CITY  CITY OF FAIR OAKSI RANCH CITY COUNCIL REGULAR MEETING Thursday, October 03, 2024 at 6:30 PM  ANK  Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch Live Stream: ttps://www.youtube.com/channel/UCDqRvlReqxtrhilbajwshkA/live  MINUTES  OPEN MEETING 1. Council Present: Council Absent:  Roll Call - Declaration of a Quorum  Mayor Maxton and Council Members: Olvera, Koerner, and Parker Council Members Stroup, Rhoden and Muenchow  With a quorum present, the meeting was called to order at 6:30 PM. 2. Pledge ofAllegiance - The Pledge of Allegiance was recited in unison.  CITIZENS and GUEST FORUM 3. Citizens to be heard.  Mayor Maxton read a letter from citizen, Geri Pieper, requesting speed monitoring signs and a  reduction oft the speed limit on Dietz Elkhorn.  CONSENT AGENDA  4. Approval of the September 16, 2024Special City Council meeting minutes. 5. Approval of the September 16, 2024 Special City Council meeting minutes.  6. Approval of Council Member Rhoden'sabsence from the. August: 15, 2024 and October: 3, 7. Approval ofC Council MemberOlvera'sabsence from the September: 19, 2024 Regular City  2024 Regular City Council meetings.  Council meeting. MOTION: VOTE:  Made by Council Member Parker, seconded by Council Member Olvera, to approve the  Consent Agenda. 4-0; Motion Passed.  Mayor Maxton recommended changing the order of agenda items and proposed that all Oak Bend Estate items be addressed in sequence, followed by all Stone Creek Ranch items: City  Council voiced. no objection.    CITY COUNCIL REGULAR MEETING  MINUTES  October03, 2024  PUBLICI HEARING  8. The City Council will conduct a public hearing to receive public testimony on the following variance request: Application No. PV# 2024-01 from the applicant, Sitterle Homes LTD, on behalf of the property owner, Oak Bend Forest, L.C., to reduce the minimum required street frontage from 150 feet to a range of 107.75 - 148.68 feet for  38 lots in the proposed 55-lot Oak Bend Subdivision Phasel.  a) Mayor Maxton opened the public hearing at 6:371 PM. provided a presentation on the variance request.  b) Grant Watanabe, P.E., CFM, Director of Public Works and Engineering Services, ) The applicant did not provide aj presentation oft the variance request. d) City Council did noti receive public testimony for or against the variance request. City Council discussed the request, inclusive of asking questions of the applicant  e) Mayor Maxton closed public comments at 6:441 PM.  and staff.  g) Mayor Maxton adjourned the public hearing with no formal action.  CONSIDERATION/DISCUFSIONITEMS  10. Consideration and possible action approving a variance request: Application No. PV# 2024-01 from the applicant, Sitterle Homes LTD, on behalf of the property owner, Oak Bend Forest, L.C., to reduce the minimum required street frontage from 150 feet to a range of 107.75 - 148.68 feet for 38 lots in the proposed 55-lot Oak Bend Subdivision  Phase. I. MOTION:  Made by Council Member Koerner, seconded by Council Member Parker, to approve the proposed variance to permit street frontages ofless than 150 feet for 38ofthe55 lots in Oak Bend Subdivision Phase I, with frontages ranging from 107.75 to 148.68  feet as presented. 4-0; Motion Passed.  VOTE:  11. Consideration and possible action approving the Oak Bend Subdivision Phase I Tree  Preservation Plan.  MOTION: VOTE:  Made by Council Member Olvera, seconded by Council Member Koerner, to approve  the Oak Bend Subdivision Phase ITree Preservation Plan.  4-0; Motion Passed.  12. Consideration and possible action approving the Oak Bend Subdivision Phase I Preliminary plat establishing 55 lots from the applicant, Sitterle Homes LTD, on behalf  ofthe property owner, Oak Bend Forest, L.C.  MOTION:  Made by Council Member Olvera, seconded by Council Member Koerner, to approve the Preliminary Plat for Oak Bend Subdivision Phaselwith the following conditions:  CITY OF FAIR OAKS RANCH, TEXAS    CITY COUNCIL REGULAR MEETING  MINUTES  October 03, 2024  1. The proposed variance (PV-2024-01) regarding thirty-eight (38) lots that do not 2. Confirm how the proposed development will comply with the requirements of Article II Section 3, Submission of Final Plat ofOld Subdivision Regulations. 3. Show that the street Bald Cypress Court will be connected to the adjoining street on the east in Phase II in the future and add a note to the plat regarding this. 4. Remove building setback legend from the "existing keynotes" (previously titled as "key notes") on all pages. All setback requirements need to meet the zoning 5. Provide metes and bounds description to verify all coordinate points on the plat. The coordinates and distances indicated in the metes and description in the warranty deed do not match the coordinates and distances called out on the plat. 6. Add a plat note stating, approval oft this plat vacates the approved and recorded  meet the 150-foot street lot frontages is approved.  requirements of Neighborhood Residential (NR) District.  Oak Bend Estates Plat". 4-0; Motion Passed.  VOTE:  PUBLIC: HEARING  9. The City Council will conduct a public hearing to receive public testimony on the following variance request: Application No. PV#2024-02 from the applicant and owner, Green Land Ventures, LTD., to reduce the required minimum street frontage from 150 feet to 108 feet for three (3) lotsi in the proposed Stone Creek Ranch Unit2B.  a) Mayor Maxton opened the public hearing at 7:00 PM. provided aj presentation on the variance request.  b) Grant Watanabe, P.E., CFM, Director of Public Works and Engineering Services, c) Thea applicant did not provide a presentation of the variance request. d) City Council did not receive publictestimony for or against the variance request. City Council did not discuss thei request or ask questions ofthe applicant cand staff.  e) Mayor Maxton closed public comments at 7:04 PM.  g) Mayor Maxton adjourned the publicl hearing with no formal action.  CONSIDERATION/DISCUSSION ITEMS  13. Consideration and possible action approving a variance request: Application No. PV# 2024-02 from the applicant and owner, Green Land Ventures, LTD., to reduce the required minimum street frontage from 150 feet to 108 feet for three (3) lots in the  proposed Stone Creek Ranch Unit: 2B.  MOTION:  Made by Council Member Koerner, seconded by Council Member Parker, to approve the proposed variance to allow street frontages ofl less than 150 feet for three (3) of the proposed 12 lots in the Stone Creek Unit 2B Plat, with street frontages of1 108.13  feet, 111.85 feet, and 116.90 feet as presented.  VOTE:  4-0; Motion Passed.  CITY OF FAIR OAKS RANCH, TEXAS    CITY COUNCIL REGULAR MEETING  MINUTES  October 03, 2024  14. Consideration and possible action approving a Preliminary Plat request from Green Land Ventures, Ltd., for Stone Creek Ranch Unit 2B establishing 12 single-family  residentiall lots. MOTION:  Made by Council Member. Parker, seconded by Council Member Olvera, to approve the Preliminary Plat for Stone Creek Ranch Unit 2B with the following conditions: 1) The approved variance (PV-2024-02) shall apply only tot the three lots that do not 2) Applicant to verify that the increased runoff resulting from the proposed development will not have an adverse impact on other properties or drainage  meet the 150-foot street frontage requirement as presented.  systems. 4-0; Motion Passed.  VOTE: WORKSHOP  15. Tree Preservation Workshop Follow-Up  Kelsey Delgado, Environmental Program Manager, led a workshop with City Council regarding' Tree Preservation. Council Member Olvera will present a consideration item on a future Council agenda.  REPORTS FROM: STAFF AND COMMITTEES  16. Semiannual Report from the Capital Improvements Advisory Committee (CIAC). Paul Mebane, CIAC Chairperson, provided the CIAC semiannual report to City Council.  REQUESTS. AND ANNOUNCEMENTS  17. Announcements and reports by Mayor and Council Members.  Mayor Maxton reminded residents that the deadline to register to vote in the upcoming November 5,2024, election is Monday, October 7, 2024. He encouraged everyone to visit the City'swebsite: for more information. Additionally, he announced the successful transition of services to Frontier Waste. Forresidents who were unable to set out their bins for pickup, Republic Services will return on October 9, 2024, to collectany remaining bins. Mayor Maxton also invited the community toj join Interim Chief of Police Todd Smith for "Coffee with the Chief" on Saturday, October 5, 2024, from 8:00 AM to 10:00 AM: at Spotted Deer, where the first 100 cups of coffee will be free.  18. Announcements by the City Manager.  N/A  19. Requests by Mayor and Council Members that items be placed on a future City Council Council Member Olvera requested that an agenda item be added for a future meeting to address  agenda.  resident Geri Pieper's concerns about Dietz Elkhorn.  CITY OF FAIR OAKS RANCH, TEXAS    CITY COUNCIL REGULAR MEETING CONVENE! INTO EXECUTIVE SESSION Sec. 551.074 (Personnel Matters)  MINUTES  October 03, 2024  City Council convened into closed session at 7:47 PM regarding: 23. Toj perform the annual evaluation of the City Manager. City Council did not convene into closed session regarding:  Sec. 551.071 (Consultation with Attorney) the City Council will meet in private consultation with legal counsel to seek the advice of its attorneys about pending or contemplated litigation, a settlement offer, and/or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct oft the State Bar ofTexas conflicts with 20. Case No. 22-090-451; Vincent. A. Caldarola, MD VS. City of] Fair Oaks Ranch, Texas. 21. Discussion related toj possible terms and conditions necessary to resolve disputes thath have been the subject of ongoing litigation with the development commonly known as Boerne  Chapter 551 oft the Government Code; to wit:  Ranch Estates, LLC, aka Fair Oaks Meadows. Sec. 551.072 (Deliberation regarding real property)  22. The City Council will meet in closed session to deliberate the purchase, exchange, lease, or value of real property that may be considered for future location of water and wastewater  system improvements. RECONVENE INTO OPEN SESSION  City Council reconvened into Open Session at: 10:00 PM. No action was taken.  ADJOURNMENT  Mayor Maxton adjourned the meeting at: 10:00 PM.  ATTESTY   Gregory-faxton, Mayor  Christina Picioccio,  D  TRMC, City Secretary  CITY OF FAIR OAKS RANCH, TEXAS