Page 194  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER 27, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, PAMI PALILEO & PAUL CASIAS MIKE URETA. JR. ARRIVED AT 5:34 P.M. PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANK RODRIGUEZ II CITY SECRETARY: MARINA! A. CANTU CITY AITORNEY: PUJA BOINPALLY  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  Mayor Alexander called the Regular Meeting to order at 5:31 p.m. after declaring  aq quorum present.  Mayor Alexander gave the Invocation.  Council Member Palileo led the Pledge of Allegiance & Pledge to the" Texas Flag. "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and Entertainment;, and Generate PROCLAMATION: Endorsing Wednesday, November 11, 2020 as "Veterans Mayor Alexander thanked all the Veterans for their Service and acknowledged Assistant ChiefofPolice Ernesto Velasquez, Former Municipal Judge. Jose Munoz  Mayor Alexander read the Mission Statement:  Economic Development."  Day."  and Police Sergeant Enrique Irigoyen. FIRST ORDER OF BUSINESS:  1. All matters listed arc considered to be routine by the City Council and will be cnacted by onc motion. If discussion is desired, that item willl be removed from the Consent Agenda and considered scparately." Minutes: (Mayor) * Regular Mccting! MinutesofForts Stockton City Coundil, 10/13/2020 * Regular Mccting Minutes of Fort Stockton Downtown. Association, 09/29/2020 * Regular Mecting Minutes of 4-A Economic Development Corporation, * Regular Mecting Minutes of 4-B Economic Development Corporation, * Regular Mecting Minutes of Fort Stockton Convention & Visitor's Burcau, * Special Mccting Minutes of! Intergovernmental Recreation Board, 09/02/2020 * Spccial Mccting Minutes ofl Intergovernmental Rccrcation Board, 09/09/2020  09/17/2020 09/17/2020 09/15/2020  Accounts Payable 2019-2020 Fiscal Total: Accounts Payable 2020-2021 Fiscal Total: Accounts Payable Grand' Total:  $ 72,489.78 $275.814.69 $348,304.47    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER: 27, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENI FALCON, PAMI PALILEO & PAUL CASIAS MIKE URETAJR.. ARRIVED. AT 5:34 P.M. PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  Page195  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  FALCON WARNOCK URETA PALILEO CASIAS  X X x X % X X  Motion was made, seconded and carried unanimously to approve the Consent  Agenda, as presented. SECOND ORDER OF BUSINESS:  2. Discuss/Act upon Approval of a Plan of Finance to Issue City of Fort Stockton, Texas Tax Notes, Series 2020, and Authorizing Staff, Financial Advisor and Bond Counsel to Proceed with All Matters Related to Director of Finance Rodriguez requested approval for the Plan of Finance. The purchase of the Asphalt Zipper had previously been approved. This Plan would finance the Asphalt Zipper, Chip Spreader, Backhoe, Water' Truck & Dump Truck. This plan would entail a Taxl Note and would need to go out for bids. The Enterprise & Special Assessment for the 30-Inch Waterline would help with Although this would be a' Tax Note the city is requesting that the 1&S remain the same. The payment for this Note ranges from $39,000 to $213,000. The payment would come exclusively from the HB445 Fund, as everything would be utilized for the streets. The City would not incur any additional taxes for property. Ifapproved the schedule would be to work with the City's Financial Advisor and Bond Counsel to proceed with the Plan of Finance. The next meeting would be for The Interest is estimated to be at 1.5% and would be based on the election. Mayor Pro-Tem Ureta reiterated that this self-supporting debt service is based on Mayor Alexander explained the City did not meet their goal for repairing streets this year. Part of the issue is the City must wait until equipment is available. Former Streets Supervisor Roy Mendoza and Current Streets Supervisor Luis Guerra were asked whiche equipment was needed to make the process run: smoother. The addition oft the. Asphalt Zipper, Chip Spreader, Backhoe, Water' Truck & Dump  Attaining Bids for Such Notes.  the Debt Service. I&S is at 0.2283.  the approval ofCompetitive Bids.  an existing tax, it is not a new tax.  Truck would make the City self-sufficient.    Page196  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER: 27, 2020 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENFALCON, PAMI PALILEO & PAUL CASIAS MIKE URETA, JR. ARRIVED. AT5 5:34 P.M. PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANKI RODRIGUEZ IlI CITY SECRETARY: MARINA. A. CANTU CITY ATTORNEY: PUJA BOINPALLY  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  Mayor Pro-Tem Ureta agreed the city needs their own equipment.  FALCON WARNOCK URETA PALILEO CASIAS  x Xx X X X X  Motion was made, seconded and carried unanimously to Approve a Plan of Finance to Issue City of Fort Stockton, Texas Tax Notes, Series 2020, and Authorizing Staff, Financial Advisor and Bond Counsel to Proceed with All  Matters Related to Attaining Bids for Such Notes. THIRD ORDER OF BUSINESS:  3. Discuss/Act upon Approval of Resolution No. 20-109R, A Resolution Expressing Official Intent to Reimburse the Costs of City Projects from Tax-Exempt Obligations to be Issued by the City of Fort Stockton and Directore ofl Finance Rodriguez explained this resolution is needed inc caset the City should need to utilize its own funds. According to the schedule the City wouldn't receive their funds until December IO. This Resolution would allow the City to order the equipment, make a down payment and reimburse itself without further Motion was made, seconded and carried unanimously to Approve Resolution No. 20-109R, A Resolution Expressing Official Intent to Reimburse the Costs ofCity Projects from Tax-Exempt Obligations to bel Issued by the City of Fort  Other Matters Related Thereto.  delay.  FALCON WARNOCK URETA PALILEO CASIAS  X x x x x x x  Stockton and Other Matters Related Thereto. FOURTH ORDER OF) BUSINESS:  4. Discuss/Act upon $300,000.00 Payment from CVB tol Pecos County for the Convention and Visitors Bureau Director Crystal Lopez advised everyone that this item was previously tabled for further review oft the submitted invoices. The Finance Department has since reviewed the invoices; therefore, she requested the authorization of the $300,000.00 payment from CVB to Pecos County for the Council Member Falcon noted for future reference it would be best to commit to  Renovations made to thel Pecos County Civic Center.  Renovations made to the Pecos County Civic Center.  aspecific project.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER 27, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL' WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, PAMI PALILEO & PAUL CASIAS MIKE URETA. JR. ARRIVED. AT 5:34 P.M, PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY  Page197  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  FALCON WARNOCK URETA PALILEO CASIAS  X x X XX X X  Motion was made, seçonded and carried unanimously to Authorize $300,000.00 Payment from CVB to Pecos County for thel Renovations made to  the Pecos County Civic Center. FIFTHORDER OFI BUSINESS:  5. Discuss/Act upon Change Order No. 1f for $50,000.00 forwork performed by Bruce Moore Construction on the Repairs & Rehabilitation of Annie Riggs Memorial Museum Director Melba Montoya explained the necessary repairs exceeded the scope oft the original plan ofaction. Therefore, an amendment was made to include the stripping of the inside of the building & levelling ofthe south wall as it was falling offt to the side, away from the fireplace. This amendment was previously approved by the Convention & Visitors Bureau. Motion was made, seconded and carried unanimously to Approve Change Order No.11 for $50,000.00 forwork performed by Bruce Moore Construction on thel Repairs & Rehabilitation ofOfficers' Quarters #7. Mayor Alexander inquired on thej progress ofOfficers' Quarters #7. Annie Riggs Memorial Museum Director Melba Montoya advised everyone the trim had been completed, the plaster had been applied to a room and % and was  Officers' Quarters#7.  FALÇON WARNOCK URETA PALILEO CASIAS  lacking the outside stucco. SIXTHORDER OFI BUSINESS:  6. Discuss/Act upon the 4th Quarterly Investment Report ending September Director of Finance Rodriguez.reported that in accordance with the City of Fort Stockton Investment Policy and the Public Funds Investment Act, she was submitting the 4th Quarterly Investment Report for Fiscal Year 2019-2020. Ina accordance with Resolution No. 11-110R, the City exceeded the required 7% of General Fund's and Enterprise Fund's budgeted expenses totaling $20,108,020.00  30,2020.  by maintaining $1,407,561.40.    Page 198  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER 27, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENFALCON, PAMI PALILEO & PAUL CASIAS MIKE URETA. JR. ARRIVED. AT5:34 P.M. PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA. A. CANTU CITY AITORNEY: PUJA BOINPALLY LOGIC average interest rate is 0.26% The City is receiving a better interest rate at PCSB.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  GENERAL End ofOuarter CVB End ofOuarter EDC4-A End ofOuarter EDC4-B End ofQuarter CVB End ofOuarter  Beginning of Quarter  Quarterly Interest Earned 8,903.62 1,770.04 Quarterly Interest Earned 2,405.19 195.54 Quarterly Interest Earned 1,754.78 112.99 Quarterly Interest Earmed 1,126.69 141.58 Quarterly Interest Earned 1,183.89 155.07  DOGIC $1 10,651,693.60 $ 10,660,597.22 $ PCSB $ 1,700,009.49 $ 1,673,747.62 $  Beginning of Ouarter  LOGIC $ 2,877,395.79 $ 2,879,800.98 $ PCSB $ 215,082.41 $ 247,778.13 $  Beginning of Ouarter  LOGIC $ 2,099,291.65 $ 2,101,046.43 $ PCSB $ 97,269.90 $ 173,879.42 $  Beginningof Ouarter  BOGIC $ 1,443,013.62 $ 1,244,140.31 $ PCSB $ 82,087.74 $ 261,115.20 $  Beginning of Ouarter  DOGIC $ 1,243,022.25 $ 1,494,206.14 $ PCSB $ 200,831.10 $ 273,850.68 $ Quarterly investment Report ending September 30,2020.  FALCON WARNOCK URETA PALILEO CASIAS  x X X X  Motion was made, seconded and carried unanimously to Approve the 4th    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER: 27, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENE FALCON, PAM PALILEO & PAUL CASIAS MIKE URETA. JR. ARRIVED AT5 5:34 P.M. PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY SEVENTH ORDER OF BUSINESS: September 30, 2020.  Page199  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  7. Discuss/Act upon the 4th Quarterly Revenue & Expense Report ending  REVENUES OVER/UNDER)  REVENUES  EAPENSES EXPENDITURES  GENERAL HB 445 HOUSING AUTHORITY  $8,026,314.28 $7,498,807.53 $ 527,506.75 We have $200,000.001 that are. stille encumbered. Those are existing PO's that were ordered prior lo September 30,2020 that have not been $ 622,969.93 $ 512,727.25 $ 110,242.68 The Distribulor. has been ordered andi is pending. The City was able log get a compactor and a distributor trailer this vear out of this fund. $ 442,430.49 $ 443,093.51 $ They show more expenditures. However, they had an additional CARES Act deposited into their account. They were able tor utilize this $9,868,198.05 $9,599,622.35 $ 268,575.70 The City still has $438,000. 00 ine encumbrance. The Sanitation Truck was ordered; however, itl will be voided and re-issued) for the. 2021 Thel Enterprise Fund was unable lo meet their budgeted amount lo the General Fund due to the COVID. Reliefapproved for March & April. $ 806,271.90 $ 698,681.04 $ $ 640,288.88 $ 745,054.32 $ (104,765.44) There was an amendment, for $/50,000. 00 toj finish the Rio Street Walking Trail. which caused them to dip into their Fund Balance. $1,234,004.52 $1,174,877.27 $ CVB will end thej year with a negative balance now that thep payment of$300,000.00) for Pecos County was approved. However, that was money that was already allocated) for their budget. They will be This was money pul aside for the City's Debt Payment. $1,064,769.49 $ 690,496.93 $ 374,272.56  paid.  (663.02)  for anything COVIDI related.  ENTERPRISE  Fund.  EDC4-A EDC4-B CVB  107,590.86  59,127.25  utilizing their fand balance.  DEBT SERVICE $1,380,196.52 $1,370,514.38 $  9,682.14  SPECIAL ASSESSMENT    Page200  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER 27, 2020 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, PAMI PALILEO & PAUL CASIAS MIKE URETAJ JR. ARRIVED AT5 5:34 P.M. PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  FALCON WARNOCK URETA PALILEO CASIAS  X X X  Motion was made, seconded and carried unanimously to Approve the 4th Quarterly Revenue & Expense Report ending September 30, 2020.  EIGHTH ORDER OF BUSINESS:  8. Discuss/Act upon Custodial Service Agreement for City Hall & City Hall Annex Buildings between the City of Fort Stockton and Elfida Morales. City Manager Rodriguez explained this was the Custodial Service Agreement for City Hall & City Hall Annex Buildings with Elfida Morales that was awarded Motion was made, seconded and carried unanimously to Approve the Custodial Service Agreement for City Hall & City Hall Annex Buildings  during the previous City Council Meeting.  FALCON WARNOCK URETA PALILEO CASIAS  between the City of Fort Stockton and Elfida Morales.  NINTH ORDER OF BUSINESS:  9. Discuss/Act upon Custodial Service Agreement for Police Department & Dispatch Area between the City of] Fort Stockton and Abiud Olivares. City Manager Rodriguez explained this was the Custodial Service Agreement for Police Department & Dispatch Area with Abiud Olivares that was awarded during Motion was made, seconded and carried unanimously to Approve the Custodial Service Agreement for City Hall & City Hall Annex Buildings  the previous City Council Meeting.  FALCON WARNOCK URETA PALILEO CASIAS  between the City of Fort Stockton and Abiud Olivares.  TENTH ORDER OF BUSINESS: 10. Questions from the Media. There were no questions from the media. ELEVENTH ORDER OF BUSINESS:  11. Adjourn.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: OCTOBER: 27, 2020 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, PAME PALILEO & PAUL CASIAS MIKE URETA JR. ARRIVED AT5:34 P.M. PRESENT VIA VIDEO CONFERENCE: JAMES WARNOCK CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA. A. CANTU CITY ATTORNEY: PUJA BOINPALLY  Page 201  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  FALCON WARNOCK URETA PALILEO CASIAS  X There being no further business, motion was made, seconded and carried  X x  unanimously to adjourn the Regular Meeting @ 6:09 p.m.  Joe Chris Alexander, Mayor ML  AITEST  Marina A. Cantu, City Secretary