Page 1  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY 25, 2020 TIME OF MEETING: 5:301 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBEN FALCON, JAMES WARNOCK, MIKE URETAJR., PAMI PALILEO & PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  Mayor. Alexander called thel Regular Meeting to order at 5:31 p.m. after declaring  aq quorum present.  Mayor. Alexander gave the Invocation.  Council Member Warnock led the Pledge of Allegiance & Pledge to the Texas  Flag.  Mayor. Alexander read the Mission Statement:  "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote! Local Recreation and Entertainment;: and Generate  Economic Development." FIRSTORDER OFI BUSINESS:  1. Senior Civil Engineer Steve Synovitz with Hanson Professional Services * Update on the 30-Inch Water Transmission Line Project.  Inc.- To Date Summary: Pipe;  30-Inch Pipe Installation: Approximatcly 45,500 LF/45,500 LF = 100% of Total Pay Application Progression 2/13/20: $3,271,648.61 = 100% of Contract Price* *Note: Thei final pay application willl be for relcase oft the 5%1 retainage and willl bc for $163,582.43  Change Order No. 12: $33,250 Credit to the City Schedule Progression on 2/18/20: 6671 Days Substantial Completion 2/18/20: 6671 Days/667 Days = 100% Ready for Final Payment 4/13/20: 6671 Days/722 Days = 92%  Contract Stats:  Original Contract Amount: $3,182,508  Additions by Change Order: +$ 346,418 (Including $224,805 for C.O. #I0 18-Inch Line) Current Contract Amount: $3,271,6491 Increase (4.3%1 Decrease w/oC.O. #10)  Deductions! by C.O.:  -257.277    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY 25, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  Page 2  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBEN FALCON, JAMES WARNOCK, MIKE URETAJR., PAME PALILEO & PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANKI RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY  Completed to date: Remaining: Remaining Work:  $3.271.649 $ 0  Establish Vegetation - Ongoing Finali inspection - Donc Record drawings - Done Release retainage - Pending SECOND ORDER OF BUSINESS: Washington National- * Supplemental Insurance  Contractor to complete punch list - Donc (pending a few minor items). Submit record drawings to TCEQ fora archiving- - Pending Warranty period - 1 ycar on waterlinc; 2 years on trench compaction.  2. Performance Matters Associate/USA Agent Suzan Empero with Associate/USA Agent Suzan Empero advised everyone Washington National has been a Supplemental Insurance Company dating back to the 1940'sa and is an "*A" She has been working for Washington National for 18 years and is out of the Washington National recently began offering supplemental benefits to the County. They also provide bencfits to the Pecos County Memorial Hospital.  Rated Insurance Company. Midland/Odessa area.  Washington National offers Permanent Universal Lifc Insurance that is designed Associate/USA Agent Suzan Empero explaincd she would nominate a group to makc Permanent Lifc Insurance available to the employccs of thc City of Fort Stockton. This would bc a onctime opportunity for employccs to come aboard without asking them any health questions. Pre- existing conditions would not affcct the premiums, thc cmployccs with pre-existing conditions would pay the same as  strictly for worksitc, it is not offcred to civilians.    Page 3  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY: 25, 2020 TIME OF MEETING: 5:30F P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBEN FALCON, JAMES WARNOCK, MIKE URETAJR., PAMI PALILEO &F PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  healthy individuals. Next year this policy would be offercd as al New Hirc Benefit.  This insurance policy has automatic growth for 10 ycars.  Life Insurance is gencrally payable upon death. However, this policy has a' Terminal Feature which means ifa doctor determines death is expected within 12 months, This is a Cash Valuc Policy. Based on premium and time this policy carns moncy. On an annual basis this company pays an interest rate or dividend from anywhere between 3-5%, based on the annual premium. This policy becomes a resource to the employcc. The employce can take out a loan against the policy at a 4% intcrest This is a portable policy, which means it can be taken with the employcc. The mcthod of payment would change to dircct bill once the employec Icaves the City. Premiums for this policy can be as little as $4.00 a weck or $8.00ap paycheck. Becausc of thc cash valuc of thesc plans, this bencfit docs not have to be donc in thc Mayor Pro-Tem Ureta advised cveryonc that hel has worked with Associate/USA Agent Susan Empcro since 2003 and has had a great experience with the products shc has recommended. Hc suggested giving thc staff the opportunity to make their own decision about the Permanent Life Insurance offered through Washington Associate/USA Agent Suzan Empero adviscd cveryonc that Washington National also offers Cancer, Heart Discasc, Heart Attack and Stroke Policics.  75% of the life insurance can be used upfront.  rate.  cafeteria plan.  National.  THIRDORDER OFBUSINESS: 3. Consent Agenda Minutes:  * Regular Meeting Minutes of Fort Stockton City Council, 02/11/2020 * Regular Meeting Minutes of Fort Stockton Downtown Association,  01/21/2020    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY 25, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  Page 4  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBEN FALCON, JAMES WARNOCK, MIKE URETA JR., PAMI PALILEO & PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY  4 Regular Meeting Minutes of Fort Stockton 4-A EDC Corporation, Regular Meeting Minutes of Fort Stockton 4-B EDC Corporation, Regular Meeting Minutes ofFort Stockton Housing Authority Board, Regular Meeting Minutes of ntergovernmental Recreation Board,  01/16/2020 01/16/2020 01/15/2020 12/18/2019  Accounts Payable Grand Total:  $578,503.87  FALCON WARNOCK URETA PALILEO CASIAS  Motion was made, seconded to approve the Consent Agenda, as presented. Council Member Falcon inquired the proper procedure for approval oft thes stipend forthe Recreation Director. Would the approval ofthel Recreation Minutes suffice, or would the stipend need to be listed as another item on the agenda? Director ofl Finance Rodriguez explained that the stipend that already exists was done through the budget and wasn'to done mid-year. The policy does not allow for as stipend; however, it allows for supplemental pay that is approved by the City Manager. She suggested asking the auditors to ensure this is allowed. City Manager Rodriguez explained that the intergovernmental Recreation is a joint governing board; however, there isa clause that states the Recreation Director follows the City policy. He suggested having the City Attorney review the Director of Finance Rodriguez further explained the City is not allowed to have bonuses. However, they are allowed to have a retention. Council Member Ureta explained that as stipend is supplemental pay. Director of Finance Rodriguez clarified that supplemental pay is approved by the City Manager Rodriguez explained the reason for the stipend was to account for the number ofhours worked on thel Pop Warner Tournament and the Little League Motion carried to approve the Consent Agenda, as presented. Council  X X  documents for clarification.  City Manager. Tournament.  FALCON WARNOCK URETA PALILEO CASIAS (ABSTAINED)  X  Member Casias Abstained from the Motion.    Page 5  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY 25, 2020 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBENFALCON, JAMESWARNOCK, MIKE URETA. JR., PAMI PALILEO & PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZI IlI CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY FOURTH ORDER OF BUSINESS:  4. Discuss/Act upon Termination of State and Local HIDTA Task Force Agreement Between the Drug Enforcement Administration and the Fort Stockton Police Department; ORI-TX1860100: - Fiscal Year2020. Chief of Police Lujan explained that two individuals recently left the Police Therefore, he generated a memo terminating the Agreement with the Drug Enforcement Administration (DEA)t to pull the officert they have assigned to them. He explained that the DEA has agreed to terminate the agreement. The Police Officer assigned to the DEA was working as a Task Force Officer and will be Mayor Pro-Tem Ureta inquired ift the memo was terminating the agreement ori if Chiefof Police Lujan explained that the memo is asking to bringt the officer back; However, the Drug Enforcement Administration would terminate the agreement He explained once the Police Department is fully staffed, he would not have an Motion was made, seconded and carried unanimously to approve the Termination of State and Local HIDTA Task Force. Agreement Between the Drug Enforcement Administration and the Fort Stockton Police Department;  Department; leaving them extremely short handed.  brought back as al Patrol Officer. ity was asking to bring the officer back.  based on the request to bring the officer back. issue speaking to the DEA to send the officer back.  FALÇON WARNOCK URETA PALILEO CASIAS  X x X X X X X  ORI-TX1860100- - Fiscal Year 2020. FIFTH ORDER OF BUSINESS:  5. Discuss/Act upon Change Order No. 12 Authorizing a creditofs33,250.00 for unused portion ofUnanticipated Utility Conflicts and for reduction of Senior Civil Engineer Steve Synovitz advised City Council that this credit was due to the cash allowance that was built into the original contract, which was not  fence repair by 501 LF.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY 25, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  Page 6  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBENF FALCON, JAMES WARNOCK, MIKE URETA. JR., PAMI PALILEO & PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY anticipated; therefore, this is the money remaining.  completely needed. He explained they did not run into as many conflicts as Motion was made, seconded and carried unanimously to approve Change Order No. 12 Authorizing a credit of $33,250.00 for unused portion of Unanticipated Utility Conflicts and for reduction of fence repair by 501 LF.  FALCON WARNOCK URETA PALILEO CASIAS  X  SIXTH ORDER OF BUSINESS:  6. Discuss/Act upon Pay Application No. 12 for $80,085.00 for Work Performed by Nelson-Lewis, Inc. through 02/13/20 regarding the 30-Inch Water' Transmission Line! Project & 18-Inch Wel! Field Waterline. Senior Civil Engineer Steve Synovitz explained that this was the final payment request aside from the retainage which will be requested as Pay Application No. Motion was made, seconded and carried unanimously to approve Pay Application No. 12 for $80,085.00 for Work Performed by Nelson-Lewis, Inc. through 02/13/20 regarding the 30-Inch Water Transmission Line Project &  13.  FALCON WARNOCK URETA PALILEO CASIAS  x X  18-Inch Well Field Waterline. SEVENTH ORDER OF BUSINESS:  7. Discuss/Act upon Vendor Agreement for Comprehensive Energy Assistance Program (CEAP) between the City of Fort Stockton and Pecos City Secretary Cantu explained that this is the Vendor Agreement with Pecos County Community. Action. Agency to assist the elderly pay for their utilities. Mayor Pro-Tem Ureta clarified that this is a standard Vendor Agreement to pay for gas that is funneled down from the Department of Energy through the Texas Department of Housing. This agreement enables them to help the elderly and the Mayor Alexander inquired approximately how many receive this assistance. Mayor Pro-Tem explained that the amount receiving these benefits depends on the funding available. These are based on the Federal Poverty guidelines.  County Community Action Agency.  single families with children under 6 years old.    Page7  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY 25, 2020 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBEN FALCON, JAMES WARNOCK, MIKE URETA JR., PAMI PALILEO & PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  FALCON WARNOCK URETA PALILEO CASIAS  x x xx X X X  Motion was made, seconded and carried unanimously to approve the Vendor Agreement for Comprehensive Energy Assistance Program (CEAP) between the City of Fort Stockton and Pecos County Community Action Agency.  EIGHTH ORDER OF BUSINESS:  8. Discuss/Act upon Request for TxDOT Traffic Study for the following Intersections; Hornbeck Blvd. &1 Highway 18, Hornbeck Blvd. & Highway Council Member Falcon explained that al business owner had asked about a stop light being placed at the intersection oft thel Monahans Highway and Hornbeck. He suggested requesting a traffic study to see ifthese locations warrant a traffic light. Motion was made, seconded & carried to Authorize the Request for TxDOT Traffic Study for the following Intersections; Hornbeck Blvd. & Highway 18, Hornbeck Blvd. & Highway 285, and Sycamore St. & Dickinson Blvd. Mayor. Alexander recessed from the Regular Meeting @ 6:20 p.m. to convene  285, and Sycamore St. & Dickinson Blvd.  FALCON WARNOCK URETA PALILEO CASIAS  X X X X  into the:  NINTHORDER OF BUSINESS:  9. City Council May Convene in Closed Session in Accordance with the Texas Open Meetings Act, Texas Government Code, Concerning Attorney-Client Matters ($551.071); Deliberation regarding Real Property ($551.072); Deliberation regarding Prospective Gifts ($551.073); Personnel Matters ($551.074); and/or Deliberation regarding Security  Devices ($551.076): Ref: (a) Contemplated Litigation. TENTH ORDER OF BUSINESS:  Mayor. Alexander closed the Executive Session @ 6:48 p.m.  10. Reconvene into Open Session Pursuant to Texas Government Code Section $551.102 & Take Action, if any, on Matters Deliberated in  Executive Session:  (9a) Discuss/Act upon Contemplated Litigation.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: FEBRUARY 25, 2020 TIME OF MEETING: 5:30P P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  Page 8  MINUTES OF:  REGULAR CITY COUNCIL MEETING  RUBEN FALCON, JAMES WARNOCK, MIKE URETAJR., PAMI PALILEO & PAUL CASIAS  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ II CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY  NO ACTIONTAKEN  ELEVENTHORDER OF BUSINESS: 11. Questions from thel Media. Inquiries were: not made from the Media. TWELFTH ORDER OFI BUSINESS:  12. Adjourn.  FALCON WARNOCK URETA PALILEO CASIAS  X x x  There being no further business, motion was made, seconded and carried  unanimously to adjourn the Regular Meeting @ 6:49 p.m.  Joe Chris Alexander, Mayor MLL  ATEST;  GAMAA A Comp  Marina A. Cantu, City Secretary