Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  TLE  NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF  BARTLETT, TEXAS  Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a  Special Called Meeting 6:001 PM Tuesday November 12th, 2024 Bartlett City Hall 140 W. Clark St, Bartlett, Texas 76511  For citizen comments, please contact Brenda Kelley, City Secretary at municipalcourtebartiett-tx.1s). CALLTO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION  CITIZENS COMMUNICATION  (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until  the item is posted on aj future meeting agenda. Public comments are limited to 3 minutes.) BOARDS, COMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATION  1. Cemetery Committee Monthly Update 2. Teinert Memorial Library Board Monthly Update 3. Municipal Development District (MDD) Monthly Update 4. Parks & Facilities Committee Monthly Update  CONSENT AGENDA  (The Consent Agenda includes non-controversia!. and routine items the Council may act on with one. single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the RegularAgenda.)  5. Receive monthly department reports: a. City Secretary b. Municipal Court - Accounting d. Utility Billing Development Services Public Works g. Police  6. Approve minutes from the following meeting: a. 10-15-2024 - Special Meeting b. 10-28-2024 - Regular Meeting PUBLIC HEARINGS/ORDINANCES  Page 1of2    Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle, Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION  1. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-01 requesting financial participation from the Texas Water Development Board (TWDB) Clean Water State Revolving Fund (CWSRF) and 2. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-02, Proposal for Professional services by MRB Group for the TWDB Wastewater Treatment Plant and 3. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-03 approving the TWDB CWSRF funding application and appoint the City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of Bartlett to submit the TWDB CWSRF request 4. Discuss, review, and take any necessary action to approve to form the Application Affidavit for City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of 5. Discuss, review, and take any necessary action to approve or change 2024 Christmas Party for  authorize the filing of an application for financial participation.  Collection System Improvements Construction Phase Services.  for funding application.  Bartlett to the request for funding under the TWDB CWSRF.  Employees in accordance with Local Government Code Title 5 Chapter 176.  FUTURE AGENDA ITEMS  ADJOURN  All items listed on the agenda are eligible for discussion and/or action. The City Council reserves the right to retire into executive session at any time during the course of this meeting to deliberate any of the matters listed, as authorized by Texas Government 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about gifis and donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and. 551.086 (Economic Development). All final deliberations and actions of the governing body shall be held in an open Icertify this agenda was posted, pursuant to' Texas Government Code 551.043, at least 72 hours prior to the commencement  meeting as required by Texas Government Code. 551.102. oft the meeting in accordance with the Texas Open Meetings Act. Posted.Pridzy, November 8,2024 at or before 6:00P.M.  11-8-24  Posted by /s/1 Brenda  Clerk  B  Page 2 of2    TY a  CHAD MEES, MAYOR GAYLEJONES, COUNCILMAN VICKIE COOPER, COUNCILMAN JESSE LUNA, COUNCILMAN JACKIEIVICIC, COUNCILMAN SHELTON GILMORE, COUNCILMAN  PTLE  CITY CLERK MONTHLY REPORT  October 2024 Open Records Request's a. 9requests b. 9closed records. C. Ois pending.  City Council meetings were held on October 15th and October 28th.  Williamson County Elections are doing early voting at Town Hall from October 21, until Bell County voters will be able to vote on election day November 5th, at' Town Hall from 7 am to  November 1St. 71 pm.  Iattended a' TMCA Conference from 10-28-24 to 10-30-24 for Court.  Brenda Kelley City Clerk  1401 WEST CLARK STREET POSTOFFICE DRAWER. H BARTLETE.TEXAS7611  254327,32/90FFICE - 254.527.4280FAX        J    / 5  00    0 5  6  U1    3  3  o de 5 o0 00 00 00 00 1 f      00 i an  00    E. 5 5 5    00    de d0 00            3 3  C 7 0 0    o    a  88 00 U W  80  2 i9 d0  df a    o & of    0  U  de 6  09            0 e  3    u  0 8 00 00 Co 0    J  0  V    n s j 0o  0 9        3 09    CTY ARTLE  CHAD MEES, MAYOR VICKIE COOPER, MAYOR PRO-TEM JESSE LUNA, COUNCILMAN GAYLE. JONES, COUNCILMAN SHELTON GILMORE, COUNCILMAN JACKIE IVICIC, COUNCILMAN  Date: November 1, 2024 Report: Monthly Utilities Report  Report Dates: October 1,2024 through October 31,2024  Credit Card Checks Cash ACH Total  $76,999.20 $135,362.16 $51,578.61 $42.19 $262,593.82  Paper Bills Deposit Revenue Number of Active Accounts New Residents Payment Plan Households  764 $1,250.00 668 6 27  140 WEST CLARK STREET, POST OFFICE DRAWER H, BARTLETL,TEXAS76511  254.527.32190FFICE 254.527.4280 FAX    Report  11/1202492415AM  11/1/20249:24:15. AM  Council Report 10/1/2024 Amount 668 5 6 1 5 1 21 3 44 1 1 3 2 1 2 764  Billing Period Count  Utility Bills Disbursed Active Pending Connect First Bill Pending Connect, First Bill Final Bill First and Final Bill Backdated Move In Date Exclude From Bill Print Pending Cutoff Nonpayment  $199,003.76 $390.60 $400.49 $82.61 $443.88 $12.39 $4,760.70 $95.85 $12,963.40 $178.06 $232.67 $563.79 $507.91 $0.00 $0.00 $219,636.11  Pending Connect, Pending Cutoff Nonpayment Backdated Move In Date, Pending Cutoff Nonpayment Pending Disconnect, Bill To Service Address Pending Cutoff Nonpayment, Bill To Service Address  Landlord Bill To Service. Address  Total  Payments Received CreditCard Check Cash Change Other Total  Count  Amount 240 378 182 129 1 930  $76,999.20 $135,362.16 $51,578.61 ($1,388.34) $42.19 $262,593.82  Service Orders Completed General Meter Pull Meter Exchange Meter Set Connect Reread Disconnect Move Out Total  Count  108 19 8 11 12 3 6 167  Service Categories DUMPSTER MISCELLANEOUS DUMPSTER3YARDS  Count  Amount 4 5  $2,118.75 $400.00 Page 1of4    11/1/20249:2415AM $470.00 $130.00 $465.00 $360.00 $28,588.79 $186.00 $94,147.22 $16,662.11 $18,385.58 $0.00 $3,740.00 $5,545.55 $34,856.18 $11,067.09 $686.90 $130.00 $217,939.17  DUMPSTER 4 YARD DUMPSTER 6' YARD DUMPSTER 8YDX2 6YARDX2 ELECTRIC COMMERCIAL ELECTRIC VAPOR LIGHT ELECTRIC RESIDENTIAL GARBAGE RESIDENTIAL SEWER RESIDENTIAL TIME WARRANT REPAY SEWER COMMERCIAL Water/WWTP Improvement Loan Repay WATER RESIDENTIAL WATER COMMERCIAL SEWER COMMERCIAL PRISON DUMPSTER 2 YARDS Total  4 1 2 2 83 29 624 614 571 1 50 659 590 66 1 2 0  Past Due Summary  Accounts to Penalize Excluded Accounts  Deposit Report Summary  Deposit Amount  Paid Amount  $1,500.00  $1,250.00  Page 3of4    CHAD MEES, MAYOR VICKIE COOPER, PRO TEMPORE JACKIEIVICIG, COUNCILMAN JESSE. LUNA, COUNCILMAN GAYLEJONES, COUNCILMAN SHELTON GILMORE, COUNCILMAN  CNTY Op  TLE  Date 11/01/2024  Monthly Report: Development Services Department  Asof10/31/2024  All building permits are subject to abide by City of Bartlett developmental zonings and building  ordinances accordingly.  Permits Received/lssued Residential New Permits Applications 6 Building Permits Issued 7 Plan Reviews Denied 3 Plan Review Failures 3 Uncertified Plans 2 Site Maps 0 Incomplete Information 1 Other 0 Demolition Permits Issued 1  Commercial  Received  2 0 0 0 0 0 0  Permit Renewal 0  140 WESTCLARKSTREET POSTOFFICE DRAWERH BARTLETT, TEXAS 76511  254527,32/90PHCE - 254.527.4280FAX    TLS  DEPARTMENT REPORTS - Public Works  Special Projects GENERAL 120  water meter repair 6 Utility tap buildout Read meters 10 Locates 31  Water meter set 10 Connects  Low water pressure Limbs on line  Flush fire hydrants 10 Water lines repair 31 Water leaks 31 water brush pickups Mow 8  Sewer jet back ups 2 Sewer line repair 9    TL  DEPARTMENT REPORTS - Public Works  ELECTRIC POWER OUTAGE 6 LOW HANGING WIRE 1 LIMB ONI LINE 1 ELECTRIC DOWN 9 STREET LIGHTS REPAIR 10 ELECTRIC METER REPAIR 5 METER PULL 20 ELECTRIC ISSUE 6 REREADS 8 CONNECTS 4 DISCONNECTS 5 Meterset 10 street repair 5 tree trimming    LS UPDATES  DEPARTMENT REPORTS - Public Works  OCTOBER 2024  #2 ELECTRIC TRUCK WAS PICK UP FROM SHOP NO MORE DIESELLEAKS.  FIXED LIGHTS ON TRAILER .WIRE HARDNESS WAS CUT OFF THE TRAILER.  PICK UP ATVI FROM: SHOP.WORKING GOOD.  112 STONE PACK GETTING INSTALL 6"INCH SEWER LINE AND TAPS FOR MOBLIE HOMES,  ALSO RUNNIG 2"FOR WATER LINE AND TAPS FOR MOBILE HOMES. INTALLED CITY LOGOS ON ALL VEHICLES AND EQUIPMENT.  TOTAL 359    o RCCONAINAS OFFICER  BARTLETT POLICE DEPARTMENT CHIEF MARKUS HOLT 202 NORTH DALTON STREET BARTLETT, TEXAS7 76511 254)527-3733 OFFICE (254)527-42561FAX)  Below are the Event Priority Levels and Event Count for Dispatched  Calls of Service  Event Priority Level Event Count  1 2 3 4  5 24 66 64  Total Dispatched Calls of Service (Bell County): 159 Calls of Service Total Non-Dispatched Calls of Service: 64 Calls of Service (No Event Priority  Level)  Total Active Investigations: 7Investigations Active Total Closed Investigations: 4 Investigations  Pending Investigations Sent to District/County Attorney: 6 Investigations Total Dispatched Calls of Service Including Active Investigations, Non-  Dispatched Calls of Service: 230 Calls of Service    Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle. Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF  BARTLETT, TEXAS  Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a  Special Called Meeting 6:00 PM Tuesday, October 15th, 2024 Bartlett City Hall 140 W Clark Street, Bartlett, TX 76511  For citizen comments, please contact Brenda Kelley, City Secretary at municipalcourtebartlett-tx.1S. CALLTO ORDER, DECLARE. A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION  Call to Order 6:01 pm Gayle, Jones Absent Quorum declared.  CITIZENS COMMUNICATION No one signed up to speak CONSENT AGENDA  (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until  the item is posted on aj future meeting agenda. Public comments are limited to. 3 minutes.)  (The Consent Agenda includes non-controversid. and routine items the Council may act on with one single vote.. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.)  1. Receive monthly department reports:  a. City Secretary b. Municipal Court C. Development Services d. Utility Billing e. Public Works f. Police  2. Approve minutes from the following meeting: a. 09-09-2024 -1 Regular b.0 09-23-2024-1 Regular CM Ivicic seconded the motion  MPT Cooper made the motion to accept consent agenda as presented. REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION  1. Discuss, review, and take any necessary action to approve the written Rules oft thel Bartlett City Cemetery. MPT Cooper made the motion to approve the written Rules of the Bartlett City Cemetery.  CM Ivicic seconded the motion.  Page 1of3    Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle, Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  2. Discuss, review, and take any necessary action to accept Ordinance 2024-10-15-01 appointing the Temple Daily Telegram as the Official Newspaper for the City of Bartlett (Ref. Tex. Local Government Code Title 2. Chapter MPT Cooper made the motion to accept Ordinance 2024-10-15-01 appointing the Temple Daily Telegram as the Official Newspaper for the City of Bartlett (Ref.Tex.Local Government Code  52.004)  Title 2. Chapter 52.004) CM Ivicic seconded the motion.  3. Discuss, review, and take any necessary action to Accept /I Deny Ordinance 2024-10-15-02 on the creation of Special Revenue Fund Community Development Fund and guidelines use of the Fund. MPT Cooper made the motion to accept Ordinance 2024-10-15-02 on the creation of a Special Revenue Fund Community Development Fund and guidelines use of the Fund.  CM Ivicic seconded the motion.  4. Discuss, review, and take any necessary action to Accept / Deny Williamson County Memorandum of Understanding (MOU) on the design and construction costs related to the Salt Lake, Brook, Front Street project. CM Ivicic made the motion to accept Williamson County Memorandum of Understanding (MOU) on the design and construction costs related to the Salt Lake, Brook, Front Street project. 5. Discuss, review, and take any necessary action to accept the designation of the Williamson County American Rescue Plan Act (ARPA) City of Bartlett Fund and City of Bartlett ARPA fund to the Mike Larsen Company's bid for the 50k ground water storage tank at $271,385. The City of Bartlett ARPA fund is not to exceed $30,000. CM Ivicic made the motion to accept the designation of the Williamson County American Rescue Plan Act (ARPA) City of Bartlett Fund and City of Bartlett ARPA fund to the Mile Larsen Company's bid for the 50k ground water storage tank at $271,385. The City of Bartlett ARPA  CM Luna seconded the motion.  fund is not to exceed #30,000. FUTURE AGENDA ITEMS Status of AMI meters ADJOURN MPT Cooper made the motion to adjourn. CM Ivicic seconded the motion. Motion Passed Adjourned. at 6:53 P.M. MINUTES APPROVED  Ordinance for selling alcohol in the City Limits of Bartlett Tx  X Chad Mees Mayor ATTEST:  Date  Page2of3    Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  X Brenda Kelley City Clerk  Date  Page 3 of3    Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle, Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF  BARTLETT, TEXAS  Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a  Regular Called Meeting 6:00PM Monday,October 28th, 2024 Teinert Memorial Library 337N.SH-95, Bartlett, Texas 76511  For citizen comments, please contact Brenda Kelley, City Secretary at municipalcourt@hartiett-tx.1s). CALLTOORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION  Call to Order at 6:00 P.M. MPT Cooper was absent CM Gilmore was absent Quorum declared  CITIZENS COMMUNICATION No one: signed up to speak. EXECUTIVE SESSION:  (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until  the item is posted on aj future meeting agenda. Public comments are limited to. 3 minutes.)  In accordance with Texas Government Code, Section 551.001, et seq., the City Council will recess into Executive Session  (Closed Meeting) to discuss the following: Entered into executive session at 6:021 P.M. No Action Reconvened at 6:18P.M.  1. $551.074: Personnel Matters: Discuss the appointment of Sara Kerr as the City Attorney.  REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION  1. Discuss, review, and take any necessary action to appoint Sara Kerr as the City Attorney. CM Luna made the motion to appoint Sara Kerr as the City Attorney.  CM Ivicic seconded the motion.  Motion passes  Mayor Chad Mees swears in Sara Kerr via Form #2204 of the Secretary of State Office. 2. Discuss, review, and take any necessary action to approve farm land lease agreement. CM Ivicic made the motion to approve Douglas David to lease farm land.  CM Luna seconded the motion.  Motion passes  Page1of3    Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle, Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  3. Discuss, review, and take any necessary action to appoint Thadra Vrubel as the Municipal Development District CM Jones made the motion to appoint Thadra Vrubel as the Municipal Development District  (MDD) social media representative. (MDD) social media representative. CM Luna seconded the motion  Motion passes  4. Discuss, review, and take any necessary action to approve a salary of $500 per month to the Municipal Development CM Jones made the motion to approve the salary of $500 per month to the Municipal  District's (MDD) social media representative.  Development District's (MDD) social media representative. 5. Discuss, review, and take any necessary action on Utility Billing Operations.  No action taken  6. Discuss, review, and take any necessary action to Amend Chapter 12.02.004 Payment Arrangements. CM Ivicic made the motion to accept Ordinance 2024-10-28 with the following amendments: to change the $100 after-hours reconnection fee to $125.00 and to mention the service address in the affidavit statement to amend chapter 12.02.004 Payment Arrangements.  CM Luna seconded the motion. Motion passes FUTURE. AGENDA ITEMS  ADJOURN  CM Ivicic made the motion to adjourn. CM Luna seconded the motion Motion passes Meeting adjourned at 7:16 P.M. MINUTES. APPROVED  X CHAD MEES MAYOR  DATE  ATTEST:  Page 2of3    Chad Mees, Mayor  Vickie Cooper, Mayor Pro-Tempore Gayle. Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member  X Brendal Kelley City Clerk  Date  Page 3 of3    ARTLE  AGENDA ITEM #:  1  Resolution 2024-11-12-01    TWDB-0201B Rev 11/16  Application Resolution - Certificate of Secretary  THES STATE OF TEXAS COUNTY OF Wiliamson/Bell APPLICANT City ofE Bartlett  S $ $  I,t the undersigned, Secretary ofthe City of Bartlett That on the 12 day ofNovember  Texas,  DO HEREBY CERTIFY as follows: I. Bartlett City Council Council  2024 a regular/special meeting of the was held; the duly constituted members ofthe  being as follows:  all of whom were present at the meeting, except the following:  Among other business considered at the meeting, the attached resolution entitled:  "A RESOLUTION by the Council  ofthe City ofE Bartlett  requesting  financial participation from the Texas Water Development Board; authorizing the filing of an application for financial participation; and making certain findings in connection therewith."  was introduced and submitted to the Council  for passage and adoption. After  presentation and consideration of the resolution, and upon a motion made by  and  seconded by  the resolution was passed and adopted by the  by the following vote:  voted "For"  voted "Against"  abstained  all as shown in the official minutes oft the_  fort this meeting.  2. ofthe  That the attached resolution is a true and correct copy oft the original on file in the official records  the qualified and acting members of the_  on and that the  the date oft this meeting are those persons shown above and, according to the records of my office, advance notice of meeting, and the deliberations oft thep public business described above, was open to the public and written notice of the meeting, including the subject oft the resolution described above, was posted and given in advance ofthe meeting  the time, place, and purpose of meeting was given to each member of the_ in compliance with the provisions of Chapter 551 oft the Texas Government Code. IN WITNESS WHEREOF, I have signed my name and affixed the seal of  the  this the day of  20  Secretary  (SEAL)    AGENDA ITEM #:  2  Resolution 2024-11-12-02    Advancing Communities  MRB Group  November 7, 2024 The Honorable Chad Mees, Mayor City of Bartlett 140' W. Clark Street Bartlett, TX76511  Re: Proposal for Professional Services  TWDB Wastewater Treatment Plant and Collection System Improvements  Construction Phase Services-City of Bartlett  Dear Mayor Mees,  MRB Group is pleased to provide the City of Bartlett with this proposal for Professional Services.  acgroundlundertaning  The City of Bartlett's WWTP is an aging lagoon system with difficulty achieving compliance with its Texas Commission on Environmental Quality (TCEQ) wastewater discharge permit. The TCEQ permit, issued in January 2020, has a flow limit of 0.325 million gallons per day (MGD), a Biochemical Oxygen Demand limit of 81 pounds per day (Ibs/day), and a Total Suspended Solids limit of 244 Ibs/day. Given the characteristics of the current wastewater influent, the planti is having difficulty complying with its TCEQ permit duet tot the organic loading. A new activated: sludge WWTP plant would provide the technology necessary to achieve compliance with the TCEQ discharge permit. The proposed improvements would include a new plant lift station equipment, aeration basin, clarifier, blower facilities, sludge handling, disinfection, electrical systems, and gravity outfall. In addition, an emergency generator, which will power critical equipment at the plant, will be It is anticipated, based on the layout of the current wastewater plant site, that the acquisition of property fort the new construction work will not be necessary. MRB has evaluated the existing plant  included.  site andi identified options on the site suitable for the new wastewater facility.  303 W. Calhoun Ave, Temple, TX7601-2541712054  TBPE Firm No. F-10615 MRBGroup.com    Advancing Communities  MRB Group  Projects funded by TWDB require a detailed engineering evaluation, preparation of an Engineering Feasibility Report (EFR), and submission of plans and specifications. This work has been funded by TWDB under a separate funding application. This scope of work is for thel bidding, construction  administration, and construction observation phases of the project.  II. Scope of Services and Compensation A. Application Phase Engineering Services 1. TWDB Funding Application  Includes gathering information from the City, the City's Financial Advisor, and the Bond Council and preparing an updated Preliminary Engineering Feasibility Report (PEFR). a. Coordinate and gather necessary information from the City of Bartlett, the City's Financial Advisor, and Bond Council. MRB will incorporate this information into the b. Update the previously submitted PEFR describing the project and the project purpose, including current and future population projections, alternatives considered, ap project location map, a description of the existing treatment system, a detailed discussion on issues scored on the Intended Use Plan, project schedule, and a cost estimate. The PEFR will be prepared in accordance with TWDB-0556 Guidance. The PEFR shall be signed and sealed by a Texas Licensed Professional Engineer. Resubmit the previously approved Water Conservation Plan and Drought d. Prepare TWDB-1201 Budget form for the project. This form includes all financial, engineering, and construction-related expenses for the project.  online application form on the TWDB website.  Contingency Plan as required for TWDB funding.  Subtotal of A, Item 1 (Lump Sum). B. Bidding Phase Engineering Services  $25,000.00  The assumption has been made that the wastewater treatment plant improvements and the 1. MRB will prepare an advertisement for bid to be published by the City in the local newspaper and provide electronic documents to the Cityt to be distributed to bidders as requested. MRB will provide the City with two (2) sets of 11x17 plans and specifications to allow local  collection system improvements will be bid as a single project.  Thel Honorable Chad Mees, Mayor City of Bartlett November 7,2 2024  Re: TWDBV Wastewater Treatment Plant and Collection! System Improvements    Advancing Communities  MRB Group  contractors to review the plans and specifications at the City's Office. MRB will distribute 2. Coordinate and chair al Pre-Bid meeting to present the general outline of the project to 3. MRB will prepare addenda based on questions and comments received from bidders during 4. MRB will attend the bid opening and review the bids received for completeness and conformance with the bidding requirements. A bid review and summary will be provided to 5. Prepare conformed sets of Contract Documents for execution by the City and Contractor. Conformed sets of Contract Documents willi incorporate addenda issued during the bidding  electronic bid documents (in PDF format) to bidders via CivCast.  bidders.  the bid process and distribute in PDF format via CivCast.  assist the City in awarding the contract.  process and include required bonds, insurance, and contractor forms.  Subtotal of B, Items 1-5 (Lump Sum). Construction Administration Services 1. Issue Notice to Proceed.  $35,000.00  MRB will administer the construction contract by conducting thet following based on an 18-month 2. Coordinate and chair Pre-Construction meetings and monthly progress meetings with the Contractor, TWDB, and City representatives. Prepare and distribute meeting minutes. 4. Respond to RFIs, issue RFPS, andi issue clarifications and change orders as required. 5. Review the progress of work and payment applications. Provide a recommendation: to the 6. Issue Substantial Completion certification and provide punch lists to Prime Contractors. 7. Review project completion status and punch list progress for overall project completion and 9. Record Drawings - Provide record drawing documents in AutoCAD and PDF format based on red lines and field notes from Contractor and Field Observer documents. 10. Prepare TWDB Outlay Reports for reimbursement on behalf of the Cityf for engineering and  construction period fort the WWTP and collection system improvements.  3. Review shop drawings and submittals.  City for monthly payments.  certification with TCEQ and funding agencies. 8. Assist in obtaining construction closeout documentation.  construction payments.  Thel Honorable Chad Mees, Mayor City of Bartlett November 7,2024  Re: TWDBI Wastewater Treatment Plant and Collection System Improvements    MRB Group  Advancing Communities  Subtotal of C, Items 1-10 (Lump Sum). D. Construction Observation Services  $260,000.00  MRB will provide part-time construction observation during the 18-month construction period for 1. The construction observation is currently estimated based on an 18-month construction period and one (1) part-time observer throughout the project: 18 months (78 weeks) x 20 hours/week on site and 4 hours/week for logistics and reporting for the WWTP (on average) plus mileage. If additional contract time is needed or overtime hours due to the nature of  the WWTP and collection system improvements.  construction, additional services may be requested as needed.  Subtotal of D, Item 1 (Hourly). E.A Additional TWDB Funded Services  $284,000.00  1. Construction Testing: Special inspection and testing services willl be required during construction. These construction testing services will be retained by MRB. 2. Using contractor submittals, prepare Operation and Maintenance Manual for the City's use. Two (2) bound paper copies and one electronic copy will be provided to the City.  Subtotal of E, Items 1-2 (Lump Sum). Total Compensation.  $80,000.00 $684,000.00  The cost figure shown above represents our lump sum or hourly amounts. Any additional work beyond this fee and outside the scope of this proposal will be reviewed with the Client. MRB Group will submit monthly statements for services rendered during each invoicing period based on the efforts performed during that period. MRB Group hourly rates are. subject to annual  adjustment. III. Additional Services  The following items (noti included in the above scope of services) can be provided on a personnel time-charge basis but would only be performed upon receipt of your authorization: A. State Historic Preservation Office (SHPO) archaeological investigation. B. Site Investigations per U.S. Army Corp of Engineers direction  The! Honorable Chad Mees, Mayor City of Bartlett November 7,2024  Re: TWDB) Wastewater Treatment Planta and Collection System improvements    MRB Group  Advancing Communities  Hazardous Materials Survey. D. Special assistance to the City for:  1. Startup and attunement of equipment and systems 2. Training City staff to operate and maintain equipment and systems  3. Developing procedures for operation, maintenance, and recordkeeping fore equipment and 4. Reviewing O&M manuals, above and beyond that provided by equipment manufacturers  systems  under the construction contract.  IV. Commencement of Work  Upon receipt of the signed proposal, MRB Group will begin work on the project.  V. Standard Terms and Conditions  Attached hereto and made part of this Agreement are MRB Group's Standard Terms and Conditions. Ifthis proposal is acceptable, please sign where indicated and return it to our office. Thank you for considering our firm. We look forward to working with you on this significant project.  Sincerely,  uarA.lhtn Susan A. Hilton, P.E. Project Manager  Trey S. Taylor, P.E. Central Texas Operations Manager  Https:/ IImrbgroup365. sharepoint. comalesPoposalyShared DoumentsTexasBartet, City of/0-24-0793: 2024 TWDB WWWTP/City of Bartlett WWTP  Engineering Proposal- Construction! Phase.docx  Thel Honorable Chad Mees, Mayor City of Bartlett November 7,2024  Re: TWDB Wastewater Treatment Planta and Collection System! improvements    Advancing Communities  MRB Group Enclosure  MRB Group Standard Terms and Conditions  Proposal Accepted for City of Bartlett by:  Signature  Title  Date  The Honorable Chad Mees, Mayor City of Bartlett November 7,2024  Re: TWDB Wastewater Treatment Planta and Collection System! improvements    MRB Group  Advancing Communities  MRB GROUP, P.C.  AGREEMENT FOR PROFESSIONAL SERVICES STANDARD TERMS AND CONDITIONS  A. TERMINATION  This Agreement may be terminated by either party with seven days' written notice in the event of substantial failure to perform in accordance with the terms hereof by one party through no fault of the other party. Ift this Agreement is so terminated, the Professional Services Organization (hereinafter referred to as P.S.O.) shall be paid for services performed on the basis of his reasonable estimate for the portion of work completed prior tot termination. In the event of any termination, the P.S.O. shall be paid all terminal expenses resulting therefrom, plus payment for additional services then due. Any primary payment madeshall be credited toward any terminal payment due the P.S.O. If, prior to termination of this Agreement, any work designed or specified by the P.S.O. during any phase of the work is abandoned, after written notice from the client, the P.S.O. shall be paid for services performed  on account ofi it prior to receipt of such notice from the client.  B. OWNERSHIP OF DOCUMENTS  All reports, drawings, specifications, computer files, field data and other documents prepared by the P.S.O. are instruments of service and shall remain the property of the P.S.O. The client shall not reuse or make any modification toi thei instruments of service without the written permission of the P.S.O. The client agrees to defend, indemnify and hold harmless the P.S.O. from all claims, damages, liabilities and costs, including attorneys' fees, arising from reuse or modification of the instruments of service byt the client or any person or  entity that acquires or obtains thei instruments of service from or through the client.  . E ESTIMATES  Since the P.S.O. has no control over the cost of labor and materials, or over competitive bidding and market conditions, the estimates of construction cost provided for herein are to be made on the basis of his experience and qualifications, but the P.S.O. does not guarantee the accuracy of such estimates as  compared to the Contractor's bid or the project construction cost.  D. INSURANCE  The P.S.O. agrees to procure and maintain insurance at the P.S.O.'s expense, such insurance as will protect him and the client from claims under the Workmen's Compensation Act and from claims for bodily injury, death or property damage which may arise from the negligent performance by the P.S.O. or his  representative. E. INDEPENDENT CONTRACTOR  The P.S.O. agrees that in accordance with its status as an independent contractor, it will conduct itself with such status, that it will neither hold itself out as nor claim to be an officer or employee of the client, byreason hereof, and that it will not by reason hereof make any claim, demand or application to ort for any right or privilege applicable to an officer or employee of the client, including, but not limited to, Workmen's Compensation coverage, unemploymenti insurance benefits or Social Security coverage.  Page1    MRB Group  Advancing Communities  F. SUCCESSORS AND ASSIGNS  The client and thel P.S.O. each binds himself and his partners, successors, executors, administrators and assigns tot the other party oft this Agreement and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants oft this Agreement; except as above, neither the client nor the P.S.O. shall assign, submit or transfer hisi interest in this Agreement without the written consent oft the  other.  G. P.S.O. NOT RESPONSIBLE FOR: SAFETY PROVISIONS  The P.S.O. is not responsible for construction means, methods, techniques, sequences or procedures, time of performance, programs, or for any safety precautions in connection with the construction work. The P.S.O.is not responsible for the Contractor's failure to execute the worki in accordance with the Contract Drawings  and/or Specifications. H. INVOICES ANDI PAYMENT  Client will pay MRB Group, Engineering, Architecture, Surveying, D.P.C. for services in respect of the period during which Services are performed in accordance with thet fee structure and work estimate set forthi in the proposal. Invoices willl be submitted on a periodic basis, or upon completion of Services, as indicated in the proposal or contract. All invoices are due upon receipt. Anyi invoice remaining unpaid after: 30 days willl bear interest from such date at 1.5 percent per month or ati the maximum lawful interest rate, ifs such lawful ratei is less than 1.5p percent per month. Ifo client fails to pay any invoice when due, MRB may, at any time, and without waiving any other rights or claims against Client and without thereby incurring any liability to Client, elect to terminate performance of Services upon ten (10) days prior written notice by MRB to client. Notwithstanding any termination of Services by MRB for non-payment of Invoices, Client shall pay! MRB int full fora all Services rendered by MRB to the date of termination of Services plus all interest and termination costs and expenses incurred by! MRBI that are related to such termination. Client shall be liable to reimburse MRB for all costs and  expenses of collection, including reasonable attorney'sf fees. FEES REQUIRED FROM JURISDICTIONAL AGENCIES  MRB Group, D.P.C. is not responsible for nor does the Compensation Schedule established in the Agreement include fees or payments required ofj jurisdictional agencies. The client herein agrees to pay all application,  entrance, recording and/or service fees required by said agencies.  P.S.O. NOT AN EMPLOYEE employees or agents. K. INDEMNITY  The P.S.O. agrees not to hold himself out as an officer, employee or agent oft the Owner, nor shall he make any claim against the Owner as an officer, employee or agent thereof for such benefits accruing to said officers,  The Owner will require any Contractor and Subcontractors performing the work to hold it harmless and indemnify and defend the Owner and P.S.O., their officers, employees and agents from all claims resulting  from the Contractor's negligence ini the performance of the work.  Page2    RTLE  AGENDA ITEM #:  3  Resolution 2024-11-12-03    TWDB-0201A Rev11/16  Application Filing and Authorized Representative Resolution  A RESOLUTION by the City Council  of the  City of Bartlett connection therewith. THE City of Bartlett  requesting financial assistance from the Texas Water  Development Board; authorizing the filing of an application for assistance; and making certain findings in  BE IT RESOLVED BY THE City Council  OF  SECTION 1: That an application is hereby approved and authorized to be filed with the Texas Water  Development Board seeking financial assistance in an amount not to exceed $ 16,254,000 for the costs of Bartlett Wastewater Treatment Plan and Collection System Improvements  to provide  SECTION 2: That Adrian Flores designated the authorized representative of the City of Bartlett  be and is hereby for purposes  of furnishing such information: and executing such documents as may be required in connection with the preparation and filing of such application for financial assistance and the rules oft the Texas Water Development Board.  SECTION3: That the following firms and individuals are hereby authorized and directed to aid and assist in the preparation and submission of such application and appear on behalf of and represent the  City of Bartlett  before any hearing held by the Texas Water  Development Board on such application, to wit:  Finançial Advisor:  Specialized Public Finance  Engineer:  MRB Group Bickerstaff  Bond Counsel:  PASSED AND. APPROVED, this the  day of  20  ATTEST:  By:  (Seal)    RTLE  AGENDA ITEM #:  4  Resolution 2024-11-12-04    TWDB-0201 Rev2/23  Application Affidavit  THE: STATE OF TEXAS COUNTY OF APPLICANT City of Bartlett  $ $ $  Bell/Willamson  BEFORE ME, the undersigned, al Notary Publici in and for the State ofTexas, on this day  Adrian Flores  personally appeared City of Bartlett  as the Authorized Representative ofthe who being by me duly sworn, upon oath says that:  of Bartlett  1. The decision byt the City  (authority, city, county,  corporation, district) to request financial assistance from the Texas Water Development Board ("TWDB") was made in ap public meeting heldi in accordance with the Open Meetings Act (Government Code, $551.001, ,etseq,)  and after providing such notice as required by such Act as is applicable to the City  (authority,  ciy,couny,coporation, district).  2. Thei information submitted int the application is true and correct according to my best knowledge and  belief.  3. The. City of Bartlett  (authority, city, county, corporation, district) has  no litigation or other proceedings pending or threatened against itt that would materially adversely affect its  finançial condition or ability toi issue debt. 4. The City of Bartlett  (authority, city, county, corporation, district) has no  pending, threatened, or outstanding, judgments, orders, fines, penalties, taxes, assessment or other enforcement or compliance issue of any kind or nature by the Environmental Protection Agency, Texas Commission on Environmental Quality, Texas Comptroller, Texas Secretary ofState, or any other federal, state or local government,  except for the following (ifr no such outstanding compliance issues, write in' "none"):  none  5. TheCity of Bartlett  (authority, city, county, corporation, district)  warrants compliance with the representations made in the application in the event that the TWDB provides the  financial assistance.  6. The City of Bartlett  (authority, city, county, corporation, district)  is or will become in compliance with all ofi its material contracts.    City of Bartlett  7. The  (authority, city, county, corporation, district) will  comply with all applicable federal laws, rules, and regulations as well as the laws of this state and the rules and  regulations oft the TWDB.  Official Representative Title:  SWORN' TO. AND: SUBSCRIBED BEFORE ME, by  on this_  day of_  20_  (NOTARYSSEAL)  Notary Public, State ofTexas