Meeting minutes City ofLiberty Hill, TX Public Works Commission (PWC) Regular Meeting, October 21, 2024, 5:30F PM City Council Chamber/Municipal Court Bldg.  2801 Ranch Road 1869 Liberty Hill, TX 78642  Public Works Commission Members present:  Kyle Smith, Chair Jon Nolting, Vice Chair Robert Watson City Staff present: Paul Brandenburg, City Manager Mayor Crystal Mancilla Mike Etienne, Deputy City Manager  James Herrera, Public Works Project Manager and' Tucker Herrera Elaine Simpson, City Secretary (Recording Secretary) Call to Order/Introductions / Welcome Kyle Smith called the meeting to order at 5:31 P.M.  2) Public Comments  Regarding items not on this agenda/Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present it to the City Secretary before the meeting. Speakers will have three minutes each to speak, this time cannot be transferred ors shared. Commissioners may not take action during this item and any responses will be limited toj factual. statements, recitation of existing policy, or request for the topic to Regarding topics listed as an agenda item/During. specific agenda item: Commissioners request that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, and submit) form to the City Secretary before the agenda item is addressed. Speaker forms may be emailed to the City Secretary before the  be placed on aj future agenda.  meeting at mponglhelirgor There were: no citizen comments.  3) Regular Agenda Items The Commissioners may take action on all items listed on this a) Discussion, consideration, and possible action regarding the Public Works Commission meeting minutes from Regular Called meeting September 16, 2024. (E. Simpson)  agenda.  Liberty Hill Public) Works Commission  Regular Called Mee?ng, October 21, 2024 mee?ng minutes  Page 1 of4    Motion: Commissioner Watson moved, and Commissioner Nolting seconded, to approve, as presented, the Public Works Commission meeting minutes from September 16,2024. Vote on  the motion: Motion carried unanimously by a 3-0 vote.  b) Discussion and Action on setting up a special joint meeting with the City Council to discuss public works issues, projects, initiatives, and commission responsibilities. (P.  Brandenburg)  City Manager Paul Brandenburg introduced the item and explained that the City Council would like to meet at a Special Joint Meeting with the Public Works Commission before approving the The Commissioners determined that they would need to move their next meeting from 11.18.2024 due to schedule conflicts. They decided they would hold their next regular meeting on11.12.2024 Tuesday. (Day after Veterans Day, Monday is City Holiday). IfCity Council members wish, they can meet with the Commissioners in Special Joint Session on the 12th in conjunction with the PWC Regular Meeting, or the next day, in a Special Workshop that would be added onto the City Council November 13th Regular Meeting night. City Secretary Simpson  proposed PWC bylaws.  will poll Council and set the meeting(s) accordingly. There was no formal action taken.  c) Projects Update. (J. Herrera/D. Thomison)  Public Works Project Manager. James Herrera introduced the agenda item and explained to the Commissioners that he had set up credentials for all three oft them to track the progress of these projects via the Monday.com." This new project management software will allow the Commissioners to follow along on some ofthe Projects that. James is working on. Unfortunately, there is not a way to print out the tracking chart, sO the Commissioners briefly viewed and There was a brief discussion on the Santa Rita Plant. The meeting will be held 12.3.2024. The developer, Mr. Horne, will be taking over construction of the plant. When it is completed, to the They discussed some other projects that are currently inj progress including South Fork Project, which will have ribbon cutting on December 13th. They discussed the Butler Farms lift station  discussed.  city'sstandards, the city will assume operations under the city's permit.  #4, which should be done approximately February 2025.  Liberty Hill Public Works Commission  Regular Called Mee?ng, October 21, 2024 mee?ng minutes  Page 2 of4    There was a discussion of Advanced Water Purification Facility project which is a critical component of the city's response to the water shortage. The City is looking into financing options for this plant. When built, the City will be less dependent on neighboring cities to  provide us with the water we need. There was no formal action taken.  d) Discussion, consideration, and possible action regarding the proposed Public Works City Manager Brandenburg explained that these proposed Public Works Commission bylaws will be part oft the discussion with City Council at the Joint Special Called meeting that was  Commission bylaws. (P. Brandenburg)  discussed ini item 3.b.). There was no formal action taken.  4) Capital Improvement Plan (CIP) Update. /Impact Fees Project  This standing item on the Public Works Commission agenda is for discussions, consideration and possible action regarding Capital Improvement Plans, including Transportation Improvement Plan(s), Drafting such plans, issuing Requests for Qualifications for engineeningplamning. firms to design these plans and any activity required to develop and implement Transportation Impact Fees for a) Update on Liberty Hill Capital Improvement Program (CIP). (J. Herrera) Public Works Project Manager Herrera explained that there is an update report in the agenda packet. The city is waiting for the Water and Wastewater Masterplans to be finished, respectively. These masterplans will have models within that will provide the roadmap ofwhich There was a brief discussion of sources of our water. City ofLeander provides the largest part of our water, and our own wells, and the Brazos River Authority. City of Georgetown provides City ofLiberty Hill with water usually only in drought emergencies. We have 'water rights to water in Lake Travis that we are seeking to get to. The Kaufmann Loop project is an option being  new growth.  projects need to be done and in what priority order.  investigated for getting this water to us from Lake Travis.  There was no formal action taken.  Liberty Hill Public Works Commission  Regular Called Mee?ng, October 21, 2024 mee?ng minutes  Page 3 of4    5) Reports:. At this time, the Commissioners may review reports which do not require action. Examples might be reports from other committees or from the Cross Committee Communications group.  a) Public Works Department monthly report. (D. Thomison) This report also covers most oft the items already discussed tonight.  Texas Department ofTransportation (TXDOT)- the City has reached out regarding the 4 way red lights at the intersection of Main and Ranch Road 1869. The City believes that the lights need to be better synchronized. Also, to assure they remain coordinated with the School Zones in front oft the Elementary School. If possible, the city may request that these lights become  blinking lights at off-peak hours, such as late nights.  The city's contactor who performs the routine street maintenance is Bennett Paving. They will be working at the end of Main Street to do maintenance. We are attempting to schedule this after the  Christmas shopping season. There was no action on this item.  6) City Staff Summary Remarks/Announcements /Identify Future Agenda Items  There were no remarks or announcements.  7) Adjournment  At 6:09 PM, having no more items on the agenda and hearing no objections from the  Commission, Chair Smith adjourned the meeting.  Meeting minutes approved by a vote of 3 Ayes, to ONays on  M-12  ,2024.  E  -  -  Attest: Elaine Simpson, City Secretary Liberty Hill Public Works Commission  Zpine  SOAPORA  Regular Called Mee?ng, October 21, 2024 mee?ng minutes  Page 4 of4