Page129  CITY OF FORT STOCKTON, TEXAS  MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:  REGULAR CITY COUNCIL MEETING  OCTOBER 10,2023 5:30PM  121 WEST SECOND STREET FORT: STOCKTON, TX 79735  ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: BERNAL, RUBEN FALCON, PAUL JEROME CHAVEZ  PRESENT: DARREN HODGES, JAMES WARNOCK, PAUL CASIAS, RUBENJ  RUBENJBERNAL LEFT AT 6:27 PM  CITY MANAGER: CITY SECRETARY: CITY ATTORNEY:  FRANK RODRIGUEZ III MARINA CANTU PUJA BOINPALLY  Mayor Paul Casias called the Regular Meeting to Order at 5:30 p.m. after declaring a quorum  present.  Mayor Paul Casias read the Mission Statement:  "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use ofCommunity Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and  Entertainment; and Generate Economic Development. Council Member Darren Hodges gave the Invocation. Flag & the Pledge of Allegiance to the Texas Flag.  Council Member Ruben J. Bernal led the Pledge of Allegiance to the United States of America  PRESENTATIONS:  1. Chief of Police Ernesto Velasquez with Fort Stockton Police Department-  Chief of Police Ernesto Velasquez presented the following:  Statistics Report for September 2023    Pagel |30  September Calls for Service Total Calls for Service: 1,423 FSPD Calls: 1,027 FSFD Calls: 10 City: 3 County: 7 PCEMS Calls: 170 PCSO Calls: 213  September Traffic Statistics Traffic Stops: 315 City: 268 Other Agency: 47 Traffic Citations Issued: 31 Motor Vehicle Accidents: 45 City: 26 Other Agency: 19  September Cases Filed for Prosecution: Juvenile Probation: 2 County Attorney: 32 83rd District Attorney: 20 112th District Attorney: 0 September Arrest Statistics: Total Arrests: 26 Charges: Assault: 0 Burglary: 1 Criminal Mischief: 0 Criminal Trespass: 0 Disorderly Conduct: 1 Duty on Striking: 3 Driving While Intoxicated: 6 Driving While License Invalid: 2 Evading Arrest: 1 Failure to ID:0 Family Violence: 4 Murder: 0 Outstanding Warrant: 7 Possession of Controlled Substance: 3    Page131  Possession of Marijuana: 0 Public Intoxication: 2 Racing: 0 Resisting Arrest: 1 Sexual Assault: 0 Smuggling of Persons: 0 Terroristic Threat: 0 Theft: 2 Undocumented Migrants: 0 Unlawful Carry: 1  Statistics Report for Year to Date: Year To Date Calls for Service Total Calls for Service: 12,704 FSPD Calls: 8,314 FSFD Calls: 164 City: 36 County: 128 PCEMS Calls: 1,596 PCSO Calls: 2,852  Year To Date Traffic Statistics Traffic Stops: 2,944 City: 1,968 Other Agency: 976 Traffic Citations Issued: 349 Motor Vehicle Accidents: 476 City: 260 Other Agency: 216  Year7 To Date Cases Filed for Prosecution:  Juvenile Probation: 18 County Attorney: 315 83rd District Attorney: 253 112th District Attorney: 51 Vear' To Date Arrest Statistics: Total Arrests: 235 Charges: Assault: 8 Burglary: 4    Page132  Criminal Mischief: 5 Criminal Trespass: 12 Disorderly Conduct: 4 Duty on Striking: 7 Driving While Intoxicated: 27 Driving While License Invalid: 8 Evading Arrest: 7 Failure to ID:3 Family Violence: 14 Murder: 0 Outstanding Warrant: 181 Possession of Controlled Substance: 44 Possession of Marijuana: 13 Public Intoxication: 26 Racing: 4 Resisting Arrest: 8 Sexual Assault: 1 Smuggling ofPersons: 8 Terroristic Threat: 4 Theft: 9 Undocumented Migrants: 3 Unlawful Carry: 8 Injury to Child/Elderly: 1 Reckless Driving: 1  2. Public Works Director Luis Guerra----  Street Report 2023 Streets Paved: N. Front & W. Sixth N. Young & W Seventh W. 21st W. Callaghan S. Summit & W. Division Sycamore St.  2023 Street Paving Projects: 676,296 sq. ft. - Road Paved 1,696 Tons of Aggregate  Materials used is the equivalent of6.7 miles    Page133  34,012 gallons ofCRS2 Oil 1,862 Tons of Base Material Total Expenditure $369,480.93  ORDINANCES:  3. Discuss/Act upon Ordinance No. 23-133, An Ordinance Amending the City of Fort Stockton, Texas, Personnel Policies & Procedures Manual by Incorporating a Job Description for Marketing & Convention Center Coordinator, Pay Grade 26; to the Job Classification Table & Compensation Plan-Salary Scale; Repealing Jobl Description for Marketing & Sales Coordinator, Pay Grade 261 to the. Job Classification Table & Compensation Plan-Salary Scale; Repealing the Prior Job Descriptions of the City Pertaining to this Ordinance; Containing a Savings Clause; and Providing for the Publication and Effective Date Thereof. (City Mgr./H.R. Dir.) Director of Finance Sara Mata explained the purpose of this ordinance was to Change in the Job Title from Marketing & Sales Coordinator to Marketing & Convention Center  Coordinator. The Job. and Duties remain the same.  Motion was made by Council Member Ruben Falcon, seconded by Council Member Ruben JE Bernal, and carried unanimously to approve Ordinance No. 23-133, An Ordinance Amending the City of Fort Stockton, Texas, Personnel Policies & Procedures Manual by Incorporating a. Job Description for Marketing & Convention Center Coordinator, Pay Grade 26; to the Job Classification Table & Compensation Plan-Salary Scale; Repealing Job Description for Marketing & Sales Coordinator, Pay Grade 261 to the. Job Classification Table & Compensation Plan-Salary Scale; Repealing the Prior. Job Descriptions of the City Pertaining to this Ordinance; Containing a Savings Clause; and Providing for the Publication and Effective Date Thereof. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council Member Paul Jerome Chavez voted aye. 4. Discuss/Act upon Ordinance No. 23-134, An Ordinance Annexing the hereinafter described territory, 0.782 Acres, being all of lots One to Eleven (1-11) All in Block 15, ORIENTA PARK ADDITION to the City of Fort Stockton, Pecos County, Texas, and Extending the Boundary Limits of Said City sO as toinclude said hereinafter described property within said city limits, and granting to all the inhabitants of said property all the rights and privileges of other citizens and binding said inhabitants by all oft the acts, ordinances, resolutions, and regulations of said  city; and adopting a service agreement.    Page134  City Secretary Marina Cantu explained the Request to Annex was reviewed by the Planning & Zoning Commission who recommended approving the request. All proper notifications were made, the required Public Hearings were held and the Municipal Service Agreement was completed. This is the final step to approve this voluntary annexation request. Motion was made by Council Member Ruben J Bernal, seconded by Council Member Paul Jerome Chavez, and carried unanimously to approve Ordinance No. 23-134, An Ordinance Annexing the hereinafter described territory, 0.782 Acres, being all ofl lots One to Eleven (1-11) All in Block 15, ORIENTA PARK ADDITION to the City ofl Fort Stockton, Pecos County, Texas, and Extending the Boundary Limits of Said City sO as toi include said hereinafter described property within said city limits, and granting to all thei inhabitants ofs said property all the rights and privileges of other citizens and binding said inhabitants by all of the acts, ordinances, resolutions, and regulations ofs said city; and adopting a service agreement. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council  Member Paul Jerome Chavez voted aye.  CONSENT AGENDA:  5. All matters listed are considered to be routine by the City Council and will be enacted by one motion. If discussion is desired, that item will be removed from the Consent Agenda and  considered separately. Minutes: (Mayor)  - Regular Meeting Minutes of Fort Stockton City Council, 09/25/2023 - Regular Meeting Minutes of Planning & Zoning Commission, 09/06/2023  Accounts Payable 2022-2023 Fiscal Total: Accounts Payable 2023-2024 Fiscal Total: Accounts Payable Grand Total:  $391,116.74 $169,353.31 $560,470.05  Director ofl Finance Maria Rodriguez advised City Council there was a typo for Accounts Payable 2022-2023 Fiscal Total would need to be changed to $391,268.15 as Jones Leasing was short $151.41 for the covered parking. This would bring the Accounts Payable Grand Motion was made by Council Member Ruben J Bernal, seconded by Council Member Paul Jerome Chavez, and carried unanimously to approve the Consent Agenda, as amended. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor  Total to! $560.621.46.    Page35  Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council  Member Paul. Jerome Chavez voted aye.  REGULAR BUSINESS:  6. Discuss/Act upon Bid for Covered Parking for Public Works Machinery/Equpment. Bids Submitted: AG Oilfield. Services Inc., Jones Leasing, L.T. Construction, LLC, Mid-TexofMidland, Assistant City Manager Jesse Gonzales, Jr. presented the bids submitted for the Covered  Triple RI Welding, West Texas Contractors, LIC(City Mgr./P.W.Dir.)  Parking for Public Works Machinery/Equipment.  He advised everyone Triple R. Welding submitted the lowest bid.  Council Member Ruben Falcon inquired who monitors change orders and what the limit is. City Manager Frank Rodriguez III explained the City Engineer monitors the change orders, which are not to exceed 25% in accordance with the Procurement Manual. Motion was made by Council Member Darren Hodges, seconded by Council Member Ruben J Bernal, and carried unanimously to award the Bid for Covered Parking for Public Works Machinery/Equipment to Triple R Welding, LLC for $112,150.00. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben J Bernal, Council Member Ruben Falcon, Council  Member Paul Jerome Chavez voted aye. Pictures, LLC. (City Mgr./CVB Dir.)  7. Discuss/Act upon Theater Lease Agreement between the City of Fort Stockton and Panther  City Manager Frank Rodriguez III explained both parties requested ai more detailed agreement. He along with City Attorney Puja Boinpally met with the Barragans to work out the Collette Barragan explained they would like to amend the hours of operation from 8:00 a.m. 1:00 a.m., allow for the sale of concessions with the purchase ofa permit and allow for BYOB Council Member Ruben Falcon assured everyone that the City would like tol keep the theater operating SO long as they are not in competition with other businesses.  details. Their attorney was also consulted.  with the clause in order to remain competitive with other theaters.    Page 36  After a lengthy discussion, the consensus of City Council concurred that the Theater Lease Agreement be hours should be amended from 10:30 a.m. - 1:00 a.m., the sale of concessions be allowed outside the theater during theater showtimes and BYOB not be allowed. After a lengthy discussion, Motion was made by Council Member Darren Hodges, seconded by Mayor Pro-Tem James Warnock, and carried unanimously to Approve the' Theater Lease Agreement to include the following amendments: hours of operation be set from 10:30 a.m. - 1:00 a.m., the sale of concessions be allowed outside the theater during movie showtimes and BYOB not be allowed. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben Falcon, Council Member Paul Jerome Chavez 8. Discuss/Act upon Pay Application No. I totaling $41,790.00 for the Mobilization Fee for AG Oilfield Services, Inc. for the Removal of 13,851 feet of Pipeline within Section 34, Block 27, and Section 6, 7,17, and 18, Block 28, University Lands, Pecos County, Texas. (City Mgr.) Assistant City Manager Jesse Gonzales, Jr. explained this Pay Application was for the Mobilization Fee to remove the abandoned water line located in the University Lands. Motion was made by Mayor Pro-Tem James Warnock, seconded by Council Member Darren Hodges, and carried unanimously to approve Pay Application No. 1 totaling $41,790.00 for the Mobilization Fee for AG Oilfield Services, Inc. for the Removal of 13,851 feet of Pipeline within Section 34, Block 27,and Section 6, 7,17,and 18, Block 28, University Lands, Pecos County, Texas. Council Member Darren Hodges, Mayor Pro- Tem James Warnock, Mayor Paul Casias, Council Member Ruben Falcon, Council  voted aye.  Member Paul Jerome Chavez voted aye.  9. Discuss/Act upon Amendment tol Intergovernmental Recreation Board Bylaws Changing the Date and Time of the Monthly intergovermental Recreation Board to the 3rd Wednesday of each City Manager Frank Rodriguez III explained the Intergovernmental Recreation Board met September 20, 2023 and recommended changing the date and time oft their monthly Meeting to the 3rd Wednesday of each month. In accordance with the Intergovernmental Recreation Board Bylaws, the designated representative of each entity shall submit a letter recommending the  month at 5:30 p.m. (City Mgr./Rec. Dir.)  change, for approval.    Page137  Motion was made by Council Member Paul. Jerome Chavez, seconded by Mayor Pro- Tem James Warnock, and carried unanimously to approve the Amendment to Intergovernmental Recreation Board Bylaws, Changing the Date and Time of the Monthly Intergovernmental Recreation Board to the. 3rd Wednesday of each month at 5:30 p.m. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben Falcon, Council Member PaulJerome Chavez  voted aye.  10. Discuss/Act upon Pay Application No. 71 totaling $117,500.00 for Work Performed by L.T. Construction, LLC on additions and buildout ofthe Hodges Pavilion. (City Mgr./Dir. of  Fin.)  Director ofl Finance Maria Rodriguez advised City Council there would be another Pay Motion was made by Council Member Darren Hodges, seconded by Council Member PaulJerome Chavez, and carried unanimously to approve Pay Application No. 7 totaling $117,500.00 for Work Performed by L.T. Construction, LLC on additions and buildout oft the Hodges Pavilion. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben Falcon, Council Member  Application after this.  Paul. Jerome Chavez voted aye. 11. Questions from Media.  There were no questions from the media.  12. Adjourn.  Motion was made by Mayor Pro-Tem James Warnock, seconded by Council Member Paul Jerome Chavez, and carried unanimously to adjourn the Regular City Council Meeting at 6:53 p.m. Council Member Darren Hodges, Mayor Pro-Tem James Warnock, Mayor Paul Casias, Council Member Ruben Falcon, Council Member PaulJerome Chavez voted aye.  STOCHN  Pasl Cavay Paul Casias, Mayor    Page 38  ATTEST:  AiaiolCav Marina A. Cantu, City Secretary