MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, October 1, 2024 7:00 p.m.  1 Thel Broadway' Town Council meti in regular session on' Tuesday, Octoberl 1,2024, int the Council Chambers 2 ofthe Broadway' Town Hall. The following members were present: Mayor DavidI L.. Jordan, Vice-Mayor 3 Beverly L.J London, and Council Members Chad L. Comer, Douglas W. Harpine, Richard E. Fulk, and Liz 5 Thei following staffn members were present: Town Manager, Stefanie. McAlister, Town Clerk Donna Lohr, 8 Mayor Jordan welcomed all citizens to the Town Council meeting. He then called the meeting to order at  4 M. Fawley. 7 10  6 and' Town Attorney Matthew Light.  9 7:00 p.m. with the Pledge of Allegiance followed by thei invocation.  11 Approval ofMinutes and Bills:  12 Mr. Richard E. Fulk moved toapprove theminutes ofthe. August 29,2024, Town Council Workshop 13 Meeting, the September 3, 2024, Town Council Meeting and to authorize payment of bills in the 14 amount of $529,407.68. Mr. Chad L. Comer seconded the motion which was approved with the  15 following recorded roll call vote:  16 17 18 19 20  Elizabeth M. Fawley Beverly L. London Douglas W. Harpine  Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Aye Aye  21 Public Comment:  22 Mayor Jordan opened the public comment period oft the meeting.  23 The first citizen to speak was Joan Hoover Shifflett. She stated, "I am Joan Hoover Shifflett and I am 24 running for' Town Council. AndIam excited to invite you all to a1 relaxed and enjoyable walk around the 25 Broadway community park. That's the pool park. On Saturday, this coming Saturday, at 10:00 a.m. to 26 11:00a.m. Iam hosting a walk with a candidate event. That eventi is supposed to bring people out andj just 27 walk around that track that the Harpine's were: sO generous to donate to the' Town. Walk around the track 28 and get to know me. Ask me questions. Hear about my skills and my experience and my education and 29 how I1 might be able to contribute to the town and howl Imight be able to effectively serve the residents of 31 Thei next citizen to speak was Mr. Kent Coffman. He stated, "It! had been a while sincel Pd been! here and it 32 had to do with the gas station. It's been al long time. And wel have watched the gas station going up, and all 33 the joys there is inl having that across the street. My questions are two-fold. So, first ofall, just knowing 34 that 259 is getting cared for. The construction that happened, happened in the weel hours oft the night very 35 quickly. There is no shoulder and there are: ripples on the southbound: lane. There is asphalt left on the side 36 ofthe road. And Ijust want to know that that's going to be addressed. I'm curious how that is going to be 37 addressed without more land. Knowing that there isn't any more land. So, Id don't know if anybody can 39 Ms. Bev London advised, "No, but those ripples have been there forever. Long before construction ever 41 Mr. Coffman continued, "T've never noticed it before, but Ithink part ofit is that the lane is SO close to the 44 Ms. McAlistera advised that she hads spoken witha a VDOTre representative today regarding the condition ofthe 45 recently pavedi road. VDOT advised Ms.] McAlistert that they werehaving thej paving company come back to 47 Mr. Coffman then stated that "The other one, you knowIthinki many ofyou guys werel here when wet talked 48 about overnight truck traffic and thet truck stop idea was very difficult for us to swallow. And there was the 49 assurance: that trucks would: notl bes spending thei night. Well, that'snoti the case. Wes are seeing trucks there, 50 as we go to bed. We are seeing trucks there int the morging. This Sunday there was ai reefer running. Ican  30 the' Town. Thank you."  38 speak to that."  40 started there. The ones coming down 259 by the stoplight." 42 edge right now. There is no shoulder." 43 Mr. Coffman was advised to contact VDOT.  46 fix the road.    MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, October 1, 2024 7:00 p.m.  51 bring in the sounds ify you want tol hear what a reefer sounds like and thes shake that gives for the residential 52 community around here. Itwasi running from when we woke up at 6:00 a.m. in the morning until when we 53 were taking our walk in Town at 9:00 p.m. But it was my clear understanding that trucks would not be 54 welcome overnight or for long durations. And theyj just opened this weekend. So,Idon'tknowi ifanybody 56 Mr. Douglas Harpine responded, "Travis is on vacation. As soon as he gets back, I'm sure he can answer 58 Mr. Coffman responded, "OK. But, you guys do recall the conversation with Southern States and the 59 adamant response that it is not ai truck stop, that trucks would not be tolerated overnight. It's not just my 61 The next citizen to speak, who did not identify herself, asked for an update on the water table level. 62 Ms. McAlister advised that she had spoken with the Water Department Superintendent today and he had 63 reported that thei river is up and that is primarily where the' Town gets its water. The Town does also havea 64 well. Currently, therei is al lotofmudi int thei river, and so the Townj purchases water from the Co-op until the 65 mud clears up int thei river. Ms. McAlister advised that she does not have actual numbers on the level ofthe  55 knows the answer to this."  57 that."  60 memory, correct?Icouldn't: see minutes back that far. So, that's my concern.".  66 water table, but she is certain that the level has greatly increased.  67  68 Old Business: 71 VDOT. 72 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100  69 Mr. Douglas Harpine asked for an update ont the Rt. 259] Bridger enaming. Ms. McAlister advised: shel hasi not 70 received an update from VDOT regarding the plaque. She further advised that she would follow up with  73 Departmental, Reports:  a. Parks & Recreation: Mr. Douglas Harpine summarized the profit and loss report for the Pool Season of May 2024 - September 2024. Admission fees collected were $61,000. Concessions collected were $17,000. Operating expenses were $22,000. Payrollexpenses were $55,000. This indicates al loss fort the whole season of$936.1 Mr. Harpine. advised that the: few changes that were made in order to cut costs and save money, such as cutting the pool operating hours, which somej people were not happy with, really did help to cut costs. Mr. Harpine stated that Ms. Jill Showalter had done a very. good job with this. C. Personnel/Police: Noreport. ChiefDoug Miller advised that thej police department report is in ai new format. He requested that if Council members wish to see any changes to the report: format, toj please let himl know. ChiefMiller announcedi that a new officer had been hired. Hei is currently int training and on a call with another officer, but should" bel here later in the meeting to be introduced. ChiefMiller then mentioned that he is in the process of working out the logisticsofgathering supplies for hurricane victims and he will bel helping to take them south to those victims. ChiefMiller asked for Council's approval on this project. Later in the meeting, Chief Miller introduced new officer, Kaleb Lohr, to Town d. Utilities: Ms. Beverly London reported that the' Town's sewer main repair in Timbervilleat the intersection ofRt. 42 and Rt. 211 is still scheduled to take place this weekend. Streets & Properties: Mr. Chad L. Comer reported that paving on Elm Street is scheduled fors some time this fall. A sewer linei repair will aiso be completed on) Elm Street prior tot the paving. Salt willl bec ordered this fall, priort tot the winter snow-plowing season. Mr. Comer furthera advised that the' Town receives $162,0001 in funds from VDOTevery quarter. These funds are to be used for paving, road maintenance, equipment, payroll, and sidewalk f. Events & BHP: Mr. Comeri reported that! BHPI had to cancel their Oktoberfest event, dueto  b. Finance: No report.  Council and all those attending the meeting.  projects. Those funds are utilized very quickly.    MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, October 1, 2024 7:00 p.m.  101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116  heavy rains prior to the event. BHP is also fundraising for the four-year and two-year scholarship they sponsor every year. BHP welcomes contributions from businesses or citizens towards these scholarships. BHP held al business networking after hours and they are grateful for everyone that attended that event at the co-working building inl Broadway. BHP will also be a $1,000 sponsor for the Treel Lighting Event in Broadway in December. Mr. Comer then announced that Halloweenfest is this month on October 24, 2024, from 4:00 p.m. - 7:00 p.m. Currently the Town has over $3,000 in sponsorships sO the event is fully paid for by sponsors. Mr. Comer advised that anyone is welcome to help with this event if they would like to do SO. Lastly, Mr. Comer requested that anyone that seesa a memberofthe 4-HClub toj please thank them for baking and donating hundredsofcupeakes g. Planning Commission: Ms. Fawley advised that the first part oftraining for thel Planning Commissioners was completed September 12th and 13th. Planning Commission Members will next complete homework and some quizzes and the second part of the training is  every year for this event.  scheduled for November.  117 New Business:  118 Mayor Jordan advised that the only item under new business was the discussion and consideration ofan 119 ordinance increasing the Town's Business License Taxes and Fees. Mayor Jordan advised that a public 122 Mr. Richard E. Fulk made a motion to increase the Town's Business License Taxes and Fees as 123 presented and to adopt the ordinance as presented. Ms. Lizl M. Fawley seconded the motion which  120 hearing was held on this matter at Council's last meeting.  121  124 was approved with the following recorded roll call vote:  125 126 127 128 129  Elizabeth M. Fawley Beverly L. London Douglas W. Harpine  Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Abstain Aye  130 Other Business:  131 Ms. Stefanie McAlister advised that she had presented a financial Memorandum at the work session held 132 this past Thursday buts sincet the finances change every day, she wanted toj provide some updated information 133 to' Town Council. Shet then stated that as ofyesterday, September 30, 2024, the' Town had $1,126,6781 int the 134 checking account. Once all checks written to pay bills clear the bank, there will be $361,567 remaining in 135 the account. Ms. McAlisteradvised that October is al lowi revenue. month fort the' Town as utility! bills doi not 136 goout during this month. A copy ofMs. McAlister's: financial report isi included with the minutes from the 138 Ms. Beverly L.J London asked whatt the: status ofpayment was on thei farmland. lease. Ms. McAlisteradvised 140 Ms. McAlister advised that she be providing a Land Development Report every month, which will be 141 included with the packet. She will provide information on zoning permits, plat reviews, and other zoning 142 matters. Ms. McAlister advised that she had issued sixteen zoning permits for August and September, 143 performed three plat reviews and received one Special Use Permit Application. The Special Use Permit 144 application is for a building over 250 feet on a parcel. The Special Use Permit application and 145 documentation will bej presented tol Planning Commission at their meeting this month and will then come 146 before Town Council at aj joint public hearing at the Council meeting on November 12th, 2024. A copy of 148 Mayor Jordan advised that the next item on the agenda is a Closed Session. Town Council took a brief  137 September 26, 2024, Workshop meeting.  139 that she would research that and follow up with council members.  147 Ms. McAlister'sLand, Development Report is on file with the minutes.  149 recess prior to the Closed Session.  150  8    MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, October 1, 2024 7:00j p.m.  151 Closed Session - Personnel Matters, Virginia Code 2.2-3711(4)1):  152 At7 7:28 p.m., Douglas W. Harpine moved, seconded by Beverly L. London, that the' Town Council 153 convene in closed session pursuant to the provisions of Virginia Code 2.2-3711(A)(1) and (A)(8) to 154 discuss matters regarding the performance and sgmeabafypedlepalhis. officers or employeesof 155 the Town, namely, the Police Chief. The motion was approved with the following recorded roll call  156 vote: 157 158 159 160 161 162  Elizabeth M. Fawley Beverly L. London Douglas W. Harpine  Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Aye Aye  163 At8 8:23 p.m., Elizabeth M. Fawley moved, seconded by Douglas W. Harpine to certify that to 164 the best of each member's knowledge () only public business matters lawfully exempted from 165 open meeting requirements under this chapter and (ii) only such public business matters as 166 were identified in the motion by which the closed meeting was convened were. heard, discussed 169 Ifany memberofthe public bodyy whol believes that therewas: a departure from thei requirements 170 of clauses (I) and (ii), shall sO state prior to the vote, indicating the substance of the departure 171 that, in hisj judgment, has taken place. Thei motion was approved with thet followingrecordedi roll  167 or considered in the meeting by the public body.  168  172 call vote: 173 174 175 176 177 178 Adiourn:  Elizabeth M. Fawley Beverly L. London Douglas W. Harpine  Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Aye Aye  179 With no further business to discuss, at 8:24 p.m., Ms. Beverly L. London moved, seconded by Mr. 180 Chad L. Comer, to adjourn the October 1,2024, Town Council meeting. The motion was approved  181 with the following recorded roll call vote:  182 183 184 185 186 187 188 189 190 191 192 193  Elizabeth M. Fawley Beverly L. London Douglas W. Harpine Q12R4 DavidL.. Jordan Ba  Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Aye Aye  Mayor  dohu Town Clerk  9