Agenda Board of Supervisors  u Vuen cN  Tuesday, October 22, 2024, at 6:00 PM Administration Building Auditorium 414North Main Street, Madison, Virginia 22727  Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda  Public Comment Consent Agenda  1. Approve Minutes: 10/08/2024  2. Supplemental Appropriation #10-S School Request  Special Appearances Public Hearing Old Business  3. Regional Legislative Program for 2025- County Administrator 4. Appointment for VACO's Annual Business Meeting - County Administrator  New Business  5. Committee/Board Vacancies - County Administrator 6. November Joint Meeting Cancellation - County Administrator 7. VATI2024 Three Party Agreement - County Administrator 8. VATI2022 Three Party Agreement Amendment- - County Administrator  Discussion normation/Correspondence Public Comment Closed Session Adjourn    MADISON COUNTY BOARD OF SUPERVISORS MEETING  Date: Location:  6:001 PM - Tuesday, October 22, 2024 Admin. Building Auditorium, 414N. Main Street  MEETING #36 - October 22nd  Atare regular meeting oft the Board of Supervisors on' Tuesday, October 22nd at 6:00 PM in the  Admin. Building Auditorium:  PRESENT:  R. Clay Jackson, Chairman Carty Yowell, Vice-Chairman Jud Buchanan, Member Dustin Dawson, Member  James Jewett, Member (Arrived at 6:03 pm) Jonathon Weakley, County Administrator Hannon Wright, County Attorney Kimberly Turner, Deputy Clerk  ABSENT:  None.  CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with The County Administrator recommended honoring Jim Lohr during the moment ofs silence.  the Pledge of Allegiance and follow with a moment ofsilence.  Chairman Jackson agreed.  DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENDA  Chairman Jackson advised that a quorum was present.  The County Administrator mentioned the agenda packet was amended to include the documents Supervisor Dawson made a motion to approve the agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson. Nay: (0). Abstain: (0). Absent: Jewett, Chairman Jackson opened the floor for public comment. With there being no public comment  for the Supplemental Appropriation.  PUBLIC COMMENT  being brought forward, the public comment opportunity was closed.  CONSENT AGENDA  1. Approve Minutes: 10/08/2024  2. Supplemental Appropriation #10 - School Request    Chairman Jackson reviewed the items on the consent agenda.  Vice-Chairman Yowell made ai motion to approve the consent agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson. Nay: (0). Abstain: (0)  Absent: Jewett. SPECIAL APPEARANCES None. OLD BUSINESS late.  The County Administrator stated for the record that Supervisor Jewett would be a few: minutes  3. Regional Legislative Program for 2025- County Administrator  The County Administrator informed the Board that he sent the 2025 proposed Regional Legislative Program to the Department Heads and the Board for review. The County Administrator reviewed some of the listed legislative priorities and the staff feedback he had received. Staff feedback included the following as priorities: CSA cost, schools' legislative priorities, additional funding for E-911, and support for first response and fire. The County Administrator discussed potentially having Community Paramedicine services funded through insurance and stated he plans tol bring this back to the Board for their endorsement. The County Administrator recommended the. Board consider endorsement ofthe attached Regional  Legislative Program for 2025 as presented.  Supervisor. Jewett arrived at 6:03 pm.  Chairman Jackson inquired what other areas were doing a Community Paramedicine Program. The County Administrator mentioned Orange County was trying to stand up a program. The County Administrator reviewed how Madison was operating their Community Paramedicine Vice-Chairman Yowell inquired how long they would receive the opioid settlement funding. The County Administrator stated the direct settlement payments would go through 2039. There was further discussion about the Opioid funding and the Opioid Abatement Authority Supervisor Dawson made a motion to approve the Regional Legislative Packet for 2025, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0)  Program.  (OAA).  Abstain: (0) Absent: (0).    There was discussion regarding the potential impacts of Community Paramedicines services Vice-Chairman Yowell suggested creating a list of focuses for what they plan to use thel local There was further discussion about the Drug Court Program, which is funded through the opioid After discussion, the County Administrator stated he would send the Board a link that shows how other areas are using the opioid funding and then they can have further discussion on what Chairman Jackson inquired ift the direct funds would be apart ofthel budget process.  being filed through the patient's insurance. share of the opioid monies for.  funding, and the amount of funding the County receives.  they want to use the funds for.  The County Administrator stated they can be.  There was further discussion regarding the Opioid Abatement Authority funding and the benefits 4. Appointment for VACO's Annual Business Meeting - County Administrator The County Administrator stated moving forward he would like to appoint the representative and the alternate for VACO's Annual Business Meeting at the Organization meeting. Ifai member of the Board is not available to attend, the Board of Supervisors may designate ai non-elected official from the County to vote on the Board's behalf. Staffrecommends the Board consider designating the County. Administrator as the non-elected official as the voting designee to represent Madison County at the VACO Annual Business Meeting which is being held on Vice-Chairman Yowell made ai motion to designate the County Administrator as the non-elected official designee to represent Madison County at the VACO Annual Business Meeting, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain:  ofDrug Court.  November 12, 2024.  (0). Absent: (0). NEW BUSINESS  5. Committee/Board Vacancies - County Administrator  The County Administrator informed the Board that the County received ai resignation letter from Ms. Payne-Wells from the Encompass Community Supports Board. Ms. Payne-Wells is willing to attend meetings until the County finds her replacement. The County Administrator  recommended the Board authorize stafft to solicit for this position.  The County Administrator informed the Board that a Board of Zoning Appeals (BZA) )member passed away and therefore there is a vacancy that needs to be filled. The County Administrator mentioned that Mrs. Suzanne Longi is the BZA Alternate and the BZA's Secretary. The BZA    members are: recommended for approval by the Board of Supervisors to the Circuit Court and the Circuit Court then appoints the: members to thel BZA. The County Administrator suggested the Board recommend Mrs. Suzanne Long to finish Mr. Lohr's unexpired term finishing in 2026 and solicitating for the. Alternate position. The County Administrator mentioned they have already  received an application from Steve. Hoffiman.  Thel Board agreed.  Chairman Jackson stated he would like it advertised for ai month.  There was discussion regarding the Board's concerns with the Madison Eagle and the options for After discussion, the Board agreed to advertise through the MadRapp for ai trial period. The County Administrator stated that per the State Code, Board ofZoning Appeals members cannot serve on another public office or committee unless it is the Planning Commission. Steve Hoffman is currently serving on thel Industrial Development Authority and the Thomas Jefferson Area Community Criminal Justice Board, and this would preclude him from serving on the BZA. The Board agreed to advertise for the. Alternate position for the Board ofZoning Appeals. Vice-Chairman Yowell made ai motion to recommend Suzanne Long for the Board of Zoning Appeals to fill James Lohr's position, seconded by Supervisor Dawson. Aye: Jackson, Yowell, There was discussion about potentially creating ai maling/pamphlet to share around the County. After discussion, the Board agreed to do: further brainstorming on solutions for circulating  advertising through other sources.  Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0). Absent: (0).  information.  6. November Joint Meeting Cancellation - County Administrator  Chairman Jackson stated there arei no cases for the November Joint Meeting and inquired what Supervisor Dawson made ai motion to cancel the Board's portion of the. Joint Meeting, seconded The County Administrator mentioned the Planning Commission Chairman decides ifthe Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0).  the Board wanted to do. by Supervisor Jewett.  Planning Commission would meet or cancel their meeting.  7. VATI2024 Three Party Agreement - County Administrator    The County. Administrator reminded the Board that the County applied for the VATI2024 Grant that covers the Northern part oft the County and it was awarded. This is a three-party agreement between Madison County, Firefly, and the' Thomas Jefferson Planning District Commission. The Thomas Jefferson Planning District Commission will serve as the Grant Administrator and Fiscal Agent for the VATI 2024 project. The County Administrator recommended the Board approve the' Three-Party VATI2024 Agreement between Madison County, Firefly, and Thomas Jefferson Planning District Commission and authorize the County Administrator and County Attorney to  sign the agreement.  Supervisor Buchanan inquired ift there was ai new date for completion.  The County Administrator stated they do not have that yet and they are also waiting on cover maps. The County Administrator discussed the areas that the VATI2 2024 Grant would cover and  the history oft the former RDOF challenged area by Shentel. There was further discussion regarding the completion date.  Supervisor Dawson made a motion to approve the Three-Party VATI 2024. Agreement between Madison County, Firefly, and' Thomas Jefferson Planning District Commission and authorized the County Administrator and County Attorney to sign the agreement, seconded by Supervisor Jewett.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett, Nay: (0). Abstain: (0). Absent: (0). 8. VATI2022 Three Party Agreement Amendment - County Administrator The County Administrator reminded the Board that this was the original VATI Grant that was awarded. Madison received ARPA funding several years ago and the Board approved the ARPA spending plan, which includes the necessary funding toj provide the required local match for $250,000. This area was going to be served by Brightspeed, but nowi it will go back into the VATI2022 RISE project tol be completed by Firefly. The Thomas Jefferson Planning District Commission (TJPDC) will serve as the Grant Administrator and Fiscal Agent for this project and are part oft the. Amendment to the VATI 2021 Agreement with Madison County and Firefly. Chairman Jaçkson inquired ifit would still be completed by December 15, 2024. The County Administrator mentioned that it was Brightspeed's original timeline and recommended the Board wait for an official letter from DHCD, Department ofl Housing and Supervisor Jewett inquired ift there were any negative implications for Brightspeed since they are  Community Development, which would state that information.  not executing thel MOU.  The County Administrator responded that he did not know.  There was further discussion regarding the frustrations with Brightspeed for prolonging the  process.    Supervisor Dawson made ai motion to approve. Amendment #1 to the' Three-Party VATI 2022 Agreement between Madison County, Firefly, and' Thomas Jefferson Planning District Commission and authorize the County Administrator and County Attorney to sign the amended agreement, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Vice-Chairman Yowell referenced the following from the VATI 2024 Three Party Agreement:  Nay: (0) Abstain: (0). Absent: (0).  Firefly Will:  6. Provide service extensions from the network backbone oft up to 2,500 feet to any  location within the project service area; and  Vice-Chairman Yowell inquired ift that meant they would go 2,500 feet from the street tol his  house.  The County Administrator agreed.  Chairman Jackson inquired ifs staff attended thel latest Firefly call. Development & Tourism Director to see ifs she attended.  The County Administrator stated he did not, but he would follow up with the Economic  There was: further discussion regarding upcoming connections for Firefly.  DISCUSSION None.  INFORMATION/CORRESPONDENCE  Vice-Chairman Yowell informed the Board that Doug Parsons, who thel Board provided al letter  ofsupport for, was awarded the grant for his company's: new website. Chairman Jakson inquired ift they had heard from VDOT. The County Administrator stated hel has not.  The County Administrator stated he spoke with Mrs. Dixon this week and she informed him she had received al letter from VDOT asking her to sign ai right of entry form to allow them to Chairman Jackson inquired ifs shei is allowing VDOT access to decommission the bridge.  decommission the bridge.  The County Administrator stated he did not believe she would.  PUBLIC COMMENT  Chairman Jackson opened the floor for public comment. With there being no public comment,  the public comment section was closed.    CLOSED SESSION None. ADJOURN  With there being no further business to conduct, Supervisor Jewett made a motion to adjourn, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0)  Abstain: (0). Absent: (0).  Jackson,  Madison County Board of Supervisors  -  Jonathon 5  Weakley, Clerk Adopted on: November 12,2024.