CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING January 18,2005  Mayor Don Smith called meeting to order at 7:00 p.m. A17 in attendance said the Pledge of Allegiance.  Councilman Cearley gave Invocation.  Member Present: Don Smith, Jim Cearley, Cathy Crane, Pete Members Absent: Kim Roberts (arrived after Council Staff Members Present: James Carrico, Marshal  Friloux, Becky Ford, and Tommy LaRousse  adjourned at 7:16 p.m.)  Norma J. Lucus, City/Court Clerk  Marshal's Report:  The attached Marshal's report was presented (Atch 1). The Marshal reported on the progress of acquiring new radio, and a telephone. Both are needed to comply with the new updated frequencies needed to communicate with Jefferson County Sheriff's Department and  other local law enforcement agencies.  M/M/2/C: To approve Marshal's Report. Ford/Crane  Treasurer's Report:  Accounts Receivable & Accounts Payable (Atch 2): Councilwoman Crane reported on Accounts Receivable in the amount of $5,018.67, Statement of Accounts (Atch 3): Balances are: Regular Account $24,546.30, Road User Fee $115,351.08, Merrill Lynch $33,666.76, Court Account $1,282.79, Pool Account $794.75, Ballpark $20.45.  and Accounts Payable in the amount of $1,861.  Treasurer's report was approved as presented.  M/M/2/C: Cearley/Ford  FALS 6 ThR 21 Rei 65    Court Report: Ms Lucus stated that Court did not resume this month, as there were no tickets. Marshal is working on ordinance violations and this will be on the docket for 22 February Court.  M/M/2/C: Ford/Cearly Action item:  Work Request of Mr. Marc Wilson was reviewed and approved.  DISCUSSION ITEMS: February meeting. M/M/2/C: Ford/Crane  Civic Center Rental/Community Service Use discussion tabled for  M/M/2/C: Adjourn meeting at 7:16 P.M. Ford/Friloux    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING February 15, 2005  Mayor Pro-Tem Becky Ford called the meeting to order at 7:04 p.m.  All in attendance said the Pledge of Allegiance. Councilman Jim Cearley gave Invocation.  Members Present: Jim Cearley, Pete Friloux, Becky Ford, Tommy LaRousse  Members Absent: Cathy Crane, Don Smith  Staff Members Present: James Carrico, Marshal, NormaJ. Lucus, City Clerk  Marshal's-Report (Atch 1):  The Marshal issued three (3) ordinance violations to be presented in Municipal Court in March. He is continuing to issue ordinance violations, and there may be more for the March Court date. There are still problems with dogs. The Marshal is trying to be located the dogs, but feels they are strays with no collars. Jefferson County will loan residents traps to try and catch the dogs, but may end up with wild animals as well. Counciimembers Ford and Cearley told the Marshal that they would support him in doing what he has to do to control  the dog problems.  M/M/2/C: To approve Marshal's Report. riloux/Lakousse CourtReport: No report given/Court to resume in March 2005  Treasurer's Report :  Accounts Receivable & Accounts Payable (Atch 2): Councilwoman Ford reported on Accounts Receivable in the amount of $6,891.82, and Accounts Statement of Accounts (Atch 3): Balances are: Regular Account $21,163.08, Road User Fee $119,329.35, Court $1,28279, Pool $736.59, Ballpark $20.45  Payable on the amount of $1,647.22. and Merrill Lynch $33, 709.14.  M/M/2/C: To approve Treasurer's Report. Cearley/Friloux *    Action_Items: Work Request: None  IML-remoxePol.from City's assets:  M/M/2/C To approve a request that TML remove Pool from City's Assets.  Cearley/LaRousse  dgesMandaony-Tanine Tabled for future meeting.  M/M/2/C Cearley/Friloux Discussion Items:  Civic Center Rental: The Council would like Citizen's input on rental issues. Councilwoman Ford suggested that the deed be checked to determine if some groups are exempt from paying a cost to use the Civic Center. She recommended the Council revisit the topic at the March council meeting. There  isalso a need to have the facility cleaned. Citizen's/Coundi. Comments:  Chief Gundolf stated that people should be able to drink liquor if renting Civic Center. Councilwoman Ford stated the ordinance must be reviewed as a  separate issue.  Mr. Hignett a BOMUD Director reported that cracks wére found in a water line on Inwood. May have water system shut down for repairs/upgrade. Mr. Bryant noticed in newspaper that all of the surrounding Communities were getting improvements through grants, etc. Suggested that we need to get a committee to work on our problems. We also need to work with other Councilwoman Ford stated that everyone on the Council need to work on problems for the City. She thinks we can do a better job, and this Council and Councilman Cearley would like to see the Community come together as a group Counciwoman Ford would like to work with community groups to defry the cost  communities.  Mayor are working well together for the good of the City.  for projects.  of improvements and in the future there will be funds available.    Councilwoman Ford will be available to attend Southeast Texas Regional  Planning District meetings to represent the City.  M/M/2/C: Adjourn meeting at 8:15 p.m. Friloux/LaRrouse    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING March 16, 2005  Mayor Don Smith called the meeting to order at 7:00 p.m. All in attendance said the Pledge of Allegiance. Councilman, Jim Cearley gave Invocation.  Members Present: Jim Cearley, Cathy Crane, Pete Friloux, Becky Ford,  Tommy LaRousse.  Staff Members Present: James Carrico, Marshal & Norma, J. Lucus, City Clerk. Marshal Crow reported on the status of ordinance violations. There are currently 11 Ordinance violations given. Five scheduled to meet court on 22 March 2005. He has issued a traffic ticket and warnings. He has already  Marshal's Report : (Atch 1)  noticed a difference in the traffic patterns. M/M/2/C: To approve Marshal's Report. Ford/Friloux  CourtReport: Ms. Lucus reported on the status of the Municipal Court. Six registered letters of notice to appear before the Court. Five letters for Ordinance violations, and one traffic citation. First Court date is 22 Mar 05. Accounts Receivable &Accounts Payable (Atch 2): Counciwoman Crane reported on Accounts Receivable in the amount of $5,278.82, and Accounts Statement ofAccounts (Atch_3): Balances are: Regular Account $20,935.20, Road User Fee $123,257.01, Court $1,282.79, Pool $696.24, Ballpark $20.45 and Merrill Lynch $33,756.02. Ms. Lucus will be given $100.00 for petty cash fund (required for change in office). All Federal and State reports are current.  Treasurer.Repor:  Payable on the amount of $2,727.14.  We have had no penalties for late payments.  M/M/2/C: To approve Treasurer's Report. Cearley/Friloux Approve.Minutes: 15 February, 2005 Minutes approved as recorded.  M/M/2/C; To approve Minutes. Crane/Ford  Actionltems:  Work Request: One Work Order was approved.    Appoint Coundipersonto.Mar.l I: Tabled.  Discussion items:  Civic Center Rental: City Council reviewed Civic Center guidelines for rental or use of the Civic Center. Some of the groups exempt from a fee are: Scouts, 4H, Bevil Oaks Community Group, Hunter's Education, Concealed Handgun Classes, Water Department, and other non-profit groups within the City of Bevil Oaks. All must schedule the Center through the City Clerk, sO there will be no scheduling conflict, and will be on a first come, first served basis. A $50.00 fee will be required for a refundable cleaning deposit. Others will be charged a fee of $100.00, plus a returnable cleaning deposit of $50.00. After inspection the $50.00 will be returned if left in the condition found. The non-profit M/M/2/C: To approve Civic Center Rental Charges. Cearley/Ford CivicCenter Maintenance: Ms. Ford stated that It's a matter of funds for maintenance. Council will review priorities of City, to determine when City can  reservation may be preempt for emergencies.  afford the cost of maintenance in the future.  Citizen's/Council Comments:  Some concern about Kim Roberts Ward IlI vacancy. Mr. Cearley stated that he called Texas Municipal League(TML) and was told that the Council had to vote to remove her from her office. He wanted to make sure that the City would not be sued. Mr. Friloux wanted to be sure that the action taken was legal. Mayor Smith stated "the facts are Ms. Roberts had missed three regularly scheduled meetings, without prior approval for being absent." According to TML, after missing three consecutive unexcused meetings, the council position is then considered vacant. The Council would have had to vote for removal in a case of misconduct, or other conditions as identified by the State of Texas. Ms. Ford assured them. that contact with TML was to assure that the City was within it's right to declare the position vacant. Ms. Luçus spoke with a TML Attorney and was provided the same information. This information is in the TML Handbook Marshal Crow stated that there are still problems with dogs killing livestock. He feels that some are strays. There is only one way to eliminate the ongoing Mrs. Turk stated her son is still City Attorney. He has not been paid. The city has researched this issue and can not find supporting documents of his hiring. A letter was sent to Attorney Turk to inform him of the City's position  for General Law Cities.  problem as they cannot be trapped.  AL  inge  in this matter.    Councilman Cearley said that the City Council is doing a good job, we are all  neighbors out here, and no need to talk bad about each other.  Councilman Friloux agreed.  Councilwoman Crane stated she has enjoyed Council.  Councilwoman Ford stated there are issues of concern. However, she is very pleased the City is no longer in the red. There are citizens who care, and when they volunteer we can do things working together. She wants the City to be a Mr. Hignett, BOMUD Director talked about the 25 year contract in which the Water Department provided water for the pool in exchanged for use of the land their office building sits on. BOMUD offered Mr. Crenshaw $5,000 for the land. Mr. Crenshaw wanted $200,000. BOMUD cannot pay that amount. The price was then lowered $60,000. BOMUD then offered $25,000. They are waiting for ar response from Mr. Crenshaw. He is concerned. If they cannot afford the land, they may have to bulldozer building, and rebuild at the Water Plant. Mr. Collins stated that he thought the Pool belonged to the City. The pool Mr. Hignett voiced concern about 4 wheelers. He was traveling down Inwood at Shipley when a child of about 7-8 years of age almost hit him. 4 wheelers are ruining roads. He stated that this a problem, and cannot understand why the law is not enforced. It is against State law to ride 4 wheelers, Go-carts, dirt Mr. Collins also stated that dirt bikes, 4 wheelers are coming down River Bend Road, across his property, and is very noisy. This occurs often after midnight. He is fed up, and wants to know what the Mayor and Council are going to do about the problem. Mayor Smith and Marshal Crow talked about this issue. The Mayor stated that he told the Marshal to revert back to no 4 wheeler, go-carts, and dirt bikes are not allowed on City roads. The Marshal  safe place.  belongs to Mr. Crenshaw.  bikes on City streets. A dangerous problem.  can enforce the law.  Counciwoman Ford has been in contact with Ms. Johnson, Jefferson County  Tax Assessor-Colector in preparation for the City Tax. -    Resignation: Mayor Don Smith announced his resignation as Mayor of Bevil Oaks. Mayor Smith stated that ten (10) years ago shortly after the flood of "94" he decided to run for Mayor. At that time the City was facing lawsuits, in a mess, and in turmoil. During his tenure the road user fee was established to bring roads up to standards. Ms. Ford stated that a year ago Don Smith decided to run for Mayor after the former Mayor resigned, and was elected, as he was unopposed. The City has thrived, and is in the black once again, and doing well. Mayor Smith stated that over the last month he and his Family has been threaten. He stated that he has always had the City in mind and wished  the Council well. His resignation is effective immédiately. M/M/2/C: To adjourn at 8:40 P.M. Crane/LaRousse    CITY OF BEVIL OAKS MINUTES OF SPECIAL WORKSHOP March 29,2005  Mayor Pro-Tem Becky Ford called the meeting to order at A77 in attendance said the Pledge of Allegiance.  7:00 p.m.  Councilman Cearley gave Invocation. Becky Ford, and Tommy LaRousse  Member Present: Jim Cearley, Cathy Crane, Pete Friloux,  Staff Members Present: James Carrico, Marshal  Norma J. Lucus, City/Court Clerk  ACTION ITEMS  Swear In of Mayor Pro-Tem to Acting Mayor: Norma Lucus, City Clerk, swore Ms. Becky Ford into the Office of Acting Ordinance 185 Calling for the Election of Mayor and two Council members for Wards Two (II) and three (III). Ordinance was passed and approved.M/M/2/C LaRousse/Crane Drawing for Ballot Position A drawing for position on 7 May 2005 Ballot was held. Citizens attending meeting drew names for first position on ballot. Ballot positions are:  Mayor.  MAYOR: Becky Ford  Pete Friloux Howard Schramm Kim L. Roberts  Ward I: Jimmie L.Grimes Ward M: Rusty Mosely  Appoint Election Judge/Alternate: Election Judge & Alternate were identified in Ordinance 185. Mrs. Shirley Collins is Election Judge, and Ms.  Mable Matthews is Alternate Judge.    Citizens and Council Planning Session:  Acting Mayor Ford talked about planning for the future of Bevil Oaks and asked all in attendance to discuss what ideas they have for the betterment of the City. Many comments and ideas were talked about. Some of the highlights from their discussions are as follows: Mr. Grimes ask the Council to consider the completion of a survey to apply for a Block Grant. Volunteers would be needed to go door to door to complete a survey. Another road out of Bevil Oaks. In the past the County agreed to build and maintain another road leading out of the City. City would have to provide for materials. At this time Eddie Arnold JeffCo funds are short, but would help the City of Bevil Oaks based on manpower. This can be Ms. Colleen Grimes talked about a Nutrition Center for Senior Citizens of Bevil Oaks to be held in the Civic Center on a five day a week basis. She will research what is need for the City to work with Meals-on-Wheels. Will be a minimum cost to the City, only utilities and space. Ms. Sherry Adams loves the idea of a senior program. She would like to see better tables and chairs in Civic Center. Mr. Brad Binks own A-1 Rentals, and could talk to him about  researched in the future.  Round tables would be better.  table and' chairs.  Mr. Grimes stated there might be free furniture.  Councilman Friloux recommend painting the floor at a cost. Mrs. Hebert would like to have the City hire someone to maintain grounds. Suggest a committee to lead this action. City should be able to pay someone. There are many grants Acting Mayor Ford stated that we would have to work within  to apply for.  the budget, and prioritize projects.    Mr. George Bryant stated that several years there was a flood committee. Would like to find a way to help city. Pinewood received money to help with drainage problems. Would like to get committee going again. A lot of drainage work going on in the City of Beaumont, and do not know if, Councilman Cearley added to what Mr. Bryant said. FEMA said they rebuild roads. City should try to build a berm Mr. Rice, a newçomer to the City, has a problem with ditches not cleared out. Mayor Ford will give top  or how it may affect our City.  around the City.  priority, but will need a work order.  Mr. Bi77 Ferguson owns a 4 wheeler and concerned about not being able to ride on city roads. He was told about the Mr. Randy Collins can understand the State Laws, but can see it both ways. He expressed the Beaumont Ind. School District, and lowest performing schools serving the Bevil Oaks children. Suggest we form our own schools. We can be annexed by ardin-Jerferson. Take our problems to their School Board. They meet the 3rd Monday of the month. He is willing to serve on a committee. Ms. Adams agreed. Mrs. Hebert suggests that the city get Allen Ritter out  State law.  here to discuss our history of flooding. Mrs. Grimes agreed to set up a meeting. stickers, and a city directory.  Mr. Hignett stated we should have more newsletters,  Ms. Ford stated a newsletter would be sent out quarterly. Ms. Kay Bryant thanked the Council for the newsletter. Mrs. Hebert suggests that signs be made to announce  meeting, and placed out each month.  Mayor Ford discussed tax rate. They are to be set in June  or July.    Mr. Rice flooding problems Pine Island is running much  slower. bayou.  Mr. Bryant stated that Mr. Ritter talked about cleaning out Mr. Gilbert a five-year resident is happy to hear the City Mayor Ford stated prior to Road User Fee the City only had to run the City. A17 property owners will be taxed, not Mr. Bryant stated swimming pool not operated this year. If not maintained safe. City will not be liable for injuries. M/M/2/C: To adjourn at 9:15 p.m. LaRousse/Friloux  will have a tax.  just those with a water meter.    Pocion OABalet  WARD II  HOWARD SCHRAMM  WARD II  JIMMIE GRIMES  WARD III  MEEKIE D. MOSELEY  WARD II  KIM ROBERTS  MAYOR  BECKY FORD  MAYOR  PETE FRILOUX    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING April 19, 2005  Acting Mayor Becky Ford called the meeting to order at 7:05 p.m.  All in attendance said the Pledge of Allegiance. Councilman Jim Cearley gave Invocation.  Members Present: Jim Cearley, Cathy Crane, Pete Friloux, Becky Ford,  Tommy LaRousse.  Staff Members Present: James Carrico, Marshal & Normaj. Lucus, City Clerk. Marshal Crow has received many complaints over the City enforcing the State of Texas Law, which prohibits the driving of ATV's, Go-carts, Golf Carts, Scooters, and all unlicensed vehicles on the City streets. Marshal Crow spoke about requirements of the State, and asked all to uphold the law. Marshal Crow invited Texas State Trooper Richard Vasser to address this issue from a State of Texas perspective. The Trooper provided the following information: Lawn Mowers, etc.), are not allowed to operate on city streets  Marshal's Report: ATV Issue  All non licensed transportation (ATV's, Go-carts, Golf Carts, Scooters,  Only allowed on private property  City Ordinance and rules cannot supersede State law Tractors can be driven on city streets if used for agriculture - City boundary is from fence line to street, including ditches  purposes  Councilman Friloux asked about scooters. Trooper Vasser stated that scooters must be used like bicycles, and speed must be less than 35 miles per hours. City Attorney Thad Heartfield was in attendance and he stated that the City could be liable if State laws are not upheld, and the City cannot change Ordinance to go against state law. There were pros and cons about the enforcement of City and State Law. Some citizens were upset, and some were happy to see the ban enforced. Mr. John Hignet related the near miss he had with an ATV being driven by a child. He stated that the Council should not give permission to break the law. Mrs. Sherry Adams wondered what message we are sending our children, and we should not break the law. There will be no  change to the current ordinance.    Court Report: Ms. Lucus reported on the status of the Municipal Court. There were fifteen (15) Ordinance violations and 1 traffic ticket filed with the Court. Court was held on 22 March 2005. 6 ordinance violations were dismissed when they complied with ordinance. 7 Ordinances cases were continued for 60 days.  One traffic case was approved to take Defensive Driving.  Treasurer's Report:  Accounts Receivable & Accounts Payable (Atch 1): Councilwoman Crane reported on Accounts Receivable in the amount of $6,158.84 and Accounts Statement of Accounts (Atch 3): Balances are: Regular Account $18,353.41, Road User Fee $123,981.37, Court $1,182.79, Pool $706.24, Ballpark $20.45 and Merrill Lynch $33,813.52. All Federal and State reports are current. We  Payable on the amount of $2,238.10.  have had no penalties for late payments.  M/M/2/C: To approve Treasurer's Report. Ceariey/Frioux  Approve Minutes: 16 March 2005 Minutes approved with correction to 2nd page, last paragraph, first sentence: word change from "Attorney" to Judge."  29 March 2005 Minutes Approved as written. M/M/2/C: To approve Minutes. Crane/Friloux  Action Items:  Work Request: One Work Order was approved prior to meeting. Numerous work orders were sent to Pct. 1 for roadwork and digging of ditches. Appoint Education Committee: Mr. Randy Collins and Mrs. Morrison were appointed to the Education Committee. Mr. Collins stated the need of the city's support. Mr. Collins will continue his research into education issues and will keep the City apprised of progress, and help needed. A meeting will be held on 28 April with Mr. Williams; B.I.S.D. School Board representative for our district. Approve cost of mandatory training for Judge Jess William 7-9. June 2005. Amendment of Ordinance 85: Ordinance amended to correct permit fee amounts to New Construction $100.00, Add-on $50.00. If permit is requested after construction starts the fee is $150.00, and Add-on is $100.00.  M/M/2/C: Friloux/Cearley M/M/2/C: Crane/LaRousse    M/M/2/C: Cearley/Crane  Revise Building Permit in accordance with provisions set forth in Ordinance 81 Deed Restriction. On new construction the lowest flood elevation must be at or above the FEMA Map. Need Survey showing elevation. Ordinance 81 and  Building Permit must agree with other. M/M/2/C: Friloux/LaRousse Discussion Items:  Records Retention: City may have copies of numerous records, however some City Survey: Mr. Grimes/Mr.. David Waxman will help City with survey. Will  may be copies, and not originals. discuss plans after election is over.  Meet the Candidates night was discussed. All Candidates for upcoming May 7,  2005 election will be in attendance to meet with citizens.  Citizen's/Council Comments:  Acting Mayor Ford thanked Trooper Vasser for his assistance in the briefing on Acting Mayor Ford thanked Mr. Cearley for his service as Councilman and for all Councilman Cearley expressed concerns about city spending money. He thanked all of the people he worked with, including the Heberts, the Bryants, Councilman LaRousse thanked Councilman Cearley for his service to the City. Councilman Friloux also thanked Councilman Cearley for a "job well done." Counciwoman Crane wished Councilman Cearley the best. And stated that "if he had any questions about the budget" he should feel free to ask. Acting Mayor Ford gave praise to the Fire District for their quick action in response to a 911 call she made at about midnight to assist Mr. Ford with oxygen. The EMS was also there about 5 minutes later. She thanked God for  ATV, etc.  of the hard work he provided to the City and it's citizens.  and City employees Marshal Crow, and Norma Lucus.  the Fire District as they were there within minutes.    Mrs. Hebert also thanked the Fire District for their help in the past. The Fire Mrs. Colleen Grimes provided information on the Nutrition Site to be held in the Civic Center. Grant money is not available at this time, but plans can be put in  District can always use more members to volunteer.  place to apply:  Need to survey to determine if citizens are interested Must have a manager approximately 3 hours a day  Must have at least 20 people sign-up. Must be at least 60 years of age. $2.00 per meal. Need not be low income  There were questions about the Ad Valorem Tax. There will be a Council workshop to assess the needs of the City, both now and in the future. The Council will look hard at the rate, and must be completed by August 2005. Acting Mayor Ford stated the need to build the Contingency Fund up in case of an emergency. There was $100,000 in fund, but is now about $33,000. All  spending will be justified.  Mr. & Mrs. Grimes donated $10.00 for two Bevil Oaks T-shirts. M/M/2/C: To adjourn at 8:50 P.M. LaRousse/Friloux  ATTEST :  ming Rebecca M. Ford, Acting Mayor  Tommy LaRousse, Secretary    CORRECTED Minutes  CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING May 17, 2005  Acting Mayor Becky Ford called the meeting to order at 7:05 p.m.  All in attendance said the Pledge of Allegiance.  Councilman Jim Cearley gave Invocation and spoke to audience about his tenure and urged all citizens to become active in the community, and to continue to work with the Community Development Committee. Mr. Cearley thanked the City Employees and Council for the job they are doing. This was Councilman Cearley last meeting as a Councilman. He did not seek re-election. He will Members Present: Jim Cearley, Cathy Crane, Pete Friloux, Becky Ford,  continue to support the City in the future.  Member Absent: Tommy La Rousse (Hospitalized)  Staff Members Present: James Carrico, Marshal & NormaJ. Lucus, City Clerk.  Post Election of May 7, 2005 Business:  City Clerk swore the following Elected officials into Office:  Rebecca (Becky) M. Ford, Mayor Cathy Crane, Councilwoman, Ward 1, Jimmie Lew Grimes, Councilman, Ward II Meekie D. Moseley, Councilman, Ward II  The following Appointed official was sworn into Office by the City Clerk to fill a  vacancy created when Counciwoman Ford was elected Mayor:  Sherry Adams, Councilwoman, Ward III  Mayor Ford selected Councilman Jimmie Grimes as Mayor Pro-Tem. Members  of the Council concurred. There were no objections. Reaffirmation of positions held on City Council: Council Secretary, Tommy LaRousse Treasurer, Cathy Crane Building Inspector, Pete Friloux    Approve Minutes: 19 April 2005 Minutes approved as written.  M/M/2/C: To approve Minutes. Crane/Friloux  Education Committee: Mr. Randy Collins provided the following information: The Education will continue to work to get Bevil Oaks annexed by Hardin- Jefferson (HU) School District. They are willing to accept us. If one districts says no and the other says yes, then the Bevil Oaks Committee and Citizens must go to the State Commissioners Court. The Education Committee will meet with HJ superintendent of Schools. Ifwe are accepted by HU, then we must start a petition, hire an Attorney to represent us in Austin. We must find out what our tax base is, the approximate number of school age children, and grade level. Mayor Ford read letter from Ms. LaDoux, is willing to work with the Education Committee. Mayor Ford asked "would the Education committee need funding from the City of Bevil Oaks?" The City will need an answer to that question. Everyone signing a petition will have to also go to Austin. Mr. Collins spoke to an Attorney and was told that the way the situation is with Beaumont Independent School District "low performing schools, etc., this is a good time to act." A motion was made to support the Education Committee. M/M/2/C: To support the Education Committee. Adams/Grimes  Treasurer's Report:  Accounts Receivable & Accounts Payable (Atch 1): Counciwoman Crane reported on Accounts Receivable in the amount of 6,158.84 and Accounts Statement of Accounts (Atch 3): Balances are: Regular Account $16,205.41, Road User Fee $131,065.68, Court $1,182.79, Pool $701.24, Ballpark $20.45 and Merrill Lynch $33,872.47. All Federal and state reports are current. We  Payable on the amount of $2725.10.  have had no penalties for late payments.  M/M/2/C: To approve Treasurer's Report. Adams/Grimes  Marshal's Report: Gave update on Ordinance violations. Those not in compliance were extended. Some will have to be notified again. Court Report: Ms. Lucus reported on the status of the Municipal Court. 15 Ordinance cases filed, 8 complied with ordinance and were dismissed. Remainder has an extension of 60 days to comply. 1 Traffic ticket filed.  Approved to take Defensive Driving.  Action Items:  Building Permits: Mr. Englehardt addressed the City Council about a Building permit #2005-04, that was withdrawn by the Council as not being in compliance with deed restrictions. After discussion on the type of    improvements being made to his property, and assuring the Council that the building in question was not to be used as a business, the Council had Mr. Englehardt sign a Statement to that fact. Motion made to reinstate the building  permit.  M/M/2/C: Moseley/Crane  Building Inspector's Duties: The duties of the Building Inspector were reviewed and Attorney Heartfield recommended that the duties be changed to reflect that the Council must approve every permit, and the Mayor must sign building permit, and permit must agree with deed restrictions. Mayor Ford leaves the decision to the Council to agree with Attorney Heartfield. She asked the Council to decide. Councilwoman Crane recommended the permits be approved by council. Councilman Grimes stated that if we take Thad's advise the Council must approve and Mayor must sign permit for it to be valid. This item will be in next newsletter. Councilman Grimes made a motion to accept the Attorney's Civic Center Air Conditioner (A/C) Repair: Three bids were reviewed. The lowest bid received was $1,450 for a 5 ton A/C from Royal Air, Inc. Motion made to  advises. M/M/2/C: Adams/Crane  accept the Royal Air, Inc. bid. M/M/2/C: Crane/Friloux of ditches, and culvert work. Appointment of Committees:  Work Request: Fourteen work orders were sent to Pct. 1 for roadwork, digging  Councilman Jimmie Grimes appointed to Community Development Councilman Moseley appointed to Roads and Drainage Counciiwoman appointed to Building and Grounds Mr. Randy Collins to the Education Committee Counciwoman Crane made a motion to approve committee.  M/M/2/C: Friloux/Adams Citywide Garage Sale is 18june. Proposed Workshop is 28June. Council & Citizens Comments:  Question asked if HJ District has a Talent and Gifted Program  Ms. Michelle Nelson asked about the Education Committee cost. She thinks    $15-20K will be needed. Could a petition be done at the same time? Mr. Milam asked if the Mayor could use her position to get a list of phone - Ms. Hebert mentioned the tennis court, and its condition. Mayor Ford will Councilwoman Adams asks for members to serve on her committee. Councilman Friloux congratulated winners of the 7 May elections Mayor Ford thanked everyone for attending meetings. The more attending  number for all in Bevil Oaks? speak to Mr. Crenshaw.  Councilwoman Crane volunteered.  meetings the more contact we have with the citizens.  M/M/2/C: To adjourn Friloux/Crane  Alal Rebecca M. Ford, Mayor  Attest: Tommy LaRousse, Secretary    CORRECTED COPY  CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING June 21, 2005  Mayor Becky Ford called the meeting to order at 7:00 p.m. All in attendance said the Pledge of Allegiance.  Council Members Present: Sherry Adams, Cathy Crane, Pete Friloux, Jimmy  Grimes, and Rusty Moseley  Council Member Absent: Tommy LaRousse: (due to illness)  Staff Members Present: James Carrico, Marshal & Norma, J. Lucus, City Clerk. Minutes of Regular Meeting, dated 17 May 2005 corrected to reflect Tommy LaRousse was not in attendance, due to hospitalized. All motions corrected. Treasurer's Report: Councilwoman Crane gave the following report: Accounts Receivable & Accounts Payable (Atch 1): Counciwoman Crane reported on Accounts Receivable in the amount of $6,613.48 and Accounts Statement of Accounts (Atch 2): Balances are: Regular Checking Account $15,548.85, Road User Fee $135,106.62, Court $1,204.79, Pool $612.39, Ballpark $20.45 and Merrill Lynch $ 33,942.29. All Federal and State reports  Payable on the amount of $4,834.95.  are current. We have had no penalties for late payments. M/M/2/C: To approve Treasurer's Report. Moseley/Grimes  Marshal's Report: Marshal gave report to Council. He is processing ordinance violations to submit to the Court for the month of July. Numerous routine calls. Court Report: Ms. Lucus reported on the status of the Municipal Court. Court was not held for the month of May or June, as there were no cases. There are still 8 ordinance violations. Marshal is working on, and I will send letters to appear in Court when documents are received. Judge Williams did not attend Municipal Court. Judge's training due to a trial. We have no traffic tickets. $95.00 collected for Court costs, and defendant given paperwork for defensive driving. M/M/2/C: To approve Court Report. Adams/Crane  M/M/2/C: To approve Minutes. Crane/Friloux    Action Items: Work Orders: None.  A Approval of revised Building Inspector duties and responsibiities as proposed  at 17 May 2005 council meeting. M/M/2/C: To approve duties. Crane/Moseley  Discussion Items:  Animal Leash Law: Councilwoman Adams researched this subject with some of the surrounding Cities to see how they approached this issue. Sour Lake has an ordinance addressing the leash law, but it is being rewritten. When they finish the new Animal Control Law, they will provide a copy to Mrs. Adams. China does not have a leash law, because they have no one to enforce. Pinewood Building Permit clarification for electrical service to a mobile home ifiti is already parked in a trailer park: After some discussion, the Council and Mayor determined that a building permit is not required for a Mobil home already  stated that there is not a leash law in Hardin County.  parked in a trailer home park.  Marshal Crow stated that he only count spaces that are filled, and not the empty  spaces. This to be discussed in the future.  Committee Reports: Education: Mr. Randy Collins:  Has determined that there are approximately 81 students from Bevil Oaks attending Beaumont Independent School District (BISD). -Iss searching to see how many students were enrolled in the past. - Stated that Sour Lake Hardin-Jefferson (H-J) is interested in our children. Need to know the number of students that would be going to Sour Lake H-J. Iss sitting compiling data to sit down with H-J County to see if its worth the cost, etc. If yes, then committee will have to do a petition with 80% of our community supporting to present to BISD & H-J, then if necessary do an appeal.  Their elementary count is pretty high. Need to know what the tax base is.  H-J will work with all with immediate response Tax base in H-J is less than BISD    The citizens will make the decision of who will pay for Attorney fees, etc. The City of Bevil Oaks is in support of the effort made by the Education Ifwe have City Council behind the Education Committee it looks good.  Committee.  Building & Grounds: Councilwoman Adams stated:  After review of the deed on the Civic Center building and the adjacent property, it was interpreted that the property where the Civic Center is will forever be called the V. C. Hall Memorial Park. There is no stipulation on the  Volunteering to assist on the committee is Carla Moseley, Cathy Crane,  naming of the adjacent property. Carol Malone, and Marcelle Nelson.  There are concerns about the Library. There is no space, nor is there anyone for the upkeep. The Council is looking at doing away with it. In the next newsletter it will be announce that those who donated books may reçover them, donate, or sale the books. This was discussed with Councilman LaRousse, and Received a minimum of three bids for the flooring of the Civic Center, Office Also, received prices for new tables and chairs for the Civic Center. Fire Department may be able to donate $500.00 to redo bathrooms. Will get bids to mow lawn, and bids for the cleaning of Civic Center, office,  he was in agreement.  of City Hall, kitchen and Bathrooms.  and bathrooms.  Jason is willing to mow grass for $40.00. Roads and Drainage: Rusty Moseley:  Volunteers to work on committee are Jane Hebert, and Rick Davis. There is 74,451 Sq Ft of roads in Bevil Oaks. The cost to fix all roads will Will talk to Precinct 1 again. City may have to pay for labor to repair roads. Mayor Ford spoke with Precinct 1 and if we have to pay for labor and materials,  cost approximately $500,000.    the cost of road repairs would double. Community Development: Jimmy Grimes:  The following people have volunteered to serve on the committee: Jim Cearley, Jane Hebert, Nelson, Pete Friloux, and Howard Schramm. The committee will meet soon. They will be reviewing streetlights, roads, repair of city hall,  nutrition center, grants, another road out of City, etc.  Representative from David Waxman, Corp. briefly spoke on grants the city would qualify for. The grant would be for Water and Sewer. Will call to be put  on future agenda. Council Comments:  Councilman Friloux stated that any contractor working for the city must be Mayor Ford stated that the Council would meet for a Budget Workshop on 15 July. Will get committee input for proposed list for budget items. Will have to Councilman Grimes stated that the Community group has approximately  licensed, insured, and bonded.  make decision on tax base. $2,000, with City permission.  We need to get benches, etc off of the Pool grounds.  Councilman Moseley thanked the Mayor for her support of the citywide garage - Councilman Friloux asked that an action item on permits be an agenda item Mayor Ford stated that people need to realize the ditches belong to the City,  sale. It was a success. for. July Council meeting.  and people need to cooperate to help keep them clean. City of Bevil Oaks is not involved in the lawsuit of the well.  Citizen's Comments:  Mr. George Bryant stated the need for grass in the ditches.    Sirens at the well went off about 5 times. Marshal and, Jefferson County Sheriff Colleen Grimes spoke about the success of the citywide garage sale. Mrs. Hebert stated that the City has a beautiful sign. Need help to keep it weeded and ditches cleaned up. She will check with her yardman to see if he M/M/2/C: To adjourn at 8:40 P.M. to go into an Executive Session. M/M/2/C: To adjourn Executive Session at 10:15 p.m. Friloux/Crane M/M/2/C: To adjourn Regular Council meeting at 10:16 P.M.  Department responded.  could do it, and at what cost.  Grimes/Moseley  Friloux/Grimes  ATTEST:  lhl Rebecca M. Ford, Mayor  Tommy Larousse, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING July 19, 2005  Mayor Becky Ford called the meeting to order at 7:00 p.m. All in attendance said the Pledge of Allegiance, and Invocation.  Council Members Present: Sherry Adams, Cathy Crane, Pete Friloux,Jimmy  Grimes, and Rusty Moseley  Council Member absent: Tommy LaRousse, (due to illness) Staff Members Present: James Carrico, Marshal  NormaJ. Lucus, City Clerk.  Minutes of Regular Meeting, dated 21 June 2005 corrected to remove the Manning's statement. M/M/2/C: To approve Crane/Grimes Treasurer's Report: Councilwoman Crane gave the following report: Accounts Receivable & Accounts Payable (Atch 1): Councilwoman Crane reported on Accounts Receivable in the amount of $4,394.91 and Accounts Statement of Accounts (Atch 2): Balances are: Regular Checking Account $11,609.19, Road User Fee $139,125.93, Court $1,299.79, Pool $612.39, Ballpark $20.45 and Merrill Lynch $ 34,011.07. All Federal and state reports  Payable on the amount of $13,833.75  are current. We have had no penalties for late payments. M/M/2/C: To approve Treasurer's Report. Moseley/Grimes  Marshal's Report: Marshal gave report to Council. He stated that there are drainage problems. (Mayor has been in contact with DD6) He received  numerous calls as noted in his written report. M/M/2/C: To approve Report. Crane/Friloux  Court Report: Ms. Lucus reported on the status of the Municipal Court. Ordinance Cases pending. Municipal Court to be held on 26July 2004.  Action Items:  Streetlights & Street Signs: Councilman Mosley reported there are currently 44 streetlights. We need to light up intersections, and add 20 lights. He presented  amap with proposed location of new lights.    The cost of new lights and poles is approximately $3,500. Need someone to be available to work with Entergy. M/M/2/C:To approve the installation of twenty Mandatory Municipal Court Clerk's Training & Advanced QuickBooks  new lights. Grimes/Friloux  Training. M/M/2/Cto approve training. Friloux/Crane  Clarified & recommended change to Ordinance 149 to include: If moving into an existing Mobil Home Park, a permit is not required, as the owner of the park pays a yearly fee based on the number of spaces. When counting trailers in the park all spaces are to be counted not. just the occupied spaces. Councilman Moseley requested that other issues be tabled. M/M/2/C Grimes/Crane Ordinance 126 (Fire Code): Remove Section 6a. Amended to lift restrictions of no-burn days. Burning is authorized any day of the week, except if burning-  ban has been declared. M/M2/CGrimes/Adams  Discussion Items: Committee Reports: Education: Chairman Collins:  - Hardin-Jefferson (H-J) Superintendent is very positive. The Education Committee will meet next month with the Superintendent. They will need to know the number of school age children. Mr. Collins will get info and meet with H-J. NOTE: Mayor Ford stated that the committee would have to have extra effort to get the information on the Tax base in our City. Will need volunteers and a lot of community effort. Hardin-Jefferson School Board will not have a definite answer after the meeting with the school, but committee will have an Building & Grounds: Councilwoman Adams has done a lot of good work on on this Committee. Has received bids for repairs/upgrading City Office and  idea of how they feel.  Civic Center. Mayor Ford is very proud of Committees.  Road & Drainage: Councilman Moseley: Stated that last major project by Pct 1 has been done. He has called a couple of businesses to inquire about doing roads. He also called Sour Lake about their roads. Wondered haw long roads would last. He will continue to research costs. Stated the need to be educated  on the subject.    Community Development: Councilman Grimes thanked members of his committee for a good job. They are working hard. Will have info in the future Council Comments: Council Friloux gave an update on Councilman LaRousse. Tommy had fallen out of bed again and sustained more injuries. Mr. Lowery thanked Norma for calling to get stop sign restored to Lowery Mrs. Hebert would like the City to have a Reception for the Fire Dept. and -Questions about tax base. Not set because the Appraisal District is in the middle of tax protest, and no appraisal amounts until that is finished. M/M/2/C: To: adjourn Council meeting at 8:22 P.M. Friloux/Crane  of ideas, etc.  Citizen Comments: Place by Dept. of Public Safety.  EMS.  ATTEST:  glum.lrd Rebecca M. Ford, Mayor  Tommy LaRousse    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING August 16, 2005  Mayor Pro-Tem Grimes called the meeting to order at 7:00 p.m. Mayor Ford  was delayed and reported @ 7:30.  All in attendance said the Pledge of Allegiance, and Invocation.  Council Members Present: Sherry Adams, Cathy Crane, Pete Friloux, Jimmy  Grimes, Rusty Moseley  Council Member Absent: Tommy LaRousse: (due to illness)  Staff Members Present: James Carrico, Marshal & NormaJ. Lucus, City Clerk. Minutes of Regular Meeting, dated 19. July 2005 corrected to remove the Treasurer's Report: Councilwoman Crane gave the following report: Accounts Receivable & Accounts Payable (Atch 1): Councilwoman Crane reported on Accounts Receivable in the amount of $7,025.52 and Accounts Statement of Accounts (Atch 2): Balances are: Regular Checking Account $8,379.76, Road User Fee $143,031.29, Court $1,445.79, Pool $612.39, Ballpark $20.45 and Merrill Lynch $ 34,082.18. All Federal and State reports  Mannings statement.  Payable on the amount of $2,141.30.  are current. We have had no penalties for late payments. M/M/2/C: To approve Treasurer's Report. Moseley/Friloux copy. M/M/2/C: To approve Report. Adams/Crane  Marshal's Report: Marshal gave report to Council. Provided all with written Court Report: Ms. Lucus reported on the status of the Municipal Court. No  Court held. No new cases.  M/M/2/C: To approve Court Report. Moseley/Friloux  Work Order: Work order for Chad Englehardt was approved M/M/2/C: To  approve. Grimes/Moseley Action Items:    Work Orders: None.  A Approval of revised Building Inspector duties and responsibilities as proposed  at 17 May 2005 council meeting. M/M/2/C: To approve duties. Crane/Moseley  Discussion Items:  Animal Leash Law: Councilwoman Adams researched this subject with some of the surrounding Cities to see how they approached this issue. Sour Lake has an ordinance addressing the leash law, but it is being rewritten. When they finish the new Animal Control Law, they will provide a copy to Mrs. Adams. China does not have a leash law, because they have no one to enforce. Pinewood Building Permit clarification for electrical service to a mobile home ifiti is already parked in a trailer park: After some discussion, the Council and Mayor determined that a building permit is not required for a Mobil home already Marshal Crow stated that he only count spaces that are filled, and not the  stated that there is not a leash law in Hardin County.  parked in a trailer home park.  empty spaces. This to be discussed in the future.  Committee Reports: Education: Mr. Randy Collins:  Has determined that there are approximately 81 students from Bevil Oaks attending Beaumont Independent School District (BISD). Iss searching to see how many students were enrolled in the past. Stated that Sour Lake Hardin-Jerrerson (H-J) is interested in our children. Need to know the number of students that would be going to Sour Lake H-J. Iss sitting compiling data to sit down with H-J County to see if its worth the cost, etc. If yes, then committee will have to do a petition with 80% of our community supporting to present to BISD & H-J, then if necessary do an appeal. The citizens will make the decision of who will pay for Attorney fees, etc. The City of Bevil Oaks is in support of the effort made by the Education  Their elementary count is pretty high. Need to know what the tax base is.  H-J will work with all with immediate response Tax base in H-J is less than BISD    Committee.  -Ifv we have City Council behind the Education Committee it looks good.  Building & Grounds: Councilwoman Adams stated:  After review of the deed on the Civic Center building and the adjacent property, it was interpreted that the property where the Civic Center is will forever be called the V. C. Hall Memorial Park. There is no stipulation on the Volunteering to assist on the committee is Carla Moseley, Cathy Crane,  naming of the adjacent property. Carol Malone, and Marcelle Nelson.  - There are concerns about the Library. There is no space, nor is there anyone for the upkeep. The Council is looking at doing away with it. In the next newsletter it will be announce that those who donated books may recover them, donate, or sale the books. This was discussed with Councilman LaRousse, and Received a minimum of three bids for the flooring of the Civic Center, Office Also, received prices for new tables and chairs for the Civic Center. Fire Department may be able to donate $500.00 to redo bathrooms. Will get bids to mow lawn, and bids for the cleaning of Civic Center, office,  he was in agreement.  of City Hall, kitchen and Bathrooms.  and bathrooms.  Jason is willing to mow grass for $40.00. Roads and Drainage: Rusty Moseley:  Volunteers to work on committee are, Jane Hebert, and Rick Davis. There is 74,451 Sq Ft of roads in Bevil Oaks. The cost to fix all roads will Will talk to Precinct 1 again. City may have to pay for labor to repair roads. Mayor Ford spoke with Precinct 1 and if we have to pay for labor and materials,  cost approximately $500,000.  the cost of road repairs would double. Community Development: Jimmy Grimes:    - The following people have volunteered to serve on the committee: Jim Cearley, Jane Hebert, Nelson, Pete Friloux, and Howard Schramm. The committee will meet soon. They will be reviewing streetlights, roads, repair of city hall, nutrition center, grants, another road out of City, etc. - Representative from David Waxman, Corp. briefly spoke on grants the city would qualify for. The grant would be for Water and Sewer. Will call to be put  on future agenda. Council Comments:  Councilman Friloux stated that any contractor working for the city must be Mayor Ford stated that the Council would meet for a Budget Workshop on 15 July. Will get committee input for proposed list for budget items. Will have to Councilman Grimes stated that the Community group has approximately  licensed, insured, and bonded.  make decision on tax base. $2,000, with City permission.  We need to get benches, etc off of the Pool grounds.  Councilman Moseley thanked the Mayor for her support of the citywide Councilman Friloux asked that an action item on permits be an agenda item - Mayor Ford stated that people need to realize the ditches belong to the City,  garage sale. It was a success. for July Council meeting.  and people need to cooperate to help keep them clean. City of Bevil Oaks is not involved in the lawsuit of the well.  Citizen's Comments:  Mr. George Bryant stated the need for grass in the ditches.  Sirens at the well went off about 5 times. Marshal and Jefferson County Sheriff  Department responded.    Colleen Grimes spoke about the success of the citywide garage sale. Mrs. Hebert stated that the City has a beautiful sign. Need help to keep it weeded and ditches cleaned up. She will check with her yardman to see if he  could do it, and at what cost.  M/M/2/C: To adjourn at 8:40 P.M. to go into an Executive Session. M/M/2/C: To adjourn Executive Session at 10:15 p.m. Friloux/Crane M/M/2/C: To adjourn Regular Council meeting at 10:16 P.M.  Grimes/Moseley  Friloux/Grimes  ATTEST:  dhlm.ld Rebecca M. Ford, Mayor  Tommy Larousse, Secretary    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING September 20, 2005  Mayor Ford called the meeting to order at 7:00 P.M.  All in attendance said the Pledge of Allegiance and Invocation led by Mayor Council Members Present: Sherry Adams, Pete Friloux, Jimmie Grimes, and  Ford.  Rusty Moseley  Council Members Absent: Tommy LaRousse (due to illness)  Staff Members Present: James "Crow" Carrico, Marshal & NormaJ. Lucus, City Nomination to appoint Mr. Dave Tevis as Councilman to represent Ward I was made by Mayor Ford. M/M/2/C: To approve the appointment. Grimes/Adams  Clerk  Mr. Tevis took the "Oath of Office" as Councilman, Ward I.  Approve Minutes of August 16, 2005 with correction Councilwoman" to Councilman." M/M/2/C: To approve minutes with correction. Grimes/Frioux Treasurer's Report: Accounts Payable (A/P), Accounts Receivable (A/R), & Statement of Accounts: As of 20 September A/P $3,515.90, A/R $33,857.86. Balances of Bank Accounts as of August 31, 2005: Road User $134,706.03, Regular Checking $37,489.12, Municipal Court $1,432.44, Pool $612.39, Ball Marshal's.Report: Marshal Crow gave a report to Mayor and Council on his activities. A written report was also provided. See Atch 1. Marshal Crow also asked the Council for a petty cash account. This will be an agenda item in the CourtReport: Court has been inactive. All ordinance violations are on hold by  Park $20.45, Merrill Lynch $34,167.78.  future.  Marshal Crow.  Bulding.Permit/Morki Orders: None  :.  ActionItems:  City Hall Clean-up/Painting: Painting is to begin on 15 October @ 7:30.  M/M/2/C: Moseley/Friloux    City-wide cleanup day: Date to be set.  M/M/2/C: Adams/Moseley M/M/2/C: Friloux/Grimes  - Obsolete Computer and Tower: To dispose of obsolete computer and tower. - Bevil Oaks T-shirts: T-shirts may be donated to hurricane evacuates, may be  given to City committees, or other civic uses.  M/M/2/C: Discussion_ltems Committee Reports:  - Education: (Update provided by Mayor Ford): Met with Hardin-Jefferson (H-J) School Board. H-J allowed their community to discuss their feelings about Bevil Oaks request to attend their schools. No action was taken, but work is continuing. Lane Walker called to ask how he could help. - Building & Grounds: Painting is to begin 15 October. Other work to update Roads & Drainage: Street Lamps are in need replacement. No manpower from Entergy to do the replacement due to Hurricane Katrina. Roads are not to specifications. Councilman Moseley is in conversation with Mason Construction toh have them çome out to look at roads. Will have to rebuild roads to specs. Marshal Crow stated that we have sand and bags If needed for pending  the Civic Center and Office is ongoing.  hurricane Rita. Prisoners will fill sand bags.  Community Development:  N Mr. Howard Schram and Ms. Michelle Nelson will get next newsletter Mrs. Hebert talked to Chief Gonzales about dinner. Tentative date is in the Discussion to purchase Bell & Howell Lights for the Bevil Oaks sign at TX Mr. Grimes is wanting reimbursement for the cost to replace the "Yard of  together.  month of November.  Highway 105, so that it can be seen at night. the Month." He will provide receipt. Council Çomments:  Mayor Ford discussed the City, Ordinances. She stated that the Council make the rule in the form of an ordinance. Council should not decide on a solution, "but must allow the Marshal to follow the ordinance guidelines and allow the CityJudge to decide what action for non-compliance to ordinance. Attorney is  checking ordinance to assure what's written is clear.    Mayor and Council welcomed Councilman Tevis to City Council.  Citizen's Comments:  Fire Chief Gonzales is working closely with Jefferson County Emergency Management to keep the City updated on Hurricane Rita. The Mayor is also in contact with the County in the event evacuation is mandatory. The City is under the Jefferson County Emergency Management Plan. Ifr mandatory evacuation is issued for. Jefferson County, the City must evacuate, as no services will be available. Marshal Crow is also in contact withJefferson County, and the Mr. Hebert asked that in the next newsletter ask that users of the bulletin - Ms. Michelle Nelson will check playground for unsafe equipment. She will also head a committee to purchase new playground equipment. After summer is over, Council will attempt to remove brush at rear of civic center land. M/M/2/C: To adjourn meeting at 8:45 P.M. Friloux/Moseley  Mayor.  boards not use nails.  ATTEST:  phllord Rebecca M. Ford  Jimmie Grimes    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING October 18, 2005  Mayor Ford called the meeting to order at 7:00 P.M.  All in attendance said the Pledge of Allegiance. Invocation was given by Mayor Ford. Council Members Present: Sherry Adams, Pete Friloux, Jimmie Grimes, Dave Tevis Council Members Absent: Tommy LaRousse (due to illness), Rusty Moseley Staff Members Present: Marshal James "Crow" Carrico, Norma J. Lucus, City Clerk. Treasurer's Report: Accounts Payable (A/P) $4,995.15, Statement of Accounts: Ball Park $20.45, Municipal Court $1,432.44, Pool Account, Road User $138,559.05, General Fund $33,766.60. Report given by Mayor Ford. Council approved final  payment to Sprint. M/M/2/C: Grimes/Tevis  Marshal's Report: Marshal Crow gave Report on his activities, also discussed the  incoming Hurricane Rita. Written report is at Atch 1.  M/M/2/C: Grimes/Tevis Emergene/Mansgement Report:  Mayor Ford provided the following information:  City of Bevil Oaks is under the Jefferson County Emergency Management Plan When mandatory evacuation is ordered by Jefferson County, the City of Bevil Oaks must evacuate, as there will be no services available, including medical care. - Mr: Don Smith was appointed Emergency Management Coordinator for Bevil Oaks. The City has provided all requested information (to date) to Federal Emergency . Jefferson County. will meet with FEMA on October 20, 2005. The City will have a -Mayor Ford thanked Councilman and Mrs. Grimes for their support of all citizens of -All trees, refuge, and refrigerators will be picked up individually until all has been removed. People with the Jefferson County Emergency Management office are very  Management Agency (FEMA). representative attend. Bevil Oaks. helpful.  Mr. Don Smith provided the following information:  Don wanted to thank Drew for a job well in keeping the water department going during, and after the hurricane. Terry went to Houston to get diesel fuel to keep the water I Don came back to the City the day after Hurricane Rita. He thanked many citizens  department going.    helped to keep the City going. Ruth Boles and others provided for the security of the City. Kevin Lovett and others cut trees to allow early access to roads. Don was in contact with Department of Public Safety, and Jefferson County Sheriff's Department to  control access and traffic into Bevil Oaks.  Don Smith Continued: possible.  Don was also in contact with FEMA to receive as much help for recovery as soon as  Received a Generator for use at the Water Department. - Made numerous trips to Ford Park to get ice & water The American Red Cross was out with food for citizens - Coordinated with tree people to clear roads  In addition to Entergy, the Florida Power and Lights were in the City helping to restore power. Mr. Bethea of Entergy was in contact with Mayor Ford, Don Smith, and was in the - Chief Gonzales was also in contact with Mayor Ford, and Don to keep them updated of action being taken at the Jefferson County Emergency Management Office. Dumpster, ;water, food, was taken care of at no cost to the City. There will be three phases of clean-up: Trees, trash, and Refrigerators.  City on a regular basis.  Cost to City was $150, for diesel fuel.  Shot Clinic: Jefferson County will provide a Shot Clinic, free of charge. Will be available  at Civic Center in October. ACTIONITEMS:  C Councilwoman Adams nominated as Treasurer. M/M/2/C: Friloux/Grimes  - Work Request-1a approved  E Building Permits - All permits issued for repair of damaged homes will be approved by Building Inspector Pete Friloux. There will be no charge for the permits if hurricane related repairs. The cost of permits are waived for a period of 90 days, through 18 January 2006. All contractors must complete a building permit, be bonded and have  liability insurance. M/M/2/C Adams/Grimes  Committee Reports:  Education: Last night was to be the School Board Meeting in Sour Lake. Due to Building & Grounds: Counciwoman Adams was given a Budget to work with for repairs and upgrade to the Civic Center and City Office. She has action to purchase and remodel. No other approval is required if she remains within her budget.  Hurricane Rita unsure if meeting was held.    Roads & Drainage: No report    Community Development: Continue to work on a date for the Fire District Volunteers  Dinner. Mrs. Hebert will again try to set a date.  Council Comments:  - Mayor Ford again thanked all of the Citizens for working so well with each other and caring. Itshows a community that comes together in a time of need. She also thanked the citizens Carroll Lane for making a gumbo and feeding the workers helping our city. She thanked all citizens for their positive comments, and for their criticisms as well. Councilman Grimes stated the American Red Cross did an outstanding job. The Fire Department was outstanding. Ruth Boles, John Boles, Chris Gonzales, Karrell Waller  and many others were very supportive, and worked hard. Councilwoman Adams appreciates all the good work in our city.  All Council expressed thanks for a job well done by all.  Citizens Comments:  Mrs. Hebert is happy with utility workers for getting lights back on.  Don Smith said he played many rolls during the crisis, but was satisfied to do the job. Question asked if the Marshal was to remain in the City during a hurricane?  John Hignett reminded citizens not burn in ditches. John Gundolf consulted with tree movers.  M/M/2/C: To adjourn meeting at 8:15 P.M. Friloux/Adams  Khhnd Rebecca M. Ford,  ATTESTbma  L. Jimmie Grimes,  Councilman Rhns  Mayor    CITY OF BEVIL OAKS MINUTES OF WORKSHOP October 25, 2005  Mayor Ford called the meeting to order at 7:00 P.M.  All in attendance said the Pledge of Allegiance. Invocation was given by Mayor Ford. Council Members Present: Sherry Adams, Pete Friloux, Jimmy Grimes, Tommy  LaRousse, Rusty Moseley Council Members Absent: Dave Tevis  Staff Members Present:: Norma J. Lucus, City Clerk.  Workshop agenda items altered to accommodate Citizens who wished to discuss numerous issues. Among those was a rumor that Marshal Carrico was going to be fired because he left the City before Hurricane Rita. Ms. Elaine Hignet was sorry to hear the Marshal was being "let go." She believes that he has done more good for the City. She stated that the Marshal had a right to evacuate the City as mandatory evacuate means Mr. Mark Wallace stated that ditches are full, and he helped clear the streets as soon as  everyone in the city. She is saddened for Marshal Crow and his wife.  the hurricane passed.  M/M/2/C: Adjourned at 7:30 for Executive Session. LaRousse/Moseley M/M/2/C: Adjourned Executive Session at 8:30 P.M. LaRousse/Frioux  ihewid  Rebecca  ORhs Jimmie L. Grimes, Councilman  M. Ford, Mayor    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING November 15, 2005  Mayor Ford called the meeting to order at 7:00 P.M. Pledge of Allegiance and Invocation led by Mr. George Bryant Council Members Present: Sherry Adams, Pete Friloux, Jimmie Grimes,  Tommy LaRousse, Dave Tevis Council Members Absent: Rusty Moseley  Staff Members Present: Norma J. Lucus, City Clerk. Marshal is on vacation. Minutes of Meeting 20 September 2005 approved as reçorded  M/M/2/C: Friloux/Grimes  NOTE: Minutes of 18th and 25th October 2005, required minor corrections - will update Treasurer's Report: Given by Councilwoman Adams. As of 15th November: Accounts Payable $3,843.89, Accounts Receivable $6,637.84. Statement of Accounts as of 310 October, 2005: Regular Checking $27,033.62, Road User $141,768.82, Municipal Court $1,432.44, Pool $612.39, Ball Park $20.45, and Merrill Lynch $34,210.92. See  for approval at next Regular Council Meeting.  ACTH 1 for detailed report. M/M/2/C: Grimes/Friloux M/M/2/C: Grimes/Tevis helpful.  Marshal's Report:: Written report is at ACTH 1.  Court Report:: Currently inactive ACTIONITEMS: Work Request - None permit fee. M/M/2/C Tevis/Adams M/M/2/C: LaRousse/Grimes  Building Permit: Mr. Matthews. Approved pending Survey/Elevation certificate, and  TML Surety Bond for new Treasurer, Councilwoman Sherry Adams approved    Resolution "Texas Property Tax Code, Section 26.09 Tax Rolls 2005. Motioned to  approve by Councilman Grimes. M/M/2/C: Tevis/Adams M/M/2/C: Adams/Grimes DISCUSSIONITEMS:  Purchase a new printer and upgrade of CPU of office computer, not to exceed $500.00  Mayor Ford informed the Council of current issue with the Internal Revenue Service (IRS) on issues of 941 Report and Payments dating back to the years of 2000 and 2002. We are researching old documents to locate subject 941's and Mayor Ford is Mayor Ford has provided all documentation to FEMA in an effort to receive funding for losses the City sustained due to Hurricane Rita. FEMA determined the roads did not qualify fori funding. They will fund new street signs, stump grinding, park slide, street lights installation, etc. Mayor Ford learned a lot from FEMA on what the City could qualify for after a disaster. As a part of the Jefferson County Emergency Plan, the City will add an addendum to include our own contingencies. Such as validating time spent, on recovery, etc. The budget has to be adjusted to include emergencies. Reconigation Dinner for the Fire District, and City Volunteers are still in the planning  working with the IRS to resolve the problem.  stages  Committee Reports: Education: No report Building & Grounds: No report Roads & Drainage: No report Community Development: No report Council Comments: the job she is doing.  Councilman LaRousse thanked Mayor Ford for a job well done, and is appreciative of Councilman Grimes recommended that Fire District Cris Gonzales and Mr. Don Smith be put in for a community service award representing Bevil Oaks. Letters of recommendation must accompany award application. Mr. George Bryant would like to also do letters to attach to award package. Mayor Ford will be the nominator. Counçilman Tevis reminded all that if re-roofing, make sure the roofer inform the state so that a wind storm inspection is received. There is no cost to the homeowner for the Mr. George Bryant suggested that the Mayor that was in office during the period of 2000 and 2002 be involved in the correction necessary for the IRS Forms 941's  inspection.  M/M/2/C: To adjourn meeting at 8:25 P.M. LaRousse/Adams  ATTEST:  Obis Jimmie L. Grimes, Councilman  RÉBECCA M.  Phie    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING December 27, 2005  Mayor Ford called the meeting to order at 7:00 P.M.  All in attendance said the Pledge of Allegiance. Invocation was given by George Council Members Present: Sherry Adams, Pete Friloux, Jimmie Grimes, Tommy  Bryant.  LaRousse, Rusty Moseley Council Members Absent: Dave Tevis  Minutes of 20 September 2005 reviewed. M/M/2/C: Friloux/Grimes Minutes of 18 October 2005 reviewed. M/M/2/C: Adams/Grimes Minutes of 25 October 2005 reviewed. MM2CINGSe/Laousse Minutes of 15 November 2005 reviewed. MIM2CIMOSELyFTOUA  Council Members Absent: Dave Tevis  Staff Members Present: Marshal James "Crow" Carrico, Norma J. Lucus, City Clerk. Treasurer's Report: Given by Councilwoman Adams. M/M/2/C: Friloux/Grimes Marshal's Report:: Marshal Crow gave Report on his activities: M/M/2/C: Grimes/Adams Court Report: Given my Norma Lucus. One ticket processed for Littering fine of $249.00. Request that Judge Williams bill the City for services provided.  ACTION ITEMS: Work Request: . 2 approved  Engagement Letter: Council approved the engagement of Mr. Gary Zimmerman, CPA of the firm Edgar, Kiker, & Cross. Engagement letter is at ATCH 1. Mr. Zimmerman has been given authority to speak with the IRS on any paymentreport issues. M/M/2/C Council approved the announcement of receiving bids for the replacement and maintenance of street signs. The bid is for labor only. The City will provide all materials. Notice for bid will be placed on CMA Cablevision. M/M/2/C: MoseleylLaRousse Pine Island Bayou: Mr. George Bryant discussed the problems of all the fallen trees due to Hurricane Rita, in addition of debris that existed before "Rita. . He imagine flooding of City, and stated we would have a real problem "out here." Mayor Ford asked Mr. Bryant to work with Councilman Moseley to do the leg work on a project to clean out  Adams/Grimes  Discussion Items:    the Bayou. Suggestion to meet with Mr. Ritter and Mr. Poe to discuss our problem. Need to also talk with Pinewood's Mayor and would appreciate any help they could provide on  the project. Council Comments:  Mayor Ford stated that Federal Emergency Management Agency (FEMA) is sending money to the City to help with the replacement costs of street signs. The City need to work on Emergency Management. The City will write an addendum to the Jefferson County Emergency Plan to address specifics procedures for Bevil Oaks to follow in an Dog Issues; Councilman Friloux has been working this on-going problem in the City. There have been many complaints about unleashed dogs. Dog Catcher must be licensed by the State, and Certified. Councilman Friloux will try to get copy of animal ordinance from another City to see how they address the problem.  emergency.  Citizens Comments:  Mrs. Hebert stated that she still "has a lot of trash in her ditch."  Mrs. Grimes read a letter she prepared asking if the City enforce Ordinances. Mrs. Bryant asked about an update on the "School" issue with Hardin County ISD. Was informed that the Hardin County did not act on our request and the issued is closed Mr. D. Smith stated that the old pool location was full of water and is dangerous. Suggest Mr. Crenshaw be notified Mayor Ford asked Marshal Crow to contact Mr. Crenshaw about the problem. He also stated that City ID badges be issued. Mayor Ford is working Bevil Oaks Trailer park is a mess. Can a lien be placed on the trailer park if not in Mayor Ford thanked all for attending the meeting, and supporting the City.  at this time.  on this project. compliance?  M/M/2/C: To adjourn at 9:15: Larousse/Adams  hhnl Rebecca M. Ford, Mayor  ATTEST:  Jimmie L. Grimes, pk