CITY OF MAYPEARL 104 E. Second St. /P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  The Madiscouered Gen  Thursday, November 21, 2024 @ 6pm  Maypearl City Hall- 104 E. Second St., Maypearl, Texas 76064  MEDC A BOARD Board of Directors Regular Meeting 1. Roll call  AGENDA  2. Citizen/Public Comments:  Citizens may sign up before the meeting begins and will be allowed up to 3 minutes to address the Board of Directors. The Board of Directors and Staff Members may not respond to or converse with speakers during this time. The comments from the speaker must be in the form of a statement. By State law, no questions may be asked or answered. If you wish to address an Agenda item, you may use your 3 minutes when the item comes up for discussion by the Board of Directors, you will need to indicate such on the sign-up sheet. 3. Discuss and consider action to approve MEDC A Meeting Minutes from meeting dated 4. Discuss and consider action to approve expenditure for Institute of Urban Affairs, see  No one can give their 3 minutes to another person.  10/15/2024 attached 5. Adjourn  If, during the course of the meeting covered by the notice, the City Council should determine that a closed or executive meeting or session of the City Council is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. will be held by the City Council at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the City Council may conveniently meet in such closed or executive session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes:  Texas Government Code Sections:  551.071 For the purpose of a private consultation with the City's attorney on any or all 551.072 For the purpose of discussing the purchase, exchange, lease, or value of real 551.073 For the purpose of considering a negotiated contract for a prospective gift or 551.074 For the purpose of considering the appointment, employment, evaluation, Mayor Chance Lynch I www.ctyommaypear.org I Office (972)435-2380 I Fax (972)435-2082  subjects or matters authorized by law.  property. donation.    CITY OF MAYPEARL 104 E. Second St. /P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  7he Hndiscovered Gen  reassignment, duties, discipline or dismissal of a public officer or employee or to hear 515.076 To consider the deployment, specific occasions for implementation, of 551.084 For the purpose of excluding witness or witnesses from a hearing during 551.087 For the purposes of considering economic development negotiations.  complaints or charges against a public officer or employee.  security personnel or devices. examination of another witness.  CERTIFICATE OF POSTING  This is,te gertify that the undersigned posted the above agenda at  on  10m  the. W1V day of NV/  2024 on the Bulletin Board of City Hall, located  at 104 E Second St, Maypearl, TX 76064, a place readily accessible to the general public at all times, and to the Maypearl Economic Development Corporation's website www.cityofmaypearlorg/economic-deyelopment-corporation, to remain continuously posted for at least 72 hours immediately preceding said meeting, all in accordance with  Chapter 551, Texas Government Code.  OW  DanelWinter, City Secretary  Mayor Chance Lynch I www.ctyommaypear.org I Office (972)435-2380 I Fax (972)435-2082    CITY OF MAYPEARL 104 E. Second St. / P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  The Hndiscovered Gene  Tuesday, October 15, 2024 @ 6pm  Maypearl City Hall- 104 E. Second St., Maypearl, Texas 76064  MEDC A BOARD Board of Directors Regular Meeting  MINUTES  1. Roll call, David Pryor, Barbara Pruitt, and Lynne Graf were present. Jason Canida and Jose Rodriguez were absent. David Pryor called the meeting to order at 626pm. 3. Discuss and consider action to approve MEDC A Meeting Minutes from meetings dated 09/11/2024 and 10/03/2024, Barbara Pruitt made a motion to approve, Lynne Graf 4. Discuss and consider action to approve Hard 90 Sports Bar and Grille's performance agreement, Lynne Graf motioned for an executive session, board recessed at 630pm then reconvened at 648pm, David Pryor made a motion to approve the item, Barbara Pruitt 5. Discuss and consider action to approve FY2425 Budget, Lynne Graf made a motion to  2. There were no Citizen/Public Comments seconded, all in favor, motion carried.  seconded, all in favor, motion carried.  approve, David Pryor seconded, all in favor, motion carried.  6. Adjourned 651pm  David Pryor, Board President, Date  Mayor Chance Lynch I www.ctyormaypear.org I Office (972)435-2380 I Fax (972)435-2082    Ensuring Strategic Economic Development in Maypearl, TX  Grant Budget: $28,575.68 Institute of Urban Studies University ofTexas at. Arlington  IUS Background and Project Purpose:  The Institute of Urban Studies (IUS) is the principal research center for the College of Architecture, Planning, and Public. Affairs at the University ofTexas at. Arlington. Originally established through an act oft the 1967 Texas Legislative Session, the Institute's mandated mission is to enable greater regional advancement and resilience through applied research efforts and technical assistance to local governments and non-profit organizations as well as by offering continuing education and upskilling trainings for individuals and organizations involved in public service and civic activities. The purpose of this projecti is to actualize the economic development goals ofI Maypearl, TXI by providing city staff and EDC committee members with guided trainings and strategic planning resources in the areas ofi rural economic development, digital government integration, and local tourism/arts and culture enhancement. The IUS is well suited to meet this critical need as the  desired project deliverables fit well within our A.R.E model:  Advancement: The project will advance the city's existing economic development agenda through a local tourism assessment and the creation ofat tourism, arts, and culture plan which will enhance the visibility ofl local artists, draw in new: arts and culture events to the city, and promote Resilience: The project will enhance the city's capacity to weather changes through a digital infrastructure and integration plan which will highlight the city'si internet technology and communications strength and weaknesses and provide a structured plan to enhance the seamless integration of digital systems into administrative activities, particularly those oriented towards Education: The project will provide comprehensive educational opportunities to train EDC members and improve the ability ofl both. A and B boards to enact the existing economic development plan, seek out innovative solutions to economic development concerns, and remain in  displays of artistry and cultural diversity through festivals and shows.  economic development.  compliance with EDC norms and regulations. IUS Topic. Area Integration:  The Institute of Urban Studies conducts applied research and provides technical assistance and education efforts primarily in seven areas of critical importance to the regional landscape: (1) Children and Families, (2) Conservation, Historic Preservation, and Environmental Justice, (3) Digital Integration and Governance, (4) Economic and Workforce Development, (5) Housing and Homelessness, (6) Land Use and' Transportation, and (7) Neighborhood Safety and Engagement. While the development of strategic economic development efforts in Maypearl will certainly focus on the fourth area with the educational trainings directly related to the topic of economic  wIA ADVANCEMENT. RESILIENCE. EDUCATION  Urban Studies  UTA  Institute of    2  development, the digital infrastructure plan will target the third are and the tourism and culture plan will focus on the local historic nature oft the community, thel land-use opportunities of public and private spaces, the needs of children and families, and the capacity to! build greater neighborhood  engagement and safety. Project Objectives:  The primary goal oft this projecti is to conduct a series oft trainings and produce two strategic plans.  To meet this goal, the project will fulfill the following objectives: 1) Host aJ series of trainings for the members of the EDC A and B. boards.  2) Assess existing community assets, inchiding ciby staff capacily, digital infrastructure, and cultural and 3) Determine short, mid, and long-term goals based on existing conditions and Maypear!'s explicit needs and 4) Explor feasible opportumities for increasing staff capaciby, Iransitioning from primarily analog processes to digital processes, and establisbing a brand identily that builds on the cultural and natual resources gf the 5) Conduct public engagement activities to identib prevailing commnily vahes in relation to the prgjed) focus 5) Anabyse ande evahiate public input and 1se refined resulis to inform Maypearl's Digital Imfrastructure and 7) Provide rcommendations, forj future pursuits, following the acbievement of Maypear!'s sbort, mid, and long-  environmental. resources. interests. communily.  and in comparison to Maypear!'s explicit goals. Integration Plan and the Cultural. Enhancement. Plan.  term goals.  Methodology: Advancement. and Resilience. Plans:  To fulfill the above objectives, this project will utilize a qualitative and quantitative approach to data collection and analysis. First, the project team will conduct an audit of the city's digital infrastructure, as well as an inventory ofi its cultural, environmental, and economic resources through field observations, public records, and existing reports. The team will also conduct surveys and interviews with city staff fie. stakeholders) to evaluate internal capacity. Using these findings, the project team will define baseline conditions and subsequently conduct a visioning workshop(s) to co-create the Additionally, the project team will conduct public engagement activities fie. additional stakeholder meetings] to gain insight into community values and goals, related to the economic development efforts outlined here. This insight will be used to identify shared values and gaps between the city and its residents, which will subsequently be used to refine the city's goals as related to the scope of After this, the project team will conduct further data analyses as needed and use the synthesized data to develop two strategic plans which will include actionable recommendations and references to currently available resources. Once initial data collection and analyses have been completed, the  city's short-, mid-, and long-term goals.  this project.  sayh 62 ADVANCEMENT. RESILIENCE EDUCATION.  Institute Urban of  UTA  Studies    3  project will enter the document production phase, after which the project team will provide the city The city will have a minimum of two weeks to: review the completed document(s) and a maximum ofs six weeks to submit feedback for content refinement and document finalization. Additionally, this proposal allows for one revision per project component, ie., one revision per major project deliverable as outlined below. Subsequent revisions are available at an additional cost.  with a preliminary report.  Education. Activities  To fulfill the proposed training objectives, the IUS will conduct a series of guided in-person training resulting in the project deliverables as outlined below. Instructional material and training supplies will be provided by the IUS. The trainings will take place at. Maypearl City Hall and will include an Note: The Education component of this project can be conducted before, after, or in tandem with the completion of the two proposed plan documents. However, to facilitate enhanced staff capacity during plan development, IUS recommends the city complete the proposed training(s) before plan  online option.  development is finished. Project Deliverables:  By the end oft the project, the City of Maypearl will have the following, in hand:  1) Training for EDC Board Members  a. Series of fouri in-person training sessions totaling 10 instructional hours. b. Materials for each session compiled into a binder for future references. a. A detailed report addressing the city's digital infrastructure needs, including recommendations and actionable next steps, currently available resources, and short-, mid-, and long-term considerations. The report will include all related b. A report summary describing key components oft the plan, including an abbreviated Ac companion presentation of the report, providing a graphic-based overview of! key d. One printed and bound copy of each report and an electronic copy of each report in the form ofal PDF file. A zip filei including all supporting documents, findings, graphics, and data appendices in standard file formats (e.g: docx, pdf, jpeg, png, pptx). Additional printed and bound copies can bej produced for additional cost. a. A detailed report examining the city's existing and potential cultural assets and tourism-oriented resources and their respective compatibility with economic development models. The report will focus on opportunities for revenue generation through tourism, visual and performing arts, and destination or venue facilities.  2) AI Digital Infrastructure and Integration Plan  elements outlined in the scope section oft this proposal. list of findings and recommendations.  findings, future considerations, and recommendations.  3) AT Tourism and Cultural Enhancement Plan  UTA  ARTLA E RESILIENCE. EDUCATION.  Institute of Urban Studies    4  b. Ac companion presentation of the report, providing a graphic-based overview ofl key One printed and bound copy of the report and an electronic COPy of the report in the form ofa PDF file. A zip filei including all supporting documents, findings, graphics, and data appendices in standard file formats (e.g.: .docx, pdf, jpeg, png, pptx). Additional printed and bound copies can be produced for additional cost.  findings, future considerations, and recommendations.  BudgetJustification (complete budget appears at the end of this document): Supervisor Support: direct payment to the principal investigator for the time dedicated to the project, costs estimated in accordance with university standard payments for salary and fringe rates Student Support: paid graduate student dedicated to the project throughout the duration oft the effort, costs estimated in accordance with university standard payments for salary, fringe, and tuition Travel: costs likely to bei incurred when project team visits the city of Maypearl for site visits and Participant Costs: expenses for stakeholder meetings including snacks, water, and print outs  benefits  stakeholder meetings  Material Costs: expenses for project materials Indirect Costs capped at 15% TOTAL: $28,575.68 Timeline:  Requires additional discussion with the City]  UTA  Institute of Urban Studies  RESILIENCE. EDUCATION.    5  Full Project Budget: Sponsor Name: Due Date: Start Date: End Date:  City of Maypearl Thursday, October 17,2024 Monday, February 3, 2025 Tuesday September 30, 2025]  Dedicated Cost Over Project Work" Time Duration MONTHS 0,60 $ MONTHS $ $ $ $ $ 3 $ $ $ $ $ $  Item  Total  A. SENIOR PERSONNEL Hannahl Lebovits TOTAL SENIOR PERSONNEL B. OTHER PERSONNEL Post Docs Other Professionals Graduate Students (PhD) Graduate Students (Non-PhD) Undergraduate Students Secretarial Other TOTAL SALARY & WAGES C. FRINGE BENEFITS Hannah Lebovits Graduate Students TOTAL FRINGE BENEFITS TOTAL SALARY. WAGES, BENEFITS D.EQUIPMENT (unit costs $5K or more) TOTAL EQUIPMENT E.1 TRAVEL DOMESTIC Total Domestic Travel FOREIGN Total Foreign Travel F.PARTICIPANT: SUPPORT COSTS 1.F Reimbursement 2.Travel 3. Food and water fori interviews andf focus groups 4. Other TOTALF PARTICIPANT COSTS G. OTHER DIRECT COSTS Materials ands supplies 1.Materiala and Supplies 3. Consultant Services 4. Computer Services 5. Subawards-- 6.S Subawards-indrect: 7.Subawards- 8. Subawards-indirect 6.Other STEM Tuition/Tuition (See TuitionF Rates) Scholarship Other TOTAL OTHER DIRECT COSTS TOTAL DIRECT COSTS INDIRECT COSTS @ 15.00% TOTAL DIRECT &I INDIRECTO COSTS AMOUNT OF REQUEST UTA  12-MONTHS SALARY $82,500 12-MONTHSALARY $18,720.00  4.125.00 $ 4.125.00 4,125.00 $ 4,125.00 10,920.00 $ 10,920.00 $ 15.045.00 $ 15,045.00 1,237.50 $ 1,237.50 3,822.00 $ 5,059.50 $ 5,059.50 20,104.50 $ 20,104.50  30% rate 35% rate  500.00 $ 500.00 500.00 $ 500.00  $ 500.00 $ 500.00 500.00 $ 500.00 1,500.00 $ 1,500.00 $  $ $  2,655.50 $ 2,655.50 4.155.50 $ 4.155.50 25,260.00 $ 25,260.00 22,104.50 $22,104.50 3,315.68 $ 3,315.68 28.575.68 $ 28.575.68 28,575.68 $.  $ $ $ $ $ $ $  MODIFIED TOTAL DIRECT COSTS [costs minus tuition reimbursement  p ADVANCEMENT. RESILIENCE. EDUCATION,  Studies  Institute of Urban