Page1239  CITY OF FORT STOCKTON, TEXAS  MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:  SPECIALJOINT CITY COUNCIL, PECOS COUNTY COMMISSIONERS COURT, ANDI FORT STOCKTON INDEPENDENT SCHOOL DISTRICT PECOS COUNTY COURTHOUSE 103 W.CALLAGHANF FORT  MARCH 17,2022 4:00 PM  STOCKTON, TX79735  ROLL CALL WAS ANSWERED BY:  CITY COUNCIL: JOE CHRIS ALEXANDER, JAMES WARNOCK, PAM PALILEO, PAUL  CASIAS, RUBEN FALCON, DARREN HODGES  PECOS COUNTY COMMISSIONERS COURT: JOE SHUSTER, TOM CHAPMAN, ROBERT  GONZALES, SANTIAGO CANTU. JR.  SCHOOL BOARD: BILLY ESPINO, ANASTACIO "NACHO DOMINGUEL, FREDDIE  MARTINEZ, ANDY RIVERA  OTHERS PRESENT: FRANK RODRIGUEL, JESSE GONZALES, PUJA BOINPALLY, GABRIEL ZAMORA, LIZ CHAPMAN, MARINA CANTU, SHEILAI LEHNERT, NATHAN HEUER, ELIAS SANCHEZ, ISAI ROJAS, ALEXIS RAMIREZ, ROBERT RAMIREZ,  JEREMY GONZALES, RUBY BERNAL 4:00 p.m. after declaring a quorum present.  Recreation Board Member /County Judge Joe Shuster called the Special Joint Meeting to order at School Board President Billy Espino called the Special Joint Meeting to order at 4:00 p.m. after Recreation Board Chairman/Mayor Joe Chris Alexander called the Special Joint Meeting to order at  declaring a quorum present.  4:00 p.m. after declaring a quorum present.  SPECIAL BUSINESS:  1. Discuss/Act upon Letter of Intent for Recreation Facility between the City of Fort Stockton, Pecos County and the Fort Stockton Independent School District. (City Mgr./Rec. Dir.)    Page1240  Recreation Board Chairman/Mayor Joe Chris Alexander explained the Recreation Board has been working with Parkhill, Smith & Cooper on designing an affordable Recreation Facility suitable for the community'sr needs. They initially proposed a facility with 6 courts with 2 racquetball courts, 61 basketball and' Volleyball Courts and a large turfa area inside. It was scaled down to meet our needs which resulted in 4courts, 2 racquetball courts, 2 offices for the staff, janitorial closet, storage area, large assembly room and restrooms for men and women. The original design had roll up doors without heating and air conditioning. The plan was changed toi include one roll up door with heating and air-conditioning. The facility would be located at the existing location, which is the remanence oft the original Alamo School. Ity would sit on top of where the current office, part of the meeting room and part oft the cafeteria are located. Everything, except for the current gymnasium will be demolished. Iffeasible they would like to retrofit the gymnasium with air-conditioning and fix the exterior to match the new facility. Thisarea  could be a viable facility.  This change would give the community 51 full courts ifneeded.  This will allow the Recreation activities to be held in one location, which is great for parents with Ity will also minimize the number of administrators needed to facilitate these games, since they will be held  multiple children playing on separate teams.  at one location.  The currently proposed Floor plan will have four courts around the outside with removeable bleachers. Parkhill, Smith & Cooper was asked to redesign the multipurpose room and offices, moving the offices to the entry area. This change will allow stafft to see the traffic entering the building, which will eliminate  the need for additional staff.  Recreation Director Ruby Bernal advised everyone that aside from the Recreation Department this facility would also benefit the travel/select sports teams, Summer, and Spring Leagues, tumbling, FIT  kids, FIT camp, Zumba, weight room, etc.  She received an e-mail inquiring about holding a Spring/Summer rLeague for the High School. They were  looking for officials.  This facility would allow the Recreation Department to host sports activities year-round.    Page1241  The scale back would greatly benefit the community to include both kids and adults.  Recreation Board Member/Council Member Paul Casias added that the interior of the current  gymnasium would be remodeled to be utilized for multiple purposes.  Recreation Board Member/County Judge Joe Shuster mentioned netting that could be utilized to  separate the courts when needed and moved out oft the way when not in use.  Recreation Board Chairman/Mayor Joe Chris Alexander explained the three entities have budgeted $13 Million. The New Recreation Facility Project is estimated at $10,834,646.00, which does not include  the remodel oft the existing gymnasium.  Council Member Darren Hodges inquired what would happen ifthe School Bond did not pass. FSISD Superintendent Dr. Gabriel Zamora responded that the Letter ofIntent shall be legally binding  on all Parties with Interlocal Agreement to follow, contingent upon funding approval.  He suggested should reformations be made to the existing gymnasium; it be included in the Letter of  Intent.  Recreation Board Member/County Judge Joe Shuster concurred with Mr. Zamora that the Letter of  Intent should be amended to include the reformations oft the gymnasium.  He explained they had not yet received numbers including the reformations oft the Recreation Facility. He elaborated that the funding for this project would be divided as follows: $5 Million from the County,  $5 Million from FSISD and $3 Million from the City.  Should the entire project be completed for less than expected it would be paid according to the  percentages oft the amounts agreed upon.  Council Member Ruben Falcon explained that both the County and they City plan to pull the funding from their General Fund and inquired ift the School District would be able to contribute their portion oft the  funding from their General Fund should the bond fail.    Pagel |242  FSISD Superintendent Dr. Gabriel Zamora explained should the bond fail, the School District might  request to reduce the amount oftheir contribution.  Recreation Board Member/School Board Member Andy Rivera advised everyone that should the bond fail, this project would need to go before the School District to request funds from the General Fund. School Board President Billy Espino inquired ift there were enough restrooms available in the new  facility plan.  Recreation Board Member/County Judge Joe Shuster explained there would be plenty oft restrooms as the design plan shows I handicap and 5 regular sized stalls for the women'st bathroom and 1 handicap and  2 stalls and 3 urinals for the men's bathroom.  He explained that the demolition is estimated to cost approximately $250 thousand.  School Board Secretary Anastacio "Nacho" Dominguez inquired ift the demolition would be included  in the Interlocal Agreement.  Recreation Board Member/County Judge Joe Shuster expressed that the specifics would be included in the Interlocal Agreement and that money could possibly be saved if we did the demolition ourselves. School Board Secretary Anastacio "Nacho" Dominguez inquired ift the parking for $150 thousand would be included in the Interlocal Agreement and if we had a department capable of doing this portion of Recreation Board Chairman/Mayor Joe Chris Alexander responded that more than likely one ofour School Board Secretary Anastacio "Nacho" Dominguez inquired ift there would be enough parking for  the project.  departments would be capable of doing the parking.  this facility.  Recreation Board Member/County Judge Joe Shuster responded that there would be plenty of parking area, as south oft the building there is parking for Alamo. During the weekend school would not be in session so that area would be utilized for parking. There isa a side entrance coming off the south. There is    Page1243  slanted parking where parents pick up their children from school, that would also be available. There is  parking on the north side, and parking could possibly extend toi the west.  City Attorney Puja Boinpally recommended that a section oft the Letter ofl Intent read "All funds shall be contributed only to the building ofa Facility and related renovations current recreation center portion that  may remain (gym, etc.)."  Recreation Board Member/County Judge Joe Shuster suggested approving the Letter ofl Intent contingent upon amending it to read may instead of will. A clean copy could be made and distributed to  the respective entities for signature.  Recreation Board Member/School Board Member Andy Rivera inquired about the timeline oft the  project. He voiced that a year was a long time for the project to get started.  Recreation Board Member/County Judge Joe Shuster explained that the bond would not be voted on until May and then they would have to go through the process of bidding and awarding this project and  receiving the materials. Allofwhich, takes time.  Recreation Board Vice-Chairman/Commissioner Santiago Cantu inquired if paying the bills would  go through the city.  Recreation Board Chairman/Mayor Joe Chris Alexander responded that issue had not been discussed. FSISD Superintendent Dr. Gabriel Zamora responded that the Interlocal Agreement to follow would  address that aspect of the project.  He pointed out that the months to midpoint of construction was 24 months. He expressed concern about the timeframe of this project. He further explained that Parkhill, Smith and Cooper were hired to conduct as study ofwhat the Community'sneeds were. We could now solicit bids with this plan for other to bid on  the project as well.  Motion was made by Council Member Ruben Falcon, seconded by Council Member Darren Hodges, and carried unanimously to approve Letter ofIntent forl Recreation Facility between    Page 1244  the City of Fort Stockton, Pecos County and the Fort Stockton Independent School District,  contingent upon changing the wording from will to may.  Motion was made by School Board Member Andy Rivera, seconded by School Board Assistant Secretary Freddie Martinez and carried unanimously to approve Letter ofIntent for Recreation Facility between the City of Fort Stockton, Pecos County and the Fort Stockton Independent  School District, contingent upon changing the wording from will to may.  Motion was made by County Commissioner Santiago Cantu, seconded by County Commissioner Tom Chapman and carried unanimously to approve Letter of Intent for Recreation Facility between the City of Fort Stockton, Pecos County and the Fort Stockton Independent School  District, contingent upon changing the wording from will to may.  2. Adjourn.  Motion was made by School Board Secretary Anastacio "Nacho" Dominguez, seconded by School Board Assistant Secretary Freddy Martinez and carried unanimously to adjourn the SpecialJoint Motion was made by Council Member. James Warnock, seconded by Council Member Pam Palileo Motion was made by County Commissioner Tom Chapman, seconded by County Commissioner Robert Gonzales and carried unanimously to adjourn the Special Joint Meeting at 4:57 p.m.  Meeting at 4:56 p.m.  and carried unanimously to adjourn the Special Joint Meeting at 4:57 p.m.  Chris Joe  MK  Alexander, Mayor  TTEST:  Marina A. Cantu, City Secretary