October 17,2012  Emergency Meeting    Notice of an Emergency Meeting CITY OF BEVIL OAKS  NOTICE IS HEREBY GIVEN that the CITYC OF BEVIL OAKS, TEXAS will meet in an EMERGENCY MEETING on WEDNESDAY, October 17th, at 3:00 P.M. at Civic Center located at 7390 Sweetgum Road, Bevil Oaks,  Texas to consider thet following matters: 2 Pledge of allegiance and invocation 3, Discussion tems/Emergency, Action Items* 4. Adjourn Emergency Meeting l - Mforel Rebecca M. Ford, Mayor  1. Call to Order  Approving participation in the TexPool Investment Pools and designating authorized representatives.  ,t the undersigned authority, do hereby certify that the above NOTICE OF AN EMERGENCY MEETING and Executive Meeting of the Goveming Body of the City Of Bevil Oaks, Texas is at true copy of said Notice andi thatl ( City of Bevil Oaks Bulletin Board at 7390 Sweetgum Road, Bevil Oaks Texas C City of Bevil Oaks Bulletin Board atl LaRousse Park, 7390 Sweetgum Road, Bevil Oaks, Texas Community Bulletin Board, Sweetgum Road at Highway 105, Bevil Oaks, Texas These places being convenient and readily accessible tot the general public at all times, said NOTICE WAS POSTED by October 17, 2012, before 1:00 P.M., remaining posted continuously for at least 2 hours  posted at true copy ofs said NOTICE in the following places:  preceding the scheduled time of said meeting. Rèbecca M. Ford, Mayor bhaflihd    MINUTES OF EMERGENCY COUNCIL MEETING  CITY OF BEVIL OAKS, TX. Civic Center 7390 Sweetgum Road Beaumont, TX 77713 Wednesday, October 17,2012  Meeting was called to order by Mayor Ford at 3:001 p.m.  Council present: Mayor Ford, Council members Adams, Fruge, Grimes, Merendino, Pledge of Allegiance and Invocation was. led by Councilman Jimmie Grimes Mayor Called for any conflict ofinterest with agendai items and there were none stated.  Roberts and' Tevis  Discussion Items/Emergency Action Items:  AI resolution to approve participation in the TexPool Investment Pools and designating authorized representatives was presented to Council for approval. Mayor Ford explained that the authorized signatures for the utility fund accounts at TexPool must be updated in order to transact withdrawals/deposits from the accounts. Motion was made to approve the resolution as proposed by: Councilwoman Adams and seconded by: Counciwoman Motion was made to adjourn the emergency meeting by Councilman Fruge and seconded by Councilman Tevis. Motion carried by unanimous vote.  Roberts. Motion carried.  Meeting was adjourned at 3:10 p.m.  ATTEST:  dhy adame Sherry Adamts, Secretary  Mld Ford, Mayor  Aen        MINUTES of a Regular Meeting CITY OF BEVIL-OAKS October 18, 2012  1. Mayor called Meeting to Order at 7:00P.M. 2. Pledge of Allegiance/Ameritcan & Texas Flag/Invocation were given by Norman Lowry 3. Roll Call = AIII Present 4. Conflict of Interest- -None 5. Citizen Comments (3! Minutes Each): (2) Citizens signed up, but none spoke. 6. Reviewed & Discussed/Approved Action Items None were reviewed or approved 7. Revlewed/Approved Consent Items 7a. thru7d. MM2CGrimeelleyis a. September 20, 2012 City Council Meeting Minutes (ATCH 1) b. Financials September 2012 (ATCH:2) C.R Report by Utility Specialties (Water & Sewer Plant). ATCH3) d. Report by Carroll & Blackman, Inc. (City Engineer Report) (ATCH4) 8. Reports from thel Mayor and following Committees: sincel he took over for Terry Satterthwaite.  Building & Grounds Report Councilwoman Sherry Adams had nothing to report at this time. Roads & Dralnage Report Councilman Danny Fruge updated current activities on roads and drainage Community Development Report- = Councilman Grimes says that Fay Roberts will be the Cancer AwarenessPublicity Chairman for Bevil Oaks. Flu Shots were as success. We had over (30) shots given. They will bel back next year. Pet Clinic was al big success, held at the First Baptist Church. Trade days-in-the Park, City Wide Garage Sale & City Wide Clean-Up are upcoming this week-end.  9. Regular Meeting was adjourned at7:15P.M. M/M/2/C: Roberts/Adams  Executive Meeting 1. Called to Order @ 7:21 P.M. Reconvene Regular Meeting: all claims in the Tohme Litigation.  2. Advisement of City Attorney on the Tohme Litigation 3. Adjoumedi the Executive Session @ 8:20 P.M. M/MI2/C: Tevis/Grimes 1. Called to Order and Reconvene in Open Session @ 8:21 P.M. 3. Adjourned Regular Meeting @ 8:22 P.M. MM2G:Grmes/Adams  2. Our City Attorney has advised us to accept plantif's last offer for $210.000.00 to settle any and  heny Adem Sherry Adans, City Secretary  bhll Rebecca M. Ford, Mayor        Minutes of a Regular Meeting CITYOF BEVIL OAKS November 15, 2012  1. Mayor called Meeting to Order @ 7:00P.M.  2. Pledge of Allegianca/American & Texas Flag Councilman Grimes /Invocation by Shirley Collins  3. Roll Call - Councilman Dave Tevis absent and City Clerk Lacey Wagner 5. Citizen Comments (3 Minutes Each)- No one signed up. 6. Reviewed & DiscussedApproved Action Item 6a. M/M/2/C: Fruge/Grimes a.R Resolution approving the 2012 Tax Roll with a total taxable value of$ 49,104,534 7. Reylewed/Approver Consent Items 7a.thru7d. M/M/2/C: Roberts/Adams a. October 18, 2012 City Council Meeting Minutes (ATCH1 1.) C. Report by Utility Specialties (Water & Sewer Plant) (ATCH3) d. Report by Carroll & Blackman, Inc. (City Engineer Report) (ATCH4) 8. Reports from the Mayorand following Committees:  4. Conflict of Interest- None  b. Financials October 2012 (ATCH2)  Building & Grounds Report - Counciwoman Sherry Adams reports ont the Civic Center repairs: Mr. Santos used (10)t tubes of caulking, did not charge the City for this material or labor. The City did purchase (6)gals of Clorox for pressure washing the exterior. The Labor will bei free. The City aiso purchased the exterior paint for the Civic Center to be painted. Thel Labor to paint will be free. The building will be one color andi the exterior doors goingi into the Civic Center will be' "Fired Brick". Community Development Report - Councilman Jimmie Grimes talked about Councilman Fruge and Councilman Merendino spreading thet free loads of dirt from Jefferson Counfy Pct,1 around the basketball Court area. East side could use a couple more loads. Councilman Grimes eventually wants to make af free-throw line and foull lines on the court. Trade Days and the Garage Sale was on October 20, 2012 Feels like next year these events should notl be on the same day. The Area Wide Clean-Up was a 11. Mayor Comments: City of Bevil Oaks participation in the National Flood Insurance Plan (NFIP) Mayor didt talk about the City participation with FEMA. In December there will be al District Wide meeting held at Ford Park- December 5", 2012. Fema is coming out with a new map, thet first since 1987. The Flood Zones for Bevil Oaks could look different on the new map. Bevil Oaks has already received $5 million dollars in claim money' with Fema since joining the program in 1976. The Mayor willl have more information after the meeting held on! December 5,2012 atl Ford Park. 12. City Attorney Dru Montgomery, Question and Answer Period" Our City Attorney got up and answered questions on the Tohme Litigation Settlement. Jane Hebert's main comment was that she and her husband attended allt the meetings for the BOMUD Board Meetings. She was under thei impression from Mr. Tohme himself that BOMUD did not owel him any money. Mrs. Hebert feels like Mr.Tohme lied to the Citizens of Bevil Oaks and misled them at the meetings. Colleen Grimes asked how many signatures doesi it take fora a signed contract. Answer is (2) Joan Howard told Mr.Montgomery that she felt like he limited our City discussions. She felt like more citizens would get involved ifi the City Council could answer their questions. Mr. Montgomery explained why we can't! have town hall typel business meetings. We need to follow an Agenda to accomplish City  Counciwoman Adams also talked about Handicapped Parking later on. Roads & Drainage Report - Councilman Fruge had No Report to Give.  Success. Wel had (3) dumpsters full.  9. Council Comments: - Councilman Dave Tevis did not speak.(Absent)  Business.  13. Adjourned Meeting @8:40P.M. M/M/2/C: Adams/Fruge  shmwhdeme Sherry Adayjs, City Secretary  Rebecca  ShLd M. Ford, Mayor        Minutes of a Regular Meeting CITYOF BEVILOAKS December 20, 2012  1. Mayor Called Meeting to Order at 7:00F P.M. 3. Conflict of Interest- - None 4. Roll Call- AIIF Present  2. Pledge of Alleglance/American & Texas Flag/l Invocation given by! Ronnie Adams.  5. J. Rice with Public Management, Inc. /Public Hearing to discuss Fair Housing Activity Statement (FHAST) a. Resolution oft the City Council oft the City of Bevil Oaks, Texas approving and adopting its Fair Housing Policies with regard to the Fair Housing. Activity Statement-Texas (FHAST) M/M/2/C: Grimes/Adams Motion carried by unanimous vote. Returned executed Resolution to Rick' Valdez. (ATCH1)  6. Citizen Comments (3! Minutes Each): None 7. Reviewed & Discussed/Approyed. Action Items  8. RevlewedApproved Consent Items 8a. thru 8e. M/M/2/C: Fruge/Tevis Motion carried by unanimous vote. a. November 15, 2012 Council Meeting Minutes (ATCH2) b.November 15, Financials (ATCH3)  C. Charles E. Reed & Associate's P.C. Engagement Letter for Annual Audit for Y2011-201Z,ATCH4, d. Report by Utility Specialties (Water & Sewer Plant) Report in Council Packet (ATCH5) e. Report by Carroll & Blackman, Inc. (City Engineer Report) Report in Council Packet (ATCH6) Mayor: Obscene Phone Calls- Staff was given ar notice concerning Obscene Phone Callers. Att the utterance oft the first curse word Staff is toi immediately hang upt the Phone. Itis the  9. Reports from the Mayor and following Committees: City's policy to not listen to obscene language. (ATCH7)  Proposed New Flood Insurance Map for Bevil Oaks- Mayor Ford reported on Flood Insurance, talked about the TxChart' Website to view satellite version of maps. New FIRM MAPS are being re-done and the maps have not been changed since 1987. Some Residents that were noti in Flood Zones in the past will now bei in a Flood Zone. Others that were in Flood Zones will now not be. Sewer plant remains in Zone. X. Residents with Mortgages and are in Flood Zones are required to purchase Flood Insurance. Building & Grounds Report - Councilwoman Sherry Adams to report oni the Civic Center painting: Councilwoman Sherry Adams reported' "The community service person that we thought would be available top paintt the Civic Center is not going to be available." Councilwoman Adams contacted Jefferson Co.,as well as Hardin County Community service coordinator's. Hardin County feels like that they will have Community Development Report - Holiday Yard this year goes to the Falgout's on River Bend. 10. Council Comments: Councilman Dave Tevis to talk about Reporting of Monthly Financials. Councilman Tevis says he believes reporting of Financials should be reported as always and not be required to have Monthly Deposits and Checks printed out. The print outs come from Edgar Kiker an  someone to provide this service aftert thet first oft the year. Roads & Drainage Report - No Report to give.  Cross which is a service thatj just costs the City more money. 11. Adjourned Meeting at 8:15 M/M/2/C: Adams/Roberts  yAAa Sherry Adams, City Secretary  Rhrd