CITY CLERK DEPT 2024N0V14PH3:54  TOF  Financial Oversight and Audit Committee ("FOAC") Financial Oversight and Audit Committee ("FOAC") Committee Member Brian Kennedy (Chair) Committee Member Dr. Josh Acevedo Committee Member Art Fierro Committee Member Joe Molinar Sergio Estrada - FOACLegal. Advisor Edmundo S. Calderon - ChiefInternal Auditor  Meeting Minutes  Committee: Members:  Non-Members: Staff Assignee:  Meeting Date/Time: Tuesday September 17, 2024 -2:00P P.M.  Call to order and introductions.  The meeting was called to order at approximately 2:03 P.M. MST.  It was determined that there was a quorum.  Pledge of Allegiance.  1. Approval of Minutes for the Financial Oversight and Audit Committee meeting of May Motion made by Committee Member Kennedy, seconded by Committee Member Fierro, and unanimously carried to approve the minutes for the Financial Oversight and Audit Committee  1,2024.[ [Internal Audit, Edmundo Calderon, (915)212-1365)  ("FOAC") meeting ofl May 1,2024.  AYES: Committee Members Kennedy, Acevedo, Fierro, and Molinar  NAYS: None  2. Discussion and Action on the Update to the City of El Paso Investment Policy. [Office of Mr. Luis Mier, Treasury Services Coordinator, made a presentation to the Committee and  the Comptroller, Margarita Marin, (915) 212-1174]  answered questions.  Committee Member Acevedo commented.  FOAC Minutes (09/17/24)    Motion made by Committee Member Fierro, seconded by Committee Member Molinar, and unanimously carried to refer the City of El Paso Investment Policy to City Council for action.  AYES: Committee Members Kennedy, Acevedo, Fierro, and Molinar  NAYS: None  3. Discussion and Action on the results of the City Council & City Manager's Office P-Card and Travel Review - Years 2020, 2021, 2022 and 2023. [Internal Audit, Edmundo Motion made by Committee Member Fierro, seconded' by Committee Member Kennedy, and  Calderon, (915)212-1365) carried to delete the agenda item. NAYS: Committee Member Molinar  AYES: Committee Members Kennedy, Acevedo, and Fierro  4. Discussion and Action on directing staff to review the Internal Audit Charter for any proposed revisions. [Mayor Pro' Temporel Brian Kennedy, Chairman OfFOAC,015)212- Mr. Sergio Estrada - FOAC Legal Advisor, and Committee Members Kennedy and Molinar  1000] commented. Motion  Motion made by Committee Member Kennedy, seconded by Committee Member Fierro to recommend to City Council to direct stafftoreview the Internal Audit Charter for any proposed revisions including the appropriateness of retaining an outside consultant to recommend best Motion made by Committee Member Kennedy, seconded by Committee Member Molinar, and unanimously carried to recommend to City Council to direct staff to review the Internal Audit Charter for any proposed revisions including the appropriateness of retaining an outside consultant to recommend best practices and to place the item immediately on City Council  practices. 2nd Motion  Agenda. NAYS: None  AYES: Committee Members Kennedy, Acevedo, Fierro, and Molinar  5. Discussion and Action on FY 2023-2024 Audit Plan 2nd Quarter Updates. Internal Mr. Sergio Estrada - FOAC Legal Advisor, Mr. Edmundo Calderon- - Chief Internal Auditor,  Audit, Edmundo Calderon, (915) 212-1365]  and Committee Members Kennedy, Fierro, and Molinar commented.  FOACI Minutes (09/17/24)  2    Motion made by Committee Member Acevedo, seconded by Committee Member Fierro, and unanimously carried to accept FY: 2023-2024 Audit Plan 2nd Quarter Updates except for those updates relating to, or arising from Item #s 3,6,7,and 8, which were previously deleted. AYES: Committee Members Kennedy, Acevedo, Fierro, and Molinar  NAYS: None  . Discussion and Action on the Sun Metro - Parking Garage Contract Review Audit A2023-03 Report. [Internal Audit, Edmundo Calderon, (915)212-1365) Motion made by Committee Member Fierro, seconded by Committee Member Kennedy, and  carried to delete the agenda item. NAYS: Committee Member Molinar  AYES: Committee Members Kennedy, Acevedo, and Fierro  7. Discussion and Action on thel Economic Development-3 380 Agreement Monitoring Audit Report A2023-07. [Internal Audit, Edmundo Calderon, (915)212-1365) Motion made by Committee Member Fierro, seconded by Committee Member Kennedy, and  carried to delete the agenda item. NAYS: Committee Member Molinar Edmundo Calderon, (915)212-1365) carried to delete the agenda item. NAYS: Committee Member Molinar Edmundo Calderon, (915)212-1365)  AYES: Committee Members Kennedy, Acevedo, and Fierro  Discussion and Action on the Sun Bowl Game Audit Report A2024-04. |Internal Audit, Motion made by Committee Member Fierro, seconded by Committee Member Kennedy, and  AYES: Committee Members Kennedy, Acevedo, and Fierro  9. Discussion and Action on FY2023-2024. Audit Plan: 3rd Quarter Updates. [Internal Audit, Mr. Edmundo Calderon - Chief Internal Auditor, made a presentation to the Committee and Mr. Sergio Estrada - FOAC Legal Advisor, Committee Members Kennedy, Fierro, Molinar, Suggestion made by Committee Member Kennedy to add the phone number and the e-mail address oft the employee hotline on the agenda item for the hotline quarterly updates. Motion made by Committee Member Acevedo, seconded by Committee Member Molinar, and unanimously carried to accept FY 2023-2024 Audit Plan 3rd Quarter Updates except for those updates relating to, or arising from Item #s 3,6,7, and 8, which were previously deleted. AYES: Committee Members Kennedy, Acevedo, Fierro, and Molinar  answered questions. and Acevedo commented.  FOAC Minutes (09/17/24)  3    CITY CLERK DEPT 2024N0V14PN3:54  NAYS: None  10. Discussion and Action on the 3rd Quarter Hotline Calls. [Internal Audit, Edmundo Mr. Edmundo Calderon - Chief Internal Auditor, made a presentation to the Committee and Mr. Robert Cortinas - Deputy City Manager & Chief Financial Officer, Committee Members Motion made by Committee! Member Molinar, seconded by Committee Member Acevedo, and  Calderon, (915) 212-1365 answered questions.  Kennedy, Acevedo, and Molinar commented.  unanimously carried to accept the 3rd Quarter Hotline Calls. AYES: Committee Members Kennedy, Acevedo, Fierro, and Molinar  NAYS: None  11. Discussion on Client Surveys. [Internal Audit, Edmundo Calderon, (915)212-1365) Mr. Edmundo Calderon - Chief Internal Auditor, made a presentation to the Committee and  answered questions.  Committee Member Kennedy commented. No action was taken on this item. unanimously carried to adjourn.  12. Adjournment  Motion made by Committee Member Molinar, seconded by Committee Member Fierro, and  The meeting was adjourned at approximately 3:01 P.M. MST.  Committeel Member Brian Kennedy Chair,Financial Oversight andAudit Committee C 5. Cthun Edmundo S. Calderon - Chief Internal Auditor,  721  Internal Audit Department  FOAC Minutes (09/17/24)  4