Roads and Drainage Meeting Minutes  June 27, 2024  Members R&D Thomas Haaland Mike Pantoja Tony Peterson (Absent) Alex Scanlon (Absent) Richard Sowrey  City of CLS City Council Liaison  Mike Kramm City Administrator (CA) Randy Chronister/Mayor (Absent)  A quorum was present on 6/27/2024. The meeting started at 4:13 PM.  Guests -I none 1)  Member Updates None None  2) Public Comments  3) Various Status Reports /City Update * 2024 Projects / update from Colliers  oMike will update the status of the Colliers RFPS (Pending)  Includes sidewalks, bridge approach, bridge study and Clearl Lake Road from  Birch to Forest. High Tide Tideflex  No new information.  Tony to report Municipal Valves and Equipment (MVE) feedback. (Pending) Mike noted that there was a "duckbill" in Bay Ridge that was undersized for the  application. (Comment) Maintenance-  Mike requested a list of pavement and storm water priorities. (Pending) Pavement Maintenance Priority (Established at 4/25/24 meeting) R&D identified pavement sections for next projects. (Pending)  Phase 1 - CLR- Aspen to Forest, Pedestrian Bridge, Sidewalk, Ect. Phase 2 - Narcissus - all sections from SSD to NSD - Asphalt Phase 4 - Forest - WSD to Oak (1) & CLR to ESD (2) - Concrete Phase 5 - Oak. - Ivy to NSD. Consider SSD to NSD - Asphalt  Phase 3. - CLR - Grove to NSD  Phase 6 - Ivy - CLR to ESD - Concrete  Ditch Maintenance Priority - (Established at 4/25/24 meeting)    R&D identified the following ditch section elevations for the next projects.  (pending)  Forest-f for above item Phase 4 items (1) and (2). Oak = SSD to NSD - for Phase 5. CLR- Grove to NSD -1 for Phase 3.  Other Ditch Elevations - Timing to be determined (Pending) ESD-F Forest to Boat Ramp - (Include Deep Hole Park drainage.)  Ivy-C CLR to ESD Grove - CLR to ESD Hawthorne = CLR to ESD  4) Road Condition/Sealing & PMG update for:  PMG Contract  Put a link to the PMG map on the city website. (Pending) Alex to contact PMG to add elevations to appropriate layer. (Pending) Alex to contact PMG to add hot spots to appropriate layer. (Pending) Contact PMG to give training ZOOM session (Pending) R&D island sector managers to report on conditions of each street to compare deterioration to the PMG assessment. Managers to identify 5-6 priority spots for culvert cleaning, and potholes. Results to be presented at the next meeting on July 25th. (Pending)  Crack Sealing  C CAt to follow-up with GCI and their crack sealing subcontractor. (Pending) Birch Rd pavement section in Lazy Bend between bridges needs to be replaced with concrete. Add to work list. (Pending) Pothole on Dogwood at # 909-A Approx 3'x3. (Pending)  Pavement Deterioration Update  5) Pavement and Drainage Problems  O 1010 South Shore - Remove a high spot in the ROW ditch in front of Chuck Hellweg's house to allow storm water to flow to existing drain. Cost to correct Additional grading between David Jones house (#727) and City Hall. Cost to Skipper's parking lot- - Lower/modify drainage catch basin and regrade ROW across from 1010 Aspen to accommodate surface water from rear of Skippers. Estimate for the work is $2500 and funding from R&D maintenance  flow in ROWis an R&D maintenance expense. (Pending)  be shared. (Pending)  budget. Unsure if this has been done. (Pending)  6) Any other business  o Ongoing Randy will follow-up on the R&D approved suggestion by Cynthia Jones at HGAC regarding possible grant money for cities needing a drainage  plan. (Pending)    There may be a possibility to get grant money for drainage study or improve waterfront bulkheads. Follow-up necessary. (No one chosen to oversee.)  (Pending)  Mike requested: (Pending)  Acopy oft the Committee Inspection Map Drainage project priorities.  Acopy oft the R&D 4/25/24 Meeting Minutes with Pavement and Access to PMG program deliverable showing elevation data on S CLR. R&D 10-year plan spreadsheet used to create 4/5/23 -24 budget.  Adjournment.  Meeting was adjourned at 6:26 PM.  Note: this meeting was the first one with City Administrator Mike Kromm. Its objective was to bring him up to speed with outstanding issues. Many of the pending items have  not been closed out and they have been duplicated here for continuity.  Approved this the 29 day of October  2024  Chair Thomas Haaland Attest  Sic-pay  Raonnz  240627 RD Minutes June 27 2024 Rev 0 Signature: ThomasHaaland ThCMAEHalan [Oct29,2 20241 14:01CDT) Email: thomas@haaland.co  Signature:  Email: sowrey@.comcastnet