WISE TOWN COUNCIL Tuesday, September 24, 2024; 7:00 P.M.  WISE MUNICIPAL BUILDING COUNCIL CHAMBERS 501 WEST MAIN STREET - WISE, VIRGINIA24293  MINUTES  MEMBERS PRESENT: Teresa Adkins, Mayor Ben Conway Jeffery Dotson Robin Dotson Caynor Smith, Jr.  MEMBERS ABSENT:  None  PLEDGE OF ALLEGIANCE/INVOCATION: Superintendent, provided the invocation. AGENDA CHANGES: CONSENT CALENDAR:  Police Chief Kevin Yates led the Pledge of Allegiance. Adrian Dale, Town of Wise Street  Town Manager Laura Roberts advised that there were no changes to the agenda.  Caynor Smith, Jr. made aj motion to approve the consent calendar, which included the minutes of the August 21, 2024 special-called Council meeting, minutes ofthe. August 27, 2024 joint Council meeting with Planning Commission, minutes ofthe September. 3, 2024 continued Council meeting, the June 2024 Treasurer's) Financial Report, the August 2024 Police and Water Plant Reports, and the September 2024 Fire Department and Recreation Specialist Reports. Jeffery Dotson seconded  the motion that passed 5-0. PUBLIC EXPRESSION: expression.  There being no one from the public audience wishing to comment, Mayor Adkins closed public  DISCUSSION OF] DEPARTMENT HEAD REQUESTS:  Town Manager Laura Roberts advised that Special Events Coordinator Natasha Proulex had Centennial Committee and Council banners made for use in the upcoming Central High School Homecoming Parade should members decide to participate in the event. Roberts advised Proulex  would be in touch to gauge interest inj participation. PUBLIC HEARING- RESOLAITIONE241P4:  Town Manager Laura Roberts provided a briefoverview ofa Conditional Use Permit Application submitted to allow use ofan existing structure as a short-term rental unit. A public hearing was held on "A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WISE, VIRGINIA APPROVING A CONDITIONAL USE PERMIT APPLICATION SUBMITTED BY WILLIAM AND JAN THOMPSON FOR USE OF AN EXISTING STRUCTURE LOCATED AT 334 MASONIC STREET AS A SHORT-TERM RENTAL IN AN R-B MEDIUM DENSITY RESIDENCE ZONING DISTRICT". There being no one from the public audience wishing to comment, Mayor Adkins closed the public hearing. Jeffery Dotson made ai motion to adopt    Minutes of the Wise Town Council Meeting  September 24, 2024 by roll call:  Page 2of4  Resolution #24, 2024 as presented. Ben Conway seconded the motion and the vote was recorded  Teresa Adkins, Mayor Ben Conway, Vice-Mayor Jeffery Dotson Robin Dotson Caynor Smith, Jr.  "Aye" "Aye" "Aye" "Aye" "Aye"  RESOLUTIONP5.1PA:  Town Manager Laura Roberts advised both the Administrative and Treasurer Departments were utilizing the services ofUnbound Digital, Inc. for needed Information Technology (IT) services. She noted that by contracting witht thej provider for all departments, the Town could streamline and consolidate its IT support. Following a brief discussion, councilman Jeffery Dotson moved to adopt "A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WISE, VIRGINIA AUTHORIZING A THREE-YEAR CONTRACT WITH UNBOUND DIGITAL, INC. TO PROVIDE INTERNET SUPPORT SERVICE AND SECURITY FOR THE TOWN OF WISE POLICE DEPARTMENTI, TOWN OF WISE FIRE DEPARTMENT, TOWNOF WISE WATER TREATMENT PLANT, AND TOWN OF WISE PUBLIC WORKS DEPARTMENT". Robin  Dotson seconded the motion. The vote was recorded by roll call:  Teresa Adkins, Mayor Ben Conway, Vice-Mayor Jeffery Dotson Robin Dotson Caynor Smith, Jr.  "Aye" "Aye" "Aye" "Aye" "Aye"  RESOLUTION: #26, 2024:  Town Clerk/Treasurer Sarina Collins informed that IBM announced hardware maintenance would be withdrawn on the AS400 server used in the Data Processing and Treasurer Departments. She added that a computer system, with the same specifications required by the Town, was available for purchase under a state contract established by the University of Virginia and open for use by public bodies of the Commonwealth. Collins further advised funding for the upgraded computer equipment had been appropriated ini the current fiscal year budget. Following a brief discussion, councilman Robin Dotson made ai motion to adopt "Al RESOLUTIONOFTHETOWNCOUNCIL OF THE TOWN OF WISE, VIRGINIA AWARDING A CONTRACT FOR THE PURCHASE OF NEW COMPUTER EQUIPMENT FOR THE DATA PROCESSING DEPARTMENT THROUGH. A STATE AGENCY CONTRACT". Vice-Mayor Ben Conway seconded the motion  with the vote recorded by roll call:  Teresa Adkins, Mayor Ben Conway, Vice-Mayor Jeffery Dotson Robin Dotson Caynor Smith, Jr.  "Aye" "Aye" "Aye" "Aye" "Aye"    Minutes ofthe Wise Town Council Meeting  September 24, 2024  Page. 3of4  HOMETOWN HERO AWARD PRESENTATION- RESOLUTION #27,2024: Councilman Caynor Smith, Jr. honored Robert R. Adkins as the 2024 Centennial Hometown Hero forl his numerous contributions tot the Town of Wise throughout the years. Adkins thanked Council for the unexpected recognition. Following the presentation, Caynor Smith, Jr. moved to adopt "A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WISE, VIRGINIA NAMING ROBERT R. ADKINS A HOMETOWN HERO FOR THE TOWN OF WISE, VIRGINIA'.  Jeffery Dotson seconded the motion. The vote was recorded by roll call:  Teresa Adkins, Mayor Ben Conway, Vice-Mayor Jeffery Dotson Robin Dotson Caynor Smith, Jr.  "Aye" "Aye" "Aye" "Aye" "Aye"  CLOSED SESSION:  On ai motion made by Jeffery Dotson and a second by Ben Conway, the Wise Town Council moved  to convene into closed meeting for the purpose of and including:  Personnel - Discussion, consideration, or interviews ofprospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body as permitted by Virginia Code $2.2-3711(A)(1). Legal Matters - Consultation with legal counsel employed or relained by a public body regarding specific legal matters requiring the provision ofl legal advice by such counsel as permitted by Virginia Code $2.2-  3711(A)(8). OPEN SESSION: that carried 5-0.  Robin Dotson made ai motion to: reconvene in open session. Caynor Smith, Jr. seconded thei motion  CERTIFICATION OF CLOSED SESSION- CM RESOLUTIONHI.2VA: Sarina Collins, Town Clerk/Treasurer, read Closed Meeting Resolution# #11,2024, "Resolving and certifying that to the best ofeach member's] knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applied, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the  Town Council of the Town of Wise," and the vote was recorded by roll call:  Teresa Adkins, Mayor Ben Conway, Vice-Mayor Jeffery Dotson Robin Dotson Caynor Smith, Jr.  "Aye" "Aye" "Aye" "Aye" "Aye"  COUNCIL COMMENT:  Robin Dotson thanked everyone for their efforts in making the Centennial Celebration a success.    Minutes ofthe Wise Town Council Meeting  September 24, 2024  Page 4of4  Caynor Smith, Jr., stated that the Centennial Celebration was remarkable and commended all  involved for contributing toi its success.  Ben Conway noted the sidewalk construction on Lake Street was progressing well.  Jeffery Dotson stated the Centennial Celebration was well attended and he had received a great deal of positive feedback from the events. He also requested that signage be placed atl Big Glades Mayor Adkins noted that the' Town ofWise Centennial Week received a CertfieateofRecognition from Virginia Governor Glenn Youngkin and a Resolution from the Wise County Board of  to inform the public of the availability of free internet access.  Supervisors. STAFF COMMENT:  Town Managerl Laura Roberts reviewed upcoming events, which included the Central High School Homecoming Parade and Pep Rally, the Fall Fling, and UVA-Wise Homecoming. Fire Chief. Jack Mullins informed the recently held Regional Fire School was a success, noting that Town Clerk/Treasurer Sarina Collins advised delinquent Real Estate and Personal Property taxes  360 students attended.  were published in The Coalfield Progress.  ADJOURNMENT:  There being no additional discussion by the Wise Town Council, Jeffery Dotson made a motion  toa adjourn the meeting. Robin Dotson seconded the motion that passed 5-0.  Teresa Adkins, Mayor urllis  Awi 4 Colw Sarina F. Collins, Town Clerk/Treasurer