Pagel 125  CITY OF FORT STOCKTON, TEXAS MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:  REGULAR CITY COUNCIL MEETING  JUNE 8, 2021 5:30PM  121 WEST SECOND STREET FORT STOCKTON, TX 79735  ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  PRESENT: JAMES WARNOCK, PAM PALILEO, DARREN HODGES, PAUL CASIAS,  RUBEN FALCON  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA CANTU CITY ATTORNEY: PUJA BOINPALLY  Mayor Pro-Tem Casias called the Regular Meeting to order a 5:30 p.m. after declaring a quorum  present.  Council Member Hodges gave the Invocation.  Council Member Warnock led the Pledge of Allegiance & Pledge to the Texas Flag.  Mayor Pro-Tem Casias read the Mission Statement:  "Thel Mission of the City ofl Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and Entertainment;  and Generate Economic Development."  PRESENTATIONS:  1. Chief Appraiser Sam Calderon III, RPA with Pecos County Appraisal District--- B Explanation of Estimated Tax Value of property located within the City of Chief Appraiser Sam Calderon III, RPA with Pecos County Appraisal District advised City Council the purpose of this presentation was to explain the appraisal  Fort Stockton.  process conducted by the Pecos County Appraisal District.  He advised everyone the Pecos County Appraisal District is located at 201 N. Main Street.  He introduced his appraisers:  Allison Alfaro, Real Estate Appraiser Bernice Mondajano, Real Estate Appraiser  He played a video available on the Pecos County Appraisal District's Website which  stated the following:    Page126  Appraisers don't set tax rates. Appraisers don't chase tax dollars. An appraiser is interested in fairly determining property values. Property Tax is determined by the following formula:  Assessment Rate: x Value x' Tax Rate= = Property Tax  Appraisers only affect the value variable.  Imagine you are in a restaurant with two friends. One orders al hotdog, one a plate of caviar and you order a steak. The waiter comes to the table with al bill for $100.00, but he doesn't know how much each ofy you should pay. Ifeveryone pays the same, the guy who ordered caviar might be happy. What about the guy who ordered a hotdog? Enter appraisers. The food is your property. Just like these meals some peoples property is worth more than others. It's the appraiser's) job to determine how much each property is worth. The appraisers put a value on property to ensure fairness and equity.  After the appraiser determines the value ofeach property, local governing bodies will set their budgets for the coming year. They set the tax rate in order to produce the dollars needed for their budgets. The value ofa property does not affect the amount of property tax needed. The sum total of all these budgets is a set number that has to be divided amongst all the property owners. So even ift the value ofeveryone's property was cut in half the tax rate would be raised in order to generate the same amount of tax revenue. Appraisers do not set Appraisers are graded on their performancc. There is a detailed system to get accurate Appraisers look at similar properties that have sold, their sale prices and the terms and conditions of each sale. That's the reason your home won't) just be compared to the place next door. Studying things like square footage, age and location helps appraisers determine how comparable another property is to yours. Even seemingly small details like an extra bathroom or finished basement can result in significant differences in value. Appraisers maintain ai thorough database of real estate information to make this process as precise as Changes in value are typically the result ofl local real estate sales or major changes to a property. Remodel al kitchen or finish a basement and your property's value could increase. When you see your home's value you can rest assured that the number has not been drawn out of a hat nor generated with anything but equity and accuracy in mind. Appraisers are  taxes; they determine the values.  valuations.  possible.  here to help.    Page127  RECAP HOW THESYSTEM WORKS ofdirectors fori its operation.  An appraisal district in each county sets the value oftaxable property each year. The chiefappraiser is the appraisal district's chiefadministrator and is responsible to a board An appraisal review board (ARB) settles any disagreements between you and the Local taxing units, including the county, cities, school districts, and special districts, decide how much money they will spend each year. This in turn determines the tax rate they need to set and the total amount of taxes that you and your neighbors will  appraisal district about the value of your property.  pay.  The system has four stages: valuing the taxable property, protesting the values, adopting the  tax rates, and collecting the taxes. CONSTITUTIONAL STANDARDS 1. Taxation must be equal and uniform.  2. With some exceptions, all tangible property must be taxed on its January I market 3. All property is taxable unless federal, state, or local law provides an exemption for it. 4. Each property in a given appraisal district must have one appraised value. 5. Property owners have ai right to reasonable notice ofincreases in appraised property  value.  values.  PCAD VALUATION PROCESSES  Establish January I accurate and equitable Market Value Building Permits (August 1-. January 15) Reappraisal Residential and Commercial Model Development Residential Neighborhood Business Personal Property  Site visits Rendition Form Three Approaches to Value Cost Approach Sales Approach Income Approach  (January 15- April 15)  Commercial Land Market Area (LMA) and Improved Market Area (IMA)    Page128  Historical Property Value Studies Texas Comptroller  FSISD Residential LocalTax Roll Year Value 2015 2017 2018 2019 2020 2021  PVSValue  Ratio  $231,081,970 $233,086,514 0.9914 $246,700,870 $324,905,663 0.7593 $264,133,020 $348,322,590 0.7583 $285,221,290 $388,003,387 0.7351 $344,443,750 $455,252,115 0.7566 $396,027,228 $455,252,115 0.8699  Online forms are also available on the website  In order to be in compliance the Appraisal District has to be within 95% on their audit. Ifthey are out ofcompliance, the property will be given the state value. The appraisal district has to be at Market Value because it affects school funding. The schools are dependent upon the  property values.  He does not have access to Warranty Deed Vendor Liens. The Appraisal District is currently Protesting 2020.  Council Member Falcon inquired what would happen ifthe Appraisers were out of  compliance.  Chief Appraiser Calderon explained he would have to notify the Board of Directors that they did not get local value. They would be given a grace period; however, ifin 4-5 years they were still out of compliance, they could come in and take over the Appraisal District. It would then be He explained even if the property study was to remain at the 2020 values the Appraisal  ran by the state.  District is estimated to be at 86%.  Council Member Hodges commented that we should be 95%.  Chief Appraiser Calderon explained they protested the values in 2019 and lost. That was the He has been asked what can be done and his response is to talk to your legislators. One ofthe issues, is that the study takes samples. It would be beneficial to us ifv we could get that Council Member Falcon explained Retail is instant and Real Estate is slower moving.  first year they went to state value.  changed.    Page 129  Chief. Appraiser Calderon explained the appraisal they conduct is a Mass Appraisal. He explained the cost of materials have played a major role in the price of properties right now. Council Member Falcon clarified that the City Taxes are the lowest taxes ofthe taxing entities. Chief Appraiser Calderon explained it is important to review your information when you get the value ofyour property. They can make mistakes. Maybe they measured wrong, there Any photos and information provided would help to ensure the values assessed are accurate. Education is the first step to getting everyone to understand the process and working together for  are a number of variables that could be incorrect.  the common cause.  2. ChiefofPolice Robert Lujan with Fort Stockton Police Department--  .Statistics for May 2021  Service Calls Dispatched: 1046 Investigations Initiated:  27 4 1 17 5 43 1 1 0 17 0 2 0 0 0 2 5 2 0 4  FSPD FSFD PCEMS PCSO Accidents Worked: Accidents (PD) Traffic. Stops/Violations Traffic Citations Issued Traffic Stops (PD) Misdemeanors Felonies  630 83 District Attorney 11 112t District Attorney 138 County. Attorney 263 Juvenile Probation 35 Total Arrests: 17 Assault - Family Violence Burglary 216 Criminal Mischief 44 Criminal Trespass: 117 Disorderly Conduct Driving While Intoxicated 33 Evading Arrest 6 llegal Aliens Murder  Possession of a Controlled. Substance 3 Possession of Marijuana Public Intoxication Resisting Arrest Theft Warrants  The Police Department registered 46 sex offenders and issued 2 protective orders. The Police Department is in the process of filling vacancies for the 2 administrative assistant  positions.  The 11 and under girls' softball team did well, earning 3rd place. 3. Convention and Visitor's Bureau Director Crystal Lopez--  Department Activity Report    Page130  CVB Director Lopez reported the Hotel Motel Taxes fort the month of April for 2020-2021 was at$ $97,251,34 which is down compared to April of2019-2020 when they collected $128,343.43. The Visitor Center had 4,928 visitors in 2019 and 210 visitors in 2020. This decrease in visitors can be attributed to COVID. We have had 5,912 visitors sO far for 2021. We are seeing al lot more  visitors in Fort Stockton. YEARTO DATE VISITORS 2019-30,183 2020-1 12,794 2021-26,932 much revenue.  Council Member Hodges asked for clarification as to why there are more visitors but not as CVB Director Lopez explained that visitors are stopping in Fort Stockton on their way to the Council Member Falcon explained that Fort Stockton is currently at 50% revenue and should be at 75%. Although the reports look troubling, visitors are increasing, which will also increase  Big Bend and Alpine areas.  our revenues. Hotels are being sold out on a daily basis.  HISTORIC FORT April 2021-221 April 2020-0  ANNIE RIGGS MUSEUM April 2021-213 April 2020-0  CVB HOSTED EVENTS Reunion Festival July 17,2021 Main Street Dance August 14, 2021  Far West Texas Utilities School September 6-9,2021  Mayor Pro-Tem Casias inquired ifCVB could co-host golftournaments. He suggested hosting family friendly events during the day which could include bouncing houses, waterslides and pin CVB Director Lopez explained that is how the Fall Festival came about. It was originally. just  the tail on the donkey.  ar roping event that turned into a co-hosted event.  CVB FUNDED EVENTS  Fort Stockton Water Carnival - July 15-17,2021    Page/31  PENDING CVB EVENT FUNDING REQUESTS  District 37 Tournament 11-12 & 10-11 - June 14-20, 2021 Back to School Backyard Bash - August 144-15,2021  Torre Fuerte Music Festival-TBD  CVB PROJECTS  Convention Center Renovation - Meeting Rooms are awaiting carpet tile installation, AC Ducting to be dropped down into drop ceiling in Foyer, Work Room renovation Paisano Pete Landscaping - New flowers have been purchased to be placed around Paisano Pete, but due to the storms lately they have not been planted, weather Visitor Center Roof Repairs - Visitor Center Roof Repairs is near completion the City Engineer has looked at the project. According tol his report there are a couple ofitems that need tol be looked at again and repairs before the last payment is completed. They recently did a Texas Highways Ad Updates as well as updated their website at  almost completed.  permitting landscaping project will begin this week.  wwwstoscckon.om.  4. Economic Development Corporation Executive Director Remie Ramos---  Department Activity Report  EDC Director Ramos presented a chart listing sales tax in communities around our area. He explained that Alpine and Marfa were the only two cities that showed a significant increase. This Fort Stockton is only down 6 1/2% in comparison to our neighboring towns. Our diversified economy includes the Solar Projects in construction, the wind turbines being in rehabilitation, and the Rail Yards that are starting to see some traffic. The International Bridge is not open yet; however, we do have 2 places leased in the yard that are operational. Any diversification outside ofOil and Gas Industry takes us out oft the dependency we see in a lot of our neighboring towns.  is because they are not Oil and Gas Dependent Communities.  EDC PROJECTS  Burkes Outlet Grand Opening May 28, 2021 ( Closed New business plans within 30 days. 202 E. Dickinson - Desert Moon Liquor in Construction Grand Lux Apartments to start pre-leasing in 60 days New Funeral Home in Memorial Funeral Home Building Childs Corp purchase of M&W to training facility and office space GB & JB Properties old print shop has 21 tenants  Texas Pacifico rail work to be complete in 60 days Bridge open July 2021302 E. Dickinson  Burrito Inn to open as V's  Golliher Properties-Stop and Shop Exxon Rehab, Convenience Store, Hear Clinic2  other Solar Farm    Page/32  Pavo BESS first in county to start construction Q3  o OnPeak Solar Construction all complete on 1&2 2 with 3 pending funding now Springhirst is waiting on SBA documents to close loan. Plans to City Code within  Working on several rail projects steel cement  month  Data Center inquires for sub stations and battery sites  5. Public Works Director Aaron Ramos----  Department Activity Report  Public Works Director Ramos presented the following information:  WATER DEPT Water Main Breaks Calls-6 2= 12" I=8" 1=6" 2=4"  Year to Date' Total is now; 22 water main breaks.  Planned water line replacement projects this fiscal year include replacing water lines on Nelson St. between 1oth and 13th St. and 2nd St. between Nelson and Water Streets. Those water lines are old 6" Cast Iron Lines. I want to thank Remie and EDC again for helping with funds for purchasing materials for doing upgrades on these commercial areas this year. 2020 Annual Water Quality Reports will also go out to our customers later on this month.  SEWER DEPT.  City Sewage Treated in May- 40.708.000 Gallons Sewage Treated in May- 7.824.000 Gallons  Average Gallons Per Day ofTreated City Sewage-1.313.000 MGD TDCJL Lynaugh Unit Average Gallons Per Day ofTreated TDCJL Lynaugh Unit Sewage-252.000M MGD  Sewer Line Backup/Line Flushing Calls and Requests- 22  ROPLANT MGD GAS DEPT.  Water Treated and Produced in May- 95.361,000 Gallons Average Gallons Per Day Treated-3.1  Needs to change out the remaining cast iron in our gas distribution system. This is about 5.9 miles. Replaced 1.1 miles of Cast Iron Lines ini the month of May. Still lack about 4.8 miles.    Pagel 133  SANITATIONI DEPT.  So far until the end of May, we have Replaced 1,219-3 Yard Dumpsters out of 1,604 since Still need to replace 385. We change out at an average of 150 to 170 dumpsters per year. Goal ist to finish changing the remaining ones the next 21 to: 3 years. Remember each new 3 Yard  2015. That's 736 new dumpsters for Residential and 483 Commercial.  dumpster costs about $500 to $600 each.  SANITATION ROUTEICOMMERCIAL AND RESIDENTIAL DUMPSTER COUNT:  RESIDENTIAL (332) COMMERCIAL (122)  Needs to be Changed Out Needs to be Changed Out TOTAL DUMPSTERS: 454  Changed Out 251 Changed Out 105  81 17  SANITATION ROUTE2 COMMERCIALAND RESIDENTIAL DUMPSTER COUNT:  RESIDENTIAL (285) COMMERCIAL/250)  Needs to be Changed Out Needs to be Changed Out TOTAL DUMPSTERS: 535  Changed Out 228 Changed Out 211  57 38  SANITATION ROUTE3COMMERCIAL AND RESIDENTIAL DUMPSTER COUNT:  RESIDENTIAL (395) COMMERCIAL (220)  Needs to be Changed Out Needs to be Changed Out TOTAL DUMPSTERS: 615 LANDFILL DEPT. Current Landfill:  Changed Out 257 Changed Out 166  138 54  We received 1,070 tons of waste this past month. The remaining space we have will be for an additional 13,944 Tons. We usually receive an average of 1,000 to 1,200 Tons ofwaste per    Page134  month. So, at the current rate we are going this fiscal year, we have about 11-13 months of space  left,  New City Landfill:  ONYX has completed Punch List. Hanson came two weeks ago to do final survey. AG Oilfield has built caliche access road from Moody Road to landfill entrance. They started on the buildings pad area and sometime at end oft the month, start on perimeter road. AG Oilfield also installed a  new fence between landfill access road and the South Pivot.  STREETS DEPT.  Have seal coated 1.7 miles and fog sealed 2.4 miles of city streets sO far this year.  PARKS/CEMETERY DEPARTMENTS  The Matthew Quiroz Hero's Memorial Spray Park officially opened for the season to the public on Memorial Day weekend. It will remain open until the end of September. Lannom Park water meter was upgraded from a 2" to a 4" in order to provide more water  volume to its sprinkler system.  PUBLIC WORKS CONSTRUCTION: CREW  Have finished remodeling CVB Director and Admin Assistant Offices at the CVB Event Center. Crew of3 continue to work on the meting/conierence rooms finishing walls and Next projects this year will be to do some additional work at the new Recycling Center and  installing new carpet. New City Landfill. CONSENT AGENDA:  6. All matters listed are considered to be routine by the City Council and will be enacted by one motion. Ifdiscussion is desired, that item will be removed from the Consent Agenda and  considered separately. Minutes: (Mayor)  - Regular Meeting Minutes of Fort Stockton City Council, 05/25/2021 Regular Meeting Minutes ofFort Stockton Convention & Visitor's Bureau, 04/16/2021 Regular Meeting Minutes of Intergovernmental Recreation Board, 03/17/2021  Accounts. Payable Grand Total: $256,651.93  -  Motion was made by Council Member Ruben Falcon, seconded by. Council Member James Warnock, and carried unanimously to approve Consent Agenda, as presented. Council Member James Warnock, Council Member Pam Palileo, Mayor Pro-Tem Paul Casias, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.    Page.135  REGULAR BUSINESS:  7. Discuss/Act upon Pay Application No. 21 totaling $56,250.00 for Work Performed by AG Oilfield Services, Inc., which entailed the Completion of Phase If forLandfill Roadway located at256 Moody Road, Fort Stockton, Texas 79735. (City MgrP.W.Dir.) Public Works Director Aaron Ramos explained this project was divided in three phases. Phase I has been completed, which was the area from Moody Road to the Entrance ofthe Motion was made by Council Member James Warnock, seconded by Council Member Pam Palileo, and carried unanimously to approve Pay Application No. 2 totaling $56,250.00 for Work Performed by AG Oilfield Services, Inc., which entailed the Completion of Phase I for Landfill Roadway located at 256 Moody Road, Fort Stockton, Texas 79735. Council Member James Warnock, Council Member Pam Palileo, Mayor Pro- Tem Paul Casias, Council Member Ruben Falcon, Council Member Darren Hodges voted  Landfill. They are ready to proceed with Phase II.  aye.  8. Discuss/Act upon Awarding of Bid for Qualified Purchaser to Purchase and Remove Bowling Equipment. Bid Submitted: Bowling Parts, Inc./Tucker Bowling Equipment  Co. (City Mgr./CVB Dir.)  CVB Director Lopez explained one bid was received from Bowling Parts, Inc./Tucker This bid was for $32,000.00 which includes all the bowling equipment, the Pinsetters and Lane Package, Lane Swiper, chairs, tables, bowling balls, bowling shoes, the returns, the actual equipment. She explained they would come and remove the uninstall the equipment and Motion was made by Council Member Darren Hodges, seconded by Council Member Pam Palileo to award the Bid for Qualified Purchaser to Purchase and Remove Bowling Equipment to Bowling Parts, Inc./Tucker Bowling Equipment Co. for $32,000.00. Council Member Palileo asked when the equipment would be removed.  Bowling Equipment Co.  take the equipment.  CVB Director Lopez replied the company should be here within the next couple of weeks to Motion carried unanimously to award the Bid for Qualified Purchaser to Purchase. and Remove Bowling Equipment to Bowling Parts, Inc./Tucker Bowling Equipment Co. for $32,000.00. Council Member James Warnock, Council Member Pam Palileo, Mayor Pro-  begin removing the equipment.    Pagel [36  Tem Paul Casias, Council Member Ruben Falcon, Council Member Darren Hodges  voted aye.  9. Discuss/Act upon Solicitation ofE Bids for Construction ofl New City Landfill Shop Building  Project. (City Mgr.P.W.Dir.)  Public Works Director Ramos explained they would like to solicit bids for a Landfill Shop  Building.  He stated the building would be 60 ft. x 60 ft.  Motion was made by Council Member Ruben Falcon, seconded by Council Member James Warnock, and carried unanimously to approve Solicitation of Bids for Construction of! New City Landfill Shop Building Project. Council Member. James Warnock, Council Member Pam Palileo, Mayor Pro-Tem Paul Casias, Council Member Ruben Falcon, Council Member  Darren Hodges voted aye. Mgr./P. W. Dir.)  10. Discuss/Act upon Purchasing Materials for the Replacement of Cast Iron Gas Line. (City  Public Works Director Ramos explained they would like to Solicit Bids to Purchase The Gas Department is currently replacing the Cast Iron Gas Line. They are expected to complete the 1.5 miles required by the Railroad Commission sometime next week. The materials to be purchased are to replace the remaining 4.8 miles oft the Cast Iron Gas Council Member Warnock inquired ifb bids were going to be re-solicited for someone to Public Works Director Ramos explained the Gas Department would complete the  Materials for the Replacement of Cast Iron Gas Line.  Line.  complete this project.  Replacement oft the Cast Iron Gas Line.  Motion was made by Council Member. James Warnock, seconded by Council Member Pam Palileo, and carried unanimously to approve Solicitation of Bids for Purchasing Materials for the Replacement of Cast Iron Gas Line. Council MemberJames Warnock, Council Member Pam Palileo, Mayor Pro-Tem Paul Casias, Council Member Ruben  Falcon, Council Member Darren Hodges voted aye.  Mayor Pro-Tem Casias recessed from the Regular Meeting to Convene into Executive Session  at 6:50 p.m. EXECUTIVE SESSION:    Page |37  11. City Council may Convene in Closed Session in Accordance with Texas Meetings Act, Texas Government Code, Concerning Attorney-Client Matters (Section 551.071); Deliberation regarding Reai Property (Section 551.072); Deliberation regarding Prospective Gifts (Section 551.073); Personnel Matters (Section 551.074); and/or a. Deliberation regarding Real Property known as the North Portion (2,029.00 sq. ft. more or less) ofLot 10, Block 241, ORIENT. ADDITION, Fort Stockton, Texas 79735. (Three-Way Street Intersection ofN. Alamo St., E. Railroad Ave. and E. 14th Street located south of the South Mayor Pro-Tem Casias closed Executive Session to Reconvene into the Regular Meeting at  Deliberation regarding Security Devices (Section 551.076):  Orient Railroad right-of-way.)  7:07 p.m.  REGULAR BUSINESS CONTINUED:  12. Reconvene into Open Session Pursuant to Texas Government Code Section 551.102 & Take lla. Deliberation regarding Real Property known as the North Portion (2,029.00 sq. ft. more or less) ofLot 10, Block 241, ORIENT ADDITION, Fort Stockton, Texas 79735. (Three-Way Street Intersection ofN. Alamo St., E. Railroad Ave. and E. 14th Street located south oft the South Motion was made by Council Member Ruben Falcon, seconded by Council Member Pam Palileo, and carried unanimously to Motion to Authorize the City Manager and City Attorney to Visit with the Property Owner Concerning the North Portion (2,029.00 sq. ft. more or less) ofLot 10, Block 241, ORIENT ADDITION, Fort Stockton, Texas' 79735. (Three-Way Street Intersection ofN. Alamo St., E. Railroad Ave. and E. 14th Street located south of the South Orient Railroad right-of-way.) Council Member James Warnock, Council Member Pam Palileo, Mayor Pro-Tem Paul Casias, Council Member  Action, ifany, on Matters Deliberated in Executive Session:  Orient Railroad right-of-way.)  Ruben Falcon, Council Member Darren Hodges voted aye.  13. Questions from the Media.  Media had already departed from the meeting.  14. Adjourn.  Motion was made by Council Member Pam Palileo, seconded by Council Member Ruben Falcon, and carried unanimously to adjourn the Regular City Council Meeting at' 7:09 p.m. Council Member James Warnock, Council Member Pam Palileo, Mayor Pro-Tem Paul Casias, Council Member Ruben Falcon, Council Member Darren Hodges voted aye.    Pagel |38  Mds Joe Chris Alexander, Mayor  ATTEST:  wid. Cumth Marina A. Cantu, City Secretary