Page112  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK: & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: PAMI PALILEO  MINUTES OF:  REGULAR CITY COUNCIL MEETING  ABSENT:MIKE URETAJR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA! A. CANTU CITY ATTORNEY: PUJA BOINPALLY  Mayor Alexander called the Regular Meeting to order at 5:40 p.m. after declaring  aq quorum present.  Mayor Alexander gave the Invocation.  Council Member Warnock led the Pledge of Allegiance & Pledge to the Texas  Flag.  Mayor Alexander read thel Mission Statement:  "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to. Ensure Public Safety; Improve Public Services; Promote Local Recreation and Entertainment; and Generate  Economic Development." FIRSTORDER OF BUSINESS: 1. Consent Agenda Minutes:  * Special Meeting Minutes of Fort Stockton City Council, 07/13/2020 a Regular Meeting Minutes ofl Fort Stockton City Council, 07/14/2020  Accounts Payable Grand Total: Agenda, as presented. SECONDORDER OFI BUSINESS:  $335,370.63  FALCON WARNOCK PALILEO CASIAS  x X x X x x  Motion was made, seconded and carried unanimously to approve the Consent  2. Discuss/Act upon Awarding the Proposal for Emergency Repairs of Paddlewheel Aerator Unit at City Wastewater Plant Oxidation Ditch. Proposals Submitted: Construction Product Marketing, Dowtech City Manager Rodriguez asked that this item be tabled to allow additional time Motion was made, seconded and carried unanimously to table the item for additional time to review the proposals submitted for Emergency Repairs of Paddlewheel Aerator Unit at City Wastewater Plant Oxidation Ditch.  Specialty Contractors, Paso-Tex & Seville Industries  toreview the proposals.  FALCON WARNOCK PALILEO CASIAS  X X X    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENT FALCON, JAMES WARNOCK: & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: PAMI PALILEO  Page113  MINUTES OF:  REGULAR CITY COUNCIL MEETING  ABSENT: MIKE URETA JR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ IlI CITY SECRETARY: MARINA A. CANTU CITY. AITORNEY: PUJA BOINPALLY  THIRDORDER OF BUSINESS:  3. Discuss/Act upon Re-Solicitation of Request for Proposals for a 2-Year Service Agreement for Bulk Fuel, Diesel Exhaust Fluid (DEF), Coolant/Anti-Freze, Engine Oil, & Hydraulic Oil that shall be delivered to the City's Maintenance Yard and Current/New Landfill. Public Works Director Aaron Ramos explained that no proposals were received; therefore, he was requesting the re-solicitation of proposals for Bulk Fuel. Motion was made, seconded and carried to Authorize the Re-Solicitation of Request for Proposals for a 2-Year Service Agreement for Bulk Fuel, Diesel Exhaust Fluid (DEF), Coolant/Ant-Freeze, Engine Oil, & Hydraulic Oil that shall be delivered to the City's Maintenance Yard and Current/New Landfill, extending the radius 150 miles to include the Odessa/Midland area.  FALCON WARNOCK PALILEO CASIAS  X X X  FOURTHORDER OFI BUSINESS:  4. Discuss/Act upon Approval to Purchase Alternate ROI Plant Membranes. Public Works Director Ramos explained that 2 quotes were obtained from Paso- The Isl quote was for $104,856.94 and the 2nd, was for $110,000.00.  Tex out of El Paso, Texas.  The 2nd quote includes labor, lodging and travel for a company representative to be available to assist to ensure there are no issues & for warranty purposes. He explained that the company representative is certified in installation which would Public Works Director Ramos recommended the 2nd quote and stated it is City Manager Rodriguez explained that Paso-Tex is the company that holds the Agreement for the Scada System for the RO Plant. Therefore, bids were not  validate the warranty. expected tol be a 3-4-dayjob. required for this project.    Page 114  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENFALCON, JAMES WARNOCK: & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: PAMI PALILEO  MINUTES OF:  REGULAR CITY COUNCIL MEETING  ABSENT: MIKE URETAJR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANKI RODRIGUEZ III CITY SECRETARY: MARINA. A. CANTU CITY ATTORNEY: PUJA BOINPALLY  FALCON WARNOCK PALILEO CASIAS  Motion was made to Approve the Purchase of Alternate RO Plant Council Member Falcon inquired if Paso-Tex already holds the Agreement, why City Manager Rodriguez explained that the company representative is certified Council Member Falcon stated he thought the fee for installation was all City Manager Rodriguez reiterated that Paso-Tex would charge a fee to have Mayor Alexander explained Paso-Tex was selected as the vendor for this project; however, they charge ai fee every time they havei to come down to work on the RO Motion was seconded and carried unanimously to Approve the Purchase of Alternate RO Plant Membranes in the amount of$110,000.00.  Membranes.  ist there an additional fee to have a representative present. toinstall the membranes while the City staff are not.  inclusive.  someone install the membranes.  Plant.  FALCON WARNOCK PALILEO CASIAS  X X X  FIFTH ORDERC OF BUSINESS:  5. Discuss/Act upon Interlocal Agreement with the City of Grandfalls for City Managerl Rodriguezadvised City Council that the Agreement was previously Public Works Director Ramos explained the City of Fort Stockton assisted the The City ofFort Stockton ist the closest city able to provide Emergency Gas System The City of Grandfalls will compensate the City of Fort Stockton for their assistance to include travel, weekend pay, holiday pay, materials & equipment. City Manager Rodriguez explained that the question was posed as to why they  Emergency Gas System Services. reviewed by City Attorney Boinpally. City of Grandfalls with leaks twice this year. Service. Assistance to the City of Grandfalls.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK: & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: PAMI PALILEO  Page115  MINUTES OF:  REGULAR CITY COUNCIL MEETING  ABSENT: MIKE URETA. JR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  couldn'tcontract thej job out to a plumber. The response was the individual would Mayor Alexander explained this is for the assistance would be for their Gas Interlocal Agreement between the City of Fort Stockton and the City of  have tol be a certified gas operator to work on the systems.  System itself.  FALCON WARNOCK PALILEO CASIAS  X % Motion was made, seconded and carried unanimously to Approve the  X  Grandfalls for Emergency Gas System Services. SIXTH ORDER OF BUSINESS: Year 2019-2020.  6. Discus/Act upon the 3rd Quarter Revenue & Expense Report for Fiscal- Director of Finance Rodriguez reported that this was the 3rd Quarter FY 2019- 2020 Revenue & Expense Report ending. June: 30, 2020 wherein 75%ofthe Fiscal-  Year budget was completed. Year-To-Date Actuals are: as follows:  FUND GENERAL HB445 RECREATION HOUSING ENTERPRISE EDC4A EDC4B CVB DEBTSERVICE  REVENUES BUDGET% EXPENDITURES BUDGET% OVER/UNDER  $7,298,822.73 487,245.65 266,704.48 S 322,286.32 $7,154,089.52 593,600.20 503.735.33 903,732.14 $1.256.031.13  73.80% $ 6.582,943.52 81.21% $ 392.473.83 73.18% $ 206,755.37 67.49% $ 330,013.26 70.01% $7,121.378:39 75.71% $ 568,396.63 81.25% $ 567,005.20 49.59% $ 960,64252 71.18% $ 690,317.71 79.51% s 601,940.68  72.88% $715.879.21 58.89% $ 94.771.82 57.36% $ 59,949.11 69.69% $ (7,726.94) 74.39% $ 32,711.13 75.32% $ 25,203.57 82.03% $(63.269.87) 62.21% $(56.910.38) 100.10% $565,713.42 73.41% $ 50,069.09  SPECIAL ASSESSMENT $ 652.009.77  General Fund: The Enterprise Fund, which includes Water, Sewer & Gas have not been able to fulfill their 75% of Revenues to the General Fund due to HB 445: This is Y % Sales Tax is designated only for roadwork and repairs.  the Relief granted to the Citizens.    Page 116  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENFALCON, JAMES WARNOCK & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: PAMI PALILEO  MINUTES OF:  REGULAR CITY COUNCIL MEETING  ABSENT: MIKE URETAJR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ HI CITY SECRETARY: MARINAA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  Most of their expenses occur during the summer months therefore it will Recreation: Due to the pandemic the Recreation Sports were cancelled; therefore, there have not been as many expenditures as anticipated. Housing: They carry a Fund Balance that HUD has asked them to utilize. Enterprise: They have not been able to fulfill their 75% of Revenues to the General Fund due to the Relief granted to the Citizens of Fort Stockton. EDC 4A: They have been doing the grant relief for the local businesses. EDC 4B: They requested the Budget Amendment to finish the Rio Street CVB: They don'th have the occupancy tax we. have seen in previous years due tothe pandemic. However, they have ai fund balance they can utilize. Debt Service: Everything is in encumbrance, which is approximately $1,000,000.00. This payment will be going out in September. Special Assessment: They have already fulfilled their payment this year for Motion was made, seconded & carried unanimously to Accept the 3n Quarter  eventually even out with their revenues.  Project.  our seal.  FALCON WARNOCK PALILEO CASIAS  x X X X X  Revenue & Expense Report for Fiscal-Year: 2019-2020.  SEVENTHORDER OF BUSINESS:  7. Discuss/Act upon the 3rd Quarter Investment Report for Fiscal-Year At the end of. June, TexPool's average interest rate was 0.22%; LOGIC's average interest rate was 0.63%; 90-day T-Bills were 0.14% and the one-year T-Bills were 0.16%. Our local bank, Pecos County State Bank, is currently at 0.35%.  2019-2020.  BEGINNINGOF OTR. $ 3,001,642.35 s 2,367,702.08  INTEREST EARNED 23,681.92 6,127.77 4,558.59 3,048.98 2,745.72  FUND GENERALOPERATIONS GVB EDC4A EDC4B SPEGALASESSMENT  ENDOFOTR 3,092,478.20 $ 2,196.561.55 $  S 12,661,105.95 $12,351,703.09 $ $ 1,483,283.04 $ 1,525,101.36 $ $ 1,426,329.44 $1443,853.35 $    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS. ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK: & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: PAMI PALILEO  Page117  MINUTES OF:  REGULAR CITY COUNCIL MEETING  ABSENT: MIKE URETAJR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  General Fund: In accordance with Resolution No. 11-1I0R, the City continues to maintain 7% of its total budgeted expenses which is CVB: They have the majority of their funds invested in LOGIC as they have Motion was made, seconded and carried unanimously to approve the 3rd  $1,407,561.40. the best interest rate.  FALCON WARNOCK PALILEO CASIAS  X X X X X  Quarter Investment Report for Fisea-year2019-2020.  EIGHTH ORDER OF BUSINESS:  8. Discuss/Act upon Awarding the Proposal from Licensed &/or Registered Public Accounting Firms to Conduct the 2020 Fiscal Year Audit. Proposals Submitted: Armstrong Vaughan & Associates P.C., Beasley, Mitchell & Co., Garza/ Gonzalez & Associates, Pattillo, Brown & Hill, Director of] Finance Rodriguez requested additional time to review the submitted Motion was made, seconded and carried unanimously to table the item to allow additional time to review the submitted proposals from Licensed &/or Registered Public Accounting Firms to Conduct the 2020 Fiscal Year Audit. 9. Discuss/Act upon 18-Wheeler Truck Route inside the City Limits. City Manager Rodriguez explained that Councilman Falcon requested this issue Council Member Falcon explained over the last 6 years this has been an issue. Within the last 2 years TxDOT has recognized there is an issue with the 18-Wheeler This would allow City Council to initiate the request through TxDOTt to Route 18- Wheelers around town unless they are doing business in Fort Stockton. The entire Mayor Alexander advised City Council that EDC Director Ramos and himself have been working on this issue. The accident that recently occurred had the  L.L.P., Smith & Rives, PC.  proposals.  FALCON WARNOCK PALILEO CASIAS  x X x x X  NINTH ORDER OF BUSINESS:  be addressed. Truck Route.  process may take upt to 2 years.    Page 118  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: PAMI PALILEO  MINUTES OF:  REGULARCITY COUNCIL MEETING  ABSENT: MIKE URETA. JR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY truck continued, pulling down 3 telephone poles.  TxDOT permit that routed them through town. The pilot care hit the line and the Motion was made, seconded and carried unanimously to Authorize the Request for TxDOT to conduct a study that would produce an 18-Wheeler Truck Route, routing truckers around the City ofl Fort Stockton. Mayor Alexander recessed from the Regular Meeting @ 6:15 p.m. to convene  FALCON WARNOCK PALILEO CASIAS  x X x X x  into:  TENTH ORDER OF BUSINESS:  10. City Council May Convene in Closed Session in Accordance with the Texas Open Meetings Act, Texas Government Code, Concerning Attorney-Client Matters ($551.071); Deliberation regarding Real Property ($551.072); Deliberation regarding Prospective Gifts ($551.073); Personnel Matters ($551.074); and/or Deliberation regarding Security (b) Annual Evaluation & Retainer Contract for City Attorney Puja  Devices ($551.076): Ref: (a) Contemplated Litigation.  Boinpally.  Mayor Alexander closed Executive Session @ 7:01 p.m. to:  ELEVENTH ORDER OF BUSINESS:  11. Reconvene into Open Session Pursuant to Texas Government Code Section $551.102 & Take Action, if any, on Matters Deliberated in  Executive Session: NO ACTION TAKEN  (10a) Discuss/Act upon Contemplated Litigation.  (10b) Discuss/Act upon Annual Evaluation & Retainer Contract for City Motion was made, seconded to Continue to Retain Puja Boinpally as City Mayor Alexander advised everyone that City Attorney Puja Boinpally received a  Attorney Puja Boinpally.  FALCON WARNOCK PALILEO CASIAS  X  Attorney for the City ofl Fort Stockton. very favorable evaluation.    CIY OF FORT STOCKTON, TEXAS DATE OF MEETING: JULY28, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK: & PAUL CASIAS PRESENTVIA VIDEO CONFERENCE: PAMI PALILEO  Page119  MINUTES OF:  REGULAR CITY COUNCIL MEETING  ABSENT: MIKE URETA. JR. MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY Attorney for the City ofF Fort Stockton. TWELFTH ORDER OF BUSINESS: 12. Questions from thel Media. There were no questions from thel Media. THIRTEENTH ORDER OF BUSINESS:  FALCON WARNOCK PALILEO CASIAS  X  Motion carried unanimously to Continue to Retain Puja Boinpally as City  13. Adjourn.  FALCON WARNOCK PALILEO CASIAS  X X X  There being no further business, motion was made, seconded and carried unanimously to adjourn the Regular Meeting @ 7:03 p.m.  Chris Joe  IL  Alexander, Mayor  Marina A. Cantu, City Secretary