MEETING AGENDA FRIDAY,NOVEMBER 15, 2024 ROOM 229; 2:00 P.M.  ECONOMIC DEVELOPMENT AUTHORITY OF BOTETOURT COUNTY, VIRGINIA  57 SOUTH CENTER DRIVE, DALEVILLE, VA 24083  1. Call to Order 2. Public Comment  3. Approval of Minutes from August 16, 2024, and September 20, 2024  4. Financial Report:  a. Bank Statements Ending October 31, 2024  b. Financial Statements  5. Small Business Grants  6. Motion to hold a closed sessioni to discuss the acquisition of real property for public uses or the disposition of publicly held real property where discussion in open session would adversely affect the bargaining position or negotiating strategy oft the public body; discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made oft the business or industry'si interest in locating or expanding its facilities in the County; and discussion or consideration of the investment of public funds where competition or bargaining is involved, int the Amsterdam (including Greenfield), Blue Ridge. Buchanan, and' Valley districts as per Section 2.2-3711 (A)(3), (5), and (6) of the Code of Virginia  of 1950, as amended. 7. Convene in Closed Session  8. Return to open session and adopt the following resolution by roll call or other recorded vote: BE IT RESOLVED, iti is certified that to the best of each. Authority member's knowledge only public business matters lawfully exempt from open meeting requirements and only such matters as were identified int the motions to go into closed session were heard, discussed, or considered during the  closed session.  9. Action Items / Old & New Business:  a. Eldor Tax Rebate Applications Lumos/VATI2 Extension Request d. Comcast/VATI Agreement  b. Update on Old Colonial Insurance Incentive Agreement  10. Adjournment - Next Regular Meeting is scheduled for December 20, 2024    AI meeting oft the Botetourt County Economic Development Authority was held onl Friday, August 16, 2024, at 2:00 p.m. at the Botetourt County Administration Center at Greenfield in Room 229.  Members Present:  Mr. John Kilby Chairman Mr. John Griffin - Vice Chairman Mrs. Mary Bess Smith Mr. Lyn Hayth Mr. Gary Larrowe Mr. Mike Lockaby Mr. Ken McFadyen  Mr.Jeff Emry Mr. David Bryan  Members Absent: Others In Attendance:  Mr. John Alderson Mr. Luke Campbell Ms. Kim Stewart Mr. Ben' Wilson - Energy Rights  Call to Order and Public Comment  Mr. Kilby called the meeting to order and asked if anyone wished to make public comment. Mr. Ben Wilson, with the Virginia-based nonprofit organization Energy Rights, stood and introduced himself to the EDA. He said that Energy Rights' focus is on responsible and renewable energy development across the Commonwealth. The nonprofit believes in protecting the property rights of landowners while also helping ensure renewable energy projects are conducive to economic development. They work with county leadership, supervisors, and planning commissions as well as community education events that can serve as at forum for community members to have their questions and concerns addressed. Mr. Kilby thanked Mr. W/ilson for his time and Mr. Wilson excused himself from  the rest oft the meeting. Mr. Kilby then moved next to the Financial Report. Bank Statements and Financial Statements as of July 31 2024  Financial Report  Mr. Kilby addressed the explanation of changes Campbell & Lineberry included with the Financial Statements, stating that it appears these changes will clean up some areas that have gotten messed up int the past. He and Mrs. Smith said they think the ongoing changes look promising. Mr. McFadyen reminded everyone that the First Bank account is no longer being used and will be closed as soon as the Viasat ACH payment update to Bank of Botetourt is complete, which has been turning into aj process. Mr. Kilby called for a motion the bank statements and financial statements be approved. Mrs. Smith motioned and Mr. Emry seconded, and with all in favor and none opposed, the  motion passed. AYES: NAYES: ABSENT:  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Griffin, Mrs. Smith  None  Mr. Hayth, Mr. Alderson  ABSTAINING: None  Transfer of VCCS Annual Rent to County  Mr. McFadyen reminded the Authority that the request to approve the transfer of VCCS rent to the County had been on the previous month's agenda and was tabled due to questions regarding the rent amount going down from the original $345.000 when the Deed of Lease was approved to the current $290,412 with al lease that was amended in 2023. Researching has found that the $345.000 was fort the previous note on the building that closed out a couple of years ago, and the $290,412 is  1    the new annual amount for the newi financing ont the addition. Mr. Zerillo confirmed this to Mr. McFadyen in ane email prior toi the EDA meeting, and he confirmed that $290,412 is the amount the EDA: should expect tor receive going forward. Mr. Kilby called for a motion that the EDA transfer the annual rent from' VCCS to Botetourt County upon receipt oft thei funds. Mr. Griffin motioned and Mr.  Emry seconded. With alli in favor and none opposed, the motion was approved.  AYES: NAYES: ABSENT:  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Griffin, Mrs. Smith  None  Mr. Hayth, Mr. Alderson  ABSTAINING: None  Altec Property Transfer  Mr. McFadyen said the subdivision plat for the. Altec expansion, which involves thet two acres here at International Parkway and South Center Drive andi the 7.9 acres immediately south of here, has been approved, signed, and recorded. Mr. Lockaby and Altec's attorney are now finalizing the deed, and once it is ready, it will be presented for signature and then the EDA can close ont the transfer oft the approximately ten acres. Mr. Lockaby said he expected the deed will be ready within the next couple of days. Mr. McFadyen then said the consideration for the ten acres is $112,500, which matches the state incentive that is being provided to Altec for the creation of the 150j jobs. Att the most recent meeting Mr. McFadyen had with Altec at few weeks prior,118 oft the: 150j jobs had been created at that point. He recommended, then, that once iti is time fort the closing, instead of the consideration being the $112.500, that EDA instead credit Altec $87.500 for the 118] jobs that have been approved that have been created. So, the new consideration would be $24,000 instead. Then once the final number ofj jobs has been created, the EDA would then release that $24,000 back as  the incentive. Closed Session  Mr. Kilby then called for a motion to go into Closed Session:  Motion to go into closed session to discuss the acquisition and disposition of real property for purposes of economic development, ini the Amsterdam district (including Greenfield) where discussion in an open meeting would adversely affect the Authority's bargaining position or negotiating strategy, pursuant to Section 2.2-3711 (A)( (3) oft the Code of Virginia of 1950, as amended. Motion to go into closed session to discuss prospective businesses ori industries or the expansion of existing businesses or industries, ini the Amsterdam (including Greenfield) and Valley districts where no previous announcement has been made of the businesses' ori industries' interest inl locating or expanding facilities in the community, pursuant to Section 2.2-3711 (A)(5) of the Code of Virginia of Motion to go into closed sessioni to discuss the investment of public funds where competition or bargaining is involved, in the Amsterdam (including Greenfield) and' Valley districts, where discussion in an open meeting would adversely affect the Authority's financial interest, pursuant to Mrs. Smith made the motion and Mr. Emry seconded. And with all int favor and none opposed, the  1950, as amended.  Section: 2.2-3711 (A)( (6) oft the Code of Virginia of 1950, as amended.  motion carried. AYES:  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Griffin, Mrs. Smith  2    NAYES: ABSENT:  None  Mr. Hayth, Mr. Alderson  ABSTAINING: None  Return to Open Session Mr. Kilby readi the following resolution:  BE IT RESOLVED, it is certified that to the best of each Authority member's knowledge, only public business matters lawfully exempt from open meeting requirements and only such matters as were identified int the motions to go into Closed Session were heard, discussed, or considered during the  Closed Session.  The EDA then returned to Open Session with Roll Call:  AYES: NAYES: ABSENT:  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Griffin, Mrs. Smith  None  Mr. Hayth, Mr. Alderson  ABSTAINING: None  Action Items / Old & New Business Lot 1B Paramotor Take-off and Landing Request  Al Mr. Steve Witkinson has requested permission for paramotor landings and takeoffs from Lot Bi in Greenfield and SO Mr. McFadyen presented the request to the EDA. Several concerns were raised, including: coordination with site/prospect visits, liability issues, safety issues around Recreation activities occurring nearby, and potential privacy concerns from businesses in the park. Mr. Kilby called for a motion that the request to operate paramotors on Lot: 1B be DENIED. Mr. Griffin made the motion and Mr. Bryan seconded, and with all in favor, the request to operate paramotors on Lot  1B was DENIED. AYES: NAYES: ABSENT: Adiournment adjourned. AYES: NAYES: ABSENT:  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Griffin, Mrs. Smith  None  Mr. Hayth, Mr. Alderson  ABSTAINING: None  Hearing noi further discussion, questions, or comments, Mr. Kilby called for a motion to adjourn. Mrs. Smith motioned and Mr. Bryan seconded, and with alli in favor and none opposed, the meeting  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Griffin, Mrs. Smith  None  Mr. Hayth, Mr. Alderson  ABSTAINING: None  3    AI meeting oft the Botetourt County Economic Development Authority was held on Friday, September: 20, 2024, at 2:00 p.m. att the Botetourt County Administration Center at Greenfield in  Room 229. Members Present:  Mr.. John Kilby Chairman Mr. Lyn Hayth Mrs. Mary Bess Smith  Mr. Jeff Emry Mr. David Bryan  Members Absent: Others In Attendance:  Mr.John Griffin - Vice Chairman  Mr.John Alderson Mr. Ken McFadyen Mr. Luke Campbell Ms. Kim Stewart  Mr. Gary Larrowe Mr. Mike Lockaby Dr. Mac Scothorn  Call to Order and Public Comment none, he moved tot the approval of minutes.  Mr. Kilby called the meeting to order and asked if anyone wished to make public comment. Hearing  Approval of Minutes from April 19 2024. and May 17.2024  Mr. Kilby asked if everyone had reviewed the April: 19, 2024. and May 17, 2024 meetings minutes. Having no comments or questions presented, Mr. Kilby called for a motion the minutes be approved. Mr. Hayth motioned and Mr. Emry seconded. With all int favor, the minutes were  approved. AYES: NAYES: ABSENT: Financial Report  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Hayth, Mrs. Smith  None  Mr. Griffin, Mr. Alderson  ABSTAINING: None  Bank Statements and Financial Statements as of August31.2024 the correcting. journal entries on that "Due from County" line.  Mr. McFadyen stated that there is still ont the balance sheet a "Due from County" amount that is not correct. He said Kris Bertholf, with the EDA's accounting firm, is waiting for the pre-auditor to provide  Viasat Update  Mr. McFadyen then mentioned that the reason the FirstBank account is still open is that staff has been working with FIS Global to change Viasat's ground lease payment, which they pay via ACHto the EDA, from FirstBank to the Bank of Botetourt account. This was finally resolved today, sO the FirstBank account can be closed once the first ACH payment to Bank of Botetourt arrives.  Update: Property Transfer to Altec transfer closed on September 11, 2024.  Mr. Lockaby updated the Authority on the closing of the property transfer to Altec that has been in process since May 2023. The boundary line adjustment has been completed and the property  1    Mr. Kilby called for a motion the bank statements and financial statements be accepted as presented. Mr. Hayth made the motion, which was seconded by Mrs. Smith. With all inf favor and  none opposed, the motion passed.  AYES: NAYES: ABSENT: Closed Session  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Hayth, Mrs. Smith  None  Mr. Griffin, Mr. Alderson  ABSTAINING: None  Mr. Kilby then called for a motion to go into Closed Session:  Motion to hold a closed session to discuss the acquisition of real property for public uses or the disposition of publicly held real property where discussion in open session would adversely affect the bargaining position or negotiating strategy oft the public body; discussion concerninga prospective business or industry ort the expansion of an existing business or industry where no previous announcement has been made oft the business or industry's interest in locating or expanding its facilities int the County; and discussion of the investment of public funds where competition or bargaining isi involved, in the Amsterdam (including Greenfield), Blue Ridge, and Valley Districts as per Section 2.2-3711 (A)(3), (5), and (6) of the Code of Virginia of 1950, as amended. Mrs. Smith made the motion and Mr. Emry seconded. And with alli in favor and none opposed, the  motion carried. AYES: NAYES: ABSENT:  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Hayth, Mrs. Smith  None  Mr. Griffin, Mr. Alderson  ABSTAINING: None  Return to Open Session Mr. Kilby read the following resolution:  BE ITE RESOLVED, it is certified that toi the best of each Authority member's knowledge, only public business matters lawfully exempt from open meeting requirements and only such matters as were identified in the motions to go into Closed Session were heard, discussed, or considered during the  Closed Session.  The EDA then returned to Open Session with Roll Call:  AYES: NAYES: ABSENT:  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Hayth, Mrs. Smith  None  Mr. Griffin, Mr. Alderson  ABSTAINING: None  Action Items / Old & New Business  Mr. McFadyen directed the. Authority's attention to a flyer in their packet for an open house for the addition that was built to the administration center a couple years ago with Virginia Western  Community College.  He then spoke about the Small Business Grants Program for FY25. Mr. McFadyen and Mr. Campbell have reviewed the applications and only a few were ineligible. A list of 171 finalists has been identified with a total grant request of around $35.000. The total budget for the program is $32,000  2    and the departmental budget cani findi the difference ofi the $3,000. Staff will meet with the finalists individually to discuss andi identify goals and objectives for the grant that can serve as metrics to evaluate the success oft the grant. Mr. McFadyen said staff would like the committee for the small business grants, consisting of Lyn Hayth, Jeff Emry,and. Joyce Kessinger, to meet before the next Switching topics tot the VATI2 grant with Lumos, Mr. McFadyen: said the EDA has received another extension from DHCD on the grant due to. AEP delays on make-ready work. The new extension is through the end oft this calendar year and will not be extended again. Also, the new project with Comcast for the 62 addresses in the Blue Ridge area is getting underway. This project needs to be under contract with Comcast and with DHCD by November 15. The project will take approximately Next, Mr. McFadyen provided an update regarding the Eldor tax application rebate that the EDA approved in May oft this year. Eldor has received a subsequent tax levy for the same year that they received the rebate, andi they are now requesting an additional rebate for the additional levy that they paid after applying for the rebate. Mr. McFadyen said County staff will perform the necessary Mr. Campbell then told the Authority about a presentation he gave at a regional childcare meeting earlier in the week. He discussed some of the childcare issues experienced in Botetourt, about YMCAS and expanding the childcare there. The regional meeting was at a YMCA location. Some representatives from GO' Virginia were at the meeting and there has been some follow up since then with discussion of a regional solution tot the childcare problem. Ai test pilot program is being implemented now for opening a childcare location at community colleges. Mr. Campbell said to stay tuned as they learn more and whether the community college location idea will bet fruitful. Finally, Mr. McFadyen brought attention to the upcoming audit and the amount of work being requested. He mentioned that staff would be meeting with the pre-auditors on Monday to make sure they have what they need to help us as we help Robinson Farmer Cox witht the audit.  EDA meeting if possible.  one year to complete.  paperwork to submit fori this extra tax levy rebate request.  Adjournment adjourned. AYES: NAYES: ABSENT:  Hearing noi further discussion, questions, or comments, Mr. Kilby called for a motion to adjourn. Mr. Bryanmotioned: and Mr. Hayth seconded, and with all in favor and none opposed, the meeting  Mr. Kilby, Mr. Emry, Mr. Bryan, Mr. Hayth, Mrs. Smith  None  Mr. Griffin, Mr. Alderson  ABSTAINING: None  3