Page/39  CITY OF FORT STOCKTON, TEXAS  MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:  REGULAR CITY COUNÇIL MEETING  OCTOBER 23, 2023 5:30PM  121 WEST SECOND STREET FORT STOCKTON, TX 79735  ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  PRESENT: JAMES WARNOCK, PAUL CASIAS, RUBEN. IJB BERNAL, RUBEN FALCON,  PAULJEROME CHAVEZ ABSENT: DARREN HODGES CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  FRANK RODRIGUEZ III MARINA CANTU PUJA BOINPALLY  Mayor Paul Casias called the Regular Meeting to Order at 5:30 p.m. after declaring a quorum  present.  Mayor Paul Casias read the Mission Statement:  "Thel Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the. Accountable and Responsible Use ofCommunity Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and  Entertainment; and Generate Economic Development.  Mayor Paul Casias gave the Invocation.  Council Member Ruben J. Bernal led the Pledge of Allegiance to the United States of America  Flag & the Pledge of Allegiance to the Texas Flag.  PROCLAMATION:  1. Proclamation Endorsing November 11, 2023 as "Veterans Day." (Mayor)  Mayor Paul Casias read the Proclamation Endorsing November 11, 2023 as "Veterans Day" aloud.  PRESENTATIONS:  2. City Manager Frank Rodriguez III----  City Manager's Report    Pagel 40  POLICE DEPARTMENT: LANDFILL:  Police Department received 7 Tahoes and equipment toi include shields last week. Hanson Engineering performed the pre-opening inspection of the New Landfill. There is an anticipated Closing Cost estimated to be ofal little over $2,000,000 to  The City has spent $4,225,563.93 on the landfill to date. place a cover over the entire the Old Landfill.  SPRING CLEAN-UP:  The City will concentrate on areas located within the City.  He clarified the article stating that last year the City changed their policy was City Manager Frank Rodriguez II explained the landfill fees charged at the gate for the County were discussed during the budget workshop for the 2020-2021 budget year. He communicated with Pecos County Judge Joe Shuster when he notified him the City would begin charging the County to dump trash during the Spring and Fall Cleanups. He explained the continued costs associated with opening the New Landfill. Judge Joe Shuster responded that the County could assist by providing $1,000,000 toward the New Landfill. Therefore, the City did not initiate the fee for FY 2020-2021. During the FY 2021-2022 Budget Session, the issue arose again. City Manager Frank Rodriguez II advised Pecos County Judge Joe Shuster that the City Would be charging the County to dispose of trash during the Spring and Fall Cleanups. Since an agreement was not met, Notice was sent to Pecos County Judge Joe Shuster on October 17, 2022. It explained that the City was at a point where they could no longer waive the fee for the County and would charge $105 per ton, which was the fee Pecos County stated they were charged $60,000 for trash services from the City. However, they approved for a trash company to pick up the trash for Iraan for Given the continued expenses related to the Landfill, it only makes sense that anyone disposing oft trash at the Landfill be charged to do sO. It is not fair to our citizens to pay to dispose oft their trash, while allowing the County to dispose oftheir  inaccurate.  charged to all customers who utilize the City Landfill.  approximately $78,000.  trash at no charge. WATERSERVICES:  In February of 2024 a Workshop will be conducted to discuss water credits that Pecos County receives, as the Water Agreement the City currently has with Pecos County  will expire.  Mayor Paul Casias inquired how many attempts were made to resolve the $60,000 bill to  the County.    Page/41  City Manager Frank Rodriguez explained the bill was initiated in December, January was the first meeting, March was another meeting, June was another meeting, and on August 14, Mayor Paul Casias inquired how much the County has received in water credits since this City Manager Frank Rodriguez III explaind the County has received $3,088,692.38  2023 the County paid the invoice.  all began.  water credits from 2009 to our current year.  CONSENT AGENDA:  3. All matters listed are considered to be routine by the City Council and will be enacted by one motion. Ifdiscussion is desired, that item will be removed from the Consent Agenda and  considered separately. Minutes: (Mayor)  I Regular Meeting Minutes of] Fort Stockton City Council, 10/10/2023 - Regular Meeting Minutes of Intergovernmental Recreation Board, 09/20/2023 - Regular Meeting Minutes of Substandard Building Commission, 09/07/2023 - Regular Meeting Minutes of Fort Stockton Tourism Advisory Board, 08/15/2023  Accounts Payable 2022-2023 Fiscal Total: Accounts Payable 2023-2024 Fiscal Total: Accounts Payable Grand Total:  $91,074.30 $331,864.47 $422,938.77  Motion was made by Council Member Ruben J Bernal, seconded by Council Member Ruben Falcon, and carried unanimously to approve the Consent Agenda, as presented. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council Member Paul  Jerome Chavez voted aye.  RESOLUTION:  4. Discuss/Act upon Resolution No. 23-121R, Updating Authorized Representatives for Local  Government Investment Cooperative. (City Mgr./Dir. of Fin.)  Director of Finance Maria Rodriguez explained she was asking permission to update the Authorized Representatives for Local Government Investment Cooperative (LOGIC). The Authorized Representatives: would be Maria Rodriguez, Nilva Salinas, Frank Rodriguez III,  and Jesse Gonzales Jr.    Page142  Motion was made by Mayor Pro-Tem James Warnock, seconded by Council Member Ruben JI Bernal, and carried unanimously to approve Resolution No. 23-121R, Updating the Authorized Representatives for Local Government Investment Cooperative. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council Member PaulJerome  Chavez voted aye.  REGULAR BUSINESS:  5. Discuss/Act upon Removing Former Mayor Joe Chris Alexander and Adding Mayor Paul Casias to the Bank Accounts & Updating Bank Account Signature Cards. (City Mgr./Dir.of  Fin.)  Director of Finance Maria Rodriguez explained she was requesting permission to remove Former Mayor Joe Chris Alexander and add Mayor Paul Casias to the Bank Accounts and Motion was made by Council Member Ruben Falcon, seconded by Mayor Pro-Tem James Warnock, and carried unanimously to approve the Removal ofl Former Mayor Joe Chris Alexander and Addition of Mayor Paul Casias to the Bank Accounts & Updating Bank Signature Cards. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben  update Signature Cards to reflect such changes.  Falcon, Council Member Paul Jerome Chavez voted aye. through Enterprise Fleet Management. (City Mgr.P.W.Dir.)  6. Discuss/Act upon Leasing ofTen (10) 2024 Pickups for the Public Works Department  Director of Finance Maria Rodriguez explained she was asking permission to lease (10) 2024 Pickups; (6) Dodge Ram, 3/4 Tons and (4) Chevrolet, 1/2 Tons. She explained it would take approximately 6-9 months to receive the trucks, sO she would like to order them  now.  Council Member Ruben J. Bernal inquired if we were receiving more trucks because we City Manager Frank Rodriguez III explained our Fleet Needs Assessment yielded a need for more trucks to replace our aged trucks, that are being band-aided. These trucks would  have inoperable trucks or if we just needed additional trucks.  greatly help our Public Works Department.    Page143  Motion was made by Mayor Pro-Tem James Warnock, seconded by Council Member Paul Jerome Chavez, and carried unanimously to approve Leasing Ten (10) 2024 Pickups for the Public Works Department through Enterprise Fleet Management. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council Member Paul  Jerome Chavez voted aye. Mgr./Dir. of Fin.)  7. Discuss/Act upon the 4th Quarterly Investment Report ending September 30, 2023. (City  At the end of September, TexPool's average interest rate was 5.35%; LOGIC's average interest rate was 5.52%; 90-day T-bills were 5.62% and the one-year T-bills were 5.49%. Our local bank, Pecos County State Bank, is currently at 4.92%. Ina accordançe with Resolution No. 11-110R, the City exceeded the required 7% of General Fund's and Enterprise Fund's budgeted expenses totaling $21,858,810.00 by  maintaining $1,530,116.70  GENERAL $ 10,234,610.75 CVB $ 861,640.86 $ EDC4-A $ 3,449,484.67 $ EDC4-B $ 1,929,236.21 $ PECIALASESSMENT $ 3,209,739.16 $  Beginning ofQuarter Endo of Quarter Quarterly Interest Earned  TOTAL $10,794,752.57  141,978.22  Beginning of Quarter End of Quarter Quarterly Interest Earned  TOTAL $ 918,796.67  11,745.80  Beginning of Quarter End of Quarter Quarterly Interes! Earned  TOTAL $ 3,362,086.90  45,157.76  Beginning ofQuarter End of Quarter Quarterly Interest Earned  TOTAL $ 1,881,195.17  25,579.75  Beginning of Quarter End of Quarter Quarterly Interest Earned  TOTAL $ 2,914,390.83  40,983.47  Motion was made by Mayor Pro-Tem James Warnock, seconded by Council Member Ruben J Bernal, and carried unanimously to approve the 4th Quarterly Investment Report ending September 30, 2023. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben  Falcon, Council Member Paul Jerome Chavez voted aye.    Page 44  8. Discuss/Act upon Agreement between the City of Fort Stockton and Triple R Welding, LLC for the Covered Parking for Public Works MachinerylEqupment Construction. (City Atty.) City Attorney Puja Boinpally explained Triple R Welding, LLC stated it would  take approximately 6 weeks to complete the project.  There is a 15%1 mobilization fee which is $16,822.50 and the remaining $95,327.50 will Council Member Ruben J. Bernal inquired where this Covered Parking would City Manager Frank Rodriguez III explained it would be next to the New Fire  be due upon completion ofs services.  be constructed.  Department, on the other side of the two trailers.  Council Member Ruben Falcon inquired ift the agreement addressed Change Orders. City Attorney Puja Boinpally responded any claims for increases in the cost oft the work must be presented by the Contractor to the City in writing prior to performance by the Contractor of such change or deviation in the Services, and written approval oft the City, by the City Manager, shall be obtained by the Contractor before proceeding with ordered Motion was made by Council Member Ruben Falcon, seconded by Council Member Ruben JI Bernal, and carried unanimously to approve the. Agreement between the City of] Fort Stockton and Triple R Welding, LLC for the Covered Parking for Public Works Machinery/Equpment Construction. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon,  change or revision.  Council Member Paul Jerome Chavez voted aye.  9. Discuss/Act upon the Bid for Contractual Janitorial Services for the City Hall & City Hall Annex &/or Police Department & Dispatch Area. Bids Received: Elfida Morales,  Abiud Olivares (City Mgr./C.O.P.)  Patrol Officer Derek Stratton advised City Council the Police Department is very happy with the work Abiud Olivares has done these past few years. She mops every day. She increased her City Manager Frank Rodriguez III advised City Council that Abiud Olivares increased her  bid al little bit, however; there is money in their budget to cover the expense.  bid by $200.    Page/45  City Manager Frank Rodriguez III advised City Council that the City was happy with the Motion was made by Council Member Ruben J Bernal, seconded by Council Member Paul Jerome Chavez, and carried unanimously to Award the Bid for Contractual Janitorial Services for the City Hall & City Hall Annex to Elfida Morales & Award the Bid for Contractual. Janitorial Services for the Police Department & Dispatch Area to Abiud Olivares. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J. Bernal, Council Member Ruben Falcon, Council Member Paul  work performed by Elfida Morales. She did not increase her bid.  Jerome Chavez voted aye.  10. Discuss/Act upon Request for Proposals for 2 Station Dispatch Console for  Police Department. (Assit. City Mgr./C.O.P.)  Assistant City Manager Jesse Gonzales Jr. explained the current system we are utilizing is outdated; therefore, this request is to Solicit Proposals for 2 Station Dispatch Console for the  Police Department which would be an upgrade.  Motion was made by Mayor Pro-Tem James Warnock, seconded by Council Member Ruben J Bernal, and carried unanimously to approve the Solicitation of Proposals for 2 Station Dispatch Console for Police Department. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council Member Paul Jerome Chavez voted aye. 11. Discuss/Act upon Appointment, Re-Appointment, Removal of Board Members or Amendment to Board Bylaws, as needed for Fiscal Year 2023-2024. (Mayor/City Mgr.)  ITEM WASTABLED. inl November. (City Mgr.)  12. Discuss/Act upon Designating November 13, 2023 as the Only Regular City Council Meeting  City Manager Frank Rodriguez III explained due to the holiday schedule he recommended only having one meeting for the month ofNovember. He suggested holding Motion was made by Council Member Ruben J Bernal, seconded by Mayor Pro-Tem James Warnock, and carried unanimously to Designate November 13, 2023 as the Only Regular City Council Meeting in November. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben  the meeting November 13, 2023.  Falcon, Council Member Paul Jerome Chavez voted aye.    Page 46  13. Questions from Media.  There were no questions from the media.  14. Adjourn.  Motion was made by Council Member Ruben Falcon, seconded by Mayor Pro-Tem James Warnock, and carried unanimously to adjourn the Regular City Council Meeting at 6:02 p.m. Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council Member Paul  Jerome Chavez voted aye.  fosLfavr  Paul Casias, Mayor  ATTEST:  SAON a. (W Marina A. Cantu, City Secretary