CITY OF MAYPEARL 104 E. Second St. / P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  7he Madiscovered Gen  Thursday, November 21, 2024 @ 530pm  Maypearl City Hall- 104 E. Second St., Maypearl, Texas 76064  MEDC B BOARD Board of Directors Regular Meeting 1. Roll call  AGENDA  2. Citizen/Public Comments:  Citizens may sign up before the meeting begins and will be allowed up to 3 minutes to address the Board of Directors. The Board of Directors and Staff Members may not respond to or converse with speakers during this time. The comments from the speaker must be in the form of a statement. By State law, no questions may be asked or answered. If you wish to address an Agenda item, you may use your 3 minutes when the item comes up for discussion by the Board of Directors, you will need to indicate such on the sign-up sheet. 3. Discuss and consider action to approve MEDC B Meeting Minutes from meeting dated 4. Discuss and consider action to approve façade program, see attached 5. Discuss and consider action to approve a set amount for tourism events that would not 6. Discuss and consider action to approve revisions to budget, see attached 7. Discuss and consider action to approve funding up to $28,576 for Institute of Urban 8. Discuss and consider action to approve purchase of a one year subscription to Zactax, for $1,500.00, to access confidential detailed tax payment data for each merchant doing 9. Information: TEDC online seminar is available Dec. 2 - Dec. 13 for 2024 ED. Sales Tax Workshop. This workshop will present new laws pertaining to Economic Development. If, during the course of the meeting covered by the notice, the City Council should determine that a closed or executive meeting or session of the City Council is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. will be held by the City Council at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the City Council may conveniently meet in such closed or executive session concerning any and all purposes permitted by the Act, including, but not  No one can give their 3 minutes to another person.  10/15/2024  require council approval  Affairs proposal, see attached business in the City of Maypearl  Cost is $200/person and is reimbursable.  limited to the following sections and purposes:  Texas Government Code Sections:  Mayor Chance Lynch I www.ctymmaypear.org I Office (972)435-2380 I Fax (972)435-2082    CITY OF MAYPEARL 104 E. Second St. /F P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  7he Mundiscouered Gen  551.071 For the purpose of a private consultation with the City's attorney on any or all 551.072 For the purpose of discussing the purchase, exchange, lease, or value of real 551.073 For the purpose of considering a negotiated contract for a prospective gift or 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear 515.076 To consider the deployment, specific occasions for implementation, of 551.084 For the purpose of excluding witness or witnesses from a hearing during 551.087 For the purposes of considering economic development negotiations.  subjects or matters authorized by law.  property. donation.  complaints or charges against a public officer or employee.  security personnel or devices. examination of another witness.  CERTIFICATE OF POSTING  This isto certify that the. undersigned posted the above agenda at  on  ADOMV  the. I  day of NOVMGN 2024 on the Bulletin Board of City Hall, located  at 104 E Second St, Maypearl, TX 76064, a place readily accessible to the general public at all times, and to the Maypearl Economic Development Corporation's website www.cityofmaypearlorg/economic-deyelopment-corporation, to remain continuously posted for at least 72 hours immediately preceding said meeting, all in accordance with  Chapter 551,Texas Government Code. 7  DanellWinter, City Secretary  Mayor Chance Lynch I www.ctyommaypear.org I Office (972)435-2380 I Fax (972)435-2082    CITY OF MAYPEARL 104 E. Second St. / P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  EST. XA  7he Hadiscouered Gene  Tuesday, October 15, 2024 @ 530pm  Maypearl City Hall- 104 E. Second St., Maypearl, Texas 76064  MEDC B BOARD Board of Directors Regular Meeting  MINUTES  1. Roll call, Adele Mooney, Steve Baker, Nikki Camp, and Steve Baker were present. Absent 3. Discuss and consider action to approve MEDC B Meeting Minutes from meeting dated 10/03/2024, Steve Baker made a motion to approve, Stephen Daniel seconded, all in 4. Discuss and consider action to approve Hard 90 Sports Bar and Grille's performance agreemene-TABLED FROM 10/03/2024 MEETING, Steve Baker made a motion to remove from table, Nikki Camp seconded, all in favor, motion carried. The board recessed into executive session at 535pm then reconvened at 554pm. Steve Baker made a motion 5. Discuss and consider action to approve FY2425 Budget. Stephen Daniel made a motion to  were Vanessa Friend and Kathy Ponce. 2. There were no Citizen/Public Comments  favor, motion carried.  to approve the item, Nikki Camp seconded, all in favor, motion carried. approve, Steve Baker seconded, all in favor, motion carried.  Adele Mooney commented regarding town mural, Bob Holmes will help with pain, art  teacher cannot commit right away.  Adjourned 558pm  Adele Mooney, Board President, Date  Mayor Chance Lynch I www.ctyommaypear.org I Office (972)435-2380 I Fax (972).435-2082    RESOLUTION NO. MEDC24-  ARESOLUTION OFTHE BOARD OF DIRECTORS OFTHEMAYPEARL DEVELOPMENT CORPORATION IMPLEMENTING A SIGN AND FACADE GRANT PROGRAM; AUTHORIZING THE EXECUTIVE DIRECTOR TO ESTABLISH THE TERMS AND CONDITIONS OF THE SIGN AND FACADE GRANT PROGRAM AS SET FORTH HEREIN; AUTHORIZING THE FUNDING FOR THE SIGN AND FACADE GRANT PROGRAM. FORTHE 2024-2025FISCALYEAR; AND PROVIDING FOR  AN EFFECTIVE DATE.  WHEREAS, on April 14, 2008, the City Council for the City of Maypearl, Texas authorized Resolution No. 080414, establishing the Maypearl Economic Development Corporation, ("Maypearl EDC") a Type B corporation created pursuant to the authority of the Development Corporation Act, Title 12, Subtitle C1, as amended, Texas Local Government Code, tou undertake certain economic development projects within City of Maypearl, Texas ("City");and WHEREAS, the Board ofl Directors for the Maypearl EDC desires to implement a Sign & Facade Grant Program to promote new and/or renovated signage and exterior building facades for  businesses located within the City of Maypearl; and  WHEREAS, the Board of] Directors for the Maypearl EDC finds that the Sign and Facade Grant Program, in accordance with thet terms and conditions ofthe Sign and Facade Grant Program as set forth below, furthers the objectives of the Maypearl EDC, benefits the City and the City's inhabitants, promotes new or expanded business development within the City, and stimulates  business and commercial activity in the City.  NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF  THE MAYPEARLECONOMIC DEVELOPMENT CORPORATION THAT:  SECTION 1. Findings. The recitals, findings, facts, and matters set out above are found to be SECTION 2. Application and Approval of a Sign & Facade Grant. The following are the administrative procedures regarding the application and approval oft the Sign & Facade Grants: A. Provide Drawings: All grant applications must include. a scale drawing with the name of the project manager or contractor of the proposed grant work to be i.) All sign and façade grant projects must comply with all Maypearl Code ii.) Abandoned ori illegal signs located on the property must be removed to i.) The Maypearl EDC meets at least once a month and applicants may be requested to attend and answer questions regarding their grant  true and correct and incorporated herein for all purposes.  done, including colors and materials to be used. B. Approval Process and Eligibility:  and Permitting requirements. receive grant funds.    application(s). Failure to attend a Maypearl EDC: meeting shall be cause iv.) Notwithstanding anything statedi int this application tot the contrary, final approval for any grant shall be vested with the Maypearl EDC. v.) Only applications that are properly and fully completed will be considered. Incomplete applications may be returned with a request for vi.) An Applicant who submits a fully completed application and is denied a grant by the Maypearl EDC is not eligible to resubmit a grant vii.) Applicants whoi receive approval by thel Maypearl EDC must commence construction as described in the application within ninety (90) days of viii.) Applicants must complete the construction described in the submitted application within six (6) months from the date the grant is approved by ix.) Ifthe Applicant is unable to complete the project within six (6) months of the award date, the Applicant must submit a written request to the Maypearl EDC Executive Director and/or Board Secretary for an extension of the completion date. However, the extension request MUST be made prior to the six (6) months' time limit. The Maypearl EDC is not required to allow extensions but may do sO for reasonable cause if sO determined by a majority of the Maypearl EDC Board of x.) An extension, ifg granted, will be for the term and conditions determined exclusively by the Maypearl EDC. An extension denial cannot be xi.) The Maypearl EDC shall have sole discretion in awarding grants. There xii.) Applicant is to provide photographs of the project site as part of the application request and also aftert the project is completed, asa a condition xii.) Applicant is required to obtain all applicable City permits and City approvals required for the construction ifa grant is awarded. xiv.) No Applicant, nor Applicant agent, representative or tenant shall be entitled to receive grant approval on the same property project if requested within three (3) years from the date a previous grant was xv.) Applicants are eligible to apply for a 2nd grant on1 the same property for ad different project (must meet the approved project types above) after (12) months of receiving approval for their original application. The Maypearl EDC may accept or decline additional applications at their xvi.) Ifawarded, an applicant will be awarded 50% of the grant up: front and 50% oft the grant upon completion of the project, as may be determined at the sole discretion of the Maypearl EDC. All receipts for work must  for rejection oft the application.  additional information.  application for six (6) months from the denial date.  the award date. the Maypearl EDC.  Directors.  appealed and will be final.  is noj proprietary right to receive grant funds.  of final grant funding.  awarded by the Maypearl EDC.  sole discretion.    be submitted to the Maypearl EDC within 30 days of completing the project Ift the actual cost of work is less than the amount estimated and included in the application. the recipient shall pay the Maypearl EDC back the difference in the awarded amount oft the grant funded.  For illustrative purposes only: Project estimated costs: $4,000 Grant Awarded: $3,000 Actual Completed Project Costs: $3,500 ($3,500) = $250 reduction of grant.  50% of the difference between the estimated ($4,000) and actual  SECTION 3. Funding of the Sign & Facade Grant Program. The initial budget for the Sign & designated from Maypearl EDC's Potential Projects for the initial fiscal year. Thereafter, the Maypearl EDC may, at its sole discretion, approve a budget, if any, to maintain the program SECTION 4. Effective Date. This resolution shall become effective from and after its passage. DULY PASSED AND APPROVED by the Board of Directors of the Maypearl Economic  Facade Grant Program shall not exceed $  of which funding shall be  annually.  Development Corporation on this the  tho day ofNovember, 2024.  By:  Adele Mooney, Board President  ATTEST:  By:  Kathy Ponce, Board Secretary    BE Budget revised (revision on 11-21-24)  Fund Balance from 2023-2024 Fiscal Year Projected Revenues for 2024-2025 Fiscal Year  $308,136.94 $70,000.00 $200,800.00 $30,800.00 $30,000,00 $15,000.00 $125,000.00 $177,336.94  Projected Expenditures  Marketing and Promotions Training Legal  Potential Projects Projected Ending Fund Balance    Ensuring Strategic Economic Development in Maypearl, TX  Grant Budget: $28,575.68 Institute ofUrban Studies University ofTexas at. Arlington  IUS Background and Project Purpose:  The Institute of Urban Studies (IUS) is the principal research center for the College of Architecture, Planning, and Public. Affairs at the University ofTexas at. Arlington. Originally established through an act oft the 1967 Texas Legislative Session, the Institute's mandated mission is to enable greater regional advancement and resilience through applied research efforts and technical assistance to local governments and non-profit organizations as well as by offering continuing education and upskilling trainings for individuals and organizations involved in public service and civic activities. The purpose of this project is to actualize the economic development goals ofl Maypearl, TX by providing city staff and EDC committee members with guided trainings and strategic planning resources in the areas of rural economic development, digital government: integration, and local tourism/arts and culture enhancement. The IUS: is well suited to: meet this critical need as the  desired project deliverables fit well within our A.R.E: model:  Advancement: The project will advance the city's existing economic development agenda through al local tourism assessment and the creation ofa tourism, arts, and culture plan which will enhance the visibility of local artists, draw in new: arts and culture events to the city, and promote Resilience: Thej project will enhance the city's capacity to weather changes through a digital infrastructure and integration plan which will highlight the city's internet technology and communications strength and weaknesses and provide a structured plan to enhance the seamless integration of digital systems into administrative activities, particularly those oriented towards Eduation: The project will provide comprehensive educational opportunities to train EDC members and improve the ability ofboth. A and B boards to enact the existing economic development plan, seek out innovative solutions to economic development concerns, and remain in  displays of artistry and cultural diversity through festivals and shows.  economic development.  compliance with EDC: norms and regulations. IUS Topic Area Integration:  The Institute of Urban Studies conducts applied research and provides technical assistance and education efforts primarily in seven areas ofc critical importance to the regional landscape: (1) Children and Families, (2) Conservation, Historic Preservation, and Environmental, Justice, (3) Digital Integration and Governance, (4) Economic and Workforce Development, (5) Housing and Homelessness, (6) Land Use and Transportation, and (7) Neighborhood Safety and Engagement. While the development ofs strategic economic development efforts in Maypearl will certainly focus on the fourth area with the educational trainings directly related to the topic of economic  UTA  VTAAS ADVANCEMENT. RESILIENCE. EDUCATION.  Institute of Urban Studies    2  development, the digital infrastructure plan will target the third are and the tourism and culture plan will focus on the locall historic nature of the community, the land-use opportunities of! public and private spaces, the needs of children and families, and the capacity to build greater neighborhood  engagement and safety. Project Objectives:  The primary goal of this project is to conduct a series of trainings and produce two strategic plans.  To meet this goal, the project will fulfill the following objectives: 1) Host a series of trainings for the members of the EDC A and B boards.  2) Assess existing communily assets, inclding ciby staff capacily, digital infrastructure, and cultural and 3) Determine sbort, mid, and long- term goals based on existing conditions and Maypear!'s explicit needs and 4) Explore feasible opportumittes for increasing staff capaciby, transitioning, from primariby analog processes to digital processes, and establisbing a brand identily that builds on tbe cultural and natural resources of the 5) Conduct public engagement activilies to identif prevailing commnity valies in relation to the projed focus Anabyse and evalate public input and Mse refined results to inform Maypear!'s Digital Imfrastructure and 7) Provide recommendations) for fntue purstils following tbe acbievement of Maypear!'s short, mid, and long-  environmental resources. interests. communiby.  and in comparison to Maypean!'s explicit goals. Integration Plan and tbe Cultural. Enbancement. Plan.  term goals.  Methodology: Advancement and Resilience Plans:  To fulfill the above objectives, this project will utilize a qualitative and quantitative approach to data collection and analysis. First, the project team will conduct an: audit of the city's digital infrastructure, as well as an inventory ofi its cultural, environmental, and economic resources through field observations, public records, and existing reports. The team will also conduct surveys andi interviews with city staff fie. stakeholders to evaluate internal capacity. Using these findings, the project team will define baseline conditions and subsequently conduct a visioning workshop(s) to co-create the Additionally, the project team will conduct public engagement activities ie. additional stakeholder meetings] to gain insight into community values and goals, related to the economic development efforts outlined here. This insight will be used to identify shared values and gaps between the city and its residents, which will subsequently be used to. refine the city's goals as related to the scope of After this, the project team will conduct further data analyses as needed and use the synthesized data to develop two strategic plans which will include actionable recommendations and references to currently available resources. Once initial data collection and analyses have been completed, the  city's short-, mid-, and long-term goals.  this project.  UTA  IT-AE ADVANCEMENT. RESILIENCE. EDUCATION.  Institute of Urban Studies    3  project will enter the document production phase, after which the project team will provide the city The city will have a minimum oft two weeks to review the completed document(s) and a maximum ofs six weeks to submit feedback for content refinement and document finalization. Additionally, this proposal allows for one revision per project component, i.e., one revision per major project deliverable as outlined below. Subsequent revisions are available at an additional cost.  with aj preliminary report.  Education. Activilies  To fulfill the proposed training objectives, the IUS will conduct a series of guided in-person training resulting in the project deliverables as outlined below. Instructional material and training supplies will be provided by thel IUS. The trainings will take place at Maypearl City Hall and will include an Note: The Education component oft this project can be conducted before, after, or in tandem with the completion of the two proposed plan documents. However, to facilitate enhanced staff capacity during plan development, IUS recommends the city complete the proposed training(s) before plan  online option.  development is finished. Project Deliverables:  By the end oft the project, the City ofl Maypearl will have the following, in hand:  1) Training for EDC Board Members  a. Series of four in-person training sessions totaling 10 instructional hours. b. Materials for each session compiled into a binder for future references. a. A detailed report addressing the city's digital infrastructure needs, including recommendations and actionable next steps, currently available resources, and short-, mid-, and long-term considerations. The report will include all related Ar report summary describing key components of the plan, including an abbreviated Ac companion presentation oft the report, providing a graphic-based overview of key d. One printed and bound copy of each report and an electronic copy of each report in the form ofal PDF file. A zip filei including all supporting documents, findings, graphics, and data appendices in standard file formats (e.g: .docx, pdf, jpeg, png, pptx). Additional printed and bound copies can be produced for additional cost. a. A detailed report examining the city's existing and potential cultural assets and tourism-oriented resources and their respective compatibility with economic development models. The report will focus on opportunities for revenue generation through tourism, visual and performing arts, and destination or venue facilities.  2) AI Digital Infrastructure and Integration Plan  elements outlined in the scope section of this proposal. list of findings and recommendations.  findings, future considerations, and recommendations.  3) ATourism and Cultural Enhancement Plan  UTA  Tha ADVANCEMENT. RESILIENCE EDUCATION,  Institute of Urban Studies    4  b. A companion presentation of the report, providing a graphic-based overview ofl key One printed and bound copy of the report and an electronic copy of the report in the form ofa PDF file. A zip filei including all supporting documents, findings, graphics, and data appendices in standard file formats (e.g: docx, pdf, -jpeg, png, pptx). .Additional printed and bound copies can be produced for additional cost.  findings, future considerations, and recommendations.  Budgetjustification (complete budget appears at the end of this document): Supervisor Support: direct payment to the principal investigator for the time dedicated to the project, costs estimated in accordance with university standard payments for salary and fringe rates Student Support: paid graduate student dedicated to the project throughout the duration oft the effort, costs estimated in accordance with university standard payments for salary, fringe, and tuition Travel: costs likely to bei incurred when project team visits the city ofl Maypearl for site visits and Participant Costs: expenses for stakeholder meetings including snacks, water, and print outs  benefits  stakeholder meetings  Material Costs: expenses for project materials Indirect Costs capped at 15% TOTAL: $28,575.68 Timeline:  [Requires additional discussion with the City]  UTA  mVs ADVANCEMENT. RESILIENCE. EDUCATION.  Institute of Urban Studies    5  Full Project Budget: Sponsor Name: Due Date: Start Date: End Date:  City of Maypearl Thursday, October 17,2024 Monday, February 3, 2025 Tuesday September 30, 2025]  Dedicated Cost Over Project Work Time Duration MONTHS 0.60 $ $ MONTHS $ $ $ $ $ $ $ $  Item  Total  A. SENIOR PERSONNEL Hannah Lebovits TOTAL SENIOR PERSONNEL B. OTHER PERSONNEL Post Docs Other Professionals Graduate Students (PhD) Graduate Students (Non-PhD) Undergraduate Students Secretarial Other TOTAL SALARY & WAGES C. FRINGE BENEFITS Hannah! Lebovits Graduate Students TOTAL FRINGE BENEFITS TOTAL SALARY, WAGES. BENEFITS D. EQUIPMENT (unit costs $5K or more) TOTALE EQUIPMENT E. TRAVEL DOMESTIC Total Domestic Travel FOREIGN Total Foreign Travel F.PARTICIPANT SUPPORT COSTS 1.F Reimbursement 2.7 Travel 3.F Food and water fori interviews and focus groups 4. Other TOTAL PARTICIPANT COSTS G. OTHERI DIRECT COSTS Materials and supplies 1.Material and Supplies 3. Consultant Services 4.0 Computer Services 5.S Subawards-- 6. Subawards-indirect. 7.S Subawards-- 8. Subawards-indirect 6. Other STEM Tuition/Tuition (See Tuition Rates) Scholarship Other TOTAL OTHER DIRECT COSTS TOTAL DIRECT COSTS INDIRECT COSTS @ 15.00% TOTAL DIRECT & INDIRECT COSTS AMOUNT OF REQUEST UTA  12-MONTH SALARY $82,500 12-MONTHSALARY $18,720.00  4,125.00 $ 4.125.00 4,125.00 $ 4.125.00 $ 10,920.00 $ 10,920.00 15,045.00 $ 15,045.00 1,237.50 $ 1,237.50 3,822.00 $ 5,059.50 $ 5,059.50 20,104.50 $ 20,104.50  30% rate 35% rate  $ 500.00 $ 500.00 $ 500.00 $ 500.00  $ a $ $ $  $ 500.00 $ 500.00 500.00 $ 500.00 1,500.00 $ 1,500.00  $  2,655.50 $ 2,655.50 4,155.50 $ 4,155.50 25,260.00 $ 25,260.00 22,104.50 $ 22,104.50 3.315.68 $ 3,315.68 28.575.68 $ 28.575.68 28,575.68 $.  $ $ $ $ $ $ $  MODIFIED TOTALI DIRECT COSTS [costs minust tuitionn reimbursement  VIAS ADVANCEMENT. RESILIENCE. EDUCATION.  Studies  Institute of Urban