CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30F P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  Page 207  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZI III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  Mayor Alexander called the Regular Meeting to order at 5:30 p.m. after  declaring a quorum present.  Mayor Pro-Tem Ureta gave the Invocation.  Council Member Warnock led the Pledge of Allegiance & Pledge to the Texas Mayor Alexander read the Mission Statement: "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and Entertainment; and Generate Economic  Flag.  Development."  FIRST ORDER OF BUSINESS:  1. RECOGNITION: Commend City of Fort Stockton Gas Department Personnel for Attaining a 100% Performance Rating in the TML ntergoyernmental Riskl Pool's Gas Utility Survey Program. City Manager Rodriguez reported that TMLIRP assisted the City in addressing potential risks associated with the gas distribution system as well as other risk He read the letter from Loss Prevention Assistant Manager Chris Remmert commending Gas Department Personnel for their "100" performance rating on the City's 2018 Gas Utility Survey. The certificate and safety award pins recognized their accomplishment and their dedication to gas system safety excellence. Mayor Alexander presented the plaque to the Department which read "Gas Utility System 100% Performance Rating Award presented to City of Fort Stockton 2018 in Appreciation of the City's 100% Performance Rating in the TMLIRP's Gas Utility Survey Program. We appreciate Your Outstanding  management issues.  Dedication, Hard Work, and Teamwork." SECOND ORDER OF BUSINESS: 2. Public Testimony on Agenda Items Only.    Page 208  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITYI HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  Public comments regarding agenda items were not received by those in  attendance.  THIRD ORDER OF BUSINESS: 3. CONSENT AGENDA: Minutes:  Regular Meeting Minutes of Fort Stockton City Council, 08/28/2018 Special Meeting Minutes ofl Fort Stockton City Council, 08/30/18 Special Meeting Minutes ofFort Stockton City Council, 09/06/18 Regular Meeting Minutes of Convention & Visitor's Bureau, Regular Meeting Minutes of Convention & Visitor's Bureau, Special Meeting Minutes of Convention & Visitor's Bureau, Regular Meeting Minutes of Building Standard Committee, 07/12/2018 Regular Meeting Minutes of Building Standard Committee, 08/02/2018 Regular Meeting Minutes of Keep Historic Fort Stockton Beautiful, Regular Meeting Minutes of Fort Stockton 4A Economic Development Special Meeting Minutes of Fort Stockton 4A Economic Development Special Meeting Minutes of Fort Stockton 4A Economic Development Regular Meeting Minutes of Fort Stockton 4B Economic Development  06/19/2018 07/17/2018 07/23/2018  08/01/2018 Corp., 07/17/2018 Corp., 08/02/2018 Corp., 08/13/2018 Corp., 07/17/2018  Accounts Payable Total: $ 632,144.92 Accounts Recap Total: $19,782,102.39  FALCON WARNOCK URETA PALILEO RAMIREZ  X  Motion was made, seconded and carried unanimously to approve the Consent  Agenda, as presented. FOURTH ORDER OF BUSINESS:  4. Senior Civil Engineer Steve Synovitz, P.E. & Technician Engineer Jerry Construction Progress /Status Report of 30-Inch Water Transmission  Parra with Hanson Professional Services Inc.-  Line    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  Page 209  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  Senior Civil Engineer Steve Synovitz, P.E. with Hanson Professional Services Inc. recapped that the 30-Inch Water Transmission Line Project was 8.5 miles. It started at the Belding Pump Station along the Old Alpine Highway and extended approximately 2.5 miles before it veered offi into University Lands and thenceforth He reported regarding part of the cost for one of the amendments to the contract. Right-of-Way Services possessed a machine that consisted of large teeth that rotated and mulched/polarized all of the vegetation into the ground. These organics would re-seed the easement which was a requirement by University  towards the City's Water Treatment Plant.  Lands. ToD Date Summary: Total Pipe; &  . Pipe Installation through 9/11/18 was 24,880' of 45,500' = 54.7% of the Cost Progression through 8/31/18 included Pay Application No. 4 for $1,242,208.67 of the $3,266,133.00 Contract = 38.0% of the Contract Price; Schedule Progression through 9/11/18 was 141 Days of the 405 Day Contract = 35% of Contract Time. Approximately 500'-700' of pipe was being placed daily and 20' long sections were being completed in 15 minutes. All of the piping could be completed in two (2) months which would be  followed with pressed blocks, valves, appurtenances, etc.  Looking Ahead:  1,000 Feet Remained Along County ROW.- The reason for this was due to a fault line that occurred 6-7 years ago. Special expansion contraction devices were ordered but delayed at the factory. The contractor skipped this task but will return at al later date to place it. Materials are due in October. 300 Feet Remained at County Highway Crossing - This is where the Old Alpine Highway turns into the State Highway. Before proceeding with this open cut, the contractor wants to ensure that a full crew is available because 13,700 Feet Remained Across University Lands - This clearing operation is 5 5,800 Feet Remained Along State Hwy. - Amended TX DOT Permit - They were currently on the northwest side of the highway but there was a fibre optic line and existing utility & power lines. Instead, the amended TX DOT Permit was approved for the other side of the highway. This will be  traffic control, etc. will be required. currently taking place.  completed after University Lands.    Page 210  CITY OF FORT STOCKTON TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  Pay Application No. 4 (August 2018) was in Review by Hanson - This Pay Application for work performed in August totaled $701,810.29. It was  received on 09/10/18 and being reviewed.  Change Orders (8)& Summary:  1. Delete Protective Covering for Stored PVC; Add Pipe Cleaning & String-Out - This is a Net Credit of $63,283.19 to the City. These funds were added to the "Unanticipated Changes Cash 2. Delete Owner's Project Team Field Office This was not 3. Modified Water Requirements for Seeding. - A $0 change. 4. Alignment Shift on County R.O.W. - This is a Net Credit of $4,080 to the City. Funds were added to "Unanticipated Changes Cash Allowance" line. Easement was moved from 55' to 45' due to 5. Revised Silt Containment Fence Plans = Originally had sill fencing on both sides of the entire alignment. The plan was revised to contain sill fences for every 500' only. A Net Credit of $129,664.00 was added to the "Unanticipated Changes Cash 6. Construction Staking - Nelson-Lewis' contractor preferred that Hanson's surveyors complete this undertaking because they were the individuals that prepared the legal descriptions and surveying for the land/easement. Therefore, the City hired Hanson to complete the construction staking and Nelson-Lewis deducted $27,000.00 from their contract which created a $27,000 Net Credit. 7. Alignment Change Along State Highway = This relocation affected the other side of the highway. To cross at the Belding Pump Station, an extra fitting, thrust line, & extra piping were  Allowance" line. necessary. A $0 change.  phone lines being ini the way.  Allowance" line.  added which increased the contract by $2500.00.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITYHALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  Page 211  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  8. Alignment Change Across University Lands = With this 8' to 73' alignment revision, added were extra fittings, pipe, jarring around Additional mulching not originally included in the contract was needed at University Lands and the wider easement acreage increased the original contract amount by $108,125.00. The price for the mulching operation was currently being negotiated. The contractor reviewed the amount but wanted to ensure that he could  an oil tank that required 4 bends, etc.  compensate his outfit.  Contract Impacts: the contract.  Unanticipated Utility Conflicts: $75,000.00 Cash Allowance built into  Unanticipated Changes: $197,027.19 Cash Allowance Total Cash Allowances: $272,027.19 (Unused)  Contract Deductions: $27,000.00 -( (Construction Staking paid to Hanson  instead ofNelson-Lewis) Contract Additions: $110,625.00 FIFTH ORDER OF BUSINESS:  5. Machine Sales Representative John Bahlman with Warren-Cat Statistics for a Caterpillar: D8 Tractor Dozer & D6' Tractor Dozer Warren-Cat Machine Sales Representative Bahlman understood that landfill personnel wanted to upgrade their bulldozer. Currently being used was a Komatsu D65 which was comparable to a Caterpillar D6T. He provided Estimated Dozing Production Per Hour Charts for a D6T and D8T based upon the dozing distance In considering a D8, it was a substantial investment compared to a D6 but its production capability needed to be considered because the machine would be required to operate less hours per day which could increase the life expectancy of  for each dozer.  the machine and meet the City'sproduction: needs.    Page 212  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 112 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITYHALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZI III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  Council Member Ramirezi inquired regarding the fuel consumption for both. Sales Rep Bahlman responded that a figure would be skewed because all depended on the load. In a landfill, a dozer was not necessarily being overloaded because the trash was typically low density volume that was being pushed. Worst case scenario, the D6 consumed 5.5 -7.3 gallons per hour compared to 9- 11.5 gallons per hour for a D8. A D6 weighed roughly 48,000 Ibs. compared to a D8 at From a compaction standpoint, the more a machine can compact the longer the life ofa landfill and the larger the revenue. The compaction per square inch along the track of the D6 machine is 8.4# while a D8 provides 13# which equates to Council Member Falcon asked what type of warranty was offered with a new Sales Rep Bahlman replied that there were multiple warranties that could be considered plus there was a cost associated with a warranty. First and foremost, the annual hour usage needed to be considered. Warranties were for 3, 4, or 5 years plus hour limitation. Ifrunning 1500 hours yearly, a 5-year warranty would be 5 years/7,500 hours. For 3,000 hours yearly, they would ensure that the warranty coverage was as close as possible to the term coverage. They did not want the City to paya a high dollar warranty and not utilize all the hours on it. Council Member Falcon asked ifthe warranty would cover a mechanic traveling to Fort Stockton or would a "loaner" be provided while the dozer was being Sales Rep Bahlman replied that a warranty did not provide a "loaner" unless a catastrophic type failure and early hour failure. In that situation, they consulted Both of the dozers were equipped with landfill guarding and the trash from a landfill contained wires, debris, etc. that could get into the final drive and seals could be ruptured causing an oil leak that could burn the final drive. This would be considered an unwarranted failure, due to improper usage and operator error. Caterpillar was not opposed to leasing to landfills but they did not maintain any machines on a rental fleet or in-stock because these specific models were equipped with a guarding device that was as special application.  95,000 Ibs. A D61 ran a 24" wide track while al D8 was 26".  60% more compaction per square inch foral D8.  dozer.  repaired?  with their main office for some type of"loaner", machine.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITYHALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  Page 213  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY AITORNEY: JESSE GONZALES, JR.  They were planning to deliver a D8 to the Town of Pecos. The City of Monahans, Odessa, and Midland were using these and they had yet to encounter issues with contamination, etc.; as long as the operator completed daily inspections, issues Council Member Falcon expressed that he conferred with some heavy equipment operators and they indicated that the machine could "sink" inj place. Sales Rep Bahlman replied that the City had a landfill compactor that provided good compaction and the soil and trash could be "cushioned" but as far as the operator or machine being in danger of overturning or being stuck in the ground Council Member Warnock inquired regarding the versatility of both machines, Sales Rep Bahlman answered that he could not foresee any issues with reversing. Some of the large frack ponds that were being built in the oil field were using a D8 daily because they could transport material faster with a constant forward and backward operation. The transmission of a D6 or D8 could not be affected because when a dozer moved in reverse it labored less than when frontward Mayor Alexander asked if a D8 was beneficial for clearing or digging the groundwork for a new landfill. Was it capable of handling those maneuvers or was Sales Rep Bahlman stated that the main difference between a D8 compared to what was used with general dirt work was that a D8 included additional guarding to protect trash for compaction and guarding on final drives to protect with wires, etc. The blade capacities on a D6 or D8 were larger than a standard dirt dozer because they consisted of a trash rack/rake above the standard blade. The solid surface on the blade was the same as a standard dozer for a dirt application but due to the trash rack/rake would handle more material. Also, a D6 and D8 were equipped with a rear ripper that could be lowered to rip and loosen material in the Council Member Falcon remarked that he was considering this purchase from a finance perspective and long-term expense. Landfill dozers were constantly used and never rested. In conferring with the Finance Department, they were being used for approximately 2,100 hours yearly which was based off of a monthly  should not occur.  was unheard of by them.  how did they handle with constant reversing?  because it was not underload.  it better suited for al landfill situation?  new! landfill. Either would improve production.    Page 214  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITYHALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  diesel fuel expense of $1,100. The six individuals that he talked to were oilfield related and not one of them recommended the D8 for the landfill. Plus, it was practically double the price ofal D6. Also, ifever needed, did they service these on Sales Rep Bahlman replied "Yes." They currently had 18 field technicians. In regards to his comments regarding the D8; it was a larger machine with larger components and as a "general rule oft thumb" could withstand more abuse or wear. As long as a D8 was greased, daily maintenance, etc. they were designed to last Mayor Alexander inquired if they kept a good stock of repair parts because in the past the City had encountered issues with parts being delayed due to the lag time Sales Rep Bahlman answered that they did but could not provide a guarantee that every part would always be available. They had distribution centers throughout North America and overseas. They filled 96% of part orders within 24 hour periods and 98% within 48 hour periods but some took 4-5 days to receive. For larger and major components, it took 1-2 weeks. They would attempt their hardest to speedily deliver parts to Fort Stockton with shuttle trucks. Ifa part was ordered before 3:00 p.m. and it was in Oklahoma City; it could bei in Odessa the following Mayor Pro-Tem Ureta asked what the average response time was for Fort Stockton being that it was 85 miles away from Odessa and at trade-in program. Sales Rep Bahlman replied roughly 2 weeks because they were extremely busy Caterpillar did provide a buy-back option on a D6 and D8 but would need to know the term and hour limitation from the City. It was essentially a pre-stated trade-in The other option was through Cat Financial or a Governmental Finance Lease with a balloon payment at the end. Ift the buyout was $150,000, the City would be required to pay the acquisition cost which was the buyout difference over the selected term of the lease. At the end of the term, the City would have the option to buy off the pre-stated balloon amount and return it to Cat Financial. The amount offered for al buy-back required that the life ofthe undercarriage, etc. be at  site?  longer than al D6.  in getting them here because the Komatsu was from Japan.  morning by 11:00 - 12:00 noon.  this time of year.  amount.  50%.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  Page 215  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANKRODRIGUEZI III CITY SECRETARY: DELMA A. GONZALEZ CITY AITORNEY: JESSE GONZALES, JR.  Council Member Falcon emphasized "$800,000 VS. $400,000. There were other departments that needed equipment that also needed to be considered.  SIXTH ORDER OF BUSINESS:  6. Discuss/Act upon Ordinance 18-131, Approving and Adopting the City of Fort Stockton, Texas, Budget for the Fiscal Year 2018-2019; Making Appropriations for the City for Said Fiscal Year as reflected in Said Budget; and Making Certain Findings and Containing Certain Provisions Director of Finance Rodriguez reported that the proposed budget remained the same since the 2"d Public Hearing other than $2-$3 "rounding-up" some figures. Motion was made, seconded and carried unanimously to approve Ordinance 18-131, Approving and Adopting the City of Fort Stockton, Texas, Budget for the Fiscal Year 2018-2019; Making Appropriations for the City for Said Fiscal Year as reflected in Said Budget; and Making Certain Findings and  relating to the! Subject.  FALCON WARNOCK URETA PALILEO RAMIREZ  X X  X Containing Certain Provisions relating to the Subject. SEVENTH ORDER OF BUSINESS:  7. Discuss/Act upon Ordinance 18-132, Levying Taxes for the Use and Support of thel Municipal Government of the City of Fort Stockton, Pecos County, Texas; Providing for the Interest and Sinking Fund & Apportioning Each Levy for a Specific Purpose for Fiscal Year 2018-2019 Director of Finance Rodriguez conveyed that the proposed tax rate was $0.4533 with $0.2282 for Maintenance & Operations (M&O) and $0.2251 for Interest & Sinking (I&S) for debt obligations. Last year's tax rate was $0.4735.  &1 Providing for Approval of Ordinance.  FALCON WARNOCK URETA PALILEO RAMIREZ  x X Motion was made, seconded and carried unanimously to approve Ordinance X 18-132, Levying' Taxes for the Use and Support of the Municipal Government X X of the City of Fort Stockton, Pecos County, Texas; Providing for the Interest X and Sinking Fund & Apportioning Each Levy for a Specific Purpose for X Fiscal Year 2018-2019 & Providing for Approval of Ordinance.    Page 216  CITY OF FORT STOCKTONEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR. EIGHTH ORDER OF BUSINESS: Dozer or D6 from BuyBoard.  8. Discuss/Act Upon the Purchase ofa Warren Cat - Caterpillar D8 Tractor City Manager Rodriguez remarked that a tractor dozer would be an investment for the City's landfill after receiving input from Public Works Supervisor Ramos and Assistant Public Works Supervisor Lopez during the August 28th meeting. Supervisor Ramos previously obtained his landfill certification and had information on the dozer that would benefit the landfill operation. Public Works Supervisor Ramos responded that he had a Municipal Solid Waste Landfill License. He understood that similar sized landfills utilized a D8 dozer and as Sales Rep Bahlman stated, "The heavier the equipment the more compaction and less stress on a machine." That was the reason he and Assistant Mayor Alexander inquired what the approximate timeframe would be for Sales Rep Bahlman replied that al D8 could be delivered in. January and a D6 in City Manager Rodriguez emphasized that although this special equipment assisted with the landfill operation and generated revenue for the City, he wanted to ensure that due diligence occurred with regard to upcoming projects i.e. Police Department Building, SCADA System upgrades to the R.O. Plant, Alternate A D8 dozer cost $744,000.00 compared to a D6 which was $300,000 less. A difficult question: "Is it an investment that the City is going to obtain to maximize on based on benefit on what we need?" The D6 was less expensive and could achieve the same objectives when it came toi receiving landfill trash. He wanted to ensure that the City was honoring and doing what it was obligated to do with taxpayer money and making the best decisions when purchasing Council Member Falcon asked ifa D8 would generate more revenue for the City than a D6. There was an approximate $300,000.00 price difference between a D6  Public Works Supervisor Lopez were recommending a D8.  delivery of either machine.  February.  Treatment Plant, & the Prison.  equipment for City operations.  and D8.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  Page 217  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY AITORNEY: JESSE GONZALES, JR.  City Manager Rodriguez replied "No, but will be able to push more and do more in less time versus a D6. There would probably be more downtime with al D8 than Sales Rep Bahlman responded in regards to Council Member Falcon's inquiry whether a D8 would generate more money for the City. He asked, "What kind of value could you put on the space at the landfill? Ift there is more compaction, then you can put more trash in there which is a benefit and making the City more money based off the pounds per square inch. The D8 has 60% more pounds per square inch and with compaction, there is a value associated which will generate Council Member Falcon countered that the City already had a compactor that ran Mayor Alexander conveyed that ift the City had opted to purchase a dozer 5 years earlier, it would have been a D8 due to the lack of space at the landfill. Optimistically, TCEQ will have a solution for the City before the end of2019 to Council Member Falcon was aware that personnel favored the D8 but he preferred that funds be available for an additional backhoe, pickups, etc. Motion was made by Council Member Falcon, seconded by Mayor Pro-Tem  aD6. As far as more production and more money, no."  more revenue."  every day and in tandem with the dozer.  where there will be plenty of space for the next 50 years.  Ureta to purchase the D6.  Mayor Alexander asked for additional comments.  Mayor Pro-Tem Ureta expressed that in selecting a D6, they could let it prove or disprove itself. He asked that the motion be amended to include the trade-in option with an upfront value in the event that the D6 failed to meet the landfill's demands during the early hours and could opt instead to purchase a dozer that was needed. Mayor Alexander asserted that although the City could do more with a D8, the D6 had demonstrated that it worked for the landfill. He concurred with Council Member Falcon regarding the additional needs from various departments. "The additional $300,000.00 would help tremendously in completing other projects in the budget. He asked City Manager Rodriguez to provide options regarding the  extension ofay warranty, etc.    Page 218  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITYHALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR.  FALCON WARNOCK URETA PALILEO RAMIREZ  X % Motion was made, seconded and carried to Initiate the Process to Purchase a Warren Cat- Caterpillar D6 Tractor Dozer from BuyBoard and Authorize X % City Manager Rodriguez to Review Finance Options and Return to City  X Council with Three (3) Alternatives for Consideration.  NINTH ORDER OF BUSINESS:  9. Discuss/Act Upon 20' Wide Utility Easement Out of Lot 1, Block 22, Stockton Heights Addition; as Conveyed by Property Owner Robert P. EDC Director Ramos reported that Property Owners Robert & Carolyn Sadler, Beth Holstein, & Monty Harkins agreed to grant this easement to the City. This 20" X 110" utility easement was in reference to the V.A. Clinic on Sycamore Street and would be adjacent toward to the rear oft the new facility's property. The utilities would be in an unimproved street that could easily be accessed for new X Motion was made, seconded and carried unanimously to approve 20' Wide X Utility Easement Out of Lot 1, Block 22, Stockton Heights Addition; as Conveyed by Property Owners Robert P. Sadler, Carolyn Sadler, Beth  Sadler.  developments to the north and west of this project.  FALCON WARNOCK URETA PALILEO RAMIREZ  X X  Holstein, & Monty Harkins. TENTH ORDER OF BUSINESS:  10. Discuss/Act upon requests from Hanson Professional Services regarding Change Order No. 7 totaling $2,500.00 for Alignment Shift Along State Change Order No. 8 totaling $108,125.00 for Alignment Shift Across  the 30-Inch Water Transmission Line:  Highway 2037; & University Lands  FALCON WARNOCK URETA PALILEO RAMIREZ  x X Motion was made, seconded and carried unanimously to approve requests x X from Hanson Professional Services regarding the 30-Inch Water Transmission Line: Change Order No. 7 totaling $2,500.00 for Alignment Shift Along State Highway 2037; & Change Order No. 8 totaling $108,125.00  for Alignment Shift Across University Lands    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITY HALL COUNCIL CHAMBER ROLLCALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  Page 219  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, ,JR. ELEVENTH ORDER OF BUSINESS:  11. Discuss/Act upon Tax Deed for Trust Properties from Texas Communities Group: Lot One (1), Block Eleven (11), Orient Addition. Code Enforcement Officer Inglis commented that this small triangular lot was located on South Rio & Railroad Avenue. Weldon Davis from Bryan, Texas, who purchased tax lien and trust properties throughout the state bid $101 for this tract This was the fourth property with a total collection of $5,001.00 wherein $5,000 X Motion was made, seconded and carried unanimously to approve Tax Deed for Trust Properties from Texas Communities Group: Lot One (1), Block  which had been struck off for 13 years.  would be utilized for marketing costs and $1 for court fees.  FALÇON WARNOCK URETA PALILEO RAMIREZ  X X  Eleven (11), Orient Addition. X TWELFTH ORDER OF BUSINESS:  12. Discuss/Act upon Letter of Engagement with, PC for the City's 2018 Director of Finance Rodriguez reported that in 2015, RFQ were solicited to pbtain the City's auditor and their contract was extended for a total of four (4) years. Approval of the Engagement Letter would authorize Smith & Rives to complete the City's 2018 audit or the City could opt instead to solicit RFQ for a different firm. Her plans were to close this fiscal-year after Thanksgiving or the first week in December followed by the onset of the audit. She had been very Motion was made, seconded and carried unanimously to approve Letter of  Audit.  pleased with their service.  FALCON WARNOCK URETA PALILEO RAMIREZ FALCON WARNOCK URETA PALILEO RAMIREZ  X Engagement with Smith & Rives, PC for the City's2018. Audit.  X %  THIRTEENTH ORDER OF BUSINESS:  13. Discuss/Act upon Solicitation of Bids for Custodial Services for City Hall, Motion was made, seconded and carried unanimously to approve the Solicitation of Bids for Custodial Services for City Hall, City Hall Annex, &  City Hall Annex, & Police. Department Buildings.  X  Police Department! Buildings.    Page 220  CITY OF FORT STOCKTON TEXAS DATE OF MEETING: SEPTEMBER 11 2018 TIME OF MEETING: 5:30P.M. PLACE OF MEETING: CITYHALL COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, JAMES WARNOCK, mike URETA, JR., PAM PALILEO, & DINO RAMIREZ  MINUTES OF:  REGULAR CITY COUNCIL MEETING  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: JESSE GONZALES, JR. FOURTEENTH ORDER OF BUSINESS: 14. Questions from the Media on Agenda Items.  There being no further business, the Regular City Council Meeting was  adjourned @ 7:15 p.m.  Joe Chris Alexander,   Mayor  AFwh CAMhL for Delma A. Gonzalez, City Secretary