CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER: 25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05P.M.  Page 221  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY AITORNEY:  JOE CHRIS ALEXANDER FRANKF RODRIGUEZII DELMAA. GONZALEZ JESSE GONZALES, JR.  Mayor Alexander called the Regular Meeting to order at 5:30 p.m. after  declaringac quorum present.  Council Member Ureta gave the Invocation.  Council Member Falcon led the Pledge of Allegiance & Pledge to the Texas  Flag.  Mayor Alexander read thel Mission Statement:  "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and Entertainment; and  Generate Economic Development." FIRSTORDER OF BUSINESS: 1. CONSENT. AGENDA: Minutes:  Regular Meeting Minutes of Fort Stockton City Council, Regular Meeting Minutes of Convention & Visitor's Bureau, Regular Meeting Minutes of Housing Authority Board, Regular Meeting Minutes of Fort Stockton Intergovernmental Special Meeting Minutes of Fort Stockton Intergovernmental Regular Meeting Minutes of Fort Stockton 4A Economic Special Meeting Minutes of Fort Stockton 4B Economic  09/11/2018 08/22/2018 07/18/2018  Recreation Board, 07/18/2018 Recreation Board, 07/30/2018 Development Corp., 08/23/2018 Development Corp., 08/23/2018 Accounts Payable Total: $ 942,294.22 Accounts Recap Total: $20,051,254.96    Page 222  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER: 25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANKI RODRIGUEZII DELMAA. GONZALEZ JESSE GONZALES,JR.  FALÇON URETA PALILEO  X X x X  Motion was made, seconded and carried unanimously to approve the  Consent Agenda, as presented. SECOND ORDER OF BUSINESS:  2. Engineer Intern Thomas Everett with Hanson Professional Services  Inc.  Construction Progress/Status Report of 30-Inch Water  Transmission Line  Engineer Intern Thomas Everett of Hanson Professional Services, Inc. explained the progress being made on the 30-Inch Water Transmission Line. He recapped the last progress report made by Engineer Steve Synovitz. The line was running along the County Right-of-Way up onto University Lands.  To Date Summary:  Pipe Installation through 09/25/18 was Approximately 32,000 linear Cost Progression through 09/25/18 = 39.3% of contract price (Remains the. same as it will be approved by City Council on item No. 8 ofionight's Schedule Progression through 09/25/18 was 155 days of the 405 Day Contract = 38% of the contract time. The Right-of-Way heading to the plant has been cleaned. They are more than' % way to the plant. There are currently 3 areas marked off. One fora at blow-off valve, the gate valve and air pressure. It is greener towards the plant as that area has not been dug up: yet. The two plant tanks are visible next to the excavation area. The Right-of-Way up to the plant has been cleared. The cleared area needs to  feet of45,500 linear feet= 70.3% oft the' Total Pipe;  agenda)  be excavated and the pipe needs to be laid.  Looking Ahead:  1,0001 Feet Remained Along County Right-of-Way. 300 Feet Remained at County Highway Crossing. 6,4001 Feet Remained Across University Lands  5,800 Feet Remained Along State Hwy- The Amendment to the TX DOT Permit was that the water line would completely be installed on the    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER: 25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ. ARRIVED AT 6:05 P.M.  Page223  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANKR RODRIGUEZ II DELMA/ A. GONZALEZ JESSE GONZALES, JR.  Southside of the State Highway once it ties into the Belding Pump Next Construction Observation visit is scheduled for October 9, 2018. Mayor Alexander inquired if we were waiting on anything on the no change Engineer Intern Thomas Everett explained that they decided not to do those items at this time. It was his understanding that they wanted to complete this  Station.  items.  portion before going back to that area. EIGHTH ORDER OF BUSINESS:  8. Discuss/Act upon Pay Application No. 4 for Work Performed through August 31, 2018 for $701,810.29 from Nelson-Lewis regarding the 30-Inch Water Transmission Line Project. City Manager Rodriguez explained during the last meeting Hanson Engineering presented, they discussed Pay Application No. 4 which was Motion was made, seconded and carried to Approve Pay Application No. 4 for Work Performed through August 31,2018 for $701,810.29 from Nelson- Lewis regarding the 30-Inch Water' Transmission Line Project. Former Economic Development Corporation Director Doug May commended the Construction & Engineering Team on a job well done. The property that construction is being done on is leased and the team has done a  for $701,810.29 for work performed.  FALCON URETA PALILEO  % X % xx  tremendous job coordinating work in that area. THIRD ORDER OF BUSINESS: 3. Former EDC: Director Doug May-  * Inland Port - Introduction to an Intermodal Transportation Network, Transfer Facilities & International Trade Processing Former EDC Director Doug May advised everyone that the idea of an Inland  Port was explored approximately 10 years ago.    Page 224  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZ III DELMA A. GONZALEZ JESSE GONZALES, JR.  There is a 100 acre Inland Port in Pecos County, located at the airport. Itisa The Inland Port allows someone from out of the Country to bring in different items that will be kept there without being tariffed until they leave the Inland For example, if someone brought in parts to manufacture something the parts would not have to be paid for as they come in, payment would be made for the all The reason that the Inland Port was looked into was because the Fort Stockton Economic Development Corporation was helping tol keep the railroad operating. Now the City of Fort Stockton is at a point where this is going to become a There were some logistic security issues such as fencing, gates & cameras when There is a lot ofr money involved in thei infrastructure of an Inland Port. Itwas previously suggested to move a portion of the 100 acres at the airport over Approval to do sO would have to be granted by the Midland/Odessa Regional Customs Agents would have to be paid to supervise the operations of the Inland This would entail a contract with the Feds & the Midland/Odessa Airport. This project is not only long-term, but it would diversify Fort Stockton. Fort Stockton is well situated to make this work long term. This project is excellent  subdivision of the Midland Regional Airport Inland Port.  Port.  shipments as they leave the Inland Port.  reality.  they first looked into the Inland Port.  by the railroad.  Airport Board & Customs. Port as they are responsible fori it.  for long-term Economic Development.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ. ARRIVED AT 6:05 P.M.  Page 225  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZ III DELMAA. GONZALEZ JESSE GONZALES, JR.  Itwould open al lot ofc opportunities for Fort Stockton:  A1 Trans load is whatever comes up on rail is loaded on their trucks sent East & West. They could Trans load it here and transport items to Arizona, Houston & San Antonio. They could go on up to Denver on 285. Contact Bill in Odessa & County Officials to make sure everyone is still  The following steps need to be taken: onboard with moving forward. Get a cost estimate. Interstate that the railroad hits.  He reiterated that this project would be good for Fort Stockton as we are the first Council Member Falcon thanked Former EDC Director May for presenting this He explained that doing this project would open up a lot of Federal Positions. Former EDC Director May added that any Trans load Facility would provide Council Member Falcon stated in speaking with EDC Director Ramos it was mentioned that a lot of the oilfield related businesses were interested in doing He inquired who was involved in the first review oft the Inland Port. Former EDC Director May replied that EDC, Rural Railroad District & the County were involved when this project was first visited. The Rural Railroad District has since faded away. They are not active; however,  item.  long-term employment and al lot ofC Capital Investments.  long term projects that were railroad related.  they remain an organization.  The Rural Rail District is as subdivision oft the State.  Several significant studies were conducted on the Economic Development impact  ofa Trans load Facility.    Page 226  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER2 25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY AITORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZI II DELMA A. GONZALEZ JESSE GONZALES, JR.  The studies estimated what items we would be sent tot the Inland Port. However, the Economy has changed since the studies were done.  Council Member Falcon inquired if Former EDC Director Doug May was still Former EDC Director May replied that he would bel happy to help. He explained that the committee worked a lot with TX DOT, Gail Wilson of Austin, along with the adjoining Rural Railroad Districts who did a lot of  interested on serving on that committee.  lobbying to keep the Railroads operating. He recommended moving forward with this project.  Council Member Falcon inquired if EDC would be the best place to start. Former EDC Director May replied that he had spoken to County Judge Joe Shuster who was confident that the County would still be on board as they were He advised City Council that Tariff & Custom Laws have changed considerably He suggested doing research to see how the economy has changed. Although studies were previously done on the Net Income & the Gross Load anticipated coming across the Railroad, he recommended doing another study due to the age He advised City Council that TX DOT used the studies for years & justified He explained that Fort Stockton was fortunate during the gas boom the Oilfield Solar Farms & Wind Farms will hopefully be here for 35-40 years, while the  when the project was last discussed. since the project was last considered.  oft the study last conducted.  keeping the Railroad open with them.  workers were able to transition into the Solar Farm positions. Railroad will hopefully be around for 100 years.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  Page 227  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANKI RODRIGUEZ III DELMAA. GONZALEZ JESSE GONZALES, JR.  He stated that Fort Stockton is getting ready to see another boom once the transmission lines pop back up, there would be another round of Solar Farms. He advised City Council that Michael Bomba, who was working with TxDOTa at the time and has since moved to the University of North Texas, was the one who  conducted the study.  NINTH ORDER OF BUSINESS:  9.1 Discuss/Act upon Authorizing the City Manager and City Water Attorney to Designate Three (3) Additional Water Wells @ Blue Ridge for Industrial-Use Purposes instead of Irrigation-Use Purposes to Serve Mineral Leases & Surface-Use Agreements. Mayor Alexander explained that City Water Attorney Harral was not available for the City Council Meeting and asked that the item be Motion was made, seconded and carried to table the item until the October  reviewed at the next meeting. 9,2018 City Council Meeting. TENTH ORDER OF BUSINESS:  FALCON URETA PALILEO  X X X XX  10. Discuss/Act upon Second Amendment to the Waiver of Surface Rights Agreement with FASILLC: and Chevron USA. Motion was made, seconded and carried to table the item until the October  FALCON URETA PALILEO FALCON WARNOCK URETA PALILEO RAMIREZ  X X XX  9,2018 City Council Meeting. Item was revisited @ 6:04 p.m.  Motion was made, seconded and carried to rescind the initial motion. EDC Director Remijio Ramos explained that the Second Amendment to the waiver of Surface Rights Agreement with FAS1I LLC & Chevron USA is tied to the Original Solar Lease on the City's land that was signed. July 11,2011.  X    Page 228  CITY OF FORT: STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULARCITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZII DELMA A. GONZALEZ JESSE GONZALES,JR.  The first waiver of Surface Rights was done in August of2011. Ity was amended in 2018 to extend the contract.  They have not started this, sO now they have come back to change the term from a7 7year term to a 10 year term. This will extend the term to. July 2021. Mayor Alexander inquired ift there were any questions.  EDC Director Ramos advised City Council that the Solar Lease was on Sec. 9, He advised City Council that the City is still under contract with the Solar Company for the Construction & Lease of that land. The Solar Company still This is the City's Surface Waiver with Chevron as the Mineral rights owner, which allows them access to the surface according to grid in the 2015 The 2015 Amendment gives Chevron 4 designated drill sites and 3 access areas, He reiterated that approving this Amendment would extend the Agreement from Council Member Falcon inquired if this agreement would affect the EDC Director Ramos responded that they will pay surface damages. Mayor Alexander explained that this would allow Chevron & FAS 1 Motion was made, seconded and carried to approve the Second Amendment to the Waiver of Surface Rights Agreement with FAS1  Block 48, Township 10.  holds the lease.  Amendment.  2018 to 2021. amount they pay.  LLC to coordinate with one another.  FALCON WARNOCK URETA PALILEO RAMIREZ  % x x x x x x  LLCa and Chevron USA.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING:CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  Page 229  MINUTES OF:  REGULARCITY COUNCIL MEETING  MAYOR: CITY ATTORNEY:  JOE CHRIS ALEXANDER JESSE GONZALES, JR.  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ TWELFTH ORDER OF BUSINESS:  12. Discuss/Act upon Depository Agreement between the City of Fort Stockton and Pecos County State Bank beginning October 1, 2018 City Manager Rodriguez explained that this was the agreement the City ofFort Stockton received from Pecos County State Bank. He recommended Approving the Agreement sO the city could continue depositing their money with Pecos County State Bank. Motion was made, seconded to approve the Depository Agreement between the City of Fort Stockton and Pecos County State Bank beginning October 1,2018 through September 30, 2020. Mayor Alexander inquired ift there were any questions.  through September 30, 2020.  FALCON URETA PALILEO  X X  Mayor Pro-Tem Ureta asked if there were any differences from what City Manager Rodriguez explained that nothing had changed that it was a renewal agreement. The City went out for bids & Pecos County was the only x Motion carried to approve the Depository Agreement between the City x of Fort Stockton and Pecos County State Bank beginning October 1,  was being donei in the past.  one who submitted one.  FALCON URETA PALILEO  x 2018 through September 30, 2020.  THIRTEENTHORDER OF BUSINESS: LOGIC effective October 1,2018.  13. Discuss/Act upon a New "Special Assessment Account" with Director of Finance Rodriguez explained that they were requesting permission to open a bank account for the new "Special Assessment    Page 230  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER: 25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULARCITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZ II DELMAA. GONZALEZ JESSE GONZALES, JR.  Account" with LOGIC in order to be in compliance with the Depository Agreement with Pecos County State Bank since there is a Cap to get the She explained that the City can still keep their money there, and the Therefore, it would be in the City's best interest to move it to another Motion was made and seconded to authorize the opening of a New "Special Assessment Account" with LOGIC effective October 1, 2018. Mayor Alexander inquired if there was a reason for the name "Special Director of Finance responded that the "Special Assessment Account" is the name of the account for the 30-Inch Water Line, which is the Special  2% interest at 61 million. interest would be 0.25%.  account.  FALCON URETA PALILEO  Assessment Account."  Assessment for the Infrastructure.  FALCON URETA PALILEO  x Motion was passed to authorize the opening of a New "Special Assessment Account" with LOGIC effective October 1, 2018.  x x  FORTEENTH ORDER OF BUSINESS:  14. Discuss/Act upon the Purchase of 108 New 3-Cylinder Side Load Containers with 2 Piece Lids Installed from Wastequip with City Manager Rodriguez explained that the purchase would exceed The purchase of the containers would be done with budgeted money. Line item transfers would be done to account for this amount.  HGAC for $70,398.00.  $50,000, which requires City Council's approval.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER2 25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING:CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  Page 231  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY: dumpsters.  JOE CHRIS ALEXANDER FRANK RODRIGUEZ III DELMA. A. GONZALEZ JESSE GONZALES,JR.  The City wanted to ensure that they would be able to purchase more Council Member Falcon inquired ift they were hard plastic or metal. City Manager Rodriguez: replied that they were metal.  Mayor Alexander explained that they are the big containers located in the alley, which are all metal with the exception ofthe lids, which are plastic. Motion was made and seconded to approve the Purchase of 108 New 3- Cylinder Side Load Containers with 2 Piece Lids Installed from  FALCON URETA PALILEO  %  Wastequip with HGAC for $70,398.00.  Mayor Alexander inquired ift there were any questions. Mayor Pro-Tem Ureta asked if the City went out for bids. Director of Finance Rodriguez explained that the purchase would be made through HGAC, so the procurement was already done. Mayor Alexander inquired how many dumpsters were usually delivered Public Works Director Ramos explained that 36 3-Cubic Yard Side Load Containers were in each load. Therefore, the City would get 3 loads Mayor Pro-Tem Ureta inquired how soon the dumpsters would be put to Public Works Director Ramos responded that there is a long list sO the dumpsters would be put to use soon after they are: received. City Manager Rodriguez explained that the City budgeted for dumpsters  perld load.  at one time. use.  every other year.    Page 232  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M.. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ. ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZII DELMA. A. GONZALEZ JESSE GONZALES, JR.  FALCON URETA PALILEO  X Motion carried to approve the Purchase of 108 New 3-Cylinder Side X Load Containers with 2 Piece Lids Installed from Wastequip with  X HGAC for $70,398.00.  FIFTEENTH ORDER OF BUSINESS:  15. City Discuss/Act upon Purchase Agreement with Kologik Dynamic Data for the Integrated RMS Software Systems for the Police Chief of Police Skelton explained that RMS is the Report Management Software Thel Police Department is currently running 2 different report systems; Cop Sync in the vehicles & Tyler Technologies in the Police Department. These systems Kologik, another vendor, bought Cop Sync when it went bankrupt. Once Kologik is brought in the Police Department it will take care of RMS, Cop Sync is used by both the Sherriff's Office and the City's Units. Cop Sync 911 is being used in the schools & Cop Sync has an interface built Chief of Police Skelton explained that they would like to put Kologik in the Police Department sO everything would be compatible & it would eliminate the He explained that the Police Department wrote & was awarded a grant to fund this request. The procurement method is the sole source provider due to the fact that Cop Sync is already in the vehicles & the aforementioned places.  Department; Funded through the NIBRS Grant.  used to do reports at the Police Department.  are redundant.  Dispatching & will interface with Cop Sync.  with Municipal Court & the. Justice oft the Peace.  need to pay for 2 redundant programs.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 25, 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  Page 233  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZI III DELMA A. GONZALEZ JESSE GONZALES, JR.  FALCON URETA PALILEO  Motion was made and seconded to approve the Purchase Agreement with Kologik Dynamic Data for the Integrated RMS Software Systems for the Police Department for $29,485.00; Funded through the NIBRS Grant. Mayor Alexander inquired if there was an annual fee. Chief of Police Skelton replied that there would be a one-time payment to install the software & an annual fee to Kologik thereafter. Mayor Alexander inquired ift there was any necessary hardware required. Chief of Police Skelton responded that the new vehicles were supposed to be equipped with laptops and equipment compatible with the Integrated He explained that there was another grant written, which is on the verge of being funded, for 10 new set-ups to get the older cars retrofitted with the Motion carried to approve the Purchase Agreement with Kologik Dynamic Data for the Integrated RMS Software Systems for the Police Department  X  RMS Software Systems.  necessary equipment.  FALCON URETA PALILEO  % %  for $29,485.00; Funded through the NIBRS Grant. SIXTEENTH ORDER OF BUSINESS:  16. Discuss/Act upon the Purchase of a Warren-Cat - Caterpillar D6 City Manager Rodriguez explained that one of the questions Mayor Pro-Tem This purchase would be a line item transfer with money that the City has available. The purchase would be for $415,312.07 with a 5 year 5,000 hour Motion was made and seconded to approve the Purchase ofa Warren-Cat- Caterpillar D6' Tractor Dozer from BuyBoard for $415,132.07.  Tractor Dozer from BuyBoard for $415,132.07. Ureta had was ift there was any way to sale the vehicle back.  guarantee repurchase at $140,000.  FALCON URETA PALILEO    Page 234  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZII DELMA A. GONZALEZ JESSE GONZALES, JR.  Mayor Alexander inquired ifthere were any questions or comments. He inquired ift the warranty was changed from 3 years to 5: years.  City Manager Rodriguez confirmed that the warranty changed from 3 years to 5 Motion carried to approve the Purchase of a Warren-Cat - Caterpillar D6  years.  FALÇON URETA RAMIREZ  X X  x Tractor Dozer from BuyBoard for $415,132.07. FOURTH ORDER OF BUSINESS:  4. Discuss/Act upon Ordinance No. 18-133, Amending the Personnel Policies & Procedures Manual of the City of Fort Stockton, Texas; Providing Revision to the Organizational Chart by Transferring the Convention & Visitor's Bureau Department, Director & Job Description from the Supervision of the Assistant-City Manager to the City Manager; Containing a Savings Clause; And Providing for the City Manager Rodriguez explained that by moving CVB under the City Manager's Supervision would allow the Assistant City Manager more time to x Motion was made, seconded and carried to approve Ordinance No. 18-133, x Amending the Personnel Policies & Procedures Manual of the City of Fort Stockton, Texas; Providing Revision to the Organizational Chart by Transierring the Convention & Visitor's Bureau Department, Director & X Job Description from the Supervision of the Assistant-City Manager to the City Manager; Containing a Savings Clause; And Providing for the  Publication and Effectivel Date Thereof.  work with Public Works.  FALCON WARNOCK URETA PALILEO RAMIREZ  x X x  Publication and Effective Date Thereof. FIFTH ORDER OF BUSINESS:  5. Discuss/Act upon Ordinance No. 18-134, Adopting a Revised Personnel Policies & Procedures Manual and Organizational Chart for the City of Fort Stockton, Texas; Repealing the Prior Personnel Policies &    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER: 25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING:CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT6 6:05 P.M.  Page 235  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY: MINUTES OF LAST MEETING:  JOE CHRIS ALEXANDER FRANK RODRIGUEZII DELMAA. GONZALEZ JESSE GONZALES,JR.  Procedures Manual & Organizational Chart; Containing a Savings Clause; And Providing for thel Publication and Effective Date' Thereof.  City Manager Rodriguez explained the following changes: Pg. 10,Sec. 1.2-Added workplace safety.  Pg. 14, Sec. 1.11 - Added the process of when a Law Enforcement Official is considered for employment. (Background, TCOLE review and any other information that is utilized for the final phase for consideration for employment as a Police Officer. The last phase will be a thorough medical exam, psychological exam & drug screening at the City's Pg. 19, Sec. 1.17-E Employees desiring to review their personnel file shall contact their Human Resources Department & fill out a Public Information Request Form, which should be approved by the City Manager. This would provide a streamlined process. Pg-25-Classififeation Plan moved Crime Scene Tech from 22 to 11. Pg. 26, Section 2.5 - City Council approved a 5% Cost of Living Adjustment for employees hired before October 1,2018. Effective on the 1full pay period on October 24, 2018. 3%merit increase FY 2018-2019, Pg. 40 - Vacation time will need to be used within the Calendar Year (There are currently 6 employees that will lose their time) (Majority of staffwould prefer to use their vacation time during thel holidays.) Motion was made, seconded & carried to approve Ordinance No. 18-134, Adopting a Revised Personnel Policies & Procedures Manual and Organizational Chart for the City of Fort Stockton, Texas; Repealing the Prior Personnel Policies & Procedures Manual & Organizational Chart; Containing a Savings Clause; And Providing for the Publication and  expense.)  beginning October 1, 2018.  FALCON WARNOCK ORETA PALILEO RAMIREZ  Effectivel Date Thereof. SIXTH ORDER OF BUSINESS:  6. Discuss/Act upon Ordinance No. 18-135, Rescinding Ordinance No. 10- 117, Ordinance No. 11-100 & Ordinance No. 11-111 regarding the Implementation of a Voluntary Ban on Plastic Bags" & Furthermore Incorporated & Repealed from Chapter 12 of the Code of Ordinances of the City of Fort Stockton, Titled Garbage and Trash*, Article I. In Generalt; Sec. 12-8. -Sec. 12-20. & Repealing All Other Ordinances or    Page236  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M.. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY: MINUTES OF LAST MEETING: Effective Date.  JOE CHRIS ALEXANDER FRANKI RODRIGUEZ II DELMA A. GONZALEZ JESSE GONZALES,JR.  Portions Thereofin Conflict, A Severability Clause and Providing for an Mayor Pro-Tem Ureta explained that the City of Fort Stockton received a letter from the Attorney General Ken Paxton notifying them that the Plastic Bag Ban Council Member Falcon advised everyone that the Plastic Bag Ban was done in 2010, due to the immense amount ofl litter within Fort Stockton. It was passed in the best interest of the City. The City of Fort Stockton was the 3rd city in the He explained that the fact that the Plastic Bag Ban is no longer enforceable is only a small part of a larger controversial issue pertaining to the control Council Member Palileo advised everyone that Westlake a suburb of Austin has The consensus of City Council voiced concern that the city would once again be Motion was made and seconded to approve Ordinance No. 18-135, Rescinding Ordinance No. 10-117, Ordinance No. 11-100 & Ordinance No. 11-111 regarding the Implementation of a Voluntary Ban on Plastic Bags" & Furthermore Incorporated & Repealed from Chapter 12 of the Code of Ordinances of the City of] Fort Stockton, Titled Garbage and Trash*, Article L.In Generalt; Sec. 12-8. -Sec. 12-20. & Repealing All Other Ordinances or Portions Thereof in Conflict, A Severability Clause and Providing for an Mayor Alexander explained that the Plastic Bag Ban was a major topic in the past. In fact, he did an interview with NPR that reached all the way to North Carolina. He voiced his concern that the plastic bags tend to get tangled in X Motion carried to approve Ordinance No. 18-135, Rescinding Ordinance No. X 10-117, Ordinance No. 11-100 & Ordinance No. 11-111 regarding the X "Implementation of a Voluntary Ban on Plastic Bags" & Furthermore  was no longer enforceable.  State ofTexas to pass a Plastic Bag Ban.  Municipalities have. chosen to fight the ban. littered with plastic bags.  FALCON WARNOCK URETA PALILEO RAMIREZ  X X  Effective Date.  mesquites where they stay for the remainder oftheir life.  FALCON WARNOCK URETA PALILEO RAMIREZ    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  Page237  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY: MINUTES OF LAST MEETING:  JOE CHRIS ALEXANDER FRANK RODRIGUEZII DELMA A. GONZALEZ JESSE GONZALES,JR.  Incorporated & Repealed from Chapter 12 of the Code of Ordinances of the City of Fort Stockton, Titled Garbage and Trash*, Article I. In Generalt; Sec. 12-8. -Sec. 12-20. & Repealing All Other Ordinances or Portions Thereof in Conflict, A Severability Clause and Providing for an Effective  Date.  SEVENTH ORDER OF BUSINESS:  7. Discuss/Act upon Resolution No. 18-109R, Finding that Texas- New Mexico Power Company's ("TNMP") Application to Change Rates within the City should be Denied; Finding that the City's Reasonable Rate Case Expenses shall be Reimbursed by the Company; Finding that the Meeting at which this Resolution is Passed is Open to the Public as Required by Law; Requiring Notice of this Resolution to the Company and Legal Counsel. City Manager Rodriguez explained on June 26, 2018 City Council approved Resolution 18-107R, which dealt with the City of Fort Stockton being a municipality served by TNMP Company. TNMP is trying to raise their residential rates by 23.4% & their street lighting rates by11.8%. This Motion was made, seconded and carried to approve Resolution No. 18-109R, Finding that Texas-New Mexico Power Company's ("TNMP") Application to Change Rates within the be Reimbursed by the Company; Finding that the Meeting at which this Resolution is Passed is Open to the Public as Required by Law; Requiring Notice of this Resolution to the Company and Legal  Ordinance will deny the rate increase.  FALCON WARNOCK URETA PALILEO RAMIREZ  should be City Expenses shall  % X  Denied; Finding that the  Reasonable Rate Case  City's  Counsel.  ELEVENTH ORDER OF BUSINESS:  11. Discuss/Act upon Revising the Motion for Ordinance 18-132, approved September 11, 2018, Levying Taxes for the Use and Support of the Municipal Government of the City of Fort    Page 238  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITYHALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ ARRIVED AT 6:05 P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY: MINUTES OF LAST MEETING:  JOE CHRIS ALEXANDER FRANK RODRIGUEZI III DELMAA. GONZALEZ JESSE GONZALES, JR.  Stockton, Pecos County, Texas; Providing for the Interest and Sinking Fund & Apportioning Each Levy for a Specific Purpose for Fiscal Year 2018-2019 & Providing for Approval of Director of Finance Rodriguez explained that in accordance with Tax Code 26.05, when a tax rate above the effective tax rate is adopted, the motion must state how much it has increased and the percentage. X Motion was made, seconded and carried that the Property Tax Rate X be Increased by the Adoption of a Tax Rate of $0.4553, which is  Ordinance.  FALCON WARNOCK URETA PALILEO RAMIREZ  X x X X  Effectively a 7.6 percent (%) Increase in the' Tax Rate.  Mayor Alexander recessed from the Regular Meeting at 6:27 p.m. to  convene into the:  SEVENTEENTH ORDER OF BUSINESS:  17. City Council may Convene in Closed Session in Accordance with Texas Open Meetings Act, Texas Government Code, Concerning Attorney- Client Matters ($551.071); Deliberation regarding Real Property ($551.072); Deliberation regarding Prospective Gifts ($551.073); Personnel Matters ($551.074); and/or Deliberation regarding Security Ref: Annual Evaluation of City Secretary Delma A. Gonzalez Mayor Alexander closed the Executive Session @ 6:47 p.m. to reconvene into  Devices ($551.076):  the Regular Meeting.  EIGHTEENTH ORDER OF BUSINESS:  18. Reconvene into Open Session Pursuant to Texas Government code Section $551.102 & Take Action, if any, on Matters Deliberated in (17) Discuss/Act upon Annual Evaluation of City Secretary Delma A.  Executive Session: Gonzalez    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER25, 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, MIKE URETA, JR. & PAM PALILEO JAMES WARNOCK & DINO RAMIREZ. ARRIVED AT 6:05 P.M.  Page 239  MINUTES OF:  REGULARCITY COUNCIL MEETING  MAYOR: CITY MANAGER: CITY SECRETARY: CITY AITORNEY: MINUTES OF LAST MEETING: toi include a 3%1 Merit Increase. NINETEENTH ORDER OF BUSINESS: 19. Questions from the Media on Agenda Items.  JOE CHRIS ALEXANDER FRANK RODRIGUEZ III DELMAA. GONZALEZ JESSE GONZALES, JR.  FALCON WARNOCK URETA PALILEO RAMIREZ  %  Motion was made, seconded and carried unanimously to approve the Excellent and Outstanding Evaluation of City Secretary Delma A. Gonzalez,  Media was not available.  FALCON WARNOCK URETA PALILEO RAMIREZ  X There being no further business, motion was made, seconded and passed  X %  unanimously to adjourn thel Regular Meeting @ 6:50 p.m.  Joe Chris Alexander, Mayor -  ATTEST: wN  CMaw  Marina A. Cantu, Admin. Asst.