Page 77  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNE 9, 2020 TIME OF MEETING: 5:30P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: MIKE URETA. JR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY  Mayor Alexander called the Regular Meeting to order at 5:31 p.m. after declaring  ac quorum present.  Mayor Pro-Tem Ureta gave the Invocation.  Council Member Casias led the Pledge ofAllegiance & Pledge tot the' Texas Flag. "The Mission of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and Entertainment; and Generate  Mayor Alexander read the Mission Statement:  Economic Development." FIRST ORDER OF BUSINESS: * Statistics for May 2020 Service Calls Dispatched: FSPD FSFD PCEMS PCSO Accidents Worked: Accidents (PD) Traffic Stops/Violations Traffic Citations Issued Traffic Stops (PD) Misdemeanors Felonies  1.Chiefo of Police Robert Lujan with Fort Stockton Police Department--  999 Investigations Initiated: 750 83" District Attorney 7 112th District Attorney 96 County Attorney 142 Juvenile Probation 44 Total Arrests: 25 Assault - Family Violence Burglary 203 Criminal Mischief 90 Criminal Trespass: 178 Disorderly Conduct Driving While Intoxicated 51 Evading Arrest 13 Illegal Aliens Murder  143 8 39 34 4 68 2 0 1 22 2 2 2 0 0 7 4 5  Possession ofa Controlled Substance Possession of Marijuana Public Intoxication    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNE 9, 2020 TIME OF MEETING: 5:30 P.M.  Page 78  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENFRUBENFALCON, JAMES WARNOCK &1 PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: MIKE URETA. JR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ II CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY  Resisting Arrest Theft Warrants  3 5 4  Chief of Police Robert Lujan stated that morale at the Police Department was high. He stated June 15th & 16th the 911 Dispatch would be moving to the New Police Department. June 22nd & 23"Tri-Star would move the Dispatch Equipment  over to thel New Police Department. SECOND ORDER OFBUSINESS: 2. City Manager Frank Rodriguez III- * City Manager's Report  City Manager Rodriguez advised City Council that the Gas Department did not Gas Superintendent Marcos Tovar updated City Council on the status of the Valero Crossing Project. He explained in accordance with the Railroad Commission Guidelines the Cityi is required to have: a minimum of0.85 volts going  have any findings during their audit conducted: 2 weeks ago.  through the pipe tol help prevent corrosion.  He stated the City was previously getting readings of 0.671.  He explained the purpose of the Valero Crossing Project was to dig up the pipe, sand blast it, re-coat it, hook it up with new anodes and a rectifier with the correct He informed City Council that 300 ft. of pipe were dug up, sand blasted and recoated. He further explained that the project was supposed to include the treatment of additional pipe; however, this treatment has the Valero Crossing's current readings at 0.9, which is well within the required voltage. Therefore, the price difference between the estimated cost and the actual cost can Gas Superintendent Tovar clarified that there were no violations on the Operators  voltage to help prevent the corrosion.  be attributed to the amount of pipe treated. Qualifications Manual during thei recent audit.    Page79  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNE 9, 2020 TIME OF MEETING: 5:30 P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK & PAUL CASIAS PRESENT VIAY VIDEO CONFERENCE: MIKE URETA. JR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANKI RODRIGUEZ III CITY SECRETARY: MARINA. A. CANTU CITY AITORNEY: PUJA BOINPALLY  However, there was a previous audit conducted in March, which resulted in one violation due to the incomplete School District Records. The City is in the process ofspeaking with Assistant Superintendent Gil-Rey Madrid to obtain the necessary The City needs to know who was there at the time of the readings, what was the The remainder oft the Cast-Iron pipe is supposed to be replaced by December 31,  information to clear the violation.  pressure test and how long they were tested, etc. 2021. The City currently lacks 6-miles of Cast-Iron pipe. Cast-Iron pipe replaced from Jan. 1 through May 31  lin.-153ft. 2in.-1,473f ft. 4in.-2,068 ft. 6in.-480ft.  On Monday the Gas Department began replacing a gas-line in the alley North of Hornbeck between Rio & Lynda, which will consist of 720 ft. of2 in. pipe.  THIRD ORDER OF BUSINESS: 3. Consent Agenda Minutes:  * Regular Meeting Minutes ofl Fort Stockton City Council, 05/26/2020 a Regular Meeting Minutes of Fort Stockton 4-A EDC Corporation, 4 Regular Meeting Minutes of Fort Stockton 4-B EDC Corporation, à Regular Meeting Minutes of Keep Historic FS Beautiful Board,  04/20/2020 04/20/2020 03/04/2020  Accounts Payable Grand Total: Agenda, as presented. FOURTH ORDER OFI BUSINESS:  $249,541.89  FALCON WARNOCK URETA PALILEO CASIAS  X X x x x x x  Motion was made, seconded and carried unanimously to approve the Consent  4. Discuss/Act upon Awarding of Proposal for Emergency Repairs of    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNES 9, 2020 TIME OF MEETING: 5:30 P.M.  Page80  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RESENTERUBENFALCON, JAMES WARNOCK. & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: MIKE URETAJR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZII CITY SECRETARY: MARINA A. CANTU CITY AITORNEY: PUJA BOINPALLY Proposal Submitted: Paso-Tex  Paddlewheel Aerator Unit at City Wastewater Plant Oxidation Ditch. City Manager Rodriguez requested permission to Re-Solicit Requests for Proposals for Emergency Repairs ofPaddlewheel Aerator Unit at City Wastewater He explained the project was originally estimated to run between $60,000.00 and Motion was made, seconded and carried unanimously to Authorize the Re- Solicitation ofProposals for Emergency RepairsofPadlewhee! Aerator Unit  Plant Oxidation Ditch.  $65,000.00 and the bid received was for $108,000.00.  FALCON WARNOCK URETA PALILEO CASIAS  xx A %  at City Wastewater Plant Oxidation Ditch. FIFTH ORDER OF BUSINESS:  5. Discuss/Act upon Awarding of Bid for the Construction of the Landfill Infrastructure, Cell I-1, and Cell IV-1 ofthe City of Fort Stockton MSW Typel AE and Type IV AE Landfill--Project No. 170L0123A. Bids Submitted: 3S Services, LLC, 4X Construction Group, LLG, Badger BMB. Services, Inc., Charger Services, Durado Construction Group, J.C. Roberts Construction Company, Inc., J&H Services, Inc., Miller Construction Company, ONYX Contractors Operations, LP, Shackelford Construction and Hauling LLC, Stephenson Dirt Contracting, Director of Public Works Aaron Ramos explained that 12 sealed bids were submitted before the 10:00 a.m. deadline on June 3, 2020; none of which were The 3 lowest bids were as follows:J J.C. Roberts Construction Company, Inc. from Midland, Texas with a bid of $1,356,494.50, Onyx Contractors Operations, LP from Midland, Texas wihabidofs128,7332 and Stephenson Dirt Contracting  Stout Excavating Group, Texas LLC.  local contractors.  from Mount Pleasant, Texas with al bidofs1,68,946.26.  JCI Roberts Construction Has 201 full-time employees  Does not have experience working on Landfill Infrastructure; however, they have employees who have experience working on Landfill  Infrastructure Projects with other companies.    Page 81  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNE 9, 2020 TIME OF MEETING: 5:30P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: MIKE URETA JR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANKI RODRIGUEZ II CITY SECRETARY: MARINA. A. CANTU CITY ATTORNEY: PUJA BOINPALLY  Approximately 28% oft the work willl be performed by the contractor. The  remainder ofthe work will be sub-contracted.  Onyx Contractors Operations, LP Has 90 full-time employees  Has experience working on Landfill Infrastructure Projects. Since 2000 they have worked on and completed 13 Landfill Infrastructure Projects in Approximately 77% oft the work will be performed by the contractor. The  West' Texas & Texas Panhandle areas. remainder of the work will be sub-contracted.  Stephenson Dirt Contracting Has 301 full-time employees  Does not have experience working on Landfill Infrastructure Projects. Has similar experience building frac and water ponds/pits in the oilfield Approximately 90% oft the work will be performed by the contractor. The He explained after a thorough review oft the bids submitted, Hanson Engineering recommended the contract be awarded to Stephenson Dirt Contracting.  business.  remainder of the work will be sub-contracted.  He stated all referençes had favorable comments.  Public Works Director/Chief Landfill Operations Manager Ramos recommended Onyx Contractors Operations, LP. Afterai review oft the lowest 3 proposals submitted, he stated Onyx Contractors Operations, LP was the only contractor with experience performing and completing Landfill Infrastructure Projects similart to the scope ofwork our project would consistof. Theyalsohave the most full-time employees and would perform 77% of the work themselves. City Manager Rodriguez explained that the City has the right to select the lowest bid or any oft the other companies. He and Public Works Director Ramos noticed that some oft the local businesses were trying to assist some ofthe contractors that Council Member Falcon inquired if J.C. Roberts Construction Company, Inc.  Their bid was for $1,285,723.32.  submitted a proposal.  was going to sub-contract 90% oft the work.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNES 9,2020 TIME OF MEETING: 5:30 P.M.  Page82  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENFALCON, JAMES WARNOCK: & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: MIKE URETAJR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANK RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  Public Works Director Ramos responded that J.C. Roberts Construction Company, Inc. would perform 28% ofthe Project. They would sub-contract 70% oft the project. Should J.C. Roberts Construction Company, Inc. be awarded the Council Member Falcon inquired if Stephenson Dirt Contracting would sub- Public Works Director Ramos verified that Stephenson Dirt Contracting would Council Member Falcon recalled that Onyx Contractors Operations, LP was the only Contractor with Landfill Infrastructure experience similar to what the City of Fort Stockton needs. Hei inquired ifthey would be doing the majority oft the work Public Works Director Ramos replied that Onyx Contractors Operations, LP Council Member Falcon pointed out the 5-strand barbed-wire fence for Onyx Contractors Operations, LP was much higher than the other contractors. Council Member Warnock attributed the difference in price to the fence being Council Member Casias inquired ifJ J.C. Roberts Construction Company, Inc. would sub-contract approximately 70% oft the work to local contractors. Public Works Director Ramos responded that. JCI Roberts will sub-contract 60% Council Member Falcon and Council Member Casias emphasized the importance of the City of Fort Stockton helping their own economy. Mayor Alexander agreed with Council Member Falcon and Council Member Casias; however, he recalled the great job Hanson Engineering did with the 30- inch Waterline Project. He stated he felt confident in their recommendation for  project a local business would conduct 60% of the project.  contract 10% of the project, ifawarded. sub-contract 10% ofthe project.  themselves.  would conduct 77% oft the work themselves.  brought in from somewhere else.  ofthe excavation to al local contractor.  Stephenson Dirt Contracting.    Page 83  CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNE9,2020 TIME OF MEETING: 5:30P.M.  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING: CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBENF FALCON, JAMES WARNOCK & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: MIKE URETA JR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANKI RODRIGUEZ III CITY SECRETARY: MARINAI A. CANTU CITY ATTORNEY: PUJA BOINPALLY  FALCON WARNOCK URETA PALILEO CASIAS  X X X X X X X  Motion was made, seconded and carried unanimously to. Award. J.C. Roberts Construction Company, Inc. the Bid for the Construction of the Landfill Infrastructure, Cell I-1, and Cell IV-1 of the City of Fort Stockton MSW TypeIAE and Type IV AE Landfill-Project No. 170L0123A in the amount ofS1,356,494.50.  SIXTH ORDER OF BUSINESS:  6. Discuss/Act upon Solicitation of Request for Proposals from Licensed &/or Registered Public Accounting Firms to Conduct the 2020 Fiscal Director of Finance Rodriguez explained that she was requesting permission to Motion was made, seconded and carried unanimously to Authorize the Solicitation of Request for Proposals from Licensed &/or Registered Public  Year. Audit.  solicit proposals for the Fiscal Year Audit ending 2020.  FALCON WARNOCK URETA PALILEO CASIAS  x x x X x x x  Accounting Firms to Conduct the 2020 Fiscal Year Audit.  SEVENTH ORDER OF BUSINESS: 7. Questions from the Media. ine eminent failure mode.  Fort Stockton Pioneer. Publisher Stevel Fountain inquiredi ifthe Paddlewheel was Mayor Alexander explained that the Paddlewheel isn'ti in eminent failure mode. There are: four paddlewheels and only one is non-functioning at this time. Fort Stockton Pioneer Publisher Steve Fountain inquired if the City was confident that the 6miles of Cast-Iron pipe could be replaced by the deadline. City Manager Rodriguez explained that the alleys take longer to replace than the streets. Should the City require assistance in meeting the deadline; it would be Fort Stockton Pioneer Publisher Steve Fountain inquired when the deadline Gas Superintendent Tovar replied December 31, 2021 is the deadline to replace  requested at a later date.  was.    CITY OF FORT STOCKTON, TEXAS DATE OF MEETING: JUNE 9, 2020 TIME OF MEETING: 5:30 P.M.  Page 84  MINUTES OF:  REGULAR CITY COUNCIL MEETING  PLACE OF MEETING:CITY COUNCIL CHAMBER ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: RUBEN FALCON, JAMES WARNOCK: & PAUL CASIAS PRESENT VIA VIDEO CONFERENCE: MIKE URETA JR. & PAMI PALILEO  MAYOR:  JOE CHRIS ALEXANDER  CITY MANAGER: FRANKI RODRIGUEZ III CITY SECRETARY: MARINA A. CANTU CITY ATTORNEY: PUJA BOINPALLY  the Cast-Iron pipe. 8. Adjourn.  EIGHTH ORDER OF BUSINESS:  FALCON WARNOCK URETA PALILEO CASIAS  X There being no further business, motion was made, seconded and carried  x X unanimously to adjourn thel Regular Meeting @ 6:07 p.m.  %  Joe  Alexander, Mayor  SLL  Marina. A. Cantu, City Secretary