. A vote was held by show of hands. Motion passed 5-0-0  An amended motion was made by Mayor Pro-tem Debra Hines to move the take the funds from City fund account Printing and Reproduction. Motion was seconded by Council Member  Chrys Grummert.  A vote was held by show of hands. Motion passed 5-0-0  COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT REGULAR COUNCIL MEETING  City Council Meeting (City Hall) Minutes  Page 3 of4  October 23, 2024        Council Member Bob Hambrick SpookTacular Report Mayor Pro-tem Debra Hines speed cushion signs  City Administrator Jim Burton consider TMRS change from 25 years to 20 years Council Member Chrys Grummert deadline November 20th tictok Council Member Linnea Bailey removing TOMA requirements for Boards & Commissions Mayor Pro-tem Debra Hines restructuring of Boards & Commissions, will need an Ordinance  change ANNOUNCEMENTS  Mayor Jeff Rasco introduced local AquaTexas repesentatives Barry Dobbs & Brentin Cribbs Encourage more participants to join SpookTacular parade and volunteers needed  Gloria Duke passed away ADJOURN  Motion to adjourn was made by Council Member Chrys Grummert and seconded by Mayor Pro-  tem Debra Hines. Meeting adjourned at 5:20 PM  eHRasbMayor  PA  City Council Meeting (City Hall) Minutes  Page 40 of4  October 23, 2024