ORA  s  Dale County Commission  Commission Meeting Minutes - September 13, 2022  The Dale County Commission convened in a regular session Tuesday, September 13, 2022. The following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Chairman McKinnon called the meeting to order at 10:00am. Commissioner Gary opened  Wilson.  with the Pledge of Allegiance. Commissioner Wilson followed with prayer.  APPROVED - AGENDA  Commissioner Carroll made a motion to approve the agenda with the following addition:  Additional personnel items.  Alabama Dept of Youth Services Long Term Detention Subsidy Contract and Alabama  Dept of Youth Services Agency Grant Agreement.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - MEMORANDUM OF WARRANTS  Commissioner Grantham made a motion to approve the following Memorandum of Warrants:  Accounts Payable Check Numbers 94143-94260. Payroll Check Numbers: 154836 - 154846. Direct Deposit Check Numbers: 422071- -422345.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes September 13, 2022  Page2of3  APPROVED  MINUTES  Commissioner Gary made a motion to approve the Minutes of the Commission Meeting  of August 30, 2022 and a Special Called Meeting of August 18, 2022. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - PERSONNEL - NEW HIRES  Commissioner Wilson made a motion to approve the following:  Brittany Hudson - New Hire - Mapper 3 - Reappraisal Office Katlyn Miller - New Hire - AssessmenuColection Clerk- Revenue  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED = BOARD APPOINTMENT - SEARP&DC  Commissioner Carroll made a motion to approve a board appointment for Southeast Alabama Regional Planning and Development Commission: Derek Dickens. Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED -1 TRAVEL REQUEST  Commissioner Wilson made a motion to approve the following:  Kristina Terry - Jail - Corrections Officers Jail Training - September 28th -29th, 2022- Willie Worsham - EMA - Dec 5-8, 202-Meetingshtraning - Prattville, AL. -  Prattville, AL. - Total $411.95.  Total $909.95  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED -F PERSONNEL - CLASSIFICATION AND PAYE PLAN  Commissioner Carroll made a motion to approve to post for a 10-day review, an updated  Classification and Pay Plan to be effective 09/21/22. See Exhibit 1.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes September 13, 2022  Page3of3  APPROVED - ALABAMA DEPT OF YOUTH SERVICES  Commissioner Carroll made a motion to approve Alabama Dept of Youth Services Long Term Detention Subsidy Contract and Alabama Dept of Youth Services Agency Grant Agreement.  See Exhibit 2.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  ANNOUNCEMENT - NEXT REGULARMEETING  Chairman McKinnon announced that the next regular meeting of the Dale County  Commission will be Tuesday, September 27, 2022 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Gary made a motion to adjourn the meeting. Commissioner Grantham  seconded the motion. All voted aye. Motion carried.  Iti is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  Shu L  Steve McKinnon, Chairman    Exhibit 1  88  - 444 8a s  $ $ AA  6  $ 6 $ a 6  6   000 8e Ki  s PPP  5 €88e BE XXXX 225  3    Exhibitl  C 55 2e 88 A E  4: 83  $ 6  6 6 AA AA  $ 6 4 A 0 34 sis 3  6 A AA 6e 66 00 55 55 55  A 60  3E 60 665  88  1 ty 33  $ 6 AA  6 A A o 5 Co 00 EE 88  5  55 XX x 225 EE    Exhibit 1  335  28 44 a  6 AA P PPA  $  6 E n sisiss ssss  3 4 L $ AA  PP  6 A 6A E 66 0000 6666 00 88 E W >> - 5555 5555 55 X XX 2N 6 6  33 :8s 550535   6050 8  bc bc bC e e BE 33 d0  5  5 5 8 33  & & e 338 d & d d 8  lt  d0    Exhibit 1  f  - B  8888 9  55 00c0 a0 8 a a 1 o 5SSS 0 s $ A AA 6A A 6A AA 6 AA 6A 6A 11 ss 88 S 155 3 00 8 0d60c  55  666  600 5 8888 6  s 6 A  $A AA 6A A $ PRA 6 $  $  60 66 00 EE 0 55 55 55 X 25 5 b5    Exhibit2 23  ALABAMA DEPARTMENT OF YOUTH SERVICES AGENCY GRANT AGREEMENT Fiscal Year 2022-2023 The Alabama Department of Youth Services hereby awards to Dale County Commission (Fiscal Agent, hereinafter called Recipient)  the amount of One hundred sixty-two thousand two hundred forty and no/100 dollars ($162,240.00). These funds shall be used for non-residential diversion services for Dale County youth who would otherwise be committed to the Alabama Department of Youth Services (DYS). Based on youth needs, the Dale County Juvenile Court (DCJC) will develop or collaborate in the development of a diversion program, which may include thei identification and selection of community providers.. Asai result of thei interventions funded by these monies and! based ont the estimates provided in theg grant application, thej program will provide diversion services to 40 youth annually with an ongoing capacity of 20 youth at any given time. Thereby aidingi in a reduction of county commitments to DYS (including CLIMB, formerly known as HIT), barring a significant increase in serious juvenile crime (i.e. violent felonies, felony sex offenses). To assist juvenile courts in the provision of services for children ini need of supervision (CHINS), DYS willj permit the program toj provide diversion services  to no more than 10% of youth with CHINS offenses. These funds shall be utilized for the following purposelactivities:  The. SAYS CHOICES. Program is an intensive individual and family commumip/ome-base. treatment program for medium to high-risk youth. Services include individual andj family counseling in their natural environment with a focus on a mult-disciplnary approach, implementing multi-systemic therapy, family systems interventions, cognitive behavioral therapy, group counseling (includes anger management, substance abuse, interpersona. skills, accountability), case management, Why Try/Parent Project and aftercare services.  The program that receives funding from this grant will:  Serve youth who would have historically been committed to the Alabama Department of Youth Services (CLIMB or regular DYS) in the absence of the funded program. Specifically, this includes youth with  the following characteristics:  Males/ / Females between the ages of12-18 instrument available on the DYS website  Delinquent youth with a medium to high risk of re-arrest, as determined by the risk assessment  Bec developed by or in collaboration with the Dale County Juvenile Court (DCJC).  Conduct regular self-evaluations ofprogram effectiveness, including evaluations that track outcomes for Maintain data onj program participants as required in the DYS Grantee Information Management System Produce an annual report for the October September fiscal year by utilizing the form available on the DYS website. Each such completed annual report shall be made available to the Alabama Department of Youth Services by November 30. Decisions about renewing grants may be made based on the courts' ability to show through these reports that the funds have been effective in diverting: youth from commitment tol DYS To ensure fiscally responsible management of state funds, quarterly evaluative criteria are integral to the diversion grant funding process. These criteria include, at a minimum, program adherence to youth capacity, annual numbers, average length of stay, and successful completion rates. At any given time within a quarter, program population numbers willl be reviewed. Ifat the time ofreview the total number ofyouths reported in the  children served by the program (GIMS outcome measures).  database (GIMS) on a monthly basis.  or CLIMB.  1    Exhibit 2  GIMS is below 50% oft thei maximum capacity, ani initial warning willl be provided. Ifa subsequent review during the following quarter indicates that thej program population remains below 50%1 maximum capacity, the program may receive a 25% reduction in funding for the following quarter(s). Program and/or designated court representatives will be given an opportunity to explain the low population numbers. However, final reduction Both the DCJC and DYS acknowledge that this Award may be terminated at will by the DCJC or DYS for any reason. Any funds remaining from the award shall be returned tol DYS upon the termination of said award. The grant award contained! herein is payablei in installments, subject to the availability off funds and adjustments by the Alabama Department of Youth Services, as it deems necessary or advisable. All parties agree that prior year funds may be available to: fund this program and have and/or will be applied to the total grant award. Any unexpended grant fund amounts shall be reported to DYS nol later than November Ist. Nothing contained! herein shall be deemed to be a debt of the State of Alabama in the contravention of the laws and constitution of the Bys signing this agreement, the contracting parties, including sub-contractors, agree that representatives of the Department of Youth Services will conduct site visits (both announced and unannounced), and that all records pertaining to the program, including financial records will be made available for review. Ata minimum, these records would include: court referrals, JPO reports, service plans, progress notes and termination summaries. Under a separate agreement between Recipient and DYS, Southeast. Alabama Youth Services, Inc. is authorized under certain circumstances: to receive reimbursement under Medicaid's Rehabilitation Option (the "Medicaid Rehabilitation Services Agreement"). Inc connection therewith the Statei is required to contribute fromnon-federal funds a portion of medical assistance expenditures (the "State Match"). The grant/subsidy award contained herein may be applied by DYS to the State Match for reimbursement to the Recipient under the Medicaid The Recipient or its designee shall administer the services for which this grant is awarded, in accordance with the grant application, and applicable rules, regulations and conditions as set forth by the Department. This agreement is fora a one-year period and may be extended for an additional year. Nothing contained! herein shall be deemed to be a debt oft the State of Alabama in the contravention of the laws and constitution of the State of By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation oft this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting  determinations will be made by DYS administration.  State of Alabama.  Rehabilitation Services Agreement.  Alabama.  therefrom. BY:  ALABAMA DEPARTMENT OF YOUTH SERVICES  BY:  Steven P.) Lafreniere Executive Director  Legal Review Approved as to form only.  ACCEPTANCE OF AWARD  Recipient hereby signifies its acceptance of the grant award and the terms and conditions set. forth, this the  day of  2022.  BY:  mSh My  Diversion Program (Director/Agent)  Dale County Commission (FiscalA Agent)  2    Exhibit 2  ALABAMA DEPARTMENT OF YOUTH SERVICES LONG TERM DETENTION SUBSIDY CONTRACT  THIS CONTRACTis made and entered into by and between Dale County (hereinafter called' "County") and the Alabama Department of Youth Services (hereinafter called  "DYS")  WITNESSETH  For and in consideration of the mutual covenants herein contained, and other good 1. The purpose oft this agreement is to plan for detention bed use for the juvenile court of Perfy County for the period October 1,2 2022 through September 2. DYS shall pay for the benefit of County, a sum determined by the Youth Services' Board, said payments made as herein specified, for the purposes 3. These said payments may be made for the benefit of County regardless of other payments made to or for the benefit ofCounty. 4. Said payments shall be made fort the benefit of County to the. juvenile 5. County shall contract with the detention center ofi its choice for detention (and other) services, which contract shall be subject to review and approval of 6. County shall not reduce its level of support for the juvenile court orj juvenile services and facilities presently supported by County on account oft the credit IN WITNESS WHEREOF, County and DYS has caused this agreement to be executed for each and in the name of each by the persons indicated below, in duplicate, either copy of which may be considered an original. mdicate/Detention Center chosen by County.toreceive funds below: SCUTHGKT AciBt YoTA SERVICES Houszw CueN7Y DwEASrC CF76  and valuable considerations, the parties hereto do hereby agree as follows:  VKt 2023. - DA4E  30,  herein set out.  detention center ofits choice.  DYS.  for payments made hereunder.  Sh R Chairman, County Commission ALABAMA DEPARTMENT Steven P. Lafreniere Executive Director    OF YOUTH SERVICES  Legal Counsel (Approved as to form only) Department of Youth Services