JUNE 07, 2024  d SPECIAL MEETING &    Notice ofaTown Hall Meeting CITY OF BEVIL OAKS, TEXAS  1. Call to Order @ 6:25 pm  2. TOPIC(S): The Mayor and City Council shall discuss, make and receive comments and hear proposals and additional discussion from the public generally on the topic ofl Emergency Preparedness and to specifically discuss proposals for the City's policies and procedures for preparedness planning and addressing citywide emergencies. The Mayor and City Council anticipate providing guest speakers. Members ofthe public are encouraged to attend to provide input on issues affecting all aspect of the City's management of municipal resources in times of ChiefGonzales- States that there is a great potential ofhaving a busy hurricane season. Introduces guests Robert Grimm, Mike Rowell (TDEM). States that everyone needs to plan before hurricane season starts. States that ift there is an evacuation call, you need to Robert Grimm- States that the time tol look for a place to evacuate to is when a voluntary ChiefGonzales- States that leaving when a voluntary evacuation, traffic won't be as bad as when there is a mandatory evacuation is. There is no such thing as a mandatory evacuation. States that they can't make you leave your home. States that id therei is someone that chooses not to stay, the emergency management team will write their name down and check on1 them periodically. States that he encourages taking pictures ofyour belongings and home. Suggests making sure that youl have enough medication to last for at least 2 weeks. Suggests keeping gas tanks full before the storm enters the gulf. When a hurricane makes landfall, there I no mandatory evacuation. Ifyou make the decision to stay,you are on your own. At some point and time there will not be any first responders Robert Grimm- States that St. E will not allow you to go in the hospital, they will treat Chief Gonzales- States that there will be no utilities, fuel or groceries available. States that after al hurricane, the conditions may not let you back into the neighborhood due to life threatening issues. States tol be cautious about wildlife and critters. Suggests using caution when using aj portable generator. There have been deaths due to the placement ofthe generators. States that the NOAA is predicting more hurricanes than there has ever been. Councilman Thibodeaux- Asks ifthere are any needs that the emergency response team Chief Gonzales- States that the emergency services have resources, but suggests helping Mayor- Asks ifthe City could offer the Event Center for a staging area ifneeded. Bryant Burkes (Team 409)- States that they are usually self-sufficient. States that Robert Grimm- States that the first stepi is going to be the emergency management and Chris Gonzales- States that the City has to make sure that they work through the chain of command so that the needs can be made. States that during Harvey there were several volunteers that wanted to help, but they caused an issue because law enforcement wasn't aware of who they were because they did not follow the chain ofc command Mrs. Scroggins- Asks as citizens who does their information come from? Mayor- States that the information will come tol her and the information will get Heather Steelman- States that the City will be using the call out system to issue Councllman Merendino- States that we need to get al handle on the gauges at Sour Lake.  declared emergencies.  have a plan as to where you will be! headed.  evacuation is called.  available.  you outside and you will be sent away.  might need that the community could help with. your neighbor get prepared. Chief Gonzales- yes  they bring the supplies that they need.  the state.  Bryant- States they aren't limited to helping with one need.  distributed to the citizens. notifications to the citizens.    ChiefGonzales- States that they do watch the gauge and distribute information as they get Mike Rowell- States that they watch the river gauges as well. States that they (TDEM)are in contact with the operators of the dams at the rivers to see who. is releasing water and who can hold more water. States that TDEM has a team that handles mitigation and Councilman Merendino- AsksifTDEM is in contact with the people that are in charge of Mike Rowell- Yes. States that. TDEM is over, prevention. mitigations, preparedness. Mike Rowell- States that there is a difference between a disaster declaration and an Mayor Mitchell- States that the citizens will get a survey to complete in order to get Mike Rowell- States that a there is different effects ofaevery hurricane and how the situation is handled. Suggests taking before and after pictures. States there are volunteer organizations that willl help much out houses ifthose services are requested. States that the application has a spot on it to request for those services. States that the application can be found on TDEM website. The applications are called ISTAT and PSTAT. Michael Miguad (public management)- States that the ocean is more at the temperature that is experienced in August rather than May. States that documentation is key when it comes to funding. Reporting the disaster is critical, but documentation is key to getting Mayor Mitchell- States that the CAB group would come in handy to get pictures of the Councilman Thibodeaux- Asks if they are looking for grants that the City can obtain Michael Miguad- States that they are always looking for grants for their clients Councilman Thibodeaux- Asks if the City wanted to turn land into a retention pond for Michael Miguad- States that something of that sort would better come from an engineer. Mayor Mitchell- States that she has been speaking with Kobe Hernandez (public  it.  recovery for grants ift the City needs that. the gauges at the dams? response and recovery. emergency declaration. funding.  Mrs. Scroggins- At what point does a disaster get declared? Mayor Mitchell- States when the judge declares it a disaster.  funding. neighborhood floodwaters  management) about getting funding.  3. Adjourn Meeting @7:49  ( Mayor Cheri Mitchell  -Abl  Approved on this 19 dayo of Sepiember  2024.