Page1144  CITY OF FORT STOCKTON, TEXAS  MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:  REGULAR CITY COUNCIL MEETING  OCTOBER 26, 2021 5:301 PM  121 WEST: SECOND STREET FORT STOCKTON, TX 79735  ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  PRESENT: JAMES WARNOCK, JOE CHRIS ALEXANDER, PAM: PALILEO, RUBEN  FALCON, DARREN HODGES ABSENT: PAUL CASIAS CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  FRANK RODRIGUEZ III MARINA CANTU PUJA BOINPALLY  Mayor Alexander called the Regular Meeting to Order at 5:32 p.m. after declaring a quorum present.  Mayor Alexander read the Mission Statement:  "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the. Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and  Entertainment; and Generate Economic Development." Council Member Hodges gave the Invocation.  Council Member Warnock led the Pledge of Allegiance to the United States of America Flag & the  Pledge of Allegiance to the Texas Flag.  PRESENTATIONS:  1. City Manager Frank Rodriguez III---  City Manager's Report  City Manager Frank Rodriguez recognized the Water Department, Sewer Department and the Pecos County Water Control Improvement District No.1 (PCWID No.1) for their work repairing the Water Leak in Precinct 2. They spent 171 hours fixing the 8-inch water leak.    Page145  Although the situation was dangerous the crews didn't stop working until the leak was fixed. He addressed comments that had been made concerning local citizen's water bill being increased to account for the water loss during the leak. There was at total of1.9 million gallons of water lost during this leak. City Manager Rodriguez assured everyone that a fee would not be billed to He advised everyone that CVB Director Crystal Lopez, Director ofTourism Melba Montoya, Director of Finance Maria Rodriguez and CVB Administrative Assistant Cindy Melendez had the idea to host 4 Showings of the. Addams Family Movie during Halloween Weekend. The movie will be shown at 10:00 a.m., 12:00 p.m., 2:00 p.m. & 4:00 p.m. at the Fort Stockton City Crews have been working diligently on the Movie Theater located within the Fort Stockton Convention Center in order to give something back to the community. The City Wide Clean-up will bel held November 1-6, 2021. Public Works Director Aaron Ramos has created al list of acceptable items for the Clean-up. A copy will be given to the Fort Stockton Pioneer sO the community will be aware of what is andi is not acceptable. He commended the Fort Stockton Police Department for the hard work they do. He asked City Secretary Cantu to explain the recognition Administrative Assistant Sheila City Secretary Marina Cantu explained that Administrative Assistant Sheila Lehnert was scheduled to receive a 2021 TMCA Major Scholarship. She would be awarded her Scholarship Thursday Afternoon during the TMCCP Seminar in Galveston, Texas. Sheila isi in the process of obtaining her TMCA Certification and this scholarship would be utilized in  citizens as that water did: not pass through anyone's meter.  Convention Center.  Lehnert was to receive.  furthering her education process. Mayor Alexander echoed their sentiments.  He inquired how many pumps were utilized during the recent water leak.  City Manager Rodriguez responded 6 pumps were used to remove water from the hole which  assisted staffin fixing the leak.  Mayor Alexander advised everyone that the water leak was not completely fixed until 5:30 a.m.    Page1146  Mayor Alexander explained the proposition on the City ofFort Stockton's Special Election is to allow the City of Fort Stockton to charge an additional 2% Hotel Tax to the Travelling Public staying in local hotels. This tax will be utilized for the planning, acquisition, establishment, development, construction, renovation and financing of new and existing convention center facilities and any related infrastructure at the location of the existing Event Center within the city limits (the "venue project") and the related maintenance and operation thereofin accordance  with applicable law. ORDINANCES:  2. Discuss/Act upon Ordinance No. 21-129, An Ordinance Amending Chapter 2 oft the Code of Ordinances ofthe City of Fort Stockton, Titled Administration *, Article II. City Council*, Sec. 2-16. City Council Meetings; and Repealing all other Ordinances or Portions Thereofin Conflict, a Severability Clause and Providing an Effective Date (City Mgr.) City Manager Rodriguez explained due to their schedule a few Council Members asked that the Regular City Council Meetings be changed to every 2nd and 4th Monday oft the  Month at 5:30 p.m.  Council Member Hodges explained that his son would be playing basketball and he would like to attend his games; therefore, he asked City Council to change their meetings from  Tuesday to Monday.  Motion was made by Council Member Ruben Falcon, seconded by Council Member Pam Palileo, and carried unanimously to approve Ordinance No. 21-129, An Ordinance Amending Chapter 2 ofthe Code ofOrdinances of the City of Fort Stockton, Titled Administration *,Article II. City Council*, Sec. 2-16. City Council Meetings; and Repealing all other Ordinances or Portions Thereofin Conflict, a Severability Clause and Providing an Effective Date. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.  CONSENT AGENDA:  3. All matters listed are considered to be routine by the City Council and will be enacted by one motion. If discussion is desired, that item will be removed from the Consent Agenda and  considered separately. Minutes: (Mayor)  Regular Meeting Minutes ofFort Stockton City Council, 10/12/2021 - Regular Meeting Minutes oft the Fort Stockton Convention and Visitors Bureau, Special Meeting Minutes ofthe Fort Stockton Convention and Visitors Bureau,  09/21/2021 09/27/2021    Page [147  Regular Meeting Minutes oft the Intergovermental Recreation Board, 09/22/2021 Regular Meeting Minutes oft the Fort Stockton Economic Development 4-A Regular Meeting Minutes oft the Fort Stockton Economic Development 4-B  Corporation, 09/16/2021 Corporation, 08/19/2021  Regular Meeting Minutes of Fort Stockton Substandard Building Committee, 09/02/2021  Accounts Payable 2020-2021 Fiscal Total: $ 20,520.22 Accounts Payable 2021-2022 Fiscal Total: $235,226.37  Accounts Payable Grand Total:  $255,746.59  Director of Finance Maria Rodriguez explained a Department Head cancelled their travel; therefore, the. Accounts Payable Grand Total should be $255,319.87.  Motion was made by Council Member Darren Hodges, seconded by Council Member Pam Palileo, and carried unanimously to approve Consent Agenda, as amended. Council Member James Warnock, Council Member Pam Palileo, Council Member  Ruben Falcon, Council Member Darren Hodges voted aye.  REGULAR BUSINESS:  4. Discuss/Act upon Awarding Bid for Replacement of HVACi in City of Fort Stockton CVB Event Center. Bids Submitted: Artic. Air Plumbing Heating& Air Conditioning, City Manager Rodriguez explained there were 3 bids received for this project. He explained the Bosworth Company submitted the lowest bid. He introduced Jr. Carrasco ofthe Bosworth Company and asked what timeframe the City was looking at for the  The Bosworth Company, TDIndustries (City Mgr./CVB Dir.)  completion ofthis project.  Jr. Carrasco of the Bosworth Company explained it would take approximately 15 weeks to City Manager Rodriguez inquired once the HVAC system is installed what the response Jr. Carrasco of the Bosworth Company responded it would take approximately 1-2 days.  build the HVAC Units for the City of Fort Stockton CVB Event Center.  time would be to repair the Unit.    Page1148  City Manager Rodriguez inquired about the warranties the Bosworth Company offered. Mr. Carrasco of the Bosworth Company responded there is a 5-year warranty on parts and 1- City Manager Rodriguez recommended Awarding the Bid for Replacement ofHVAC in City of Fort Stockton CVB Event Center to The Bosworth Company for $174,846.00. Mayor Alexander stated after a careful review oft the bid he noticed it was for the replacement of parts. He understood that there was some duct work needed and he inquired ift that was  year warranty on labor on all equipment.  included in their submittal.  Jr. Carrasco of the Bosworth Company confirmed their bid included the addition 12 grills  and minimal duct work to the existing system.  Motion was made by Council Member Darren Hodges, seconded by Council Member Ruben Falcon, and carried unanimously to award Bid for Replacement ofHVAC in City of Fort Stockton CVB Event Center to The Bosworth Company for $174,846.00. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council 5. Discuss/Act upon Awarding Proposal for Audio System in City of Fort Stockton CVB Event Center. Bid Submitted: Just Macs LLC, dba Absolute. AVL (City Mgr./CVB Dir.)  Member Darren Hodges voted aye.  City Manager Rodriguez recommended rejecting the Proposal submitted and Re-Soliciting the Mayor Alexander explained the proposal listed every room; however, it only included the total amount for the entire project. Hei recommended rejecting the Proposal and Re-Soliciting the Motion was made by Council Member Darren Hodges, seconded by Council Member James Warnock, and carried unanimously to Reject the Proposal for Audio System in City ofl Fort Stockton CVB Event Center and Approving the Re-solicitation ofthel Request for Proposals, requesting a separate cost breakdown for each room. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member  Project for the movie theater area only.  Project, requesting a separate cost breakdown for each room.  Darren Hodges voted aye.  Discuss/Act upon Awarding Bid for Replacement of Cast Iron Gas Line Project. Bids Submitted: Colt I&E, LLC, Driver Pipeline Co., Inc. (City Mgr./P.W. Dir.)    Pagel 1149  Public Works Director Aaron Ramos explained there were two bids received for this project. There was a bid received from Colt I&E, LLC for $438,842.00 and another bid He recommended Awarding the Bid for Replacement of Cast Iron Gas Line Project to Colt Motion was made by Council Member Ruben Falcon, seconded by Council Member Pam Palileo, and carried unanimously to award the Bid for Replacement of Cast Iron Gas Line Project to Colt I&E, LLC. for $438,842.00. Council Member James Warnock, Council Member Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye. 7. Discuss/Act upon Awarding ofE Bid for Contractual Janitorial Services for City Hall & City Hall Annex &/or Police Department & Dispatch Area. Bids Submitted: Elfida Morales, City Manager Rodriguez recommended Awarding Elfida Morales the Bid for Contractual Janitorial Services for City Hall & City Hall Annex. He recommended Awarding Abiud Olivares the Bid for Contractual Janitorial Services for the Police Department & Dispatch  received from Driver Pipeline Co. for $2,400,000.00.  I&E, LLC.  Abiud Olivares, Edith Tercero (City Mgr./C.O.P.)  Area.  Motion was made by Council Member Pam Palileo, seconded by Council Member James Warnock, and carried unanimously to award the Bid for Contractual Janitorial Services for City Hall & City Hall Annex to Elfida Morales and the Bid for Contractual Janitorial Services for Police Department and Dispatch Area to Abiud Olivares. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council  Member Darren Hodges voted aye.  8. Discuss/Act upon Solicitation of Proposals for RO Plant Chemicals. (City Mgr./P.W. Dir.)  Public Works Director Aaron Ramos explained the City of Fort Stockton needed to solicit bids Motion was made by Council Member Ruben Falcon, seconded by Council Member Pam Palileo, and carried unanimously to approve Solicitation of Proposals for RO Plant Chemicals. Council Member. James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.  for the RO Plant Chemicals.    Pagel [150  9. Discuss/Act upon Final Pay Application, No. 5 for $87,466.91 for Work Performed by Onyx Contractors Operations, LP from January 1,2021 - October 19, 2021. (City Mgr./P.W.Dir.) City Manager Rodriguez advised City Council the punch list and an inspection were completed; therefore, he asked City Council to. Approve the Final Pay Application for Onyx Motion was made by Council Member Pam Palileo, seconded by Council MemberJames Warnock, and carried unanimously to approve. Final Pay Application, No. 51 for $87,466.91 for Work Performed by Onyx Contractors Operations, LP for January 1, 2021-October 19, 2021. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.  Contractors.  10. Discuss/Act upon Pay Application No. 3 for $52,038.02 for Work Performed by Fletco Construction, LP through October 20, 2021, regarding the Fort Stockton Landfill Building. City Manager Rodriguez explained City Engineer Raul Rodriguez confirmed the progress of the Landfill Building; therefore, he recommended approving Pay Application No. 3 for Fletco Motion was made by Council Member James Warnock, seconded by Council Member Pam Palileo, and carried unanimously to approve. Pay Application No. 31 for $52,038.02 for Work Performed by Fletco Construction, LP through October 20, 2021, regarding thel Fort Stockton Landfill Building. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye. 11. Discuss/Act upon Street Material Agreement between DG Trucking and Material, LLC: and the City of Fort Stockton for Crushed Limestone #1 & #2 for Street Construction and Repairs.  (City Mgr./P.W. Dir.)  Construction, LP.  (City Mgr./P.W. Dir.)  City Attorney Puja Boinpally explained this was the Agreement for Crushed Limestone #1 & Motion was made by Council Member James Warnock, seconded by Council Member Ruben Falcon, and carried unanimously to approve Street Material Agreement between DG Trucking and Material, LLC: and the City ofFort Stockton for Crushed Limestone #1 &# #2 for Street Construction and Repairs. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.  #2 that was previously awarded to DG Trucking and Material, LLC.    Page1151  12. Discuss/Act upon the 4th Quarterly Investment Report ending September 30, 2021. (City  Mgr./Dir. of Fin.)  Director of Finance Maria Rodriguez explained in accordance with the City of Fort Stockton Investment Policy and the Public Funds Investment Act, she was submitting the 4th Quarterly  Investment Report for Fiscal Year 2020-2021.  At the end of. June, TexPool's average interest rate was 0.04%; LOGIC's average interest rate was 0.04%; 90-day T-Bills were 0.04% and the one-year' T-Bills were 0.09%. Our local bank Pecos In accordance with Resolution No. 11-110R, the City exceeded the required 7% of General Fund's and Enterprise Fund's budgeted expenses totaling $19,390,590.00 by maintaining $1,357,341.30.  County State Bank is currently at 0.35%.  GENERAL End ofOuarter CVB End ofOuarter EDC4-A End ofOuarter EDC4-B End ofOuarter  Beginning of Quarter  Quarterly Interest Earned 3,304.84 Quarterly Interest Earned 250.97 Quarterly Interest Earned 605.66 Quarterly Interest Earned 471.74 Quarterly Interest Earned 507.65 Quarterly Interest Earned 12.92  TOTAL $11,366,526.30 $1 11,025,703.58 $  Beginning of Ouarter  TOTAL $ 1,251,306.19 $ 1,073,125.63 $  Beginning of Ouarter  TOTAL $ 2,751,309.19 $ 2,799,901.53 $  Beginning of Quarter  TOTAL $ 1,782,079.81 $ 1,843,616.75 $  SPEGIAL ASSESSMENT  Beginning of Quarter  End ofOuarter TAXNOTES  TOTAL $ 2,038,372.02 $ 2,166,758.11 $  Beginning of Quarter  End ofOuarter  TOTAL $ 123,356.92 $ 119,896.14 $    Page1152  Motion was made by Council Member James Warnock, seconded by Council Member Ruben Falcon, and carried unanimously to approve the 4th Quarterly Investment Report ending September. 30, 2021, as presented. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges  voted aye.  13. Discuss/Act upon the Amended Convention and Visitors Bureau (CVB) By-laws. (City  Mgr./CVB Dir.)  City Manager Rodriguez explained that the revisions to the Convention and Visitors Bureau By-laws were previously reviewed and approved by the CVB Board. They recommended changing that amount of board members from seven (7) to eleven (11). In addition, they recommended allowing the Mayor to appoint the members of the Convention and Visitors After a lengthy discussion, the consensus of City Council agreed that the appointment of Motion was made by Council Member Darren Hodges, seconded by Council Member James Warnock, and carried unanimously to approve the Revisions to the Convention and Visitors Bureau (CVB) By-laws, as amended. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member  Bureau in order to streamline the process of appointment. members should be done by City Council as a whole.  Darren Hodges voted aye.  14. Discuss/Act upon The Fort Stockton Convention Center Rental Policy. (City Mgr./CVB  Dir.)  City Manager Rodriguez explained after conducting diligent research into prices around the area for similar rentals, CVB Director Crystal Lopez presented the following rental policy for the Fort Stockton Convention Center. After further review, it was determined that the rental prices might need to be adjusted. Therefore, City Attorney Puja Boinpally suggested giving the City Manager the Authority to make changes to the Fort Stockton Convention Center Rental Policy, He asked for direction on a limit for events such as weddings and quinceneras to be held at the Council Member Hodges recommended setting the limit for events such as weddings and quinceneras to be held at the Fort Stockton Convention Center to twice a month to start with.  as needed.  Fort Stockton Convention Center.    Page153  Motion was made by Council Member Ruben Falcon, seconded by Council Member Pam Palileo, and carried unanimously to approve the Fort Stockton Convention Center Rental Policy, as presented and Granting the City Manager the Authority to make changes to the policy, as needed. Council Member. James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye. 15. Discuss/Act upon The Fort Stockton CVB Stage Rental Policy. (City Mgr./CVB Dir.) City Manager Rodriguez explained the CVB stage was previously restricted for CVB use; however, they recently received phone calls asking to utilize the: stage for a Memorial Golf Tournament. There was an opportunity to get paid for the use ofthe stage, which led to CVB Director) Lopez proposing the rental ofthe stage. This option would more than pay for the cost  oft the stage. Renta! Fees One day-$2,500.00 (7:00 a.m. - 7:00p.m.) Two days-$4,000.00 Any additional day is $1,000.00  The City crews are the only ones allowed to set up and breakdown the stage.  Motion was made by Council Member James Warnock, seconded by Council Member Ruben Falcon, and carried unanimously to approve The Fort Stockton CVB Stage Rental Policy, as presented and Granting the City Manager the. Authority to Make Changes, as needed. Council Member. James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.  16. Questions from Media Center capacity was.  Megan Wehring of the Fort Stockton Pioneer inquired what the Fort Stockton Convention City Manager Rodriguez responded the capacity was something Code Enforcement would have Megan Wehring of the Fort Stockton Pioneer asked ift the proposal for the Audio System was Mayor Alexander confirmed the proposal received for the. Audio System was for the entire  to determine based on the square footage oft the building.  for the entire building.  Convention Center to include the outdoor area.    Page1154  Megan Wehring of the Fort Stockton Pioneer inquired ift the City Council Meetings would Mayor Alexander replied the City Council Meetings would remain on Mondays until City  remain on Mondays. Council voted otherwise.  17. Adjourn  Motion was made by Council Member James Warnock, seconded by Council Member Pam Palileo, and carried unanimously to adjourn the Regular City Council Meeting at 6:35 p.m. Council Member James Warnock, Council Member Pam Palileo, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.  Joe Chris Alexander, Mayor SLL  ARTEST: LAKN  Marina A. Cantu, City Secretary