Capital Improvements Advisory Committee (CIAC) City Hall 3rd Floor Conference Room March 22, 2024 8:00AM  Ina attendance: CityStaff  CIAC Members John Landgraf Dr. James B. Goates Dustin Fawcett Jeff Russell Angie King Members Absent Joe Hurt Filiberto Gonzales  Joe Tucker, Director of Public' Works Yervand Hmayakyan, City Engineer Kevin Niles, Utilities Director John Beckmeyer, City Manager Cristina Burns, Assistant City Manager Elizabeth Shaughnessy, Director of Development Elizabeth Rangel, CIP Coordinator Daisy Castaneda, Public Works Senior Admin  1. Call to Order  Mr. Jeff Russell called meeting to order at 8:03 a.m. 2. City Manager Introduction- Mr.J John Beckmeyer  3. Approve minutes from the September 18, 2023, CIAC meeting seconded by Mr. Dustin Fawcett.. Motion passed unanimously.  Mr. Russell asked for a motion. Motion to approve the minutes was made by Mr.. John Landgraf and  4. Introduce new CIP Coordinator  Mr. Joe Tucker introduced the new CIP Coordinator, Ms. Elizabeth Rangel and the new Public Works Senior Administrative Assistant, Mrs. Daisy Castaneda. Mr.J Joe Tucker also introduced Mr. Kevin Niles, the Director of Utilities. Mr.. Joe Tucker then introduced Mrs. Cristina Burns the Assistant City  Manager for the City of Odessa.    5. Ordinance revision updates  Mr. Joe Tucker stated that at the last CIAC meeting the committee voted to take the Impact Fee ordinance revisions to Council; the revisions were presented and approved by Council. The revision states that any newly annexed areas within the City will immediately be added to the nearest Roadway Service Area and subject to Impact Fee assessment. Mr. John Landgraf wished to clarify if there would be any update to the Impact Fee Study before the 5-year period; Mr.. Joe Tucker: said  there would be no change unless the committee chose to do sO.  6. Discuss semi-annual report  Ms. Elizabeth Rangel presented the semi-annual report totals. She stated the report covered the period of September 2023, to March 2024. She provided the Roadway service areal boundaries that included the total amount of funds estimated for the Impact Fee projects in each area. She stated that to date two projects from the CIP list had been funded: one out of Service Area 1, and the second out of Service Area 3. She provided thet total fees collected since the effective date oft the Impact Fee ordinance and the total collected for the last six-month reporting period. She then provided the Water and Wastewater CIP list and stated that no projects had been funded using Impact Fee revenue to date but potential projects were being reviewed for possible initiation this year. Mr. Jeff Russell asked why projects had not been funded from the Water: and' Wastewater CIP lists. Mr.. Joe Tucker said Line Qi is on that list and thati it is currently under construction, he then referred to Mr. Kevin Niles about utilizing some money from Impact Fee revenue to fund Line Q which is currently funded out of Pioneer funds. Mr. Joe Tucker stated that there is about: 1 million dollars of Impact Fee money that can be moved into that project to get it expended and to free up some Pioneer funds. Mr. Kevin Niles stated that would bei ideal. Mr. Jeff Russell asked about the benefits of moving Impact Fee money if the project is already funded. Mr. Joe Tucker said the benefit would be expending the Impact Fee money SO it will not build up since it must be spent in 10 years, and that Mr. Kevin Niles could use the Pioneer funds in other capacities. Mrs. Angie King asked where the Pioneer funds would be spent once unallocated. Mr. Kevin Niles stated that they would be used to fund the Wastewater Treatment Plant Rehabilitation. Mr.. Jeff Russell asked what the total budget for the Wastewater Treatment Plant Rehabilitation would be, Mr. Kevin Niles replied that a rehab oft the whole plant itself would be between 60 million and 100 million dollars. Mr. Kevin Niles then stated that any funds that could be freed up and could go to the Derrington Dr.James B. Goates proposed a motion to move approximately $1.2 million out of the Wastewater Impact Fee fund for the use of Line Q. Mr. Dustin Fawcett seconded the motion. Motion passed  Plant would be in the best interest oft the community.  unanimously.    Ms. Elizabeth Rangel continued presenting the information for revenue of Roadway Impact Fees. Dr. James B. Goates asked if money from Roadway Impact Fees had been spent. Mr.. Joe Tucker answered "yes", the Faudree Road project has Impact Fee revenue allocated toi it, as well as the Yukon-Grandview, project. Mr.. Joe Tucker then stated the upcoming Crane Avenue project could potentially utilize funds from Roadway Impact Fees. Ms. Elizabeth Rangel then began presenting Water Impact fees collected during the reporting period and estimated the amount of revenue that might be collected by the next reporting period. Dr.. James Goates asked if money collected from Water Impact fees has been spent. Mr.. Joe Tucker said no money has been allocated to the CIP projects yet but that he would discuss the best use of those funds with Mr. Kevin Niles. Ms. Elizabeth Rangel then presented Wastewater Impact Fees collected, and the projected Impact Fees collected for the next reporting period. Mr. James Goates stated that Line Q is very important, as the Parks Bell area is estimating another! 500 homes to be added in the next few years. Ms. Elizabeth Rangel presented the two projects funded by Impact fee revenues. Faudree Road Expansion project with funding of $728,487 from Service Area 3 Roadway Impact Fee revenues, and the Yukon/Grandview, Intersection project with funding of $800,0001 from Service Area 1 Roadway Impact Fee revenue. Ms. Elizabeth Rangel then discussed the summary of all Impact Fee revenue collected to date as well as the projects that have been funded. Mr.. Joe Tucker explained the summary helps with tracking money as it is collected and allocated throughout the 10 year period. Dr.J James B. Goates asked what would happen to revenue that was not allocated during the 10-year time frame, Mr. Joe Tucker explained that the ordinance stipulates any funds not utilized within the 10 year time frame must be returned, but that he has no reason to believe any collected revenue would not be utilized within that time. Mr. Jeff Russell asked what feedback the Cityi is seeing from citizens regarding Impact Fees, Mr. John Beckmeyer then stated that City staff have been providing necessary education to the public which has helped combat any misunderstandings regarding Impact Fees. Mr. Joe Tucker emphasized that Impact Fees are discussed ine every Pre-development 7. Authorize the CIAC Chair to file semi-annual report with Council on behalf of the CIAC Mr. John Landgraf made the motion to accept the semi-annual report as presented, Dr.. James B.  meeting.  Goates seconded. The motion passed unanimously. 8. Discuss questions/comments from the CIAC  Mr.. John Langraf mentioned recommending Kimley Horn to update the Impact Fee Study. Mr.. Joe Tucker said the committee had time to discuss this process further. The purpose oft the update was discussed, Mr. Joe Tucker explained the Impact Fee Study could be reviewed and updated every 5 years. Mr. Joe Tucker continued to explain the benefit of being able to reevaluate the growth oft the City and determine any new potential roadway and infrastructure projects that are not in the current Impact Fee Study. Mr.. Joe Tucker stated the cost of updating the current Study would be worth the expense because it would potentially identify new areas that Impact Fee revenue could  be utilized.    Dr.. James B. Goates asked about current committee member terms, Mr.. Joe Tucker said a few members terms would be expiring this year. Mr. Joe Tucker stated that Mr. Dustin Fawcett, Dr. James B. Goates, Mr. Filiberto Gonzales and Mr. Joe Hurt'st terms would be expiring in November. Mr. Jeff Russell asked if there were any restrictions on renewing committee member terms. Mr.. Joe Tucker said that topic would be addressed at the next CIAC meeting and discussed with Council.  9. Adjourn  No further business was discussed, and the meeting was adjourned at 8:36 AM.  ATTEST:  APPROVED:  -  Chair  Ag  abc