CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING March 18, 2008  Mayor Rebecca M. Ford called meeting to order at 7:00 p.m.  Council Members Present: Jimmie L. Grimes, Sherry Adams, Rusty Moseley,  Michelle Nelson, Dave Tevis,  Council Members Absent: Norman Lowrey  Staff Member Present: Norma Lucus, City Clerk, Ray Crader, Marshal There will be about 20 Army members precipitating in the event.  Guest: Major and Sergeant from United States Army to discuss the upcoming 5K events.  All in attendance said the Pledge of Allegiance. Invocation given by Mayor Ford.  Citizen's Comments:  Mrs. Hebert thanked everyone for their help in the going home memorial to Marshal Crow. She also thanked the Fire District for leading the way on the trip to Burial grounds.  Minutes of Meeting:  Council reviewed March 18, 2008 Minutes with corrections. See Atch 1.  M/M/2/C as written. Grimes/Nelson  Treasurers: Given by Councilwoman Adams. See Atch 2. M/M/2/C as reported: Accountant's Report: Given by Counciwoman Adams. See Atch 3. M/M/2/C: Marshal's Report: Report given by Marshal Crader. See Atch 4 for written report.  Grimes/Moseley Grimes/Tevis  M/M/2/C: Adams/Nelson  Court Report: Court was not held. One citation received.  Building Permits/Work Request: 4 Work Request and 1 Building permit approved  prior to meeting. Discussion Items:  IESI new service agreement letter  Policy on IIiness/Memorial Fund $75.00 liness, $125 for Funeral  Texas Round-up    Bevil Oaks Excessive Force Resolution Letter of Agreement from Precinct1  Carroll and Blackman updated draw down DRS 06005-2006 Disaster Recovery in the Donation to Texas Outdoor Child in the amount of $200.00 in memory of Marshal  amount of $10,449.00. Generator will be in 4 or 5 weeks.  Carrico Action Items:  Approve new IESI service agreement letter. M/M/2/C: Adams/Grimes Approve Policy on IIiness/Memorial Fund $75.00 Iliness, $125 for Funeral. Approve Bevil Oaks Excessive Force Resolution: M/M/2/C: Tevis/Adams Approve Draw down DRS 06005-2006 Disaster Recovery in the amount of $10,449 - Approve Donation in the amount of $200.001 to Texas Outdoor Child in memory of  M/M/2/C: Grimes/Nelson M/M/2/C: Nelson/Grimes  Marshal Carrico. M/M/2/C: Adams /Moseley  Committee Reports:  Building & Grounds - Plans for Parking Lot continues Roads & Drainage - Precinct 1 work orders are being worked  Community Development - Mrs. Grimes provided update of all activities for 5K Roundup. Thanked everyone fori their hard work. An outline of planned activities is attached.  Motion to adjoin meeting at 8:10 P.M. M/M/2/C: Nelson/Tevis  Xebeecu l Rebecca M. Ford, Mayor  lLen ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING April 15, 2008  Mayor Pro-Tem Grimes called meeting to order at 7:00 p.m.  Council Members Present: Jimmie L. Grimes, Sherry Adams, Norman Lowrey,  Rusty Moseley, Michelle Nelson, Dave Tevis, Members Absent: Mayor Becky Ford (Excused)  Staff Member Present: Norma Lucus, City Clerk, Ray Crader, Marshal  All in attendance said the Pledge of Allegiance. Councilman Moseley gave Invocation.  Presentation not given by Fire District.  Citizen's Comments:  Ms. Vautrot complained about 4 wheelers disturbing the peace. full compliance. He will work to be an asset toi the community.  Mr. Jason Bovent owner of the new tattoo business spoke to the Council about his business. He has all necessary license and inspections required by the State, and is in Mr. Goldbeck is new to the community, and was impressed with the conçerns of the  City Council in dealing with issues of the City.  Minutes of Meeting:  Council reviewed March 18, 2008. See Atch 1. M/M/2/C as written. Moseley/Lowrey Treasurers & Accountant's Report Given by Counciwoman Adams. See Atch 2. Marshal's Report: Report given by Marshal Crader. See Atch 3 for written report.  M/M/2/C as reported: Nelson/Tevis M/M/2/C: Moseley/Neison  Court Report: Court was not held. Two citations received.  Building Permits/Work Request: 3Work Request and 1 Building permit approved  prior to meeting. Discussion Items: meeting. Action Items:  Update on DRS 06005-2006 Grant not given. Will be updated in May 2008 Council Approve purchase of shotgun for Marshal's equipment in the amount of $574.39.    M/M/2/C: Tevis/Nelson Committee Reports:  Approve cost of $200.00 for Marshal's vehicle decals. M/M/2/C: Moseley/Adams  Building & Grounds = Plans for Parking Lot continues. Mr. Paul Truax, Pct 1 is working with Councilwoman Adams on 3 options for the parking lot. The Council recommended the Roads & Drainage - Precinct 1 work request to fill all potholes in City to be submitted. Community Development = Councilman Grimes was pleased with the successful 5K. More people attended than expected. Mrs. Grimes provided update of all activities held for 5K Roundup. Mrs. Collins & Mrs. Tevis will coordinate plans for the citywide garage sale. No firm date has been set. Councilwoman Nelson stated they are shooting for May.  hiring of an Engineer to shoot the grade to comply with FEMA issues.  Ditch problems are being worked.  Coordination for "Yard of Month" in the works.  Council Comments:  Councilman Grimes thanked everyone fori their hard work for a successful 5K. Councilman Lowrey spoke about the CMA Cable increase. Going to over $100 per Councilman Tevis in now in charge of both streetlights and street signs. Motion to adjoin meeting at 8:10 P.M. M/M/2/C: Nelson/Tevis Bebeu Maolhn  month.  Rebecca M. Ford, Mayor  ATTEST: Michelle Nelson, Secretary    37  - : :  CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING April 15, 2008  Mayor Pro-Tem Grimes called meeting to order at 7:00 p.m.  Council Members Present: Jimmie L. Grimes, Sherry Adams, Norman Lowrey,  Rusty Moseley, Michelle Nelson, Dave Tevis, Members Absent: Mayor Becky Ford (Excused)  Staff Member Present: Norma Lucus, City Clerk, Ray Crader, Marshal  All in attendance said the Pledge of Allegiance. Councilman Moseley gave Invocation.  Presentation not given by Fire District.  Citizen's Comments:  Ms. Vautrot complained about 4 wheelers disturbing the peace. Mr. Lovette also complained about 4 wheelers and asked the Marshal to try and control them in the Mr. Jason Bovent owner of the new tattoo business spoke to the Council about his business. He has all necessary license and inspections required by the State, and is in Mr. Goldbeck is new to the community, and was impressed with the conçerns of the  City.  full compliance. He will work to be an asset to the community.  City Council in dealing with issues oft the City.  Minutes of Meeting:  Council reviewed March 18, 2008. See Atch 1. M/M/2/C as written. Moseley/Lowrey Treasurers & Accountant's Report Given by Counciwoman Adams. See Atch 2. Marshal's Report: Report given by Marshal Crader. See Atch 31 forwritten report.  M/M/2/C as reported: Nelson/Tevis M/M/2/C: Moseley/Nelson  CourtReport Court was not held. Two citations- received.  Building Permits/Work Request: 3 Work Request and 1 Building permit approved  prior to meeting, Discussion Items: meeting.  Update on DRS 06005-2006 Grant not given. Will be updated in May 2008 Council    1 . * .  Action Items: M/M/2/C: Tevis/Nelson Committee Reports:  Approve purchase of shotgun for Marshal's equipment in the amount of $574.39. Approve cost of $200.00 for Marshal's vehicle decals. M/M/2/C: Moseley/Adams  Building & Grounds - Plans for Parking Lot continues. Mr. Paul Truax, Pct 1i is working with Councilwoman Adams on 3 options for the parking lot. The Council recommended the Roads & Drainage = Precinct 1 work request to fill all potholes in City to be submitted. Community Development - Councilman Grimes was pleased with the successful 5K. More people attended than expected. Mrs. Grimes provided update of all activities held for 5K Roundup. Mrs. Collins & Mrs. Tevis will coordinate plans for the citywide garage sale. No firm date has been set. Councilwoman Nelson stated they are shooting for May.  hiring of an Engineer to shoot the grade to comply with FEMA issues.  Ditch problems are being worked.  Coordination for' "Yard of Month"in the works.  Council Comments:  Councilman Grimes thanked everyone for their hard work for a successful 5K. Councilman Lowrey spoke about the CMA Cable increase. Going to over $100 per Councilman Tevis in now in charge of both streetlights and street signs. Motion to adjoin meeting at 8:10 P.M. M/M/2/C: Nelson/Tevis  month.  Rbsmid Rebecca M. Ford, Mayor  ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING May 20, 2008  Mayor Ford called meeting to order at 7:00 p.m. Rusty Moseley, Michelle Nelson, Dave Tevis, Staff Member Present: Ray Crader, Marshal Staff Member Absent: Norma Lucus, City Clerk  Council Members Present: Jimmie L. Grimes, Sherry Adams, Norman Lowrey,  All in attendance said the Pledge of Allegiance. Councilman Lowery gave Invocation. Mayor Ford administered Oath of office for the following Councipersons: Councilwoman Sherry Adams, Ward II, Councilman Norman Lowery, Ward I, and  Counciwoman Michelle Nelson, Ward II. Presentation was not given by Fire District.  Jefferson County Emergency Management Mike White unable to attend.  Chuck E. Reed, Auditor, presented the 2007 Audit report for fiscal year ending September 30, 2007. Written audit report finds the books and records are in excellent shape.  M/M/2/C: Lowrey/Moseley Citizen's Comments:  Are we obligated to send Financial Audit to State Controllers Office? We will check into.  Complimented BOMUD on notification of outage for service. Carroll & Blackman: provided project update & April Invoice.  Minutes of Meeting: Adams/Nelson  Council reviewed April 15, 2008. See. Atch 1. Strike 2nd sentence of Ms. Vautrot's complaint. Mr. Lovette was not present & did not file complaint. Approved with corrections. M/M/2/C: Treasurers & Accountant's Report Given by Councilwoman Adams. See Atch 2. Marshal's Report: No written report. Marshal Crader has been extremely busy.  M/M/2/C as reported: Lowrey/Tevis  Court Report: None    Building Permits/Work Request: None.  Discussion Items:  Code/Ordinance Enforcement Officer - discussion of hiring outside, independent, unbiased person. Going to move forward formulating, job description. International Building Code - All in agreement this is needed. C Commercial Development - Have had questions regarding development recently and  need something in place. Action Items: Frederick.  Request to variance in Ordinance 191, Section B.1)K.  Request to waive fencing requirement for property on Sweetgum owned by Mr. - Approve variance as written in attachment. M/M/2/C: Grimes/Moseley Adoption of Ordinance 210, 2006 Edition of International Code Publish in Hardin County News. M/M/2/C: Grimes/Nelson Adoption of Ordinance 211, Development of Commercial Properties Publish in Hardin County News. M/M/2/C: Moseley/Adams  Committee Reports: Roads & Drainage - None. June 21, 2008.  Building & Grounds - Further consideration needs to be given to parking lot construction. Community Development - Yard of the Month back in motion. Garage Sale planned for  Council Comments: None.  Motion to adjoin meeting at 8:50 P.M. M/M/2/C: Nelson/Moseley  hsmlrl - Rebecca M. Ford, Mayor  Maalm-aler ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING June 17,2008  Mayor Ford called meeting to order at 7:00 p.m. Rusty Moseley, Michelle Nelson, Dave Tevis.  Council Members Present: Jimmie L. Grimes, Sherry Adams, Norman Lowrey, Staff Member Present: Ray Crader, Marshal & Norma Lucus, City Clerk All in attendance said the Pledge of Allegiance. Councilman Lowery gave Invocation.  Presentation was not given by Fire District.  Tim Simpson of Carroll & Blackman provided an update on the status of Grant DRS060005. He provided invoices and certification of Construction completion. Final balance owed for DRS06005 is $11,453.50. Supporting documents at Atch 1.  M/M/2/C: Grimes/Moseley Citizen's Comments: Minutes of Meeting:  Concerns about children getting "rowdy" since school has been out for the summer. Council reviewed 20 May 2008 Minutes. See Atch 3. M/M/2/C: Lowrey/Moseley Treasurers & Accountant's Report Given by Counciwoman Adams. See Atch 3.  M/M/2/C as reported; Lowrey/Tevis  Marshal's Report: See Atch 4. M/M/2/C as written Adams/ Tevis Court Report: See 5. M/MI/2/C as written Mosley/Nelson  Building Permits/Work Request: None.  Discussion items:  Windstorm Renewal Proposal  International Electrical Code. Administrative Provisions Ordinance International Existing Building Code Ordinance iInternational Energy Conservation Code Ordinance Administration of International Code Council Ordinance Policy Note: Ordinance 210 approved20 May 2008 Council Meeting  Action Items:  Approved Windstorm Renewal Proposal. M/M/2/C: Moseley/Nelson    Approved Electrical Code Administrative Provisions Ordinance 210-F Approved International Existing Building Code Ordinance 210-G Approved International Energy Conservation Code Ordinance 210-H Approved Administration of International Code Council Ordinance International M/M/2/C: To approve the above Ordinance 210-F, 210-G with corrections, 210-H and the Administration of International Code Council Ordinance International: Adopt Administration of International Code Council Ordinances Policy:  Grimes/Adams M/M/2/C: Moseley/Lowrey  Committee Reports: Building & Grounds - No report  Roads & Drainage = Councilman Moseley provided a copy of the Chambers County Commissioners Emergency Response Team document to Mayor Ford as reference material. Also discussed a TXDOT Grant on Traffic Light with an approximate cost of $15,000 of city funds. Councilman Moseley will research this for future meeting.  Community Development Carroll Lane.  Yard of the Month winner for the month June was Mr. And Mrs. Robert Bresee, 7165 City Leaders work together along with the Fire District, First Baptist Church to place flags On4" July celebration thel First Baptist Church will recognize the City leader and the city Staff. Mayor Ford and Councilman Grimes will meet with Church leaders on 18 June to  along Sweetgun Road for the 4" of July City celebration.  discuss the 4th of. July activities. Council Comments:  Mayor Ford spoke of the need for a certified Code Enforcement Officer. Councilman Grimes will follow-up. Need information on salary cost and all particulars. Mayor Mayor Ford will attend the Emergency Response for Community Preparedness at  Ford will work on Job Description. Ford Park on July 25"h.  Budget workshop will be held on 8 July 2008 @7P.M.    Councilman Lowrey stated the portable building would need to be anchored, etc. to Mayor Ford and Councilman Lowrey will meet with FEMA representative on 18 July. Councilman Tevis stated mobile home codes at Vautrot's water plant should be Councilwoman Nelson reported 47 homes were signed up for the upcoming garage  meet FEMA requirements. enforced, and cleaned up.  sale.  Motion to adjourn meeting at 8:45 P.M. M/M/2/C: Nelson/Lowrey  dchlionsylan ATTEST: Michelle Nelson, Secretary  barl Rebecca M. Ford, Mayor        CITY OF BEVIL OAKS July8,2008  MINUTES OF SPECIAL BUDGET WORKSHOP  Mayor Ford called meeting to order at 7:10 p.m.  Council Members Present: Sherry Adams, Norman Lowrey, Rusty Moseley,  Dave Tevis  Council Members Absent: Jimmie L. Grimes, Michelle Nelson Staff Member Present: Norma Lucus, City Clerk Others in Attendance: Gary Zimmerman, City Accountant  Alli in attendance said the Pledge of Allegiance. Councilman Lowery gave Invocation.  Discussion Items:  City council and Mr. Gary Zimmerman reviewed the current fiscal year budget. See  Atch 11 for current Budget (2007-2008). Review tax rate for next tax year.  Action Items:  City Council and Mr. Zimmerman reviewed line items for adjustment to apply to the 2008-2009 Fiscal Year Budget. Council agree to meet on 12 August 2008 to finalize  next fiscal year budget. No action taken.  Reviewed tax rate for next tax year. Council agree to meet on 12 August 2008 to finalize the-  tax rate. No action taken.  - Motion to adjoin meeting at 8:20 P.M. M/M/2/C: LowreylAdams  almahn ATTEST: Michelle Nelson, Secretary  bhomlul  Rebecca M. Ford, Mayor        CITY OF BEMIL OAKS MINUTES OF REGULAR MEETING July 15, 2008  Mayor Rebecca M. Ford called meeting to order at 7:00 p.m.  Members Present: Sherry Adams, Jimmie Grimes, Rusty Moseley, Nomman Lowrey  Absent: Norman Lowrey, Dave Tevis Staff Member Present: Norma Lucus, City Clerk Staff Member Absent: (Excused) Ray Crader, Marshal  Alli in attendance said the Pledge of Allegiance. Invocation given by Mayor Ford.  Cltizen's Comments:  Mrs. Hebert ditches are still holding water. advised him to contact City Clerk for copies.  Gravel on roads a safety hazzard. Precinct 1 will be notified.  -Mr. Wallace asked about getting copies of Council Minutes dating back to 2002. Mayor Ford  Minutes of Meeting: Adams/Moseley  Council approved June 17, 2008 Minutes with correction. See Atch 1, M/M/2/C as corrected. Treasurer's and Accountant's Report: Given by Counciwoman Adams. See Atch 2 and 3. Marshal's Report: Report given by Mayor Ford. See Atch 4. M/M/2/C: Nelson/Adams CourtReport No Court held this month. Received no tickets. M/M/2/C: Grimes/Nelson  M/M/2/C as reported: Grimes/Moseley  Bullding Permits/Work Request None.  DISCUSSIONITEMS: Fisçal Year Budget  Jefferson County Emergency Services District 1 UCESD-)placement of portable building. Interiocal Agreement with Jefferson County Health Department. Mayor Ford read portions an agreement to have the Jefferson County Health Department inspect and regulate Restaurants/Food Services within the City. Two representatives from the Health Department Mr. Melançon & Ms. Janet Jones provided an ovèrview of the policies and procedures they follow. These procedures are outlined in the agreement, and will be reviewed for compliance within the City of Bevil Oaks. Some of the highlight  oft the agreement are:  Business must have a permit  City must have an ordinance outlining penalties Ifnot in compliance with Health Inspection    Ifproblem is not corrected during follow-up inspection, business will be fined, and City will Mobile Food Units must drive to. Jefferson County Health Department for Inspection  be notified  Inspections are once a year, or more Ifa complaint Is filed Inspections are for retail establishments only - Food. Servers must show that they have been trained  ACTIONITEMS  Council approved the placement of JCESD-1 building on City property to be located behind Civic  Center. M/M/2/C: Grimes/Nelson COMMITTEE REPORTS:  Building & Grounds - Counciperson Adams reported the air conditioner in the office is not working properly. Will have it checked. She also reported that she is getting an estimate to do driveway/parking Roads & Drainage - Councilman Moseley, Work on Riverbend Road. Drainage District 6 is to pickup Community Development - Councilman Grimes. July Yard of the Month winner was Mr. & Mrs. Rice, 13550 Rolling Hills. He also thanked the Fire District and Citizen for their support of the Fourth of July Celebration and the help in preparation and hanging of the Flags. Last, but not least, thanked the First Baptist Church for celebration provided for the Citizens of Bevil Oaks. Was a great success.  area from Harry Kilgore.  cement, and Precinct 1 will backhoe.  Bevil Oaks WEB Site - No report. The site is active.  Education Committee: No report Council Comments: Mayor's Comments:  Mayor and Council thanked everyone for attending the meeting.  Mayor Ford thanked all Citizens that donated to purchase flags for the Fourth of July display and those that donated their time to prepare the Flags. She also thanked the First Baptist Church for the excellent cook-out, and thanked all that made the day special. A special thanks to the Fire District for the all of  their hard work.  Motion to adjoin meeting at 9:00 P.M. M/M/2/C: Nelson/Adams  Phos Ml Rebecca M. Ford, Mayor  1-1M ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF BUDGET WORKSHOP AUGUST 12, 2008  Mayor Ford called meeting to order at 7:00 p.m.  Council Members Present: Jimmie L. Grimes, Shery Adams, Norman Lowrey,  Michelle Nelson, Dave Tevis,  Council Members Absent: Rusty Moseley Staff Member Present: Norma Lucus, City Clerk Others in Attendance: Gary Zimmerman, City Accountant  All in attendance said the Pledge of Allegiance. Councilman Lowery gave Invocation.  Discussion Items: Atch 1.  Council discussed Charles E. Reed & Associates Engagement Letter for 2008. Audit. Council discussed the costs associated with the purchase of a new Radar Unit for Council discussed Tax Rate for 2008 as required by, Jefferson County Appraisal District. Gary Zimmerman, City Accountant made the following comments and recommendations - Using the Rollback Rate of0.236962. This rate will increase. revenue by $8,300. Each year the City should use. rollback rate. lfrollback rate is not - Restriction of funds for Roads: $79,000 to only be used for roads. Funds in  Marshall's vehicle including docking port. Atch2.  Atch3 3.  for new fiscal budget:  used the City is losing ground.  excess of $79,000 is growing and not being used. Council discussed 2007-2008 Fiscal Budget for update. Atch 4 Council discussed proposed 2008-2009 Fiscal year budget. Atch 5    Action Items:  -Council approved the Charles E. Reed & Associates Engagement Letter to perform 2008 Audit. C Council approved the costs associated with the purchase of a new Dell Radar Unit for Marshall's C Council approved Tax Rate for 2008 a required by Jefferson County Appraisal District ( Council approved 2007-2008 Fiscal Budget for update. See Atch 4. Lowrey/Tevis -Council approved 2008-2009 Fiscal year budget. See Atch 5. M/M/2/C: Tevis/Grimes  See Atch 1: M/M/2/C: Adams/Grimes  vehicle including docking port. See Atch 2. M/M/2/C: Adams/Nelson  See Atch 3. M/M/2/C: Adams/Grimes M/M/2/C: Lowrey/Adams  Council Comments:  Counciwoman Adams presented information from Kriston Construction Co., Inc. for  upgrading of Civic Center Parking lot. No action taken. -Motion to adjoin meeting at 9:02 P.M. M/M/2/C: Neison/Adams  Reben Mel Rebecca M. Ford, Mayor  1Lln  ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING August 19, 2008  Mayor Ford called meeting to order at 7:00 p.m. Rusty Moseley, Michelle Nelson, Dave Tevis,  Council Members Present: Jimmie L. Grimes, Sherry Adams, Norman Lowrey, Staff Members Present: Ray Crader, Marshal, Norma Lucus, City Clerk All in attendance said the Pledge of Allegiance. Mr. Ronnie Adams gave Invocation.  Presentation was not given by Fire District.  Presentation was given by Tim Simpson of Carroll & Blackman, inc. on the certificate of  construction completion for DRS 060005. See Attachment 1.  Citizen's Comments:  Mrs. Vautrot has someone toi inspect her restaurant, but is in full agreement of having the Jefferson County Health Department inspect and regulate food-serving businesses Approved Minutes of Meeting 8 & 15 July, and 12 August 2008: Atch 2, 3,&4. M/M/2/C: Treasurers & Accountant's Report Given by Counciwoman Adams. See Atch 5 Marshal's Report: Written report given by Marshal Crader. See Atch 6  within the City of Bevil Oaks.  Adams/Grimes  M/M/2/C as reported: Lowrey/Tevis  Court Report: None. No action in Municipal Court Building Permits/Work Request: None.  Discussion Items:  Ordinance #212 (Fiscal Year Budget (1 October 2008- 30 September 2009). See. Atch 7  Job description for Code Enforcement Officer. See Atch 8 Restaurants/Food serving businesses within the City. See Atch 9  Interlocal Agreement with Jefferson County Health Department to inspect and regulate    Action Items:  Approve Ordinance #212 (Fiscal Year Budget (1 October 2008- 30 September 2009) Approve Job description for Code Enforcement Officer. M/M/2/C: Grimes/Nelson Interlocal Agreement with Jefferson County Health Department to inspect and regulate Restaurants/Food serving businesses within the City. M/M/2/C: Moseley/Tevis  M/M/2/C: Grimes/Adams  Committee Reports:  Building & Grounds - Air Conditioner is still in need of repair. Collecting information on whati is required to repair/update the system. Councilman Lowrey suggested Roads & Drainage = Robbie of Precinct 1 will try to get approval for weed spraying. Community Development = Yard of the Month for August was the Louviere's at 7740 Council Comments: Councilman Tevis spoke on the importance of ordinance in place  there might be problems with the return-air vent.  Yellowstone. The City will display flags again on Veteran's Day.  for keeping the City clean.  Motion to adjoin meeting at 8:00 P.M. M/M/2/C: Nelson/Moseley  haml Rebecca M. Ford, Mayor  dukmtl.lk ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF Special Budget Meeting August 28, 2008  Mayor Ford called meeting to order at 7:00 p.m.  Council Members Present: Jimmie L. Grimes, Sherry Adams, Norman Lowrey,  Rusty Moseley, Michelle Nelson Council Member Absent: Dave Tevis  Staff Member Present: Ray Crader, Marshal, & Norma Lucus, City Clerk All in attendance said the Pledge of Allegiance. Councilman Lowery gave Invocation. City Council and Mayor Ford reviewed each line item of amended budget to fit the projected income for new fiscal year. Council will match budget based of income produced by adjusted tax rate. Council took no action on approving budget this meeting.  M/M/2/C: Lowrey/Moseley  Motion to adjourn meeting at 7:40P.M. M/M/2/C: Nelson/Grimes  lMld Rebecca M. Ford, Mayor  wlemd.lion  ATTEST: Michelle Neison, Secretary        CITY OF BEVIL OAKS Minutes of a Regular Meeting Tuesday, September 16, 2008  Mayor Ford called the meeting to order at 7:00 P.M. Councilman Norman Lowrey gave invocation.  Council Members Present: Sherry Adams, Jimmie Grimes, Norman Lowrey, Dave  Tevis and Michelle Nelson  Council Members Absent: Rusty Moseley  The following agenda items were not presented due to disruptions caused by  Hurricane Ike:  3) Presentation: Fire District 4) Citizen Comments  5) Approval of Minutes of 19 &28 August 2008 -minutes were not available 6) TreasurersAcountants Report: Accounts RecelvaDle/PayaDle--reports were not  available  7) Marshal's report-not: available 8) Court Report-not available  9) Building Permits/Work Requests--none requested  10. Discussion Items  -2008 Tax Rate -Council discussed the option of accepting the effective tax rate of 0.219410/S100 that would result in lower income to the city from taxes rather than to go with the roll back tax rate that would result in an increase in tax income for the year 2009 if it met citizen approval. The drawback to the roll back option is that the notification process and the possible required public election could ultimately use all or the better part of the project income. -2008/2009 Revised Budget - While considering accepting the effective tax rate that would result in lower income to the city than had previously been considered when setting the 2008/2009 budget, council discussed ways of trimming the budget to fit a lower amount of income from tax revenues and  still be able to meet critical needs of the city.    11. Action Items:  Approved 2008 Tax Rate 0f0.219410/S100: MM2C Lowrey/Tevis A Approved 2008/2009 Revised Budget -to accommodate total income of approximately $276,815: $180,000 from all income sources plus approximately $97,165 from fund balance: MM2C Adams/Tevis 12. Mayor-Pro Tem Grimes reported that the Community Development Committee had to delay the presentation of the yard-of the month for September  due to the evacuation. No other reports were given. Meeting was adjourned at 7:55P.M. M/M/2C Nelson/Lowrey  dhlMilal Rebecca M. Ford, Mayor  lhclon ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING October 21, 2008  Mayor Rebecca M. Ford called meeting to order at 7:00 p.m.  Members Present: Sherry Adams, Jimmie Grimes, Norman Lowrey, Michelle Nelson  Absent: Rusty Moseley, Dave Tevis  Staff Member Present: Ray Crader, Marshal, Norma Lucus, City Clerk  All in attendance said the Pledge of Allegiance. Invocation given by Councilman Lowrey Presentation given by Chief Gonzales, Jefferson County Emergency Services District (JCESD). Chlef Gonzales briefed on the status of. JCESD. Some of his concerns are the number of volunteers available on any given day. During the normal daytime shift there are sometimes 01 to 1 volunteer. Ona good day there are about 8 volunteers. Calls to 911 may not get a response as this is a volunteer organization with no employees. JCESD is trying to hire an employee who is a certified fire fighter 18t responder with medical qualifications. Need someone to answer the emergency calls. He also stated JCESD may have to raise taxes. Didn't have time this tax year to notify citizens and vote on the issue, but will look at next tax year. JÇESD provide a 32 mile area of coverage, average 200-220 calls a year, 80-85 % are medical. Chief Gonzales intentions for the future is to hire contractors, 4- -5i individuals for 10  hour days. Citizen's Comments: his address is as follows:  Mr. George Bryant addressed the Council about his concerns of the Little Pine Island Bayou. Highlight of He has started a campaign to clean out the bayou. He has a committee who will work to try to resolve the issues about the clean-up and environmental issues of the clean out of trees and debris from the Bayou. We have had 2 storms in the last 3 years, and the bayou is not navigational by! boat now due to debris. He has called Layne Walker several times, and talked with Fred Jackson's office. Mr. Jackson is very interested and Mr. Bryan encourages everyone to call him. 125 miles of Little Pine Island Bayou is not under Big Thicket and can be cleaned out at anytime. Ifwe get another big rain Bevil Oaks will probably flood. Need to get a petition for people to sign in support ofi the clean-up of the bayou. Want newsletter Mayor's comments on this issue: Mayor is committed to working with the Bayou Committee, however she is not asking Council to do anything tonight but will consider doing so when the Bayou Committee plan is developed. Mr. George Bryant is Chairman and Is taking the lead on  to list phone numbers for people to call expressing their concerns.  the clean-up oflittle Pine Island Bayou.  Minutes of Meeting: Grimes/Nelson  Council approved Minutes of the 19" & 28 August, & 16 September 2008. (Atch1,2,83) M/M/2/C:    IbasuncsmAsomana Report: Given by Coungiwoman Adams. See Atch 4 and 5. Marshal's Report: Verbal report given by Marshal Crader. M/M/2/C: Adams/Grimes  M/M/2/C as reported: Lowrey/Nelson  CourtReport No Action In Court. No tickets.  Building Permits/Worki Request None. (5approved by prior to meeting). Budget 2008/2009 amended September 16,2008, final draft adjusted income,  DISCUSSIONI ITEMS: ACTIONITEMS: Grimes/Lowrey Committee Reports: a3bid estimate in the future.  Approved 2008/2009 final draft of budget amended on September 16, 2008. Atch 6. M/M/2/C:  Building & Grounds - Councilwoman Adams. Cost for Office Air Conditioner repair was high. Will get  Roads & Drainage - Mayor Ford. Not much damage to roads from Ike cleanup.  Communlty Development - Councilman Grimes. Yard of Month for September not held due to Hurricane Ike. Thanked volunteers for a job well done during Hurricane Ike recovery. Special thanks to the water & Mayor's Comments: She thanked the Council for all of their help during the iliness and passing away of her Mother, She didn'th have to worryabout the city, and appreciate everyone's support.  ice volunteers.  The flowers sent by the city for the funeral services were beautiful. Mayor and Council thanked everyone for attending the meeting. Motion to adjoin meeting at 8:45 P.M. M/M/2/C: Nelson/Adams  Council Comments:  Plew d Rebecca M. Ford, Mayor  hdt mler ATTEST: Michelle Nelson, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING November 18, 2008  Mayor Ford called meeting to order at 7:00 p.m.  Council Members Present: Jimmie L. Grimes, Norman Lowrey, Rusty Moseley,  Michelle Nelson, Dave Tevis  Council Members Absent: Sherry Adams Staff Members Present: Norma Lucus, City Clerk Staff Members Absent: Ray Crader, Marshal  All in attendance said the Pledge of Allegiance. Councilman Lowrey gave the Invocation.  Presentation was not given by Fire District.  Citizen's Comments:  Mr. Michael Manuel addressed the Council in reference to the loss of privacy due the trees being trimmed down after Hurricane Ike between his property and the' Vautrot's Mobile Home Park. He stated that Entergy trimmed the trees and now he feels that he is living in the mobile home park. He is concerned about ai fence that is required by ordinance to separate his property and the mobile home park. He asked if the Vautrot Mobile Home Park had been granted a waiver to not have to build a fence. He also is having problems with Kids and his dogs. Mr. Manuel stated he would talk to the Vautrots and try to resolve the problem. Mayor Ford stated that it is time to review permits for next year, however she and the Council will see if an agreement can be made between Mr. Manuel and the Vautrots. Mr. Manuel is to let the City know what agreement is reached. Minutes of the Meeting: Council approved Minutes of October 21, 2008 (Atch 1) Treasurers & Accountant's Report: Given by Mayor Ford. (Atch 2)  MM2C.Grimes/.owrey  M/M/2/C as reported: Moseley/Tevis Marshal's Report: None  Court Report: 1 Ticket received. No Court action.  Building Permits/Work Request: A request for a FEMA Trailer variance as a result  of Hurricane Ike property damage at 7130 River Bend Road.    Discussion Items: - Substandard Housing: The City has received a formal complaint on the property located at 7125 River Bend Road. Home is in disrepair. The City hired a certified Inspector to inspect the home. The Mayor is taking the written report to Attorney J. Thad Heartfield with copies of damages to the home for review and action. The home is unsecured, with damages estimated to be greater than 50% oft total value. Itis a health hazard with sanitary concerns. The swimming pool and home is in disrepair. There are no safety features around the swimming pool. The Attorney will advise the City on what steps to take to declare the home an unsafe structure. The homeowner will be notified again of TML Flood Insurance Elevation Certificate- Mark W. Whiteley & Associates, Inc. Contracted to provide an elevation certificate of the City property needed to qualify for the  the problems.  Texas Municipal League Flood Insurance program.  Action Items:  Approved the hiring of a part-time Code Enforcement Officer, Job to be advertised. MM/2/Approve: Tevis/Grimes. Councilman Moseley opposed. He has concerns about the costs facing the City financial position in the possible housing demolition. He is not sure if A Mobile Home Waiver was granted for the FEMA Trailer located at 7130 River Bend Road  this is the best way for the City to go.  for a period of six months. M/M/2/C Moseley/Grimes  Al Resolution was approved to Certified Roll Jurisdiction Summary. M/M/2/C:  Committee Reports:  Building & Grounds - Councilman Grimes: Civic Center had water on floor. Drain was removed that caused water from heavy rain to build up in Center. Drain was replaced. Sign at Hwy 105 is not covered by insurance, as it's not located on City property. City will see ifit  is repairable.    Roads & Drainage - Councilman Moseley. Precinct 1 patched roads. Drainage District 6 has done a good job for the drainage. Due to the heavy rains there was a small amount of water Community Development - Councilman Grimes: Yard of the Month for the holidays will get  on roads, but drained off right away.  started soon. Council Comments: newsletter.  Councilwoman Nelson: She is working on the newsletter. Happy Holidays will be on next  Motion to adjoin meeting at 8:05P.M. M/M/2/C: Neison/Lowrey  Shll Rebecca M. Ford, Mayor  MalTLAlow  ATTEST: Michelle Nelson, Secretary        CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING December 16, 2008  Mayor Ford called meeting to order at 7:00 p.m.  Council Members Present: Jimmie L. Grimes, Sherry Adams, Norman Lowrey,  Rusty Moseley, Michelle Nelson Council Members Absent: Dave Tevis  Staff Members Present: Ray Crader, Marshal, Norma Lucus, City Clerk  All in attendance said the Pledge of Allegiance. Councilman Lowrey gave the Invocation.  Presentation was not given by Fire District. Citizen's Comments: None M/M/2C: Grimes/Lowrey  Minutes of the Meeting: Council approved Minutes of November 18, 2008 (Atch 1) Treasurers & Accountant's Report: Given by Councilperson Adams. (Atch2) Marshal's Report: Verbal report given. Marshal has been on Sick Leave.  M/M/2/C as reported: Grimes/Moseley  Court Report: No Court action.  Building Permits/Work Request: 4 building permits were pre-approved.  Discussion Items: Insurance Company.  Discussed proposal for Flood coverage/options with TML/Fidelity National I Mobile Home Parks Annual Permit. Issue tabled until January 2009 Workshop.  Discussed City office Official Holiday Closings.  - Discussed Sick Leave policy Action Items:  A Approved proposal for Flood coverage/options with TML/Fidelity National Insurance Company, with a deductible of $2,000, and an annual premium of A Approved City office Official Holiday Closings (Atch 3). M/M/2/C: Moseley/Lowrey Approved Sick Leave policy (Atch 4) M/M/2/C: Adams/Grimes.  $933.00. M/M/2/C: Grimes/Adams    Committee Reports:  Building & Grounds - Counciiperson Adams: Explained the problems with the Heating System in City Office. Speed of air was moving to fast to provide adequate heat. Efficient Systems repaired the problem. They have proposed a maintenance agreement for review and approval by City Council. Water is coming into Civic Center due to inadequate drainage on side of building and the parking lot. The Gary Whitman Construction Company has been contacted about the problem and they will Roads & Drainage = Councilman Moseley. Will talk to Robbie at Precinct 1 about starting roadwork again. He will also aski if they can dig out the parking fot. It needs Community Development - Councilman Grimes: Broken City sign taken to Fast Signs to give a bid on possible repair, as one side of the sign in still fine. His committee is still taking funds for flag donations. Nominees received for Holiday yard of the Month. Last year winner has been nominated again.  propose a solution.  to be lowered.  Mayor & Council Comments:  Mayor Ford:  - Attorney J. Thad Heartfield wrote a letter to the homeowner, Terry Smith about inspectors' findings of substandard housing of property located at 7125 Riverbend Road, in Bevil Oaks. Mayor Ford read a copy of this letter to the Council. Met with "ORCA" and ABC Corporation about help with the City's recovery from - Signed of on two FEMA worksheets last Friday. Needed signed approval from the Halls for the placement of the City of Bevil Oaks sign on their property, and also needed approval for the Lawn Service maintaining the area where the sign is placed. Home located at Sweetgum & Blackgun is falling down. Ray is back on the job. Councilman Lowrey: Suggest that the City is the only one in area that requires liability insurance for building permits, most have bonds. (No further discussion as this issue is not an agenda item, but set a workshop in January). Motien to adjoin meeting at 8:40 P.M. M/M/2/C: Nelson/Lowrey  Hurricane Ike.  Worksheet needed on the EMS payment of $5,000.  lahaluml.lan ATTEST: Michelle Nelson, Secretary  Ford, Mayor  A