JANUARY 19,2028    Notice of a Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  January 19,2023  1. Call to Order @ 6:30 pm 2. Pledge of Aleglanelnyocation a. The United States Flag  b. The' Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one state under God, one and indivisible."  3. Roll Call- Alll Present 4. Conflict ofInterest Statement- None  5. Citizen Comments (3 minutes each) -4 And opportunity fort thec citizens tos address Council on agenda items or concerns: noto on thes agenda- - those wishingt tos speak must complete the comment present the comment card tot the City Secretary prior to thel beginning ofther meeting,  card, and observea3-  minute timel limit,  Matt Godfrey- States that some oft the Council and the Mayor are not managing the City. States the dogs that arei running loose are an issue. Asks that Council do al better job: as Council members Mayor for the citizens ofBevil Oaks. Councilman Merendino- states that the Council will do al betterjobe and get Dalel Darby- states that he would like thel Mayor and Councilman Emmons resign. Suggests the Council make an ordinance that states that iftherei is ani issue Jennifer. Joyce- Asks that thej pothole fill that was done through the road grant is Mayor Emmons- explains that there are: two different grants and thel FEMA grant is the one that is doing thej pothole repair. Thel FEMA grant is the grant that is filling thej potholes, They went through and picked which areas were going to get thej pothole repair. The GLOi is the one that is doing the whole: road. Jennifer Joyce- States that Rolling Hills, west side, all they did was the same thing precinct 1 does, andj just fill the potholes that are there. Councilman Merendino- States that he will get with her and look at what she's talking about. The map shows that there are some that are going to have to be chosen by a City representative. Are thej pothole repair spots predetermined. Councilman Mullins- States that Victoria (LJA engineering representative for the road grant), told them that the City would have to mark the areas that need the Mayor Emmons- States that we could seei ifVictoria would come to our next meeting to answer some ofthese questions. States that we were told ini the beginning, right after] Harvey, that FEMA had already determined which ones Councilman Mullins- Ont the FEMA report that they gave us, Rolling Hills only has 352 sq. ft. that was designated tol bei repaired by the FEMA grant. States that hei isn'ts sure where the 352 sq. f. is, but that is what they allocated. Mayor Emmons- States that no onel has contacted the City about marking which  along better.  with someone's dogt that they will get ai fine.  not being done.  pothole repair, with paint.  were going to be done.  portion ofthe road, yet.    Councilman Emmons- States that someone has been out to mark the roads. The FEMA portion oft the grant only designates.so many sq. ft. ofthe road, The way they designate that is they may do halft the road. States the County will be doing phase 3. Phase 1i is the GLO. Phase! 2 is the FEMA. Phase 3 is the County. Mayor Emmons- States that it will bel March or. April before the County gets the Dale Darby- What happens with the square footage oft the road that FEMA chooses to do ifthere are not enough spots that need to be repaired? Councilman Merendino- Alaskan is example ofthe pothole repair. Mayor Emmons- States that they said it will take them about 7 months to get Councilman Emmons-1 From the time that FEMA did their assessment, al lot of stuffhas changed. There are roads now that were in good shape when they did Mayor Emmons- At the time that the grant was applied for, we were told that all the roads were going to get done. All these grants were applied for before all of Councilman Emmons- Keep in mind that some oft the roads that GLOI has, FEMA has part ofthem as well. Int the beginning, the roads were going to be done by chip seal, Instead, we. are doing hot asphalt. States that hot asphalt is more expensive. We still have the same amount ofmoney, so that means that will get Councilman Wright- some oft the cross streets may not get done with the grant Counciiman Merendino- Suggests that we have the engineer come to the next a. The City Council may convene in Executive Session Pursuant to Section 551.071 ofthe' Texas Government Code to discuss employee pay raise. b. The City Council may convene in Executive Session Pursuant to Section 551.071 ofthe Texas Government Code to discuss monthly gas stipend for  material.  everything done. It'sasection: at at time. their assessment and now, they need work, us, except Doug Emmons, were on Council.  less done. money. meeting. Executive Session @ 6:55 pm  employees when working in the field.  7. Resume Regular Meeting @ 7:24 p.m. Approved- Unanimous  8. Review/Approve Consent Items- M/M/2/C- Councilman Watson/Counciiman Emmons- a. Financial Reports for City ofBevil Oaks-November & December 2022 b. Financial Reports for Public Works--November & December 2022 Report by Utility Specialties- December 2022 & January 2023  d. Previous Meeting Minutes  Dru Montgomery- Suggests that the Mayor make ai motion on the hourly wage. States that there was aj proposal made in executive session M/M/2/C- Councilman Merendino/Councilman Mullins- Approved-  to increase thel hourly salary ofMrs. Crain.  Unanimous    Mayor Emmons- Asksi is she has a motion to  M/M//C- Councilman Unanimous a. Caspa-wApe"ts (community disaster  approve the gas stipend. Merendino-Approved  Emmons/Councilman  9. Review/Approve. Action Items  lofobtaining the funds from the CDL  Ioan). M/M//C- Councilman Merendina/Comeilman  Watson- Approved- to obtain thej funds through one draw. Unanimous Charlotte Yeates- the loan is forgivable. Once it is used, the can forgiveness and it will turn into a grant. State Lee Wilson City ask for representative) suggested that the City ask: for $140,000 (FEMA be: achievable to cover the expenses and it will be capital expenditures or for flood expenses. States that the funds need recovery, to be used can only be used for operating having to go through thej paperwork to close by. June or. July due tot them was drawn, we would have 81 months to use the out the grant. Ifthe full amount qualifying expenditures are going to come from expenses. Public Works. Most of the the time to use the funds, we can use payroll as an covering the $140,000, iti is just getting the documents. expense. There is is noi issue taking draws or the funds can all be drawn at one time. Councilman Watson- Why wouldn't we draw everything at once? Mayor Emmons- Ifwe do draws instead oftaking the whole time, we willl have wait for FEMA to approve each draw. amount at one Charlotte Yeates- States that her recommendation is that Councilman Watson- They will definitely forgive the loan? Conncilman Wright- What is the hazard oft the loan? Charlotte Yeates - States that therei is no hazard. Councilman Merendino- Couldn't we use as separate account Charlotte Yeates- suggests that the funds be put int the Back when the grant was obtained, ifthe  oft the grant. It would  it forgiven. It can't be used for  There Ifwe shorten the choice in  time.  itis drawn all at one  Charolette Yeates- Yes.  fort the funds? insurance account.  toi bej paid back. FEMA gave us the $190,000 for was used then it would have City decided to take the $140,000 option al little over the $140,000, but the or for general operating expenses, soi it won'tbe an issue to use for water/sewer Councilman Wright- There are restrictions on what the Charlotte Yeates- Yes, it has to be used on operating expenses. utilities, utility contractor expenses, soflware, internet, CPA firm. Payroll, Whatever plant? Councilman Wright- could we: replace some oft the equipment at the water Charlotte Yeates- no. but you're using $140,000 to use for frees ups $140,0000 ofyour own money that you could use for operating that. so that putting the money in thei insurance account. Councilman Wright- suggests adding a separate line item for the funds Councilman Merendino- states that he doesn't want to funds because there arei no restrictions on that  for operating for?  even. FEMA stated that if we use the money  expenditures, it would be: forgiven. It can be used  the funds. money can bet used  operating expenses,  is  Suggests puti iti ini thei insurance  account.    Charlotte Yeates- Suggests that there could be asavings account opened for Councilman Watson- Suggests that thei money be put inacd Charlotte Yeates- States that could be done as well.  the funds to goi in.  b. Consileration/Disenssion/Approvyal of proposing alternatives tol lower the user fee M/M/2/C- Councilman Merendino/Comnciimen Mullins- lowering the Charlotte Yeates- the user fee is restricted for debt service. There is $93,000 int the debt service account. There was at transfer of$13,181.00 tot that account. The goal for that accounti is $131,000 for one year ofdebt service. Looking at the consideration of areduction ofau user fee, thes average amount of connections is 471 accounts. That amounts to $146,952. The user: fee could be lowered to $23.00ifwe don't do anything else. The other option is1 to dot the following: Badger meter would need tol be paid off, $45,600. The debt service account would need tol bel brought upt to the amount needed for one; year of operating expenses. That would be about $24,000. We would need tol keep budgeting the money for Badger Meter even after iti is paid offt to cover the debt service: amount.. As long ast the connections stay the: same, we could lower the Councilman Watson- What ifther rates arei raised in the future? Charlotte Yeates- We could annually look ati increasing thes amount that we pay out ofoperating. Yous won't get to where you can budget the $130,000 out ofyour operating, buti ifthere arei no hurricanes and the number of connections stay the: same and/or grow, because wei are budgeting depreciation now, we are alsol building up your balance to where therei is money int thel bank. There are Councilman Merendino- States the amount ofthe water rates haven't gone up inal long time. City ofl Beaumont! has already gone up on their amount, ifwe lower thet user: fee are we going tol have to go up on the water rates? Charlotte' Yeates - No...States that this all changes ift there is al hurricane, The Councilman Mullins- Since Harvey, the rate was $39.90, we have brough it down to$19.00. That's saving the residents $240ayear, which to somei residents, isa Mayor Emmons- States that since they need Charlotte'si input, they are going to Consileration/Diseussion/Approvyal ofhaving separate bank accounts for the money received from water, sewer and user fee charges- M/M/2/C- Councilman Meremdima/Comclman Currie-NOT Approved- Unanimous Charlotte Yeates- States that when aj payment comes, you can'tseparate what is water, sewer and user fee. All that money goes into the operating account. Wei track the user fee. The user fee that is on the financials every month shows what wel have received.. All the water and sewer money go into the operating account. The debt service comes out ofthe operating account. There is not a way to separate all ofthose funds when  user feei to $19.00.. Approved- Unanimous  user feet to! $19.00.  13 years left on the loan.  user fee can only be used for debt service.  month worth ofwater use. rearrange the agenda,  i  there is a deposit made.    d. Consideration/Dscnssion/Approyal ofvoting on and selecting Council  officers  City Secretary- Councilman Mullins- M/M/2/C- Councilman Meremdimo/Commciliman Watsom-Approved- Unanimous Mayor Prot tem- Councilman Merendino- M/M/2/C- Councilman Watson/Commelman Mullins- Approved- Unanimous Councilman Merendino- States that when he was approached about being Mayor Pro-tem, he was asked why he wanted tol bel Mayor Pro- tem. He: stated that he wanted to bel Mayor Pro-tem because no one else wanted tol be. States that he told thel Mayor that ifs she was planning on stepping back that he didn'twant tol bel Mayor Pro-tem because he didn't want tol bet the Mayor. States that he will do the Council meetings, but he isn'tupt to being thel Mayor. States that he can'tdo it without everyone's help. States that he needs aj promise that Sabrenna isn'tgoing anywhere Sabrenna Crain- States that she isn'tgoing anywhere. Comsideration/Diseussiom/Approvyal ofc change order submitted forr road grant based on change ini material costs and removal of certain bid items- M/M/2/C- Councilman Emmons/Councilman Watson- Top pay thei invoice with the exception that they provide a cost breakdown- Approved more information from the engineer  either.  Councilman Merendino- suggests that thei item be tabled until there is Drul Montgomery- States that he got some guidance from the engineer. Councilman Merendino- States that we can't 10: more change orders. Drul Montgomery- States that this change order was based on the: soil Councilman Wright- States that the question isn'tthe legalities ofthe change order, the question ist the cost ofthe change order Mayor Emmons- There were only 2 areas that were like this Drul Montgomery- The change order for the ASB was necessary because Allco stabilized the road with cement. When they did that, the road did not set up and harden like the road should have. That indicated sub- grade soil below where the cement slurry was bad, sO we had toi initially excavate 8i inches where the soil was extremely soft. They continued to excavate until they got dry: suitable soil at 18i inches. Without removing those pour soils, the road would begin to crack within the first few months. The ASB will be more costly because its asphalt stabilized base, that material is a essentially asphalt like the surface, but a different grade. The area withi the 2-inch limestone wasi needed along with another one. That particular area was below the surrounding yards with elevating, the road would continue to hold wateri ifit was lower and ponding water would hinder the longevity ofthe asphalt. Councilman Emmons- This is whati is considered as discovery work in the construction industry. Youcan't bid what you can't! predict.  conditions in certain areas    Councilman Merendino- States that soil samples were supposed to be taken before they started. States that we can'tg get every inch ofthe road, Councilman Wright- The description ofwork is understandable, but if we: run into a whole! lot more that need to be done, can we allow to do it in our own budget. States that the item was not very detailed. The cost Councilman Emmons- We can get a cost breakdown from them, Drul Montgomery- The issue in change orders, is they can keep working on other roads, but they try to work on one section at ai time, so this will Councilman Merendino- States that the work has already been done. Dru Montgomery- States that ifit is tabled, they may want to authorize Councilman Mullins- We just want al breakdown of the costs because we Councilman Watson- States that it is also sending a signal to them that we aren'tjustg going to accept anything that come through. Councilman Emmons- States that he will call and get them to give usa Councilman Wright- On the change prder, we also have a credit due to not doing the rumble strips. States that when you look at the change Councilman Emmons- States that invoice still needs to be approved, but - Comsidleration/Diseission/Approyal ofr methods and manner of considering bids received for renovating former City Hall M/M/2/C- Councilman Emmonsy/Coumeilman Watson- setting a cap of$50,000 on redoing the Mayor Emmons @ Councilman Merendino- States that when they spoke about redoing the buildings before, he mentioned that he hada good contractor that the City could use, however, he was not insured or bonded. Council can decide to let him do the work without being insured Councilman Merendino- States that he could work under another person'sLLC or we could just use the guy any way. The guy wouldn't get paid until he completes work. Goes over some work that needs to be Mayor Emmons- On the bid, it doesn'ts show any electrical. Councilman Watson- States that he is going to go over that. Mayor Emmons- IfCouncil approves it, they need tol know that the electrical needs to be done before the work that is on the bid, so an inspection can be done on thel building prior to the walls going up.  though.  when you break it done is around $3-$400.  cause a delay.  They want us to approve the payment fori it.  someone to approve it. don'tknow the cost ofthe. ASB.  cost breakdown.  order itjust says material.  with the exception ofgiving a cost breakdown.  building-Approved- Unanimous  and bonded.  done at City Hall.    Councilman Wright- States that he understands that ift the worki is under $50,000, it doesn't have tol be done? States that he thinks that the jobi is going tol be over $50,000. States that he thinks that there needs to ber more than onel bid ont the things that need to be done. Mayor Emmons-I Do we approve the work tol be done by Bud's Councilman Merendino- Wel have to have doors put up before Councilman Mullins- Thel bid doesn'tinclude doors. Councilman Wright- There are things that are: not included, but they will need tol be done. States that the inspector said that the electrical Mayor Emmons- States that wei need tol have! 2 windowpanes and 2 doors installed and have the ceiling demoed so that the electrician can Councilman Wright- States that ifwe go out for bid for each trade, it will take us forever to get anything done. States that we: need a general Councilman Emmons- Suggests that we: set a budget on getting the building done rather than bidding everything out? Suggests that there be  contractor? anything can happen.  needs to be redone. start the work.  contractor that can get all ofthat taken care of. a cap put on the building of$50,000.  Mayor Emmons- there needs tol bes someone that is over the building. Suggests that a committee, States that Councilman Merendino, Councilman Wright and Councilman Watson will bet that committee. States that she would like Councilman Currie to be over the streetlights.  & aamawDhAyprs ofhaving legal representation at the Council meetings unless iti is necessary. M/M/2/C- Councilman Emmons/Councilman Watson- Approved- Unanimous  Councilman Watson- States that the city is al business. States that he doesn'tthink that wei need the attomey at every meeting. States that we don'thave security at the meeting if we don'tneed it. States that it'st the same thing with the lawyer, if we need him then he can bel here, but ifhe Mayor Emmons- States that he is at the meetings when hei is required to Councilman Watson- States that hel has been at all ofthe meetings and he doesn'tthink that her needs to be at all thei meetings. States that when he got on Council, he started looking into things that he could do to cut Councilman Merendino- Asks how wel know when hei isi needed at a Councilman Watson- States that it is based offofwhat is on the agenda.  isn'tneeded then he doesn'tneed to bel here.  be.  costs within the City. meeting?    Mayor Emmons- States he will be at the meetings if there is an executive Councilman Wright- States that he agrees with Councilman Watson and tol let the agenda decide when he needs to be àt the meetings. Mayor Emmons- States that he was at a lot oft the meeting in the Councilman Mullins- States that there is a drop in the charges forhis services from last year. There will bet times when we: need him and times when we don't. Ifthe agenda is going to dictate when he will be here and when he won't, do wei need to Iet him know?  session.  beginning because we needed his help.  Mayor Emmons- Yes.  h. Consideration/Disenssion/Approyal ofrules and regulations oft the Public Maintenance Ordinance # 264 M/M/2/C- Councilman Emmonsy/Comneilman Mullins- Tabled until the correct paperwork is sent over. Councilman Merendino- Asks who wrote the ordinance. Mayor Emmons- States that the papert that isi ini the packets is not the correct one that she gave to the City Attorney to write. Councilman Merendino- Reads a small portion oft the ordinance. States that ifwe don'thave any rules and regulations for the department, how Mayor Emmons- What we voted on was the development ofthe Councilman Merendino- States that there are no rules and regulations in Mayor Emmons- States that this isn't the original that she emailed to the Comsileration/Diseussion/Approval ofpurchasing mowing equipment and purchasing gat tractor-Tabled- MM//C Councilman Currie/Coumcilman Councilman Merendino- States that he doesn'tt think that we can approve this without having rules and regulations for that department. Asks what Councilman Wright- When did it become more long-term cost efficient tobush hog vacant properties out because it'saonetime deal. Councilman Wright- States that hei is for the mower but not the tractor. Councilman Mullins- States that he doesn't see the need for a tractorif Councilman Merendino- Would wel be able to recoup the funds used to purchase thei brush hog because they are around $35,000? Councilman Wright- States that he doesn'tsee: ai need for ai tractor other Councilman Emmons- States that the City has property that may: need to be bush hogged as well, like the sewer plant as well. Sometimes there is  are we approving it? department. thej packet. attorney.  Mullins  the tractor was for? To bushhog? Mayor Emmons- Yes.  Councilman Emmons- No Necessarily the bush hog is a onetime need  than a bush hog.    storm debris that needs to be cleaned up and ita all goes to the sewer Councilman Wright- We can bush hog the properties onet time and then Councilman Emmons- Ifwe start trying to mowi it then we are going to Councilman Wright- Ifyou are going tol bush hog it then let it go to the point that you have to bush hog it again, then you're not improving the Councilman Merendino- Ifyouj just bush hog the property, then you are still going tol have weeds that grow up against the house because al bush hogi isn'tg going to get close enough tol keep the weeds offt the house. Councilman Watson- Int thej job description for the person that we will beh hiring, are there other things that at tractor can be used for? Councilman Mullins- Filling potholes. Mayor) Emmons- We do have some places that DD6 can't get their equipment in. We can geta a small tractor ini there. Councilman Merendino- Stated that DD61 has started spraying the Councilman Mullins- Ifv wel have al heavy duty: zero turn more that we could] hook something upi to it, could we use that for the material toi fill thej potholes? Ifwe could take the money that would be used on a tractor, maybe we could buy a small trailer and lawnmower. Councilman Merendino-. A: zero turn can pull a small utility trailer. We will also have tol have a sprayer oral weed eater. Councilman Wright- States that we will need more equipment as we go Mayor Emmons- States that she can buy a weed eater-ifsheneeds: to Le Councilman Merendino- Therei is a Iot of discussion" when it comes to Councilman Mullins- Suggests that we get the details andj prices ofa Mayor Emmons- Assigns Councilman Merendino to: finding a zero turn. Comsideration/Diseussion/Approval of going out for bid forar mowing contract M/M/2/C- Councilman Emmons/Comnelmmn Merendino-. Putting the mowing contract outj for bid- Approved- Unanimous Councilman Mullins-. Asks that ift the people that were mowing before Councilman Merendino- Suggests that we go out fori bid. The guy that does it now, hasn't gone up on his prices, but he also hasn'tbeen Councilman Mullins-I If we get someone hired and purchase our own lawnmower than we won'tneed: the mowing contract anymore.  plant.  maintain it with ai mower. have to mow it every month. neighborhood.  ditches that they can'tg get to.  along.  because it'swithin her budget. buying: a zero turn.  zero turn before making a decision.  are mowing now? mowing whatl he used to.    Councilman Emmons- States that the person that will be hired will not Mayor Emmons- States that the person that we hire WILL be mowing Councilman Merendino- States that he doesn'ts see how that is possible. States that we don't want the grass to get out of control, sO we should give the mowing contractor a month notice and let him know that we will not be needing them anymore. States that we need to take the time Councilman Watson- Would there be enough work for the person that is  be in charge of mowing the entire City.  the entire City.  to ease into it before we let the contractors go. hired to do other work besides mow? Mayor Emmons- Yes. Emmons- Approved- Unanimous  k. Consideration/Diseussion/Approval of resolution for the Jefferson County Hazard Mitigation Plan. M/M/2/C- Councilman Merendimo/Counciman Comsideration/Discussion/Approval ofCouncil members having keys to everything except the water plant, sewer plant and City office. BM/DM Councilman Merendino- We need key to the electrical box at the park, Councilman Mullins- States that we have had a problem with the box being unlocked when someone rents out the park. States that he thinks that at least two Council members need keys to the City in case of  Civic Center & City Hall during renovation.  emergency. events & budget.  10. Presentation  a. Presentation given by Erin Gentry/Derek Gentry over Community Development  11. Adjourn Meeting @ 9:00 pm -  Attest!  Mayor, Cheri Mitchell  Amle Serctaplerhibudaut  Approved this 18 dayo of April  2024    FEBRUARY 16, 2028    Notice ofal Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  February 16,2023  1. Call to Order @ 6:30 p.m. 2. Pledge of Allegiance/Inyocation a. The United States Flag  b. The' Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one. state under God, one and indivisible."  3. Roll Call-. All present but Councilman Currie 4. Conflict ofInterest Statement- None  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns: not on the agenda -t those wishing to: speak must complete the comment card, present the comment cardt to the City Secretary prior tot the beginning ofther meeting, and observea3- Don Smith- States that there is a: stop sign issue. A kid almost got killed due to someone who ran the stop sign while thel kid was trying to get on thel bus. There are a lot ofkids in the neighborhood now, sO this is an issue. Suggests putting  minute time limit  speed bumps in. States that something needs to be done. Mayor Emmons- Is this happening in the morning? Don Smith- It happens all the time. Thisi is a constant issue. Councilman Merendino- Suggests getting the license plate number and give it to the Sherriff's department, they will go knock on the door. The officer said that they can'tg give them a ticket unless they catch them in the act. Don Smith- States that he has already talked to the Sherriff's department and they said that they couldn't do anything until they catch them doing it. Councilman Watson- Is there a certain time that this is occurring? Don Smith- Sometimes it's ini the morning, but there are days that it's all day. Councilman Mullins- States that it's not going to get better if we don'tdo Don Smith- Yes. There are other areas that have them and they work. People Councilman Emmons- Several years ago,Imade the same type of presentation that you are doing. The Council approved it, but after the one that was installed, Councilman Mullins- Are you talking about the one that we. have on Sweetgum? Don Smith- They have to go all the way across the road to work. There are some Councilman Merendino- Emergency response is one oft the reasons why we Don Smith- States that he has talked to Chiefc Gonzales and he said that he was Councilman Merendino- We have tol have the money to do those things  something about it.  Councilman Watson- Your proposal is speed bumps?  don't like them, but they work. there wasn'tany allowed.  reasons why we don'thave them. don'thave one. fine with them.  Don Smith- Itisn'twhile you have aj project going on    Melinda Smith- States that she wants to address the Council with the speeders. States that she is walker. States that the speed limit signs are: rarely observed. States that she respectfully disagrees with not having speed bumps. Beverly Carroll- States that she lives on the corner of Rolling Hills as well and states that she sees a lot of speeders and people running the stop signs. States that people run the stop signs all day, it's not just a certain time of day. Trisha Dingess- She lives on Inwood. States that she walks all the way to the light at 105, sO she can see who runs the stop signs. States that she has almost Mrs. Childers- Asks ifC Council can do anything about the ditch that runs between her house and the City property. States that it doesn'tdrain. Councilman Merendino- States that it's the ditch that runs by the Civic Center. States that it was previously dug out, years ago. States that their yard holds water. Mayor Emmons- How long has it been since it has been dug out. Councilman Emmons- States that he doesn'tknow but it has been a long time.  been hit several times.  . . Review/Approve Consent Items- M/M/2/C- Councilman Merendimo/Counciiman  Emmons- Approved  a. Financial Reports for City ofBevil Oaks b. Financial Reports for Public Works Report by Utility Specialties  7. Review/Approve Action Items  a. Consileration/Diseussion/Approyal of change order presented by LJA engineering to add Davida drive to the road grant- M/M/2/C- Councilman  Wrignt/Counciman Emmons-A Approved  Victoria Dai (LJA Engineering)- States that this request came from Council. States that there was an area between the Blvd and Moss Hill that doesn't tneed to be replaced because it had been fixed previously. Those funds can be Councilman Merendino- Is that going to go all the way to the corner of Councilman Wright- States that the change order sheet and the unit cost are Victoria Dai- Yes. Riverbend was included ini the base bid with Sweetgum and Inwood. Any road that was added did not have specific line items. When they adjusted the unit prices, the unit prices were higher because they were adjusting for mobilization, traffic control all within that extra work. Councilman Mullins- Has there been a price increase int the asphalt? Victoria Dai- No.. All these prices are prices that were bid that Allco  transferred to fix the area on Davida.  Saddlewood. Victoria Dai- Yes. greater than what was bid on.  submitted.    Councilman Wright- There isa a scale limit. between the main roads that were done.  Victoria. Dai- Ont the base bid, there were: some things that were in Councilman Mullins- How much extra would it cost ifv we were to install the Victoria Dai- It was raised markers, not speed humps. We can look into the  spliti  speed bumps price fors you.  b. Chashamdapaau-Apnal of changes to the chlorination distribution Watson- Approved the mechanical. set up rather than the electrical-.  system at the water plant M/M/2/C- Councilman  Merendino/Councilman  no- Councilman Emmons  3-I's; 1- plant  Josh. Armfield- States that he met with some oft the Council at the water Councilman Merendino- States that. Josh would rather have the mechanical Josh Armfield- States that both options are good systems. States that the problem that we are havingi is an Entergy issue. States that the system that we have right now does not detect when a well is down and continues to chlorine asi ifall the wells are: running. States that either system that inject Mayor Emmons- The mechanical onei is something that your  and submitted cost estimates for the different used for the Chlorine distribution. system installed rather than the electrical system  types ofsystems that could be  will alleviate that problem. work on? fix on hand  we go with can company parts  Josh Armfield- That iss something that we would most likely have thej to Councilman Wright- States that there was some issues al little while back with the chlorine level being high and people smelling chlorine. The chlorine injection system is based on all 3 pumps running. Ifone oft the pumps kicks then the chlorine injection system iss still pumping the same amount as it would out Councilman Wright- States that when you are used to the chlorine level at one. level, ifit rises, then you will detect the difference in the: smell. Iti is still Mayor Emmons- If Council approves one oft these options, what kind of down Josh Armfield- There is not going to be a down time. Witht the mechanical, there are more components that could potentially leak; however, it is more user friendly. 31 new taps willl have tol be made, one per well, but it will be hot Councilman Merendino- States that hei is fort the option that is easier for the  ifal!3 pumps were working.  Josh Armfield- .8-1.2 is normal levels of chlorine. within safe levels, but the smell will bes stronger.  time are we looking at  sor nothing will bet taken out ofs service. utility company to operate.  taps    Councilman Watson- When we discussed it at the water plant it was around Josh. Armfield- Things have went up, so that was just a ballpark. Councilman Mullins- How much is the flow pacer? Josh Armfield- States that it wasn'tbroken downi int the bid, but he can find Councilman Watson- Suggests talking about the potential leak. Josh Armfield- The new pipe will be better. Right now, there is only one chlorine tap. With the new system, there will be 3 different taps, one: for each Councilman Mullins- How many leaks have wel had to fix with what we have Josh. Armfield- Quite al bit. It may be years down the road that wel have to worry about al leak. It more than likely won'tb be the pipet that we have to worry about leaking at that point. It will be thet tap saddles. The benefit with the other system (electrical) ist that there is only one tap rather than 3.1 Ify'all want to table it untill I can find a price for ai flow pacer, I can get you aj price. Mayor Emmons- Thei issue withl having extra in stock is the warranty. Josh Armfield- That has been a problem int thej past. The warranty only covers itf for so long, it doesn't matter ifit'ss still int thel box on the shelf. Councilman Emmons- States he would rather do the electrical because there Josh Armfield- Right now, The injection point is at the header of well 2, but Councilman Emmons- States that with the mechanical, we are tripling our Consideration/Diseussion/Approval of current mowing contract and renew current contractor's contract for an additional year M/M/2/C- Councilman  $20,000, but this bidi is higher.  out.  well. right now?  isl less chance ofl leaks. he would like to movei it. risk ofleaks.  Watson/Councilman Merendino- Approved  Councilman Merendino- States that we. have looked at mowing thel Blvd, the park and the Civic Center area and purchasing the equipment to: mow everything ourselves, and it was around $30,000. The current contractor charges al little over $2,000 to mow ai month. We pay him to1 mow 9 months out ofthe year. There are several other things that come into factor. It would take about 51 to 6years toi recoup the funds that it would take to do the mowing Councilman Watson- We are proposing to keep the mowing contract. Erin Gentry- Does that mean that there won'tbe: a public works person Councilman Merendino- Wel have enough work right now, for the Public Works person tol keep him busy changing endpoints, changing meters and reading meters. It's$55 anl hour toj pay Utility Innovations to do all oft those things and only $20 anl hour toj pay the Public Works person to doi it.  ourselves.  Mayor Emmons- We already have.    d. Consileration/Diseussion/Approvyal ofr raising the water deposit for renters and recommending amendment to ordinance adjusting the amount of deposit for rental property tenants. M/M/2/C- Councilman Emmons/Councilman Watson-  Approved- raise renter deposit to $250.00.  Councilman Merendino- States that wel have renters that leave al big bill that the City has to eat the cost for. Ifv we up the deposit to $250, it willl help. We are not going to raise the home owners deposit and we are not going to go back to the renters that already have an account and raise it. We are talking about doing Mayor Emmons- States that it has been discussed this about a year ago. Erin Gentry- Suggests talking to the attorney and make sure that the City can Mayor Emmons- This has been discussed with the attorney before. Councilman Merendino- States that he wanted to lower the late fee to $5, but that would havel been ai mistake. We have 90 people that are routinely late. Mayor Emmons- The office will now be open during lunch hours now. States that this agenda item will just be: a discussion item instead of an action Councilman Merendino- On Monday, Tuesday and Wednesday. Thursday  it from this point forward.  dot that.  Consideration/Dscussion/Approyal ofe employee office hours  item.  and Friday, the office closes at 12.  8. Discussion  a. Discussion of proposal by citizen. Jacob Evick to allow citizens toj participate in  remediating overgrown yards on vacant houses.  Jacob Evick- States that there are al lot of vacant properties out here and it causes al lot of issues with rodents. Suggests that the City takes bids and put a lien on thej property. States that he does lawn care himselfa and would like toj put Councilman Merendino- States that the procedure is toj put a notice on the door and send it to the person that is listed in. JÇAD. They have 10 days to fix Mayor Emmons- States that the Council think about when thej property is mowed1 that the public works employee keep the property up oncei iti is mowed. Councilman Merendino- States that there will be an initial clean up cost. We willl have toi identify thej property and get andi initial clean up bid and ai monthly Councilman Watson- Asks Mr. Evick ifl hel has aj price to do any of the Mr. Evick- States that he wanted to wait for Council to decide ift they are Councilman Merendino- States that it needs to be broken down into 31 bids. Councilman Watson- Asks Mr. Evick ifl hel has al brush hog  in al bid oni iti ift the City decides to doit. it then we can work oni it.  maintenance! bid. properties goingt to doi this or not    Mr. Evick-No. clean up. possibility.  Councilman Mernedino- States that all the properties will have to be separately bid and there will need to be an overall price for all the property Councilman Watson- Youasking Council if we would consideri it tol bea Mayor Emmons- Get the list of vacant properties and we can go: from there. Councilman Emmons- States that the road crew is 2t to3 3 weeks ahead of schedule. The goal is to: finish Riverbend next week. They will start on the Blvd and Sweetgum. They will not be shutting Sweetgum down at one time. Suggests that everyone get used to going down Riverbend. Councilman Merendino- Asks ifhe knows when they will be doing Sweetgum by the old City Hall? Councilman Emmons- About 21 to 3 weeks. Mayor Emmons- The weather has set them back.  9. Report  a. Councilman Emmons- Roads  Councilman Emmons- Originally the grant was to dot the: road with chip seal. Chip and seal roads are only good for about 7 years. The hot asphalt roads that we are getting should last about 20 years. Tells Council that right now we. have no money allocated for roads in the future, sO Council needs to consider allocating money int the next budget. We have to buy the oil that we will have to use for the roads that the County will be doing. Mayor Emmons- States that the funds can be built up over time. Councilman Merendino- The building has been gutted and is now secured with doors. States that the electrician has started. States that the material has been ordered, it will be delivered on Wednesday. It will be delivered to the old fire station. Wel have receipts for all the work that has been done. Looks like we will come in under the threshold of what the City has to spend. States that it should be ready within: 3 weeks. The trailer will be for sale once everything is Mrs. Watson- Is someone going to pressure wash the brick?  b. Councilman Merendino- City Hail Renovation  moved out ofit. Mayor Emmons- Yes the costs. spent.  Councilman Merendino- States that we are doing everything we can to lower Councilman Watson- States that wel have insurance money to do the buildings and once we sale thei trailer, we will have enough to replenish what we have Councilman Merendino- We are going to do the Civic Center as well. We will try to do what we can to do some Community Development Erin Gentry- States that some of the kids that play basketball have asked  about adding some things to the court.    Councilman Watson- States that we need to get some trash cans for the basketball court because there is trash everywhere right now. Mayor Emmons- Wel had issues before with people bringing their trash from their house and putting it in City trash cans. Councilman Merendino- Suggested that we put aj portable toilet at the basketball court. Ifthey take care of then we can keepi it, ifti they don't then they Erin Gentry- States that she is hoping ifthel kids take part in repainting the court and have time invested in cleaning it up that it will be taken care of. Councilman Watson- States that the issues that they had at his church wasn't caused from kids that live in Pinewood, it was kids that were visiting that  lose that.  didn't have respect for anything.  10. Adjourn meeting @ 7:45 p.m. M/M/2/C- Councilman Merendimo/Counclman Watson  Barbana Emoad Mayor, Barbara Emmons  Attest: Doug Mallind  City Secretary, Doug Mullins    MARCH 16, 2028    Notice ofa Regular Meeting CITY OF BEVIL OAKS, TEXAS  March 16,2023  1. Call to Order @ 6:30 p.m. 2. FinpefAIgmeimsatin a. The United States Flag  b. The' Texas state flag: Honor the Texas flag;  one. state under God, one andi indivisible." Ipledge allegiance toi thee, Texas,  3. Roll Call-A All Present 4. Conflict ofInterest Statement None 5. Citizen Comments (3 minutes each)- And  agenda items or concerns not on the agenda- -t those opportunity fort thec citizens to address Council on present the comment card tot the City Secretary wishingt to to speaki must complete the comment card,  minute time limit- None Emmons- Approved  priort the beginning ofthe meeting, and observea3-  Review/Approve Consent Items- M/M2/C- Councilman  Mulins/Councilman  a. Report by Utility Specialties b. Previous Meeting Minutes 7. Review/Approve. Action Items  R. CamapiuwApent. lofmoving  Renovation Project over to the Civic Center contractors from the City Hall stipulations- getting bids ini writing, that the cost stays under, thej following Councilman Mullins- States that hei is concerned that with the Civic Councilman Watson- States that Sabrenna is trying to find out how all Councilman Merendino- Wei need to check the air conditioner. Wei need electriciant to check andi make sure that it'ss safe to turn on the on the electricity will not be part oft the electricity will notl lights. Turning Councilman Mullins- The electricity will not bei included as part oft the Councilman Merendino- Nol because iti ist maintenance. Sabrenna added up some ofthei material that it will take to do that doubled thes sheetrock. We gotab bid from. Jaime andi it building. Wej just and tos go back with the material that was already was $12,000 to demo Councilman: Mullins- When we get to that point what alli is left to do?  Councilman.  Renovation Project- M/M//C--  MalinsyCoumcilmar Merendino- Approved- with  electrician and HVAC tech to check  $50,000, get an  everything.  thati it wili cost moret than $50,000.  Centeri is that an  works  because the City needs to use the decorations. project?  be part oft the project  upstairs area to store the Christmas  and Ihave  he has received so far and from around $30,000.  there. States that the bids that  estimating the costs, the renovation would be    Councilman Merendino- The ceiling won't bei redone. There are ac couple of Councilman Mullins- Where the firetrucks were, that part willl be unfinished? Councilman Merendino- For now. States that his goal is to get out ofthe Councilman Mullins- Hes states that his issue is staying under the $50,000. Counciiman Merendino- States that ifthe a/c units are good, theni it should Councilman Mullins- Ifthe a/c unit needs to be fixed, that won't be part ofthe Councilman Wright- The issue isn't that we don'thave the funds. Thei issue Councilman Mullins- The issue is that wel have ai legal obligation that ifit goes $50,000, wel have to go out for bid. Councilman Wright- Yes. States that we may bej premature on going ahead to get the contractors to start over at that building because we. have around a month before the City Hall is ready. Councilman Merendino- It won't be that long. Councilman Wright- States that it's risky to accept the: fact that itmight not go over $50,000. Therei is always something that comes up. Counciiman Merendino- States that when Councilman Wright added the 10% into the price of what it would costi to repair the building in case of Councliman Wright- Suggests that we wait until next months meeting to make a decision to give time for us tol have al better idea ofthe costs. Councilman Merendino-Ifwe wait, then. Jaime might not be available by the time amonth comes around. He may be doing other jobs. Councilman Wright- States that is ai risk that you have to take. States that it's arisk that you have to take to do it right. States that the Civic Center isal larger building, so the costs willl be more. It'sa 4,000 square foot building. Councilman Merendino- States that it's half of that because they wont be Councilman Wright- States that is why he wants to do a scope of work. States that ift thei building is being renovated tojust bel habitable for meetings, that's one thing buti ifiti is being fixed for the community to be able to use, that'sa Councilman Merendino- States that the scope ofv work that hel has (sheetrock, tape, float, texture) is the what's going to be done. Then, depending where we are: fund wise, the kitchen will bei fixed. We: alsol have to: repair the floor. Councilman Wright- States that he looks at the building as onej job, not three. Asks Councilman Merendino ifthe only concem that he has in waitinga  tiles that need to be: replaced,  church and into the Civic Center for the meetings.  stay under the $50,000.  project costs?' That willl be a cost oft the City? Mayor. Emmons- It falls under grounds and maintenance.  emergencies, it was helpful.  fixing the bay area,  different scope ofwork.  month, is that. Jaime won'tbe available.    Councilman Merendino- States that he doesn'tsee why we need to month tos start, States that iti is alwaysa aj possibility that. Jaime Councilman Wright- States that there could bes someone else available. Councilman Merendino- States that he gotal bid from someone else Councilman Mullins- States that he doesn't feel comfortable building without having a definite scope and wel knowt that starting ont the bes any problems that will make thej project  wait a will not be  available. was higher.  andi it  therei isn'tg going to  Councilman move the contractors? comfortable with it. preliminary work?  go over $50,000.  Merendino- Can we take a week and then make a decision  to quick and: seei ifwe feel  Councilman Mullins- Eveni ifv wet take at week, we can always havea a meeting to discuss it. Let's do some ofti the preliminary work Councilman Watson- @ Councilman Mullins- What do you consider Councilman Mullins- Electrician taking al look at what needs to be a/c being looked at, tor make sure that it doesn't need to bei that wes slow down: al little bit: and taket thet time needed required, Suggests Councilman Wright- Suggests waiting until City) Hall is done because electrician must finish Cityl Hall first before he can move to the Civic the Councilman Watson- States that the electrician should be done this center.  done, the  stay on budget.  to make sure that we  Councilman Merendino- Instead ahead and approve to go over thel budget. tol be done.  week. doesn't ofv what needs contingency or building can  ofhaving: a special meeting, can we go  movet the contractors with the contingency that it  Councilman Wright- States that he hasn't been in Civic Center to see needst tol be done. States that he would like tol have ai better vision what Councilman Merendino- Doy'all want to vote on doing the do you want to wait fort the next meeting? Mayor Emmons- Ifw we can get the electricity on next week, the be looked at and: see what needs to be done. we can meet again toi make a decision. Then, next week or the week after, Councilman Merendino- Suggestsi instead ofmeeting contractors toi move toi the Civic Center with the Councilman Wright- States that nothing can be done until the Councilman Watson- Jaime did the work on the current building without electricity. He can dot thes samet thing at the Civic Center Councilman Merendino- States that the City has a generator.  again, approving the contingency ofthe $50,000  budget. Wes all agree with that.  electricity is on,    Councilman Watson- That building will be done the same way that the Councilman Mullins- Yes, but it's more material. States that he agrees with having the building done but suggests that everyone slow down so that everything can be checked out, to make sure that there are no hidden problems that are going to cost something extra that the Cityisu'tresponsible for andi it Mayor Emmons- Ifit goes over $50,000, the City is going to be in trouble. Conneilman Mullins- States that ift the contractors can look at the building and give us assurance that there are: noi major problems, then he would be fine with Councilman Merendino- Asks Councilman Emmons what hei thinks, Councilman Emmens- You will need tol have electricity for sure. Doesn't think that the! HVAC units need tol bei replaced. States that he feels that the electricity needs to be turned on. The electrician will be able to tell what needs tol be done. The plugs and the switches will probably need to be replaced. Councilman Merendino- He willl have to pull the plugs and make sure that Councilman Mullins- The electrician will be able to check tomorrow? Councilman Watson- The electrician that wel have for the other building, has a full-time job, so he is working on the project when! he is off. Councilman Mullins- It's not about the quality ofwork that I am worried Councilman Emmons- What is over there that needs tol be torn out Councilman Merendino- Thel kitchen and the offices. All the nails have to be pulled so they can put up new: sheetrock. All thei insulation in the ceilings along with the cellings in the offices, the hallway, and the bathrooms. "Mayor Emmons- states that there isn't as much thiat'needs to be done in the Civic Center that needed tol be done at City Hall Councilman Merendino- States that he had to cut the cabinet guy back because hel had too many cabinets bid for City Hall Councilman Mullins- We aren't going toi be doing as much work here as we did at City! Hall? IF they don't find any problems and they aren'tdoing as Councilman Merendino- States that at City Hall, we completely re did the entirel buflding. We will not be: redoing the entire building at the Civic Center Councilman Emmons- Ihaven'th heard anything about the side door Mayor Emmons- Fitz and Shipman stated that the crack that is above that Councilman Wright- Would we able to do thel building inj phases? Mayor Emmons- States that it can't be bid out inj phases. Later on, we can Councilman Wright- Can it legally be done in phases?  current building, it's just al bigger building.  goes toward the renovation project.  the contractors moving to the Civic Center.  they are all working properly.  about, it's going over the budget.  much stuff, then it might bei fine.  door is cosmetic. look at other things.    Cheril Mitchell- It's 50t total. have tol bidit? Mayor Emmons-No.  Councilman Wright- If we can dot the renovation for under $50,000, we don't  Councilman Wright- What is wes spend $75,000? Mayor Emmons- We would bei in trouble with thes state. Councilman Wright- What ifv we decide to do more stuff at al later date? Councilman Mullins- States that we can do1 that because it would bea a Councilman Merendino- This couldn'ti have been done without everyone's Councilman Mullins- States that he agrees with Councilman Wright that the Councilman Wright- States that his vision ist to have thel building look better  different project. help.  big doors need tol bei removed. thani it did.  8. Executive Session  a, The City Council may convene in Executive Session Pursuant to Section 551.071 oft the Texas Government Code to consult City Attorney to seek advice on legal matters pertaining to contemplated litigation and legal issues in connection  threatened litigation. a. Councilman Emmons- Roads  Mayor Emmons- There willl bei no executive session  9. Report  States that Sweetgum from 105 will be closed except for the people that livei in that section. There willl bet times that thosej people will: not be able to makei it down there either. Sweetgum may bec closed for2to3 weeks, Councilman Currie- Do wel know what hours they-willbe-working? Councilman Currie- States that his wifei is pregnant and they may need to get Councilman Emmons- States that ifyoul live on1 that section of Sweetgum, then you willl be able to get ins and out.' Theyl havej pre-cut Davida from Sweetgum to Saddlewood. States that after they finisht this area, they will be starting Carroll. States that thei material fort thes roads that we will be getting the County to do willl be delivered within the next couple ofv weeks. States that we will have enough material to 21 miles ofr roads. Wel have 261 miles ofroadsi in Councilman Mullins- Asks if anyone has seen thei road that connects Saddlewood and thel Blvd? They stopped about half wayi instead of doing the Councilman Emmons- The County usually only does around halfan mile of road every: year, but they unofficially told him that they would do more than  Councilman Emmons-8105 outi ina al hurry.  Bevil Oaks, whole road. that.    b. City Hall/Civic Center Renovation Committee- Councilman Merendino, Councilman  Watson, Councilman Wright report.  Mayor Emmons- States that she would like Councilman Watson to give the  Councilman Watson- Iti is almost complete Mayor Emmons- Community Development  States that she spoke with Erin Gentry and she will be doing an Easter Egg Councilman Wright- States that we may need to think about what roads will Mayor Emmons- Sweetgum should be done by then. That is almost a month away so that shouldn't be an issue. States that the next event will be the City Councilman Merendino- Asks why the grounds and maintenance isn't on the agenda for the reports. States that he changed some of the areas that were being mowed. Suggests that ifanyone notices an area that is not mowed and needs to Mayor Emmons- States that we will be getting trash cans for the basketball court, park and Civic Center. Please help keep an eye out for people putting their house trash in those trash cans. States that we will be purchasing more  Hunt.  bec closed during that time.  Audrey Watson- States that Sweetgum has to be done.  wide garage sale and. July 4th  be, to please let him know.  benches for the park.  10. Adjourn meeting @ 7:29 pm- M/M/2/C- Councilman Mullins/Counciman Merendino  Attest: 44  a  Mayor, Cheri Mitchell  City SerctaperThbodeans  Approved this 18 day of April  2024.    APRIL 20, 2028  * MEETING WAS CANCELLED &    MAY 18, 2028    Regular Meeting Minutes CITY OF'BEVIL OAKS, TEXAS  May 18,2023  1. Call to Order @ 6:30 p.m. 2. Pledge of Allegiance/lnyocation a. Thel United States Flag  b. The' Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one. state under God, one andi indivisible."  3. Roll Call- All) Present except Councilman Wright & Councilman Currie 5, Citizen Comments (3 minutes each). - And opportunity fort the citizens to address Council on agenda items or concerns not on the agenda- -1 those wishing to speaki must complete the comment card, present the comment cardt tot the City Secretary prior tot thel beginning ofthes meeting, and observe a3-  4. Conflict ofInterest Statement- None  minute time limit. 6. Presentation a. Allen Pride  States that hel has been in Bevil Oaks for 12; years. States that hei isi in Ward 3. States that the Mayor asked him ifhe would like tol head a park committee. States that his plan ist to bring other members ofthe community. States that everything is dependent on the ideas from that committee. States that he wants to: see ifv we can obtain grants to do different things on the property. States that his hope is to get some sort ofathletic field in the City. States that] he would like tol leverage the Texas Parks and Wildlife grant. States that he would like to turn the DD6 into ai fishing pond. States that the' Texas Parks and Wildlife, does stock ponds around the: area. States that he would: liket to leverage free Councilman Watson-1 Ifyou were to do a pond or al baseball field, would the City bel liable for anything that happens at those locations? Attorney Dru Montgomery- States that unless there is an obvious hazard-no. States that it would bel hard-pressed to get the drainage ditch Allen Pride- States that DD6 would have to sign off on it, but they may Mayor) Emmons- States that something that they did int thej past was to Allen Pride- States that it could also be put on the water bill to make them aware, or a: survey could bej put on the website and the link be put Councilman Watson- @ Allen. Pride- ifyou are willing to step up and do those things, he doesn'ts seel how the City could lose onj puttingl him Mayor Emmons- States that some ofthose ideas havel been brought up int the past. Ift the pond can'th bej puti in the park, we dol have green spaces  planning opportunities.  widened. not.  get citizens to complete surveys. on the water bill over those things. that we can puti it on.    Allen Pride- States that he would love to see the baseball field brought back. States that he wanted tol bring it up to Council to see what their Mayor Emmons- States that we will get him a City email set up. States that. Allen played al big role in getting Bevil Oaks into HJISD. Dru Montgomery- States that Allen should not be concerned about any meeting that he would like to have. Ifthere isn'ta quorum present. It's Mayor Emmons- States that the Council will bei notified ofany Allen Pride- States that several options will be presented to Council before a decision is made on anything along with any costs that may be Councilman Merendino- States that he has heard a Iot ofpeople-say Allen Pride- States that the legal part ofthings would need to be Dru Montgomery- States that as long as there isn'ta any damage to the splash pads that don't get fixed, then yes, the City would be responsible Mayor Emmons- The state has included splash pads into the category Councilman Merendino- States that ifthe kids have a place to cool off, Councilman Mullins- Mentions that it would be a good idea to havea Allen Pride- States that he would like to see some sort of water feature States that per the request ofthe City, they did traffic control. States that they wrote over 100 tickets while they were out here. States that ifthere are any issues between the times that they will be out here, to call him. States that there was a little confusion on whether or not the City allows ATVs. States that there may not be a decrease of speeders throughout Councilman Watson- States that it would be beneficial ifthey came in atarandom time that way no one would know what time they are out Officer Miller- States that is what they plan to do. States that Bevil Oaks challenged him to get morej patrols throughout the County. Normally there are only 3 patrol units for the entire County. Now there are! 91 patrol units. IF there is anyone being unsafe to let him know. Councilman Merendino- States that the officers have gone toj people  thoughts were.  more of an advisory board, decisions/options. incurred.  that they would like to have a splash pads.  assessed,  for any injuries that take place.  with swimming pools as far as regulations go. they might utilize the basketball court more. cover over the basketball court. added to the community.  b. Officer Donte Miller  the community. here.  that have been causing issues.    Councilman Emmons- States that hel knows that they can'tbe out here all the time, so what can the community do tol help out with speeders. Officer Miller- States that putting the word outl helps a Iot. States that hel has made iti interesting for1 the patrol units to put an address at the back ofthe neighborhood on regular patrol, so they do ai normal patrol Mayor Emmons- States that once the Civic Center, the officers will have aplace to goto thei restroom and to go on break ifthey need to. Officer Miller- States that they have gotten the officers to patrol the  throughout the entire neighborhood.  neighborhood: rather thanj just patrolling 105  7. Review/Approve Consent Items- M/M//C- Councilman Emmons/Counc'lman a. Financial Reports for City ofBevil Oaks- February, March & April b. Financial Reports for Public Works- February, March & April Report by Utility Specialties- March & April d. Previous Meeting Minutes- 3/16/2023 minutes  Mullins-Approved  8. Discussion/Action Items  a. Consideration/Diseussion/Approyal of charge to customer for a damaged meter-MM/2/C- Councilman Mulins/Comneliman Emmons- Approved- payment plan ofthe costs divided into. 3 months ofpayments at the City's cost. Councilman Mullins- States that he spoke with the resident, and they Sabrenna explains what could cause that kind of damage to a meter. Conncilman Merendino-. Asks ifthat kind of damage could be done by Sabrenna- explains that when there is that type of damage to ai meter Mayor Emmons- Thei meter wire is usually down ini the box. Sabrenna- Yes, iti is, however, they could have taken the lid offto mow around the box and didn'trealize that the meter wire was left out and Sabrenna- States that thej prices for the meter were already set when she started working for the City, but the City pays $170.05. The customer Mayor Emmons- That's adding in the cost to install thei meter. Sabrenna- States that ifther meter wire is cut, there is no way toi fixi it. Thei meter has tol be replaced. Being that the meter wirei is damaged, itis not covered under warranty, therefore, a newi meter has to be purchased. Councilman Watson- States that a weed eater could do that type of Sabrenna- Yes, but the meter lid has tol be offi in order for that wire ot Councilman Merendino- asks if the meter was out by the road?  said that they were not living int thel home.  pulling the wires apart.  wire, itl has been run over by al lawnmower.  they endt up running over it.  Councilman Mullins- how much is the meter?  pays $300.00.  damage as well. bec damaged.    Sabrenma- States that most oft the meters are located on the customer side ofthe ditch. There are some meters that are Iocated in the backyard,  but a majority of the meters are int the front.  b. CmsmwDisatwywnt of charge to customer for a call out fee. Comsideration/Diseussion/Approval ofrevision of water ordinance- M/M/2/C- Councilman Watson/Coumeiiman Merendino- Approved- Raising the renter ratet to $250, taking cash out ofthe ordinance, a resolution clarifying the  Skipped  classification ofa leak.  Councilman Watson- States that right now if someone has a leak that they havet to call the City someone out from Utility Innovations to turn Councilman Emmons-] Everyone had the option to get a shut offvalve installed on their side when the meter was installed. Councilman Watson- States that he wouldn'thave to pay to have a plumber install a shut offvalve when there is a shut offinside the meter Mayor Emmons- States that everyone was given the option toj put the shut offvalve in. It was a huge discussion throughout the entire City to Councilman Merendino- States fhat someone must be home to have the water turned on, so that wasn't: an option for X4 ofthe neighborhood because they were not home due to having to work. Mayor Emmons- States that there are several people that do turn ito off Councilman Watson- States that yes, but there are some people that do things the right way and abide by the rules and have to pay that charge. Councilman Emmons- States that there are some people that yank the Mayor Emmons- States that you can'tjust pull the meter lid off. One thing that she has learned from Sabrenna is that some people will tie into the City without there being a meteri in place. That's why we were Councilman Merendino- How many do wel have with lock boxes? Councilman Merendino- Are those on vacant homes? Sabrenna-No. Some ofthem are on places where people have tampered Councilman Watson- States that it's like ifyous aren'tspeeding you don'tg get a ticket, but ifyou are speeding, you get a ticket. It's the same concept. Ifyoul have al locked box, then it's because you have tampered Councilman Merendino- Asks ift the ones that have a locking lid are  the water off.  box.  have that option.  on theirown.  lid offand damage the meter.  looking at lock boxes. Sabrenna- Around 20 with the meter before.  with the meter.  the ones that have turned their water on?    Sabrenna-. A couple ofyears ago, the City put in 10 test meters at random houses throughout the City to test the accuracy ofther meters. Those 101 meters havel locking lids because they have a: shut-offvalve installed where thet test meter was, so they have no reason tol bei in the meter box. There are a couple ofc other ones that have been disconnected before and they chose to turn their water on themselves after being disconnected, so those have locking lids. The ones that have al locking lid are due to as situation similar to those things. Councilman Merendino- Are yout talking about the meter? Sabrenna- The lid. The meter lid locks, Councilman Emmons- States that there are still going to bej people that damage the thingsi inside the meter box. Councilman Mullins- Ifa citizen gets charged with at tamper fee for turning the water off due to al leak, they can always come before Council and explain that they had al leak, and we can decide to not charge them. Councilman Watson- What ifyou have someone that knows what the ordinance says and follows the protocol and they calll Utility Innovations out to turn it off, meanwhile their house is flooding waiting on someone to come out and tur it off, because they don'tknow that we won't charge themi ifthey turn their water off! because ofal leak. Mayor Emmons- Can we] put a clause int the ordinance that states that "unless of an emergency, then you can turn it off"? Drul Montgomery- In that case, then just give Sabrenna the option to waive: thet tamper fee. Every 61 months the Council can seel how many we have and waive them all at the same time. Sabrenna- A tamper feei is something that has to be manually added, sO it'ssomething that I can control as far as putting it on the account. Councilman Watson- States that Councilman Merendino brought upa valid point, when would it not be an emergency? Councilman Emmons- An emergency will need tol be defined. Mayor Emmons- this specific clause states that they have toj pay for Councilman Merendino- Suggests that the tamper feej just be taken out Dru Montgomery- Suggests making ai resolution that defines what an Sabrenna- States that she also included the set prices that: are charged to customers for certain things. States that there is proposed prices VS. Mayor Emmons- Youl have to factor in the price for Utility Innovations Councilman Merendino- The City pays $170 for a1 meter but charges Counciiman Watson- Youl havei to figure in administrative costs and  what they damage. ofthe ordinance.  emergencyi ist to be able tot turn the water off.  current prices. toi install it. the customer $300? overhead fee.    Sabrenna- Explains that this is something that she looked into a while Councilman Merendino- Asks ifit is to increase or lower the price of Sabrenna- to lower it. States that the tapj prices are on there as well. States that the prices listed, havel been set in place since she started in 2019 and she is suggesting lowering some oft the prices to better benefit Mayor Emmons- Asks ifthe prices ofthe meters and the endpoints Councilman Merendino- Asks ifthis is something that would be added tot the change ofthe water ordinance. Sabrenna- States that the price sheet that she gave was not listed in the ordinance. Iti is the prices that the City charges. Mayor Emmons- States that the prices were set before Harvey. Councilman Merendino- Is there ai reason why we want to lower the Sabrenna- States that she was suggesting the prices changes to give the Mayor Emmons- states that Sabrenna doesn'thave a dog in thé fight. It is for Council and citizens. States that she did not realize that the proposal was ini the packet with the water ordinance.  back and wanted tol bring it to Council. what the citizens pay.  the citizens. Iisted are current prices. Sabrenna- Yes.  prices.  citizens al break in the costs.  d. CamdwphatwAyms ofp putting in speed bumps. - There was  not a vote taken on this item.  Councilman Emmons- States that he wants to table the decision of adding the speed humps because hej just found out some information on what the speed humps are. Their idea was to do one lane at the intersection ofthe stop signs. States that there are people that still run the stop signs. States that he proposed that the speed hump be put in on one side oft the street at the stop sign. On Sweetgum, between the Blvd and 105 put another speed hump halfway down. We could do the same thing on Riverbend. Ifthe speed humps are put out, we will have toj put Mayor Emmons- Asks how much the signs and the posts are Councilman Emmons- States that they have went up to around $60a Councilman Merendino- The downfalls to having the speed humps is Councilman Emmons- States that he talked to the fire chief, and he said that they don'treally affect the emergency vehicles. Mayor Emmons- States that a speed! hump won'tmake thej people stop. Councilman Watson- Ifyou put the speed bump at the Blvd and Sweetgum, you can get up to 50 miles an hour before you get to the first driveway. States that it will be costly tol have these installed and it'snot  out stop signs as well.  piece. emergency vehicles.    going to stop anyone from speeding. They will stop at the stop sign, but they will speed back up once they get] past the stop sign. Councilman Emmons- States that LJA stated that there might be some money left from the GLO grant that we could apply to the speed bumps. Councilman Mullins- States that he would rather see the money spent on morei roads that couldn'tbe done when the other ones were done. Councilman Emmons- States that we can'tuse any left-over money on any other roads because the roads were supposed tol be done were Councilman Watson- States that he doesn't think that it willl be Councilman Emmons- States that he wants to look at where thes speed bumps should bei instalied. States that the Sherriff's department is doing a great job right now, but how long is that going tol last. Resident Martha Cline- States that she witnessed al kid almost get hit and the: same vehicle always speeds down Inwood. Mayor Emmons- Suggests that she calls the Sherriff's Office or goto the office and let the office know and they will talk to the Sherriff's Resident- States that she worries about the cars that are sitting Iow, that Councilman Emmons- States that he is wants the speed bumps added because therel has already been a child hit and thej parents asked why Mayor Emmons- There has aiready been 2 people killed on Riverbend. Consideration/Diseussion/Approval ofp potential ideas for the property that the City purchased on! Sweetgum inl May of 2022- There was not a vote on this Councilman Mullins- States that when we bought the property, wel had talked about selling 2- 2 acre lots to recoup the money that was spent on Mayor Emmons- Asks City Attorney ift the City was to sale that property, would itl have tol be done through al bid or can wej just put it up Dru Montgomery- States that there are a couple of different rules for real estate. We could have aj real estate agent do all the work for us. Cheri Mitchell- States that there was ai resolution put into place that Mayor Emmons- Is that something that wei need to Iook into before the Councilman Mullins- What does the Council want to do? Councilman Watson- States that het thinks that it's a great idea. Councilman Merendino- States thati ifthe baseball park is still going to  already done.  effective tol have the speed bumps installed.  Office  they will drag on the speed bumps. nothing has been done.  item.  the property. for sale.  states that all property has to be auctioned off.  next Council meeting?  bei fixed, there will need tol be: access toi it.  J    Mayor Emmons- Suggests the Councilman Mullins looks into different  options and present it at thei next Council meeting.  9. Execnfive Session @ 8:06  . The City Counci! may convene in Executive Session Pursuant to Section 551.074 oft the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal ofap public officeror b. The City Council may convene in Executive Session Pursuant to Section 551.071 and/or 551.072 and/or! 551.073 of the" Texas Government Code to discuss matters with its attorneya and/or regarding the disposition of the temporary officel bullding that was obtained bya a grant through FEMA.  employee,  Resume regular meeting @ 8:35 pm  10. Report  a. Councilman Emmons- Roads  Councilman Emmons- The only road that won't get much work done ist the Councilman Merendino- For the City Hall, wej projected to: spend $46,304.51. The cost ofwhat was spent was: $47,098.85. TMLI has al limit of$50,000. The other buildingi is in the process ofbeing painted. Our projected spending on the Councilman Watson- The money that was spent was insurance money that we Councilman Merendino- We will: still have al little over $200,0001 Ieft out of States that once! it gets dried up a little more, Utility Innovations willj put the States that Erin] has stepped back from doing community development because she will bei in California more. We will: still be doingi it on the 4th ofJuly. After the event is over, the Sherriff's Department will shut the road offbetween Capital and Moss Hill. Wen need volunteers to help with the 4th of July. Weare not sure ifthere will be: a water slide or not yet. We willl be doing! hot dogs and  b.. City Hall/Civic Center Renovation Committee- Councilman Merendino,  Councilman Watson, Councilman Wright  Civic Centeri is $17,550.00. got from Harvey.  the insurance money to spend on whatever we want. Councilman Mullins- Water Chlorination System new chlorination system in. d. Mayor Emmons- Community Development  will have snow cones, Mayor Emmons- No. everything set up?  Counciman Merendino- Ist there goingt to be at tent?  Councilman Merendino- Whati ifit rains while you: are trying to get Mayor Emmons- We willl have tol look at getting at tent.  11. Adjourn meeting @ 8:44 pm- M/M/2/C- Councilman Mulins/Comnellman Merendino     Mayor, Cheri-Mitchell  City  -AmEn  Approved on this 18 day of April  2024.    JUNE 22, 2028    Notice ofa a Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  June: 22, 2023  1. Call to Order @ 6:30 pm 2. Pledge of Allegiance/Inyocation a. The United States Flag  b. The' Texas state: flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, 3. Roll Call- All present but Mayor Emmons, Councilman Emmons, Councilman 5. Citizen Comments (3 minutes each). - And opportunity for the citizens to address Council on agendai items or concems not on the agenda- -1 those wishingt to speak must complete the comment card, present the comment cardt tot the City Secretary prior tot theb beginning ofthes meeting, and observea3- Resident- asks what the requirements are on modular homes. States that there are some lots available within Bevil Oaks that] he isi interested inj purchasing but wants to knowi ifmodular homes are allowed. States that it would not be like ai mobile Drul Montgomery- States that he thinks that it would still be classified as a Councilman Merendino- States that it isn'ta allowed to put a modular home onE a Councilman Wright- The ordinance states that it isi manufactured homes. Resident- states that he wasn'tsure! howi it would classify being that the modular home would be placed on a slabi rather than pier and beam. Councilman Merendino- States that he can apply for a variance and the Council can decide ifthey will allowl him toj put ai modular home in. Resident- Asksi iftherei isa ai requirement on square footage when building al home. Councilman Merendino- States that hei isn't sure. States that most ofthe lots are Dru Montgomery- There are deed restrictions that can be enforced by the neighbors. The City does not enforce them, but the neighbors can. a. North-West Forest. Board Member- Discussion on using Civic Center for their MUD board meeting once al month.- Not Present a. Financial Reports for City of Bevil Oaks b. Financial Report for Public Works Report by Utility Specialties  one, state under God, one andi indivisible."  Mullins  Conflict ofInterest Statement-None  minute timei limit  home, it would bej placed on a slab.  mobile home. slab.  single family dwellings.  6. Presentation  7. Review/Approve Consent Items M/M/2/C- Councilman Watson/Comnclman  Wright-Approved  Councilman Wright-a asksi ifEntergy pays a franchise fee Councilman Merendino- Yes, once a year.  8. Diseussion/Action Items    a. Consideration/Diseission/Approyal of providing authorization to office manager to approve permits for homeowners with slab elevations within six inches ofbase flood elevation (BFE). M/M/2/C- Councilman Merendima/Comclmmn Watson- Tabled  Councilman Merendino- states that there isn't enough information included to make a decision at this time. States that he isn'tsure if they approve this, how it will effect the City as far as FEMA is Councilman Wright- asks how many homes are that far below BFE Dru Montgomery- states that he thinks there is 25 to 30. States that hel believes there is about 5%ofthe community. States worse case scenario that ifthere arel homes that are below BFE and they get issued permits, the City could lose being aj part of the NFIP (national flood insurance program) States that the City took al hit when the 2-  concerned  footrule was taken out.  b. ComilentimalisamioAppovalofremoning late fee from customer account. M/M/2/C- Councilman Merendimo/Counciman Watson- Denied Councilman Merendino- states that the customer is not present Comsideration/Disenssion/Approval ofchanging the procedure ofhow Councilman Merendino- States that there is between 50 & 90 people Dru Montgomery- States that it depends on what day oft the month the Councilman Watson- States that there is a lot ofadminisiration time taken away from important tasks because it takes a long time to contact everyone that is on the disconnect list. It's not money well spent when Councilman Merendino- States that as long as your payment is in the Catherine Currie- States that there should bear notification sent to the Councilman Watson- States that he thinks ift there isn'ta notification - sent out that it will cut down on the number of people that are disconnected because they knowi ifthey don'tpay, they will be Cheri Mitchell- States that in the City ofBeaumont, ifyour water gets cut off more than twice, they increase the amount ofyou deposit and you have toj pay it before your water can be turned back on. Councilman Merendino- States that the office sends.a work order to the utility company to turn the water off. Sometimes the customer pays -before the water is ever turned off, but the Gity is still charged forit. States that it puts an excessive work load on the one person that isi in the office right now to try and contact everyone so that they don'tg get  disconnects are administered. M/M/2/C- tabled that are late every month.  bills are due as to when the Iast day toj pay is.  there are other things that need to be done. box by 5j pm, then you are not late. residents before the water is turned off.  disconnected.  disconnected.    Catherine Currie- states that the City does not do a good job of getting Councilman Watson- states thati is because there is one person spinning 10 plates to try and get everything done. States that she doesa remarkable job for being one person doing everything that she does. States that ifs someone were to watch everything that she does that they Councilman Merendino- @ Catherine Currie- Cathy Crane was sitting in the same] position that she was by thinking that the people at the office don't do anything, but when she got hired: she realized that wasn'tt the case. States that it isn'tbusy every day, but thej phone rings constantly. States that he'ss sure when she went to the office before that Sabrenna probably got a couple ofphone calls while: she was fhere. States that Sabrenna is keeping up with both oft the buildings (City Hall and Civic Center) that arel being renovated right now. States that Councilman Watson- States that Sabrenna does a fantastic job with Catherine Currie- States that there should be as system that can senda a mass notification out to the residents letting them know when the bills Councilman Merendfno- States that not everyone receives an email or Catherine Currie- states that they can get a mail: notification Councilman Watson- States that therel havel been multiple months that me and my wife haven'treceived. al bill. She calls the office and asks how much the bill is. States that hel knows that it'sareoccurring' bill Catherine Currie- States that there should be an easy way to send out a Councilman Watson- States that there were two people in the office. One ofthem got al betterj joband left and the other is on medical leave. States that Cathy Crane had tol be recruited because there was no one Catherine Currie- States that therel has tol be a stipulation as't to when someone: needs their water cut offbut there should be some! kind of Counciman Watson- States that when Sabrenna comes back, it can be d. Consideration/Disenssion/Approyal ofv variance application from new resident- M/M/2/C- Councilman Merendine/Comnclman Wright- Approved saone-year variance with the understanding that thei new Council could-  ther notifications out in time.  would probably quit.  Sabrenna has al lot on her plate. everything that she has going on.  are due. text message.  every month.  notification. Suggests hiring an additional person  else. notification. addressed.  change their mind  Councilman Merendino- States the residents are ini thej process of building their home on Inwood. They don't live near Bevil Oaks, so they would liket tol hook up anl RVtol liyei in it during the construction oftheir    home. They are looking for a variance on ordinance # 241.2.1.a.. Suggests granting the variance. States that the homeowners told them that they should only need a year. Suggests a 6-month variance due to the fact that there could be different Council members during their Martha Cline- states that it will also allow them to get the kids enrolled ins school and allow Mr. Cline to be closer to work. It will save them money by living in their RV instead of paying rent somewhere. Councilman Merendino- States that if they are not ready by the 6- month deadline, then they could come back and ask for an extension. Councilman Wright- asks Mr. Cline if he thinks that it can be done in Mr. Cline- Ift there was good weather then he probably could get it done Councilman Merendino- States that they don't want to make a decision Councilman Wright- asks Mr. Cline how soon he thinks they could Mr. Cline- states that they have to get the water and sewer, gas and electric installed before they can move the RVi in. Councilman Wright- asks if they are going to put the RV on concrete. Mr. Cline- states that he is going to bring sand in and pack it down. Councilman Wright- States that he doesn'tthink that it can be done in Councilman Merendino- asks if he has culverts installedy yet Mr. Cline- No. States that he talked to the County while he was working atthe property and they told him that he was responsible for the culverts. Councilman Merendino- states that he has to purchase the culvert, the City will turn in a work order and the County will install the culverts. States that he believes that the County provides one load of material to Councilman Wright- Suggests granting a year variance rather than Councilman Watson- states that as long as the Clines are showing progress, then he agrees with giving them a year variance. States that storm season is coming up too sO it would be hard to get it done within 6  variance since elections are in November.  6-months in 61 months. for the next Council. move the RVin?  6months  go over the culvert. a6-month variance.  months.  9. Reports - Mayor, Cheri Mitchell  10. Adjourn Meeting @ 7:25 p.m.  SRmAyan  -Able  Approved this 18 day of April  2024.    AUGUST 17, 2028    eedAgAReMnLs CITY OF BEVIL OAKS, TEXAS August17,2023  1. Call to Order @ 6:30 2. Pledge of Allegance/nvocation a. TheUnited States Flag  b. The7 Texas state flag:' "Honorthe Texas flag; Ipledge allegiance to thee,  Texas, one: state under God, one andi indivisible."  3. RolL Call-AlLI but Councilman Currie Present 4. Conflict of Interest Statement- None  5. Citizen Comments (3minutes each)-Anopportunly fort the citizens to address Council on agenda items or concerns not on the agenda-those wishingt to speak must complete the comment card, present the comment card to the City Secretary prior to1 the beginning of the meeting, and observe a 3-minute time limit. Nancy Childers @ Councilman Emmons- Didy you askt the County about the ditch Councilman Emmons- Stated that he spoke witht the County, and they said thati it ish best to surveyt the ditches wheni itr rains al lot. Stated that even when we do have rain, the culverts lookfull, however, it'sj just the water flow that isi impeding the Mr. Blue- The ditch thats shei is mentioning ist the ditcht that separates the Civic Mr.Thibodeaux-a asksi ift the roads willl be addressed at the Council meeting.  behind their house?  culvertt that makes itl lookfull.  Center property and thel backyard of the houses on Davida.  6. Presentation  a. UJAI Engineering- Report onroad conditions  Victoria with LJA- States that Council received some pictures ofther roads that showed the cracks that havei been completed recently. She states that they physically drove every road that wasi includedi int the rehabilitation project.A majorityo of1 the cracks arel less than %"i inch. States that the cracks were extending the depth oft the part of the road that Allco repaired. After taking measurements of the depth of the cracks int the road, ite extends further than what Allco1 touched. States that near all the roads are open cut ditches and trees. Being that we are ina drought, thet trees are: searching for water causing the cracks. Councill has asked what can be done about the cracks. Allco has agreed to come. back and blow air through the cracks to make suret that therel isn'ta anything ini the cracks before they fill the cracks. Ultimately, the cracks are caused! by mother nature.. Allco is willingto come outa and seal all oft the cracks. Allco will send a contractor out to seal the cracks because they don'tspecializei int that. Allco stated that becauset this is nota workmanship issue, theywill not continuet to come back out and sealt the cracks.    Mr.Thibodeaux- Then should we wait until the drought is over? Victoria- No, because waterwill cause an issue. Mrs. Childers- Will this cost the Cityanythingi for the cracks to bei filled?  Victoria-No  Councilman Watson- So after theyfill the cracks, if we have additional cracks, they Victoria- No being that the cracks are not caused byworkmanship failure. Councllman Wright- Are we confident that there was ani inspector? Victoria- Yes, we had ani inspector ons sight when constructionwas: on sight. There were reports done so that everythingwas done within compliance. Victoria- When there is a drought, thet trees are searching forwater. Councllman Merendino- Recommends that the City get a second opinion because the road construction people that he talked to stated that the cracks were not caused bythe drought. States that the cracks that are on the side of the road, will Councilman Watson- States that the cracks that are on his road, are not on the Mr. Clayton- Can we get a copy of the engineering report stating their findings Victoria- It's not a Geotechengineer that came out and gave the report. Iti is the UJA Drul Montgomery- What standard indicates that 14" is okay, but %"is? Victorla- States that she doesn't! know off thet top ofher head.  won'tcome back and fill them?  eventually cause potholes. side oft the road. team and evaluated.  Dru Montgomery- Is there a continual objective process that states that continually throughout the drought it was %" and nowi is 34"? Is LJA documenting the current problems so that ifthere arei future problems, the documentation can clarifyifthat Drul Montgomery- States that he will followup withVictoria on the documentation Victoria- States that she doesn't suggest that the road be torn up right now because Councilman Watson- Havey you seen this happen somewhere else? Victorla- Yes. States that she spoke with a different contractor that stated that they Councilman Wright- @ Victoria, your worki forthe City, what isy your opinion? Victoria- States that she thinks thati iti is a droughti issue, but states thatwe needto Mayor Emmons- @ Councilman Watson-you don'thave al lot of traffic onyour  is ar newo or Old-problem?  Victoria- That's something that we can document. forwhat the current state of the road is. itwill cause morel harm than good. are seeing the same thing ini Beaumont.  keep ane eyeonit. road, doyou?    Councilman Watson- Notata all.  Councilman Merendino- The area of Sweetgumt that has ther most traffic, isn't failing, buti in the other areas that are not! heavilytraveled, ist failing. States that he thinks the asphalt is thicker and better on1 the 105 end of Sweetgum thani itis ont the Councilman Merendino-The) people that hel havet talked to states thatt they didn't stabilize close to the edge of the road, but hel had avideo of them doingi itand they Councilman Emmons- When they put the! base down, theywent al little off the edge Councilman Merendino- States that hel has av video of when theyv were doingt the Resident-Why doesn'tAllco have someone come out and investigate the issue? Resident- States thati it'ss somethingthat: needs1 to be done not something thatn may Victoria- States that shel hesitates ont that because when al bore is done, Iti isg going Resident- Asks ift they are takings soilsamples on the side oft the road to verifythe  Inwood end of Sweetgum.  Councilman Wright- States thati iti might be a soil issue.  did stabilize the entire width of the road. of the base with the asphalt.  road.  Victoria- That is somethingt that Allco may consider.  need to be done. to affectt the road.  theoryoft the reason' why the road is cracking. Victoria- Yes, thati is done before material is! laid. Resident- Dot they take equal samples? Victoria- The samples arei taken every2001 feet.  Resident- Didy your Geotech come back and take samples oft theroad now? Victoria- Tersomeminçtastined to discuss with the Cityi inj private because thati isn'tsomething that! UJA does andi itwill be an additional cost because that isn't Resident-. Asks thatt the roads inl Beaumont arei not comparable to the roads in Bevil Oaks becauset the roads out here are not as heavilyt traveled as mucha as Victoria- States that she talked to someone ini Beaumont and stated that they are seeing the samei thing ont the roads that are as equallyt traveled as Bevil Oaks. Councilman Merendino- States thatt the Council meetingt that they arei ini nowi is Councilman Emmons- States that the Council meetingi is not a private discussion. Drul Montgomery- States there are: some discussions that may occurwith onlytwo  something that wasi included int the scope ofwork.  Beaumont's: are.  havingac discussionv with1 the City.  States thati it can! be donel in executive session. orthree Council members rather thant the entire Council.    Councilman Merendino- States that the decision. needs tol be made by the entire Victoria- How does the Citywant to proceed for the repairs that Allco will make? Councilman Mullins- What happens Ifwel have rain before those repairs are made? Iftheyo come and fill the cracks now and we get more water in and more cracks Victoria- States that shet thinks that is at fair ask and she will talk to Allco about It. Allco isn'tsaying that theywon'tcome! back and work on1 the roads at all, theyare sayingthat the warranty only covers damages that were caused byt their Mr. Clayton- Canyou get something that states that thet trees are taking the moisture from the roads and that is what is causing the issue? Councilman Wright- States that the roads are either good or they're not. States that Allco said that the roads were going to be for 121 months and ifthey aren'tthen Councilman Mullins- States that we can'thold them responsible for a drought. States that the part of the Country that wel live In, ifwe get a drought the ground is goingt to crack and shift. States that there aret foundations on homes that have been cracking because therei isn'ta any moisture 61 to 81 feet down in the ground. Councllman Wright- Ifwel have a Citywater line break, we are going tot fixi it regardless ofthe drought conditions. Ift they are going to come out and fix1 the cracks that we currently have and not come back out if we have additional cracks, that's Victoria- Iftherei is anything that develops potholes, then thatisaworkmanship Mayor Emmons- What happens if the drought goes ont for1 12months? Councilman Mullins- States thati the cracks need to bei filled.  Council.  appear, are: theywilling to come back?  workmanship.  they! have a problem.  notr right.  issue and theywill come out and fix that. MR. Blue- Isn'ta asphalt allowed tot flex. them to come out and fixt the road.  Dru-Let's objectively record the current state oft the road and see when we want Councllman Mullins- States that he would like to vote for Allco to come out and fill the cracks as long as it doesn'tvoid ourwarranty. Ifitr rains and we get moisture Councilman Merendino- 21 weeks from now if we have more cracks, are they going tocome back out and fill those cracks? Ifv we have moisturei in the cracks, it's going Councilman Mullins- States that het thinks we need to do damage control and fix Mr. Blue- What happens ifwhent they fill the cracks if it cracks again int the same  underthe cracks, iti is a different scenario.  to cause more problems. the cracks that wel have now.  spot.    Councilman Mullins - made at motion and Councilman Merendino second the Councilman Merendino- Ifwe have more cracks related tot the sames situation, they Mayor Emmons- Wer went 41 days with no rain, the cracks havel been int the road for Councilman Emmons- States that hei is reading inl betweent the lines and asks that Victoria- no, theywillr not come back out and fill the cracks that are related1 to the Councilman Mullins- Canyou tell us how muchitwould cost the Cityto filla any Victoria- states thats she suggests that the City! hires ac contractor that assessest the Councilman Mullins- If Allco sayst that theywillnoti fill additional cracks, cant the Victoria- States that she can get ar number together ony what that would cost. Councilman Emmons- States that int the current budget, there isn'tanything! int the Councilman Watson- doesn'tapprove. All other Councit approves for the Cityt to get DruMontgomery- States that he will get with Victoria about ac contract. 7. Review/Approve Consent Items-M/M/2/C-Councitman Mullins/Counelman  motloni for Allcot to come out andi fill the cracks. should come back out and fill those cracks too. Councilman Emmons- What happensi ifwe get more cracks?  atl least a month.  ifadditional cracks theni it's a different scenario.  drought. additional cracks  roads and fill the cracks as they come Cityafford tot fixt those roads  road budget. Allco tot fixt the road  Merendino-Approyed a. ReportbyUtlitys Specialties 8. Review/Approve. Action Items  a. Consideration/Discussion/Approval of 2022 audit previousypresented byCharles! Reed. MM2/C-Counelman Merendino/Councelman  Merencino-Approver.  Mayor Emmons- States that this ist the first time int thel history of Bevil Oaks that wel have gotten the report ahead oftime. Councilman Merendino- Statest that we asked them forarough draft beforet the meeting. They gave itt to us ai month ahead oftime. b. Consideration/Disceusion/Approval of resolution decommittingthe City and Public' Worksi insurancel funds pert the resolutioni thatwas made on June 25, 2020. MM2/C-Counelman Watson/Counelman Merendino- C. Consideration/DisoussionApproval ofvoting on and selecting Council  Approved  officers. Tabled bytheMayor    d. Conalderation/Discussion/Approval of quote from Texas Fire & Communications for cameras at the Cityl Hall. M/M/2/C- Councilman Merendino/Counclmen Watson-Approved quote of $7,775.00 Councilman Merendino- States that the videos that will be recorded will go to the cloud and be stored int the cloud. States that het thinks it's a good idea fort the cameras to bei installed to protect the peoplet thati work ati the office. e. Consideration/Discussion/Approval of quote from Texas Fire & Communications for SecuritySystem at Civic Center. M/M/2/C- Councilman Merendino/Counclman Mullins- tabledto get additional Councilman Merendino- States that we have talked to the fire chief, and we do have al little bit of time before we have to make a decision on the system. States that Councilman Mullins- Asksi ifitis $10,000.00 to have the fire alarm system  quotes.  hel isv walting on a quote from another company.  installed?  Councilman Merendino-Yes. $7,000.001 for the camera system.  Councilman Mulins-rsi0Q0.olo; just the fire alarm system and another Councllman Merendino- States that he would like to have additional quotes. Councilman Emmons- Why do we need cameras at the Civic Center? Councilman Mullins- Cani the City afford to spend $10,000 on a camera system. Councilman Watson- States that he understands why there is aquestiontothe Councllman Merendino- States that the alarm system is $1,300.00. Councilman Watson- Encourages any oft the Council that wants to get a quote. f. CastamwDsusbwApeNt of approving. Joint Election Agreement and Election Services Contract between. Jefferson County, Texas and the City of Bevil Oaks, Texas. M/M/2/C- Councilman Emmons/Couneliman Merendino- Approved Mayor Emmons- States that the elections will be held at the Civic Center. States Drul Montgomery- States that the fire alarm system will have to be voted on by g. Consideration/Discussion/Approval of ordering the General Electioni for November7,2023, including approval ofe earlyvoting! locations provided by JeffersonCounty, Texas as its Election Officer. M/M/2/C- Councilman  cameras, but they are useful in some situations.  that the Citywill not have earlyvoting.  October.  Mullns/Counelmanwatson-Approved  9. Executive Session @: 7:40 pm    a. The Council may convene to executive session to consultwitht the City  Attorney on pending or potential litigation.  10.Resume Regular! Meeting @ 8:00 pm  11.Discussion  a. Discussion of process for selecting Council members to oversee City  departments, such ast the water department.  Councilman Merendino- States that there needs tol bes a couple of contacts for the Utility companyto geti in touch with in case of an emergency, i.e. awell goingo down. There has tol be more: thand one Councilman Wright- States that het thinks there: should be a Councilman designated over all the categories ini Bevil Oaks, i.e. Water & Sewer, roads, etc. States that someone needs tol be watching over thel Utility companyto make suret that they are the) job that they: are supposed toi be doing. Mayor Emmons- States thaty what the Citye employee(s) aret for. Councilman Wright- States that although Sabrena does a pretty good jobv with it, she can't be overe everything. Council needs tog get Councilman Merendino- Suggests puttingUtility! Innovations on the Citye email soi that they cani inform everyone ift there is ani issue. Councilman Emmons- States that ist the one thingt that don'tneed tohappen because! youwill have unauthorized people contacting Councilman Merendino- states that he was talking about justt to Councilman Emmons- States that iti has been discussed beforet to Councilman Merendino- No. States that there can bet three Council members over the water like there weret three Council Councilman Emmons- States thaty you can! have more than one person over an areal like the water/sewer, butyou need one principal overt that so that everyone is tryingt tot fix onet thinga att the Rital Williams- States thatyour need one head personi to take care of things and they can let everyone else knowwhati is going on. You can'thave everyonel In charge. Thel Mayor should be contacted first theni it can go down the! linei ifr no one elsei is available.  person in case someone Is out oftown.  doing  involved and provide leadership.  them. the Council.  haveaCitymanager for that reason. members over the buildings.  same time.  12. Reports  a. Mayor Emmons  Mayor Emmons- States that anyone that tries to reach the commissioner, hel is out of the office right now because he had as stroke last week. States that the election is    coming up and we need people to sign up. There are: ai few people that have signed up. Next month, Cheri Mitchell will be givingar report on a few things. We will be putting an Councliman Mullins- Talking about the water well. We have some bids in to take care of the problem. We can't let it sit any longer. We have well #: 2 out and well #3 trips every Councilman Merendino- States that well # 3 is the bigwell. Councilman Mullins- States that we have 3 different bids in to fixt the well. Councilman Merendino- States that well # 2v was down, so he called at friend that ownsa awell business. They can out and they stated that the pump was running in Councilman Mullins- asks whyt the well was running before this weeki ifitisr running Councilman Watson- states that Entergy has come out due to electrical issues and theyswapped two of the wires that are running the well. Councilman Mullins- asks what we are going to do to: fixi the problem? Councilman Watson- States that it's done. Councilman Merendino- States that two and three are working but well one is runningi ini reverse, but they will be back In the morningt to fixit. Rital Willlams- States that this is what she was saying about the communication issue with havingtoor many people in charge of one thing. The person that is giving the report(Councilman Mullins) doesn'te even knowwhati is going on. Councilman Watson- States that she is right about that, Councilman Mullins- States that he could have been called and been informed that thej problem was already fixed because he is wastingtime makingareportt for Councilman Watson- Agrees and apologizes because hewasn'taware that Councilman Watson- @ Councilman Mullins- States that hel knows the stuff that hei is goingthrough right now and he Councimanwatson, didn'twant tol burden him (Councilman Mullins) with the burden of the problems thatwere going onwith Rital Williams-, A text messagé could have eliminated all of this. Councilman Watson- States that they were) just trying to helpl but admits that itwas their mistake that Councilman Mullins wasn't aware of the situation.  add int the paper: soon for the maintenance department.  b. Councilman Mullins  now and then.  reverse. backward.  something that has already been fixed.  Councilman Mullins didn't! know about that situation. Mr. Clayton- Communication could have fixed it.  the well.  C. Councilman Wright  Councilman Wright- States that the double-wide trailer that the Cityreceivedi from FEMAI is no longer needed. States that FEMAhas aregulation for disposing of propertythat theyfunded. It has to be advertised and sold for fair market value. The Citywillreceive 10%    ofthat back minus the City'scosti.e.: advertising. States the advertisingwill be goingi in the Examinert this week.  d. Councilman Emmons  Councilman Emmons- States that phase two on the roads is going to start next week. Phase twol ist the Countyis goingto come in and use all the rockt that is piled bythe old office to repair all the roads that weren'to done in the road grant. States thati it will bet two layers of chip seal. It! has tol be done int two phases. States that they will have to dos some pothole repairs first. States that theywill put oll and rock down and let its sit for 30 days. Theyv will come back and put thes second layer down. The onlystipulationi is they only do % mile a year. Theywill be doingi roughlyt two miles this time. This will cover ust for 4y years. States that theywill furnishi the manpower and equipment and wer will havet tot furnish the materials. States that theywill have to have at tanker, but they arer not goingt toj puti it onour roads. They are goingt to do the unloading on Tram Road and hauli it to! Bevil Oaks. States that he will be outt this weekend to mark the roads thatt they need to do. States that everything should be donel by Councilman Wright- asks what roads are going to be done? Councilman Emmons- States that ift the road wasn'tdone! by the grant, itwill be done whent the County comes out to do the work. Councilman Emmons- States Itwill not bep patches; ity will bet the Resident- States that Thousand Oaks is halfway done. Councilman Emmons- States that the rest ofthei road will be done Councilman Merendino- Asks howi many roads weredone! in Councilman Emmons- States thatthere.1s231 miles ofroads in Bevil Oaks. There were around: 20 miles thatwerec donewith Councilman Wright- States that It will be dustyforawhile. Councilman Emmons- States that hei is notifying everyone right now that theywill be starting work ont the roads next week. States that almost everyone doesntravettheroads duringthe daywhen theywill ber working but be preparedi ifyou are. States that they will Councilman Merendino- Asks if theya are doing all the roads that Councilman Emmons- Thec Countyrequested that the roads be  thet first of October.  Councilman Mullins- asks ifitwill patches.  whole road.  Ifthe road is inl bad shape.  asphalt? asphalt.  not be stoppingtraffic.  aren'tasphalt, whythey need to be marked?  marked.    Resident- States that the biggest issue that the parents had when they were working on the road before was that the communication with the school was not done and the parents were having to follow the school bus to get their kids on/off. Who is in charge of communicating that with the school? Also, is there a way to know Councilman Emmons- States that the County will only be here for 2 Resident- Whent they come, shouldn't you have al list of the roads Councilman Emmons- States all the roads will be done. States that Mrs. Cline- States that they don'ty want to bey waiting for 2 hours to get their kids off the bus or trying to get them to school. Mr. Clayton- states that someone needs to ask that there be a grace period for the kids to be dropped off/picked up because there is going to be road work going on in the neighborhood. Mrs. Emmons- States that Sabrenna will contact the: school. Councilman Merendino- States that the buildings are basically done. States that there are a few odd andi ins left to do, though. States that City Hall was done for around $47,000. The Civic Center is currently around $30,000. States that we are well under the TML rule of $50,000. States the money came out oft thei insurance fund that the City received from the TML insurance after Harvey. States that the money that is left over in the insurance account will be put  which roads they will be working on? weeks. Next week and sometime in September.  that are going to be done? they will let people through.  e. Councilman Merendino  inthe general fund.  f. Councilman Watson C Councilman Currie 13.Adjourn Meeting@s:24pm -  Mayor, Cheri Mitchell  /City Secretary,.  Aubhleg  Approved on 8 day of April  2024.    AUGUST 17, 2028  : EMERGENCY MEETING &    Notice of an Emergency Meeting Minutes CITY OF BEVIL OAKS, TEXAS August 17, ,2023  1. Review/Approve Action Items @ 8:24 pm Councilman Merendino/Counciman Emmons- Dismissed due to the problem already being resolved.  a. mewCMOMNwAePoN of various written submissions to evaluate the cost for immediate repair, maintenance, or other actions necessary to return Well No. 21 to full function and the select of a contractor to perform the evaluation, and if possible, repairs limited to the initial bids. b. consideration/Disceusion/Approval of a total amount of authorized repairs after the evaluation by the contractor selected pursuant to 1(a)i if such amount exceeds the approved bid estimate, the person(s) permitted to authorize the repair and negotiate and execute an emergency repair agreement. Councilman Wright- States that the items that are on the agenda have already been discussed in the regular council meeting prior to the emergency meeting. Councilman Merendino- States that Well 2 has been fixed. Councilman Mullins- Asks if the guy who worked on the well was licensed and bonded? Mayor Emmons- asks for a motion to approve the items as they are written. Councilman Merendino- moves to dismiss the items since the problem has already Councilman Watson- @ Councilman Mullins- states that Councilman Mullins mentioned that there was an issue with well 3 tripping and that hasn't been addressed. Asked Councilman Mullins if there is something that he needs to discuss on well 3. Councilman Watson- States that if there is an issue with well 3 then the problem needs Councilman Merendino- states that well 3 is on a separate pole and the problems that Mayor Emmons- Suggest adjourning the meeting being that the items were dismissed.  Councilman Merendino- Yes.  been resolved.  Mayor Emmons- Asks for any further discussion.  Councilman Mullins- States that this meeting is over well 2.  to be addressed.  we are having with well 3, is an Entergy problem.  2. Adjourn Meeting @ 8:27 pm  -  Attest:  Mayor, Cheri Mitchell  Awhbr  Approved 18 dayof_ April 2024.    SKPTEMBER 05, 2028  PUBLIC WORKS BUDGET MEETING -    Notice of a Budget Meeting Minutes CITY OF BEVILOAKS, TEXAS September 05, 2023  1. Call to Order @ 6:30 pm 2. Pledge of Alegance/nvocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, 3. Roll Call- All present except, Mayor Emmons, Councilman Currie, and Councilman Mullins  one. state under God, one and indivisible."  Conflict of Interest Statement- None  Discussion  a. Discussion shall be limited to evaluation of current budget and of items pertinent to establishing the budget forthe City of Bevil Oaks Public! Works fori fiscal year 2023- 2024. The City will receivei input from private persons and entities including but not limited toi its engineering firm, legal counsel, accountant, personnel with specific  information related tot the proposed budget. Charlotte' Yeates- Revenue- fees. of Beaumont. coming from? connections. Charlotte Yeates- Yes that.  Water-States that year toy year we have gained connections. Fees- This is fees that are accumulated through late fees, tapi fees, disconnect Sewer-States that iti is less than what we receive for water due to paying City Councilman Watson-, Asks where Charlotte see's the increased revenue Charlotte-New connections. These numbers are based oni the current Councilman Watson- Does anyone keep track of the number of connections? Sabrenna Crain- States that she has as spreadsheet that keeps upy with allo of Charlotte Yeates- States that the budgeted numbers are according to not having a ratei increase on anything. States that prior to Harvey, the rates weren't increased for 10 years. States that ift two or three years go by without ar rate increase, your may want to do ac cost-of-livingi increase. States that the costs are going up. Suggests thati it may bet time fora a small increase on water Councilman Merendino- States that they were thinking about lowering the water rate: since that seems to bee everyone's concern, but we didn't want to  rates.  come back four months later and raise it back up.    Charlotte Yeates- States that other City's that are the same size as Bevil Oaks, Counciiman Emmons- States that this has been brought up before, but it's not the water rates that are high, iti is the sewer rates. The sewer rates are higher Charlotte Yeates- States that we are trying to reduce the user fee. The user fee is designated specifically for paying off the bond. One oft the things that the Council decided earlier in they year, was to pay off the Badger Meter. That should be reflected on the financials this month. States that once iti is paid off, itis still in the budget to add to that so that once it is built up, we can lower the user fee again. States that she isn'tsure that it could be lowered this year, Councilman Wright- Asks if we will have the Debt service paid off by the end Charlotte' Yeates- States that the! $24,000 will be put toward the bond debt fee after the Badger meter is paid off. States that if wel keep budgeting that Councilman Wright- asks Ift that will be reflected on the monthly balance Charlotte = It only gets paid twice a year, so you're only going to see it in actual when it gets paid. It gets paid in August and February, so you will: see it reflect in those financials. It isn't a monthly payment. One is an interest payment of around $27,000 and the next payment will be the principal plus the other half of the interest. States that it will be around $108,000all: at Counciiman Watson- Asks what the danger of pulling money out of the Charlotte- Iti is normal fora a City, County, or municipality to have a debt. The City had to implement a debt user fee to cover the expenses because the property taxes and the water revenue were not covering It. Normally you want your normal operating revenue to cover any debt or depreciation. The only danger isi if there is another Harvey. That's why another part of paying of the Badger is important because it will fund the debt service savings account Councilman Wright- Ify you continue to build up, then there is an opportunity Charlotte- Wer will only doi it foray year and that money won't bet touched in Councilman Watson- States that there are accounts that are gaining Interest.  are higher than what Bevil Oaks is. due to the cost to fix the sewer.  but maybe by the time the next budget gets here.  oft the month?  $24,000, we can put that toward the bond.  sheet?  once.  operational budget to pay toward the bond?  to one full year of payment for the Bond Debt service. to have the funds to do something else with it. case we need it. It will just gain interest. Ist there anyone that is overseeing that?    Charlotte- States that the City does have an investment policyi in place, but Council does not have anyone thati is ai financial officer. Therei iss supposed to be one someone willl have to got through training tol be one. Iti is actually Councilman Watson- Asks Charlottei if she is saying that we can'ttake advantage of the higher interest rates because we don't have anyone that is Charlotte- At one point, there were: some bonds and maybe a cd that the City Councilman Watson- Asks what kind of moneyi it would be to invest in a cd? Charlotte- States that if there is cd then it can be no more than one year Jeff Thibodeaux- We don't have an attorney on Council, but we dol have Dru. Charlotte- You can, but then you get intot fees. Youl have to monitor what they are investing in because you only have certain investments. Int thel Public Works, there is $475,000 in operating acct. In Tex Pool, which is an investment Charlotte- In. June, (looking fort the last statement to give an accurate answer) Int the investment policy its says you can invest in: a cd and ani investment pool. States that the investment policy might need to bel looked ati in October. The obvious choice would be to look at what Stellar Bank offers. The other part of thei investment policy, you have to have a pledge agreement, which you have at Stellar. All of your accounts are at one bank. They buy bonds int the name of the Cityt to cover what your deposits are. They have to review it monthly. You get a monthly statement that shows that tells your what thel bonds are that  required by! law.  authorized to change it?  was purchasing. It's all part of the investment policy.  maturity.  Could wel have ac contracti initiator?  pool that has $175,000.  Councilman Watson- How much money is that making?  they bought. Charlotte Yeates- Yes.  Councilman' Wright- Asks If wel have one bank?  Councilman Merendino-: asks when we got down to one bank? Charlotte- - States that we have always had one bank. States that the most recent investment policyt that is inj place is from 2010. Suggests that the Council needs to discussi thei investment policyi in October or November and needs to set upi thei investment policy to be reviewed annually and an investment officer needs tol be appointed.. States that therei is training through Charlotte- Billng Sewer expense is what you payt the Cityof Beaumont. States that the City of Beaumont: are going to ber raising their rates soon. Councilman Wright- States that we may need toi increase the projected rate.  TML that can be taken fort the investment officer. Continues to go over the! budget.    Charlotte- States that she will highlight the rate to look into increasing it. Councilman Merendino- States that if wel had as sewer plant, the fee would be Charlotte- States that the increase for the accounting services is due to several circumstances. States that the cost for the accounting should not be as high next year. States there will be another single audit next year due to the grant funds that have been spent. A: single audit is if you spend over $750,000 inf federal funds. It isa a separate audit that is done at the same time as the Councilman Merendino- Asks if the single audit expense Is covered under Charlotte- No. States that in ay year that there is not a single audit, the audit Councilman Merendino- Asks how much a regular audit costs? Charlotte- States that it is probably the! $8,500. Asingle audit Is $3,000- Councilman Merendino- States that the budget says $9,250, but that fee is doubled because this just Included the Public Works portion of the fee. Charlotte- Ift there aren't any new grants and the road grant is finished by September, then there should just be a regular audit. Charging the auditor fee to the grant is against the rules. States that with the road grant, the Citywas allowed to use other grant funds to cover their 10% portion of the grant. Stopped at 48:39 on the retording.Continues to go over budget items... Councilman Merendino- It's not real money that we are spending? Charlotte- No. Iti is money that could be used for capital projects. Councilman Merendino- What about thei insurance funds? Councilman Emmons- Is this just for elevated towers and water lines? Charlotte- Iti is anything that is for Public Works. Anything that is a capital Charlotte- Insurance Funds- states that there is a resolution that was made to decommit the insurance funds, That insurançe money PW $355,000. City General- $203,000. Everything that was done at the City Hall and Civic Center was funded out of the City General account. The funds that were used for those projects were paid straight out of the City General operating, so the public works has to refund the City Fund. You want to keep 3 months of operating funds int the account. The rest of the funds can be put into cds of whatever the City chooses to do. For the insurance funds, the accounts can Councilman Watson- We could conceivably have half a million dollars to  much higher.  regular audit. Iti is a compliance audit.  grant funds? fee will be less. $4,000.  Depreciation- is to build the reserve.  asset that willl last over a year.  just be renamed. invest.    Charlotte- Yes, Ify you go back 8 years, youy willl bes surprised at how much Councilman Emmons- States that he wanted to remind everyone that the Charlotte- States that you want to be in ag good financial position tol be able to Councilman Merendino- States that we: should probablyi increase that amount  money the City has now compared tol back then. inner-City sewerl lines need to be replaced. get grants tot fixt that. Continues to go over budget... due to having generators now. Charlotte- States that shev willi increase it. Continues to go over budget... Councilman Wright- asks what the 811 locates are. Innovations tol locate the city water ands sewer lines Charlotte- continues to go over budget... Charlotte- Yes Continues to go over budget... there arei more connections. Continues to go over budget...  Sabrenna Crain- explains that wel have to pay 811 fort the call and pay! Utility Councilman Wright- Is the projected cost just for Utility Innovations  Charlotte Yeates- States that she can'tsee the user fee coming down until Charlotte- What Council needs to decide whether they want to have a capital project savings, separating that money from the other money. It doesn't have to! be committed. A capital project savings account could be opened. Chariotte- There are some contractors that are not reputable. She advises that the Council carefully considers using a different contractor. Councilman Emmons- States the price of pipe andi material are steadily rising. Charlotte- States that she needs tol know if Council wants to go up on the budget thati iss set for maintenance and materials. States that thel budget set in Councilman Merendino-States: that we have pumps fort the sewer plant, lift Sabrenna- Explains that the pumps listed in the budget was for pumps that the City had toy purchase last Decembert for the: sewer plant. Councilman Wright- Asks ifthes sewer plant pumps arei included in the Charlotte- all thes sewer and water maintenance! isi included in the Councliman Merendino- Utility Innovations does our locates.  Is there anything that needs to be changed. Increase amount for Sewer expense,  place is currentlys $70,000. stations and water well.  Councilman Wright- asks what we have pumps for?  maintenance and materials? maintenance and materials budget.  )    Councilman Wright- Part of the maintenance is tie in's, which the City get Councilman Merendino- States that we charge them more than what the tap Charlotte- States that she will make the changes that Council will requested and send a clean copy to be approved at the next Council meeting. Charlotte- States that they will be discussing the tax rate at the meeting on Thursday. States that historically, the City has chosen the no new revenue tax rate. States that if they chose to do the voter approved tax rate, that is the highest rate that Council can pass. States that with the no new revenue rate, the City would receive around $ 117,000 in property taxes. States with the  reimbursed for.  Charlotte- There's only one or two of those a year. is, 5o the City makes money off of that.  other rate the City would get around $130,000.  6. Adjourn Meeting @ 8:33 pm Councilman Watson/Counciman Wright  Attests,  A  zy  Mayor, CheriMichell  City Secretary,  blas  Approved on this 19 day of Sepiember,2024.    SRPTEMBER 07, 2028  CITY GENERAL OPRRATING  BUDGET MREMING -    Notice of a Budget Meeting Minutes CITY OF BEVIL OAKS, TEXAS September07,2023  1. Call to Order @ 6:30 pm Z. Pledge of Alleglance/Inyocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; pledge allegiance to thee, Texas, 3. Roll Call- Present- Councilman Merendino, Jim Wright & Councilman Emmons e Not Present-  one state under God, one and indivisible." Councilman Watson, Councilman Mullins & Councilman Currie  Conflict of! Interest Statement- - None  Discussion  Discussion: shall be limited to evaluation of current budget and of items pertinent to establishing the budget fort the City of Bevil Oaks for fiscal year 2023-2024. The City will receive input from private persons ande entities including but not limited toi its engineering firm, legal counsel, accountant, personnel withs specficinformation  related tot the proposed budget.  Charlotte- States that when the pertinent items, it was pertaining tot the 2023- 20241 tax rates. Goes over the taxi rates that were assessed byt the Appraisal District. States that the City has chosen to go with the No-New- Revenue Tax rate since she has been working with the City. States that the Council does have the option to choose a rate that's between the no-new-revenue: tax rate and the voter approval ratei if thati is something that they would like to do, but Councilman Wright- asks... the County has already figured upt the tax value? Councilman Wright- asks what ifv we have more houses? Charlotte- states that ast the City grows the sales tax will grow. Charlotte- Continues to go over budget... the franchise fees that wea are receiving.  that is not something that hasl been done before.  Charlotte-Yes.  Councilman Emmons- Asks when thel last time was when someone looked: at Cheri Mitchell- States that she looked intoi it when she was on Council and they told her that the water department has to call them monthly and let  them know how many water connections we have. Charlotte- continues going over budget. Councilman' Wright- Asks Ift the firework stand pays taxes. Charlotte- States that there may be a report that can be pulled on the  comptrole'swebste. Charlotte- continue to go over budget.    Charlotte- states that ift the Council knows fors sure that there was going to be aproject done, they could increase the budgeted amount for the capital Councilman Wright- States that's whyl It's important to do a meeting to  expenditures.  discuss thet future plans for capital projects. Charlotte- continues to go over budget  Councilman Emmons- states that the amount of money that the City allotted for the road work that willl be done with the rock that's at the old City Hall, States that we will need to add: another $50,000 to do the two miles of roads. Councilman Wright- This work will cover 4 years' worth of road work. We will Councilman Wright- States that there hasn't been any work done the last 4 Councilman Emmons- States that he argued that as well. States that they will do extra work this time tol heip make ups some of the workt that wasn't done Councilman Wright @ Councilman Emmons- how much more do youi think needs to be added tot thel budget to cover the cost oft the work that is goingt to Councilman Emmons- Another $32,000. There is supposed toi be enough money int the account to covert the cost of this work. Charlotte- States that there was $160,000 in the account before the road project. States that the City's share oft the road project was! $200 and something thousand. States that the ARPA1 funds did not cover all oft the City's portion oft the grant. States that the roadi fund account was used to fund some of ther road project. Right now, we don't have much money ini ther road account. States that Sabrenna, Janet, and herself are goingt to get together and reconcile: the road grant so that allt the expenditures aret taken out of the Councilman Wright @ Councilman Emmons- How much more will need to be added to the road fund to cover the remainder oft the work that needs to be Councilman Wright- What about pothole repair? Dot they use our tax money Charlotte- It's usually around! $5,000/year." You just have to pay for the  That's not counting pothole fill. not get any additional work done for 4years. Councilman Emmons- Right. years, so howi ist that right? the last 4y years. be done?  right account. done byt the County?  Councilman Emmons- around another $50-$60,000. top pay for that ori is itas separate cost?  material,    Councilman Merendino- asks that instead of the $20,000t that was budgeted Councilman Merendino- That has to be taken out of the general fund account Charlotte- States that the building projects were around $90,000 together. The public works insurance account still has to pay back the general fund for it's half of the building project, 50 we can tag that money for the roads. Cheri Mitchell- aren't the franchise fees supposed to be used for roads? Charlotte- yes, but that has never been done before. Cheri Mitchell- states thati is something that we need to look into doing. Charlotte- States that she would like to see the account go to $0.00 before moving money intoi it. Then it can be more like a savings account for the Charlotte- States that the budget for the road account is $82,000. Councilman Emmons- States that no money has ever been budgeted for Councilman Merendino- States that the franchise fee will cover the expenses. Councilman Wright- states that he was asked by Mayor Emmons to come up with aj job scope for a maintenance department. States that the more that he looked at it, that would be better done by as service contractor.  for the road fund, now has to be changed to $60,000?  Councilman Emmons- Yes toy put int the road account?  roads.  Continues to go over budget...  roads, that is why we have to budget fori it now.  Review/Approve. Action Items  a. Consideration/Discussion/Approval of options for tax rate per truth-in-taxation requirements. Approve proposed tax rate for consideration and comment by public at  hearing prior to approval of tax rate by City Council. There was not a quorum present to take a vote.  7. Adjourn Meeting @ 7:49p.m. Councilman Emmons/Counciman Merendino  - Mayor, Cheri Mitchell  Attests  Cify Secretary, Jeff Thibodeaux Qufalgso  Approved on this 19 day of Seplember  2024.    SRPTEMBER 12, 2028 * SPECIAL MEEMING &    Notice of a Special Meeting Minutes CITY OF BEVIL OAKS, TEXAS September 12, 2023  1. Call to Order @ 6:30 pm 2. Pledge of Alegance/Invocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; pledge allegiance to thee, Texas,  one state under God, one and indivisible."  3. Roll Call- All but Councilman Mullins present 4. Conflict of Interest Statement- None  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda = those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to the  beginning oft the meeting, and observe a 3-minute time limit.  Matt Godfrey- introduces himself. States that he has noticed some positive changes within the City since Harvey. He states that he thinks there is good unity happening. States that he is concerned about the water bill. States that he thinks that the office needs to be tightened up. States that he has noticed some unwanted traffic within the neighborhood and that Jefferson County needs to be contacted about it. States that strange things are starting to happen. States that when it comes to policing the community, it will take Jefferson County at least 10 minutes to get here. States that we need to talk to Jefferson County to see if we can get additional patrolling out here. States that he is concerned about unwanted traffic. States to be observant of the vehicles license plate numbers for. Jefferson County. States that he is confused as to why the water bills are sO high. Asks if someone can get with him after the meeting to clarify the situation. States that if we come together, things will work out a little better for the Councilman Merendino- States that we have looked into the water situation, and states that we have made a mistake. States that the percentage oft the bills that have had mistakes, is very low. States that the police station comes out here a lot and they do what they can being that we are so far out. Councilman Watson- States that we have talked to the Sherriff office and offered them the Civic Center as a rest area. States that it has been brought to our attention that we are having an issue with the check reader Councilman Merendino- states that the residents need to start coming to the meeting with their concerns because we can't do anything about the comments on Facebook. States that he just got notice that the City of Beaumont just raised Councilman Emmons- States that the water rates seem to be a concern at all of the meetings, but the water rates that the City has is not the issue. The water rates are lower here than the surrounding areas. The sewer rate is what is the issue. We have to pay the City of Beaumont for our sewer consumption.  community.  their rates and that is going to affect us.    Catherine Currie- States that the user fee isn't going to affect the water bill that Councilman Wright- States that the water bill isn't going to go down even when the user fee goes down. States that the water rate is the same as the Councilman Currie- It has to be because the sewer going to Beaumont, right? Councilman Merendino- States that the City of Beaumont includes sewer and Erin Gentry- Will it change when more people come back out here? Councilman Merendino- States that our rates might have to go up ifthe City of Councilman Watson- States that when he got on Council, his intent was to lower Councilman Wright- States that we had no choice but to do away with the Sewer plant and it was too costly to fix. We were getting too many TCEQV violations because of the way the sewer plant was. States that we are at the discretion of Cheri Mitchell- States being the sewer rates went up in the City of Beaumont, the City will have to absorb that extra costs being that the Council didn't discuss Councilman Merendino- States that if we were to raise every household, it Erin Gentry- States that there are: several things that the City can do to make Erin Gentry- States that there are several things that are, getting done. States that there are some things that can be done to generate additional money for Councilman Wright- States that the City does make money off the sales tax and Matt Godfrey- States that there needs to. be more events within the City Councilman Merendino- States that is part of the reason why we got the Erin Gentry- States that she would like the City to be somewhere to be proud of Councilman Merendino- States that is something that we are working on. Resident Murrell Stewart- Asks ift there is ai five year plan out here? Councilman Merendino- Asks Chief Gonzales if they are notified if there isa Chief Gonzales- States that is the water department that does the flushing.  much.  surrounding areas, it's just a matter of scale.  garbage in their bill. States that our bills are high.  Beaumont continues goes up.  the water bills, but that is not going to happen. Matt Godfrey- What about the sewer plant?  Beaumont because of their rates.  raising the rates during the budget meeting wouldn't generate that much money for the City.  money.  Councilman Watson- States that the Cityi is making money.  the City. that helps out.  Erin Gentry- States that there will be more events building fixed sO that events can be held at  Councilman Wright- No flush happening?  States that they would like to be notified    6. Review/Approve Action Items  a. m-mwDheswApowt of accepting the resignation  Emmons- Approved M/M/2/C- Councilman Councilman Emmons abstained from  of Mayor  Wrght/Councilman Wright-  voting  Councilman Merendino- States that he has some questions for the Dru Montgomery- He may ask any questions, however, if it discussed in attorney/client discussion, he Councilman Merendino- Reads Mayor Emmons resignation the City attorney to disclose the information of what " oath ofc office" in her letter mean Dru Montgomery- States that it was disclosed in attorney/client discussion so he can't disciose that publicly Councilman Merendino- States that he was given thei information the Mayor was resigning and states that she had the States that a City employee quit because of her. States City credit card. understanding that any time an employee resigned several times and het talked her out ofit. Dru Montgomery- States that what Councilman Merendino was attorney/client privilege. Many members oft the Council just said to resign, but there is a certain way to do it. Until it is done have tried Councilman Merendino- States that to him when she told him that she resigned, even though it was not done correctly, to him that Matt Godfrey- Stated that the letter was on Facebook before the Councilman Merendino- States that she sent the letter to Councilman Merendino- States that the Mayor did do a lot  attorney publicly.  was  may not be able to discuss it  letter. Asks violation oft the  that  that it was his Mayor  changed. States that he  quits, the locks need to be  was told by the City attorney that the  isnot considered a resignation.  correctly, it meant that  she resigned. meeting.  friends and they put it on Facebook.  one of her of good  while she was here.  b. amtwDhemiwAeoet of Merendino/Counciman Currie their application  Council candidate- Approved- Unanimous- accepting/declining the withdrawal of  M/M/2/C- Councilman  Councilman Merendino- States that someone signed up and Dru Montgomery- states that normally there are election officers in other City. We do not have one, sO Sabrenna accepts the forms. To keep Sabrenna from being the only one accepting the application.  withdrew    Councilman Watson- Was the application withdrawn within the Dru Montgomery- Yes, the application was withdrawn within one of the two timelines. The first timeline was not met. It was five days too late, however, the second one was met because the ballots have not Consideration/Discussion/Approval of appointing an interim Mayor. M/MI2/C-Counciman Wright/Counciman Merendino- Approved- Cheri  timeline?  been prepared.  Mitchell to be thei interim Mayor.  Councilman Merendino- Cheri Mitchell is the only one that signed up for the Mayor position in November. States that putting Cheri Mitchell in the position since she will be the Mayor come November is a good Councilman Wright- Suggests that the Council finish the meeting with the exception of the executive session before swearing Cheri Mitchell  decision. in.  d. Consideration/Discussion/Approval of cancelling the 2023 elections due to all candidates running unopposed. M/M/2/C-Counclman Emmons/Counciman ii. Approve Certification of Unopposed Ward and Mayoral Candidate(s)  Watson- Approved  . Approve Issuance Order of Cancellation  Dru Montgomery- States that Sabrenna will certify the certification of unopposed candidates. States that the Mayor will Cheri Mitchell- States that once she is sworn in, she suggests to get Sabrenna and Cathy the training that they need to become Councilman Emmons- States that even though the City doesn't have anyone running for Council, the County will still be holding Councilman Merendino- States that we have not received any additional quotes fori thef fire alarm system sO that has to be done before the elections can be held in the building. Councilman Watson- States that the protocol is that we have three bids for everything, sO we are trying to get additional bids. Councilman Merendino- States that they have reached outt to who they could find and they! have only received one. bid. Cheri Mitchell- Asks the fire chiefi it there has tol bea a monitored fire alarm system or will the fire extinguishers work? Cheri Mitchell- What do you mean by doing a fire: suppression Councilman Merendino- States that we don'tr need ai fire  sign the order of cancellation.  election clerks.  the elections at the Civic Center.  system? suppressionsystem.    Chief Gonzales- States that the fire extinguishers that are in place will work, they just need to mounted on the wall. States that there doesn't need to be a fire suppression system since there Councilman Merendino- States that if we need to leave the doors Chief Gonzales- States that the exits are marked, but the fire extinguishers need to be placed by each exit. Consideration/Discussion/Approval of options for tax rate per truth-in- taxation requirements. Approve proposed tax rate for consideration and comment by public at hearing prior to approval of tax rate by City Council. M/M/2/C- -Councilman Merendino/Counciman Wright Approved the no-new-revenue tax rate of $0.130464/5100 Councilman Merendino- States that the City will not be increasing the  isn'ta stove.  open for election day, we can.  taxr rate.  Cheri Mitchell is sworn in as the Mayor  7. Executive Session @ 7:36 pm  a. Section 551.071 1-1 for the Board to seek the advice ofi its attorney about pending b. Section 551.074(a)(1) or (2) - to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear a complaint or charge against an officer or employee.  or contemplated litigation;  8. Resume Meeting @ 8:45 pm  9. Adjourn Meeting @ 8:50 pm- M/M/2/C- Councilman Watson/Councliman Currie  Chehi Mutchelb Mayor, Cheri Mitchell  Attest: oug Mullime City Secretary, Doug Mullins    SRPTEMBER 21, 2028    Notice of al Regular Meeting Minutes CITY OF BEVILOAKS, TEXAS September21,2023  Tax Hearing @ 6:25 pm from the residents.  Mayor Mitchell- States that there isn'tani increase in the tax rate. There were no comments  Adjourn Protest Hearing @ 6:27 pm 1. € Callto Order @ 6:28 pm 2. Pledge of Alegance/Invocation a. The United States Flag  b. The' Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one. state under God, one andi indivisible."  3. Roll Call- Alll Present 4. Conflict ofl interest Statement- None  5. Citizen Comments (3 minutes each) = An opportunity for the citizens to address Council on agenda items or concerns not on the agenda -t those wishing to speak must complete the comment card, present the comment card to the City Secretary priort to the beginning of the meeting, and observe a 3-minute time limit.- - None  6. Presentation  a. Presentation presented! by Carson Alexander and/or. Jim McCartney on development within the current' Vautrot trailer park.  Carson Alexander- States that hei is looking to add new spaces across the street from the mobile home that is currently in place. States that theyi arel looking at adding 30-32. Suggests that the City install the Mayor Mitchell- Asks if hel has read the ordinance?  meters  Carson Alexander- Yes  Mayor Mitchell- States that there may have to be some changes made. Councllman Wright- States that any new development would be expected to be brought to code. States that a capacity study on our water and sewer system would need to be performed to make sure Carson- States that he understands that there are some things that Mayor Mitchell- States that in the ordinance it states that the owner Carson- States that theywon't be able to do that, but there willl bea Mayor Mitchell- States that the way that the property is laid out in the drawing, it may have to be changed to meet the requirements.  that we could facilitate those extra connections.  need to be done. must live on the property. manager on site.    Councliman Emmons- States that the people in the back won'th be able to get out with the way that the road is laid out right now. Mayor Mitchell- States that the road that is there now, is not ap public Carson- states that is something that they would have tol look into. Councilman Wright- asks ifi it willl be rented homes that theyare purchasing or If it will be homeowners parking theirt trailers there. Carson- states that they don't like to be landlords, soi it will be for the  road, it isap private road,  homeowners to park mobile homes in Councliman Wright- asks how much landi is there? Carson- States that it is 10-11 acres.  7. Review/Approve Action Items  a. CMOMARRON of development of property in trailer park- M/M/2/C-tabled- Councilman Merendina/Councilman Currie- tabled until Carson brings all of his plans and theywill decide on accepting it.  8. Review/Approve Consent Items- M/M/2/C-C Councilman Mullins/Counciman  Merendino-Approved- Unanimous  a. Financial Reports for City of Bevil Oaks- July & August Financial Reports for Public Works- July & August  Report by UtilitySpeciaitles d. - Previous Meeting Minutes  Councilman Merendino- On Utility Innovationsreport, some oft the amounts that are on the report are recoverable. Councilman Mullins- States that we make an amendment that any invoices that are being paid to T.J Johnson be added to the report. Mayor Mitchell- States that T.. Johnson invoices are not part of Utility  Innovations Report  9. - Review/Approve Action Items  a. CICMADAN of bids received for temporary office faciity.M/M/2/C- Councilman Watson/Councliman Merendino- Approved  bid given by Kabco of $51,000.00- Unanimous  Mayor Mitchell- States that we have 3 bids.  Councllman Wright @ Dru- Asks if wel have done everything right as far as the mobile Drul Montgomery- Stats that FEMA will take 90 % and we will get the remainder. Councilman Watson- Asks if FEMA will be okaywith the amount that we have received. Drul Montgomery- States that we have done the correct steps to bid out the mobile Councilman Watson- asks If there are consequences for not doing it correctly? Councilman Emmons- Asks if FEMA can tell us that we didn't get enough for the mobile home, can they come back and tell us that we owe them money?  home goes?  home.  Dru Montgomery- yes.    Dru Montgomery- States that the City got three bids and protocol was followed so there Mayor Mitchell- Asks if we should read the bids that we received? Dru Montgomery- It needs to be included that the City chose to take the high bid.  shouldn't be an issue.  The following bids wererecelved Poncho's Home Purchasing-930,000 East Texas Home Center- $40,000 Kabco Mobile Homes- $51,000  b. GmiwCidNeAON of 2023 tax rate after consideration of comments, ifa any, received at previous hearing on proposed taxr rate, Vote on adoption of no-new-revenue tax rate. Councilman Emmons/Counelman Consideration/Discussion/Approval of 2023-2024 General Operating Budget- M/M2/-Counclman Merendime/Counalman Emmons- Approved- Councilman Mullins Abstained because he was not at the budget meeting d. Consiceration/Discussion/Approval of2023-2024 Public Works Budget- M/MI2/C-Coundiman Merendine/Counalman Wright- Approved- Councilman Mullins- Abstained from voting because he was nota at the budget Consiceration/Discussion/Approval of day-to-day operations of the City ofite.lE-hiring/firing. staffing, office hours, # of employees- Tabled Consitmeration/Discussion/Approval of Mayor spending limit with the exception of natural disaster and/or an emergency. - Tabled Consideration/Discusion/Approval of designating certain funds from General Fund to be dedicated to Community Development, such as construction of community splash pad.- - skipped- discussed later in the meeting h. Consideration/Discussion/Approval of resolution authorizing Utility Clerk to determine application of tamper fee per the water ordinance #: 252.1- skipped- Consideration/Discussion/Approval of timeline for going out for bid on the water/sewer contract. - M/M/2/C- Councilman Mulins/Counciman Emmons Councilman Wright, Councilman Emmons, Councilman Mullins, Councilman Councilman Merendino- States that we are required by law to go out Mayor Mitchell- States that we table this agenda item until modifications can be made to how it is worded on the agenda. Councilman Emmons- asks if we table this so that we can make upal bid Councilman Wright- States that he doesn't think that we need to go out for bid. States that the water contractor that we have now, hasn't  Merendino-Approved  meeting.  discussed later in the meeting.  Approved -table for 6 months then it will be revisited Councilman Merendino & Councilman Currie- No.  Watson-Yes  for bid on contracts.  package?    went up on our rates. States that we have paid Utility Innovations around $80,000/yr. beside the decision to do the capital outlay of improving the chlorine system. States that wasn't part ofr maintenance. States that the Council agreed, except for Councilman Merendino, that he would take over overseeing the water/sewer department. States that we have not received anyviolations from TCEQ since they have been our contractors. States we found that there was a pump that was running backwards for 3 years. States that wel have gotten that resolved. There was an issue with al booster pump and thati issue has been resoived. States that it was his understanding that he would be given a chance to correct anything that was wrong. States that if they Councilman Emmons- States that he would like Councilman Wright to have a chance to make sure that they are in compliance with TCEQ, Councilman Watson- What aret the requirements on us going out for Dru Montgomery- If you want proposals, with no indication that no bid willl be accepted. There are several ways to send out a notice. Councilman Watson- If this is a minimal investment to go out for bids, we are ahead of the game if we need to hire a different contractor. Councilman Mullins- How many companies do you think would bid with the exception that they are not going to get thej job? Councilman Merendino- The actual cost, by the bookkeeper was Councilman Merendino-. Jim: said that if they are not doing the job then Councilman Wright- States that he hasn'ttalked to anyone with Utility Councilman Merendino- States that the pump was running backward. Mayor Mitchell- asks when the last time was that he got a picture of that paper. It was after. Jim was told that he could take over. Councilman Merendino-! States that Keel Enterprises would like to bid Councilman Wright- States that we have already gotten their bid and Councilman Merendino- States that no one that comes outi is licensed Councilman Watson- What is the purpose for the 6-month wait? Councilman Wright- States that att the meeting that was held with Utility Innovations on! 9-20-2023, there were some things that he went  don't do their job, then he will get rid of them.  bids? What is the money Amount?  $130,000.  Councilman Mullins- Thati is al base bid. he will get rid of them. nnovations.  States that they weren't doing their) job.  ont the contract. i's$12,000higher.  they: are working under his license,    over with them to determine some oft the current issues that there was. States that. Josh took blame for not knowing that the pump was running backward, and they didn'tr realize it. States that there are some things that are unacceptable, but Councilman Merendino has not talked to anyone with Utility Innovations to try and correct the problem. States that unless there are corrective actions taken, then the problem won't Councilman Watson- States that thei issue that is happening right now,  bet fixed.  isnot an argument, itisa Council that cares.  d. Consideration/Discussion/Approva of resolution designating franchise fees to the City Road Account. M/MIZ/C-Counclman Merendine/Counalman a. Consideration/Discussion/Approva of designating certain funds from General Fund to be dedicated to Community Development, such as construction of community splash pad. M/M/2/C-Coundiman Merendino/Counciman Mullins- Councilman Mullins- asks what the designated funds were? Mayor Mitchell- States that we need to restrict the funds 5o that we can show the Citizens that we are trying to do something. Councilman Wright- States that we don'thave a! 5-year plan. Mayor Mitchell- States that because our term is not a! 5-year term. b. Consideration/Discussion/Approva: ofr resolution authorizing Utility Clerkto determine application oft tamper fee per the water ordinance #: 252.1- M/M/2/C- Counciman Merendine/Councalmon Mullins- Approved-  Watson- Approved- Unanimous  Approved- Unanimous  Unanimous  Mayor Mitchell- States that anyone that has an emergency, can turn Dru Montgomery- The resolution states that the clerk can investigate thei issue and the clerk can make a decision on ift there isa tamper or if Councliman Emmons- States that it wasn't long after getting in the contract with Beacon, that the property owners could have a shut off Counciiman Merendino- Did you have to pay them to turn off the Councilman Emmons- Yes. States that he believes that the fee was Dru- States that the clerk will ask what happened and determine Ifit  their water off. it was an emergency. valve installed on their side. water and turn itl back on waived at thet time. was at tamper or not.  10. Cmsertwypisweon of day-to-day operations of the Cityo office. L.E.-  hiring/firing, staffing, office hours, # of employees. Tabled  o Councilman Watson- States that since he has been on Council, al big part of what runs the City goes on at the office. Historically, the Mayor    has done the hiring, firing, the staffing. States that the Council needs to Mayor Mitchell- States that this is not a Council ran City. That is al home rule City. States that the Mayori is in charge of the day-to-day operations. States that the Mayor is allowed to hire a part time Councilman Mullins- Ifi it'sa Council run City, then any time that a day- to-day operation changes, the Council will have to convene to make a Mayor Mitchell- States that the water department is our revenue for the City. States that if she doesn't authorize the purchase of computers. Mayor Mitchell- States that if the Council doesn'ttrust her to do the Drul Montgomery- States that he wouid like to clarify. States that everyone is right. The office hours arei typically brought to the Council. States that Mayor Emmons had to change the office hours before based on the employment situation. States that when she wanted to permanently change the office hours, she brought it to Council. States that the decisions that are made are by the charter, it States that the Mayor can spend up to! 5,000 dollars. States that the Mayor's poweris circumscribed and are very broad. States that she can open an account somewhere if she wants to without the Council approval. Mayor Mitchell- States that City Council doesn't need to be at the office every day watching what she is doing. Dru Montgomery- states that she can close the office every Monday if she wanted to, but thent the Council can pass an ordinance that states that the office needs to be open on Monday... The Cityi isa Council powered City but iti is ran by the Mayor. States the Council has a much Mayor Mitchell- States that we need to work together. States that citizens will know if there are any major decisions made. Councilman Wright- asks Councilman Watson what brought on his decision about putting this on the agenda? Councilman Watson- States that because when the previous Mayor was here, there were things done that the Council knew nothing about. Councilman Mullins- States that if he doesn't like the what the Mayori is spending, then lower the amount of money that she can spend. States that if the Mayor needs to spend more than her limit, then she will Councilman Wright- States that iti isabout accountability when it Councilman Merendino- States that what he expects to happen is that the office is ran like a business. States that wel have 2 employees, one  determine how the office is run.  employee. decision oni it.  job then she isi in the wrong spot.  broader authority, but much more power.  have to come to Council to do: SO. comes to spending money.    part time and one full time. States that they need to feel comfortable Mayor Mitchell- Asks that if she fires someone for cause then the  while they are working. Council will hire them back? Councilman Merendino- No  a. - Consideration/Disceusion/Approval of Mayor spending limit with the exception of natural disaster and/or an emergency.  11. Presentation 12. Discussion/Review,  a. Erin Gentry- Community Events- Erin was not present a. Discussion/Review, of "Whistle Blower" Policy b. Discussion/Review, of Conflict-of-interest Policy Discussion/Review of Investment Policy d. Discussion/Review, of Revenue Policy  Discussion/Review, of Ordinance #: 216- Code of Ordinances Discussion/Review, of Ordinance #: 260- Building Code Ordinance Discussion/Review, of Ordinance # 199- Junked Vehicles  13. Adjourn Meeting @ 8:04 pm- M/M/2/C- Councilman Mulins/Councliman Emmons  Attesti  Mayor, Cheri Mitchell  C  pudfllyo  Approved on this 19 day of September  2024.    OCTOBER 19, 2028    Notice of a Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS October 19, 2023  1. Call to Order @ 6:30 pm 2. Pledge of Allegance/Inyocation a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, 3. Roll Call- Present: Jim Wright, Mayor Mitchell- Not Present Councilman Merendino, Councilman Mullins, Councilman Emmons, Councilman Watson, Councilman Currie 5. - Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to the beginning  one state under God, one and indivisible."  4. Conflict of Interest Statement-  oft the meeting, and observe a 3-minute time limit. a. Financial Reports for City of Bevil Oaks b.F Financial Reports for Public Works Report by Utility Specialties  6. Review/Approve Consent Items  7. Review/Approve Action Items  a. Consideration/Discussion/Approval of resolution to approve the 2023 tax roll b. Consideration/Discussion/Approval of ordinance variance for waiver of late  fee by resident.  8.A Adjourn.Meeting @6:31pm -  Attest,  Mayor, Cheri Mitchell  City'Secretary, Jeff Thibodeaux Quady  Approved this 18 dayof April  2024.    NOVEMBER 16, 2028    Notice ofa Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  November 16, ,2023  1. Call to Order @ 6:30 pm 2. Pledge of Alegiance/nyocation a. The United States Flag  b. The' Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas,  one state under God, one and indivisible."  3. Roll Call- All present but Councilman Currie 4. Conflict ofl Interest Statement- None Clayton, Ward 3- JeffThibodeaux Clayton, Ward 3- JeffThibodeaux 7. Executive Session @ 6:37 pm 8. Resume Regular Meeting @ 7:27  5. Pre-Oath ofOffice- Mayor- Cheri Mitchell, Ward I-1 Bud Merendino, Ward 2- Lonnie 6. Oath ofOffice- Mayor- Cheri Mitchell, Ward I-) Bud Merendino, Ward 2-1 Lonnie  a. The Council may convene ine executive session to discuss items on the agenda  with the new Council members.  9. Citizen Comments (3 minutes each). - An opportunity for the citizens to address Council on agenda items or concems: not on the agenda - those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to thel beginning ofther meeting, and observea3- Martha Cline- States that she wants to know how another citizen was able to Dru- States that someone requested thei information, and he must give it to them Martha Cline- Asks ifthat should be private information. Dru- No. They can request to see how much was charged for how much the City Mayor- Asks why someone shared her information. Dru- States that someone can request how much something was. States that there isn'te anything private about how much a public utility was charged for a tap. If there was private information listed, then that isn't disclosed. Martha- States that she wanted clarification on how her information on why it Dru- States that negotiations are private, but once iti is charged, iti is public Doug Mullins- States that he would likei it tol be made public knowledge that Councilman Merendino is the one who hired the contractors for the Civic Center. States that the City had to stay under a! $50,0001 budget. States that they take pride int the fact that they stayed under $45,000. States that he would like to know how much more the City will have to spend to correct the problem. Councilman Merendino- States that he was on Council at the time, so he was part ofn making the decision on what was spent.  minute time limit.  request the pricing on her sewer tap.  ifit is available.  was charged for anything.  was disclosed. information.    Doug Mullins- States that the committee consisted of Councilman Merendino, a. Canwp-twAprw ofv variance requested by resident to remove late fee. M/M/2/C- Councilman wright/Counclman Clayton- Councilman Wright- States that this is the second time that the variance request is on the agenda and the resident hasn't showed up. The resident said that she dropped her check offand the check never cleared the bank. States that the resident got a late fee because the check was not received, and she wanted it Councilman Merendino- States that the City office processes over checks every month and there is a very low percentage that isn't processed. States that makes him believe that it isn'tt the City's issue if the check was never received. b. Consideration/Diseussion/Approyal of putting the Civic Center renovation out forbid. MM2/C-Counelman Watsoa/Counciiman Wright- tabled until the Councilman Watson- States that there are things that need to be done to get the building back open. States that he would like to table the decision until ai few things can be investigated. States that they talked to another inspector today and he gave them some useful information.  Councilman Watson and Councilman Wright.  10.1 Review/Approve. Action Items  Denied  to be waived.  next meeting.- Unanimous I's  Mayor- Table until January? Councilman Watson- Yes. before then if we need to.  Councilman Merendino- States that we could have a special meeting Councilman Watson- States that they did the best that they could do and mistakes were made. States that the mistakes.will be corrected. Asks Councilman Wright- States that he agrees with tabling the topic until ComienatmaDaseusiApoalofoninane for weeds, rubbish, brush, etc. MM2/C-Couneiman Meremdimo/Counclman Thibodeaux-Tabled d. Consideratiom/Discusion/Approval of Ordinance for junk vehicles Comsideration/Discussion/Approyal of Ordinance for substandard buildings Consideration/Discussion/Approyal ofselecting Council Officers MM2/C-Counciman EmmonsyComncelman Thibodeaux  that they be given time to correct those mistakes.  the things can be corrected. until next meeting. Unanimous  Mayor Pro-Tem-  Mayor-suggests Councilman Emmons- Councilman Wrightagrees 4yes-Councilman Merendimo/Counceliman Thibodeaux No- Councilman Thibodeaux nominates- Councilman Wright- Councilman Merendimo/Comnc.lman Thibodeaux Councilman Thibodeaux- Unanimous I's  City Secretary-  11.Adjourn Meeting @ 7:54 p.m. Councilman Emmons/Counceilman Clayton      Mayor, Cheri Mitchell  Jefft Thibodeaux  -uPM  Approved on this 19 dayo of Seplember  2024.