Page152  CITY OF FORT STOCKTON, TEXAS  MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:  REGULAR CITY COUNCIL MEETING SEPTEMBER 26, 2022 5:301 PM  121 WEST SECOND STREET FORT STOCKTON, TX 79735  ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS:  PRESENT: DARREN HODGES, PAUL CASIAS, RUBENJBERNAL, RUBEN FALCON,  JAMES WARNOCK ARRIVED AT: 5:43 P.M.  MAYOR: CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  JOE CHRIS ALEXANDER FRANK RODRIGUEZII MARINA CANTU PUJA BOINPALLY  Mayor Joe Chris Alexander called the Regular Meeting to Order at 5:32 p.m. after declaring a  quorum present.  Mayor Joe Chris Alexander read the Mission Statement:  "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and  Entertainment; and Generate Economic Development. Council Member Darren Hodges gave the Invocation. & the Pledge of Allegiance to the Texas Flag.  Council Member Ruben Falcon led the Pledge of Allegiance to the United States of America Flag  PRESENTATION:  1. Chiefof! Police Robert Lujan with Fort Stockton Police Department-  . School Resource Officer (SRO). Activity Report for August 2022    Pagel 153  Fort Stockton High School:  Officer Assigned: Javier Soto & K-9 (Faus)  Calls For Service: 3 Traffic Contacts: 9  Investigations: 1 Theft, 21 K-9 Searches Fort Stockton Middle School: Officer Assigned: John Aguilera Calls For Service: 1 Traffic Contacts: 2  Investigations: 1 Sexual Assault Fort Stockton Intermediate School: Officer Assigned: Rosalie Acosta Calls For Service: 3 Traffic Contacts: 22 Investigations: 0  Fort Stockton Alamo Elementary School: Officer Assigned: Leilani Bernal Calls For Service: 1 Traffic Contacts: 0  Investigations: 1 Incident Report    Page[54  Fort Stockton Apache Elementary School: Officer Assigned: Javier Ybarra Calls For Service: 0 Traffic Contacts: 4 Investigations: 0  Officers have been working diligently with school and report problems with doors. SRO's conduct traffic control and we flex staff from patrol to schools to assist SRO's during peak  traffic times.  The School is also provided with a work schedule for the School Resource Officers. There are currently 3 dedicated School Resource Officers: Javier Soto, John Aguilera and He introduced Derrick Calderon and Ricardo Trejo, twol Newly Hired Police Officers. Mayor Joe Chris Alexander recessed from the Regular City Council Meeting to Convene  Rosalie. Acosta.  into Executive Session 5:40 p.m. EXECUTIVE SESSION:  18. City Council may Convene in Closed Session in Accordance with Texas Meetings Act, Texas Government Code, Concerning Attorney-Client Matters (Section 551.071); Deliberation regarding Real Property (Section 551.072); Deliberation regarding Prospective Gifts (Section 551.073); Personnel Matters (Section 551.074); Deliberation regarding Security Devices (Section 551.076); and/or Deliberation Regarding Economic (a) Annual Evaluation & Retainer Contract for City Attorney Puja Boinpally Mayor Joe Chris Alexander closed the Executive Session to Reconvene into the Regular  Development Negotiations (Section 551.087):  City Council Meeting at 6:13 p.m.    Pagel 155  REGULAR BUSINESS CONTINUED:  19. Reconvene into Open Session Pursuant to Texas Government Code Section 551.102 & Take 17a. Discuss/Act upon Annual Evaluation & Retainer Contract for City Attorney Puja  Action, if any, on Matters Deliberated in Executive Session:  Boinpally.  Motion was made by Council Member Darren Hodges, seconded by Council Member Ruben J. Bernal, and carried unanimously to Approve a Positive Annual Evaluation & Approve the Retainer Contract for City Attorney Puja Boinpally. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J  Bernal, Council Member Ruben Falcon voted aye.  ORDINANCES:  2. Discuss/Act upon Ordinance No. 22-126, Adopting Budget Amendment No. 3 to the Original Budget of the City of Fort Stockton, Texas for the Fiscal Year 2021-2022; Providing for Supplemental Appropriation and/or Transfer of Certain funds; Providing for Severability; and City Manager Frank Rodriguez explained HB 445 has requested permission to expend The Recreation Department has requested permission to extend additional funds in the  Providing for Other Matters Related to the Subject. (Dir. ofl Fin.)  additional funds in the amount of$150,000 for street repair material.  amount of $45,000 for sports equipment.  The Convention Visitor's Bureau has requested permission to expend additional funds in the amount of $450,000 for construction materials at Fort Stockton Convention Center. The HB 445 Fund Balance as oft the end ofl FY 20-21 was $620,332. The Recreation Fund Balance as oft the end ofFY2 20-21 was $98,383. The CVB Fund Balance as of the end ofFY20-21 was $1,082,692.  Motion was made by Council Member Ruben Falcon, seconded by Council Member Ruben J Bernal, and carried unanimously to approve Ordinance No. 22-126, Adopting Budget Amendment No. 31 to the Original Budget of the City of Fort Stockton, Texas for the Fiscal Year 2021-2022; Providing for Supplemental Appropriation and/or' Transfer of Certain funds; Providing for Severability; and Providing for Other Matters Related to the Subject. Council    Page/56  Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J. Bernal, Council Member Ruben Falcon voted aye.  3. Discuss/Act upon Ordinance No. 22-127, An Ordinance Amending the City ofFort Stockton, Texas, Personnel Policies & Procedures Manual by Incorporating Revised Job Descriptions for Police Sergeant-Detective, Pay Grade 28; Police Sergeant-Patrol, Pay Grade 28 to the. Job Classification Table & Compensation Plan; Repealing Job Descriptions for Lieutenant, Pay Grade 28, CID Lieutenant, Pay Grade 28 to the. Job Classification Table & Compensation Plan; Repealing the Prior. Job Descriptions ofthe City Pertaining to this Ordinance; Containing a Savings Clause; and Providing for the Publication and Effective Date Thereof.  (City Mgr./H.R. Dir.)  City Manager Frank Rodriguez explained due to the reclassifications the Sergeant-Detective and the Sergeant-Patrol Positions were moved from al Pay Grade 26 to a Pay Grade 28. In addition, he requested permission to remove the Lieutenant and CID Lieutenant Job Descriptions as no one has Motion was made by Council Member James Warnock, seconded by Council Member Darren Hodges, and carried unanimously to approve Ordinance No. 22-127, An Ordinance Amending the City of Fort Stockton, Texas, Personnel Policies & Procedures Manual by Incorporating Revised Job Descriptions for Police sergeant-Detectiye, Pay Grade 28; Police Sergeant-Patrol, Pay Grade 28 to the Job Classification Table & Compensation Plan; Repealing Job Descriptions forl Lieutenant, Pay Grade 28, CIDI Lieutenant, Pay Grade 28 to the. Job Classification Table & Compensation Plan; Repealing the Prior Job Descriptions of the City Pertaining to this Ordinance; Containing a Savings Clause; and Providing for the Publication and Effective Date Thereof. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council  held those positions for the last 3 years.  Member Ruben Falcon voted aye.  4. Discuss/Act upon Ordinance No. 22-128, An Ordinance Adopting a Revised Personnel Policies & Procedures Manual for the City of Fort Stockton, Texas; Repealing the Prior Personnel Policies & Procedures Manual; Containing a Savings Clause; And Providing for the City Manager Frank Rodriguez advised City Council the changes were highlighted in yellow. He explained the. Assistant Chief Position absorbed the funding for the Lieutenant  Publication and Effective Date Thereof. (City Mgr./H.R. Dir.)  Position.  Motion was made by Council Member Ruben Falcon, seconded by Council Member James Warnock, and carried unanimously to approve Ordinance No. 22-128, An Ordinance    Page 157  Adopting a Revised Personnel Policies & Procedures Manual for the City of Fort Stockton, Texas; Repealing thel Prior Personnel Policies & Procedures Manual; Containing a Savings Clause; And Providing for the Publication and Effective Date Thereof. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council  Member Ruben J. Bernal, Council Member Ruben Falcon voted aye.  CONSENT AGENDA:  5. All matters listed are considered to be routine by the City Council and will be enacted by one motion. Ifdiscussion is desired, that item will be removed from the Consent Agenda and  considered separately. Minutes: (Mayor)  : Regular Meeting Minutes of Fort Stockton City Council, 09/12/2022 : Special Workshop Meeting Minutes ofTourism Advisory Board, 08/18/2022 - Regular Meeting Minutes ofTourism Advisory Board, 08/17/2022 - Regular Meeting Minutes of Intergovernmental Recreation Board, 08/17/2022 - Regular Meeting Minutes of Substandard Building Committee, 08/11/2022  Accounts Payable Grand Total:  $324,830.43  Motion was made by Council Member James Warnock, seconded by Council Member Ruben J Bernal, and carried unanimously to approve Consent Agenda, as presented. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon voted  aye.  REGULAR BUSINESS:  6. Discuss/Act upon Convention Center Theater Management Agreement between the City of  Fort Stockton and Lino and Collette Barragan. (City Mgr./CVB Dir.)  Collette and Tristian Barragan presented numbers reflecting the operations oft the Convention Collette Barragan explained they have had a suçcessful year. Customers range from locals to visitors staying at the local hotels. She added that they have put everything back into running the  Center Theater this past year.  Theater.    Page158  Council Member Ruben Falcon inquired what they were paying for rent.  City Manager Frank Rodriguez responded that Lino and Collette Barragan are currently paying They forecast upcoming events to ensure they have the supplies needed for their planned events. Council Member Ruben Falcon added that these moves and events that the Barragans have held have kept people in Fort Stockton rather than traveling to neighboring locations. Motion was made by Council Member Ruben Falcon, seconded by Mayor Pro-Tem Paul Casias, and carried unanimously to approve Convention Center Theater Management Agreement between the City ofl Fort Stockton and Lino and Collette Barragan for $200 per month for a term of361 months. Council Member Darren Hodges, Council Member, James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council Member  $200 per month.  Ruben Falcon voted aye.  7. Discuss/Act upon Agreement between the City of Fort Stockton via the Fort Stockton Convention & Visitor's Bureau and the Fort Stockton Chamber ofCommerce for Fiscal Year  2022-2023. (City Mgr./Dir. of CVB)  Mayor Joe Chris Alexander explained this is the same agreement the City Fort Stockton had with the Fort Stockton Chamber of Commerce last year. Last year the agreement was lowered to $50,600 to reflect the number of events they were hosting. This amount is utilized for  operational expenses.  Motion was made by Council Member Ruben JI Bernal, seconded by Council Member James Warnock, and carried unanimously to approve Agreement between the City ofl Fort Stockton via the Fort Stockton Convention & Visitor's Bureau and the Fort Stockton Chamber of Commerce for Fiscal Year 2022-2023. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J  Bernal, Council Member Ruben Falcon voted aye.  8. Discuss/Act upon. Agreement between the City of Fort Stockton via the Fort Stockton Convention & Visitor's Bureau and the Fort Stockton Community Theatre for Fiscal Year Mayor Joe Chris Alexander explained the Fort Stockton Community Theatre receives  2022-2023. (City Mgr./CVB Dir.)  $300 per performance not to exceed $10,000.    Page[59  Motion was made by Council Member James Warnock, seconded by Council Member Ruben J Bernal, and carried unanimously to approve Agreement between the City of] Fort Stockton via the Fort Stockton Convention & Visitor's Bureau and the Fort Stockton Community Theatre for Fiscal Year 2022-2023. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal,  Council Member Ruben Falcon voted aye.  9. Discuss/Act Agreement between the City of Fort Stockton via Fort Stockton Convention & Visitor's Bureau and the Fort Stockton Historical Society for Fiscal Year 2022-2023. (City Mayor Joe Chris Alexander explained this is the same agreement as last year. The only  Mgr./CVB Dir.)  change is the dates.  Council Member Ruben J. Bernal inquired what the funding is utilized for.  Mayor. Joe Chris Alexander responded that the funding is used for the maintenance and Council Member Ruben Falcon inquired if the Council was aware of any major maintenance or repairs that might need to be done to any oft the buildings.  operations of the Annie Riggs Museum as well as the Historic Fort.  City Manager Frank Rodriguez explained he was advised by Museum Director Ross Harper that a company might create a replica of the oldest house in Fort Stockton.  Motion was made by Council Member James Warnock, seconded by Council Member Ruben J Bernal, and carried unanimously to approve. Agreement between the City of Fort Stockton via Fort Stockton Convention & Visitor's Bureau and the Fort Stockton Historical Society for Fiscal Year 2022-2023. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council Member Ruben  Falcon voted aye.  10. Discuss/Act upon Engineer Agreement for Project Engineering and Consulting Services for Various Projects with West of the Pecos Consulting Engineers. (City Mgr.)    Page160  City Manager Frank Rodriguez explained that the City Engineer has done a great job at working on projects being done inl house. He recommended renewing the contract for  $49,500.  Motion was made by Council Member Ruben Falcon, seconded by Council Member James Warnock, and carried unanimously to approve Agreement for Project Engineering and Consulting Services for Various Projects with West of the Pecos Consulting Engineers. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council  Member Ruben Falcon voted aye.  11. Discuss/Act upon Awarding Proposal for Replacement of Wastewater Plant Aeration Pond Control Panel and Aeration Motors. Proposals Received: Alpha Water Resources, Construction Assistant City Manager Jesse Gonzales, Jr. explained there after a careful review ofthe proposals submitted it was determined that Construction Product Marketing was significantly lower than the rest. Therefore, they were contacted and have since withdrawn their bid. The proposal submitted by Alpha Water Resources did not include freight charges. There isa provision in their proposal that any heavy duty equipment would be provided by the City ofFort Stockton. The concern with this would be their ability to void any warranties. There is a $15,365.80 difference between the two proposals. The price difference is well worth it when you consider the Freight Charges and validity oft the warranties. Wastewater Treatment Supervisor Federico Valenzuela recommended awarding the  Product Marketing, Electric Supply Source (City Mgr./Sewer Sup.)  proposal to Electric Supply Source for $233,785.80.  Wastewater Treatment Supervisor Federico Valenzuela explained the importance of the Aeration Pond. He advised City Council that the Aeration Pond controls the lift station for the Wastewater Treatment Plant at the Lynaugh Unit. It is over 25 years old and needs to be Motion was made by Council Member James Warnock, seconded by Mayor Pro-Tem Paul Casias, and carried unanimously to approve Awarding Proposal for Replacement of Wastewater Plant Aeration Pond Control Panel and Aeration Motors to Electric Supply Source in the amount of $233,785.80. Council Member Darren Hodges, Council Member  redone.    Page(61  James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J. Bernal, Council  Member Ruben Falcon voted aye.  12. Discuss/Act upon Re-Solicitation of Bids for Addition ofl Restrooms in the Fort Stockton  Convention Center. (City Mgr./CVB Dir.)  City Manager Frank Rodriguez explained the Original Bids Submitted were Rejected and the square footage for the outside restrooms was amended. Therefore, he asked to Re-Solicit bids for Motion was made by Council Member Ruben Falcon, seconded by Council Member Ruben J Bernal, and carried unanimously to approve Re-Solicitation of Bids for. Addition of Restrooms in the Fort Stockton Convention Center. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben  the. Addition of Restrooms in the Fort Stockton Convention Center.  JI Bernal, Council Member Ruben Falcon voted aye. Hall Annex, & Police Department Buildings. (City Mgr.)  13. Discuss/Act upon Solicitation of Bids for Contractual Janitorial Services for City Hall, City  City Manager Frank Rodriguez explained it was that time of year again to go out for bids for Motion was made by Council Member Ruben J Bernal, seconded by Council Member James Warnock, and carried unanimously to approve Solicitation of] Bids for Contractual Janitorial Services for City Hall, City Hall Annex, & Police Department Buildings. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon voted aye.  Contractual Janitorial Services.  14. Discuss/Act upon Designating October 11,2022 as the First Regular City Council Meeting for  the Month of October. (City Mgr.)  Mayor Joe Chris Alexander explained October 10, 2022 is al holiday; Therefore the first Regular City Council Meeting for the Month of October should be moved to October 11,  2022.  Motion was made by Council Member James Warnock, seconded by Council Member Ruben Falcon, and carried unanimously to Designate October 11,2022 as the First Regular City Council Meeting for the Month ofOctober. Council Member Darren    Page162  Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon voted aye. 15. Discuss/Act upon Holidays Observed by the City of Fort Stockton Personnel. (City  Mgr./H.R. Dir.)  Council Member Ruben Falcon recommended adding July 3, 2023 to the Holiday Schedule. Motion was made by Council Member Ruben Falcon, seconded by Council Member. James Warnock, and carried unanimously to approve July 3, 2023 as well as the list presented as Holidays Observed by the City of Fort Stockton Personnel. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member  Ruben J! Bernal, Council Member Ruben Falcon voted aye.  16. Discuss/Act upon Declaring Saturday, October 29, 2022, as' "Halloween". (Mayor/City  Mgr.)  Mayor Joe Chris Alexander explained Halloween" falls during the week this year. Therefore, we would like to declare Saturday, October 29, 2022, as Halloween" as it is the  Saturday closest to the actual Holiday.  Motion was made by Mayor Pro-Tem Paul Casias, seconded by Council Member Ruben J Bernal, and carried to Declare Saturday, October 29, 2022, as Halloween".Counel Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon voted aye and Council Member Darren Hodges voted nay. 17. Discuss/Act upon Appointment, Re-Appointment, Removal ofl Board Members or Amendment to Board Bylaws, as needed for Fiscal Year 2022-2023. (Mayor/City Mgr.)  City Manager Frank Rodriguez recommended postponing this item.  Motion was made by Council Member Darren Hodges, seconded by Council Member James Warnock, and carried unanimously to Postpone this item. Council Member Darren Hodges, Council Member. James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon voted aye.  20. Questions from Media    Pagel |63  Fort Stockton Pioneer Editor Nathan Heuer inquired what the dollar amount difference was City Manager Frank Rodriguez explained the pay scale varies dependent on experience. Fort Stockton Pioneer Editor Nathan Heuer inquired how long Puja Boinpally has served as City Attorney Puja Boinpally responded this was her third year going on her forth year  in pay for the paygrade change for the two sergeant positions.  the City Attorney.  serving as the City Attorney.  21. Adjourn  Motion was made by Mayor Pro-Tem Paul Casias, seconded by Council Member. James Warnock, and carried unanimously to adjourn the Regular City Council Meeting at 6:54 p.m. Council Member Darren Hodges, Council Member James Warnock, Mayor Pro-Tem Paul Casias, Council Member Ruben JI Bernal, Council Member Ruben Falcon voted aye.  Joe Chris Alexander, SA  Mayor  ATTEST: Aouti  A.Cauke  Marina A.  Cantu, City Secretary