The Town of GLEN ECHO Chartered 1904 ownnal@genecno.org  Town Hall 6106 Harvard Avenue - Glen Echo - Maryland 20812  (301)320-4041  TOWN COUNCIL MEETING MINUTES March 14, 2022 Held Virtually Via Zoom  CALLTOORDER: MAYOR DIA COSTELLO. 7:02PM  PRESENT Mayor: Dia Costello.  Councilmembers: (CM) Mona Kishore, Dan Spealman, Matt Stiglitz, and Julia Wilson.  Town Manager: (TM) Beth Stickler. Residents: Bill Vincent (The Echo).  OPPORTUNITY FOR COUNCILTO HEAR RESIDENTS' COMMENTS:  Mayor Costello offered an opportunity to take comments from the residents. There were no comments. COUNCIL MEETING MINUTES: ACTION ONI FEBRUARY 14,2022 MEETING Minutes oft the February 14, 2022 Council meeting were approved as amended. Motion to Approve Minutes: CM Wilson; 2nd CM Kishore. Approved 4-0.  INTRODUCE- TOWN ORDINANCE22-03-1 TOADOPT Al BUDGETI FOR FISCALY YFARIULYI.0A2-IUNE The Council decided that the budget hearing information would be distributed via Constant Contact, and hard copies  30,2023(FY23)  would be available for delivery by request from Town Hall.  Motion tol Introduce Ordinance 22-03: CM Stiglitz; 2nd CM Spealman. Approved 4-0.  INTRODUCE- TOWN RESOLUTION: 22-04- TO APPROVEI LEVYING A TAX ON CERTAIN REALAND  PERSONAL PROPERTY FORI FY 2023.  Motion to Introduce Resolution 22-04: CM Stiglitz; 2nd CM Spealman. Approved 4-0. DISCUSSION ONCHANGES TOORDINANCES REGARDINGIREE) REMOVALS  CM Kishore presented some proposed changes to the Code of Ordinances regarding tree removal, which are mentioned in Articles 3, 5 and 13. Each Article has a different caliper (tree diameter measurement) to qualify for notice to the Council for tree removal. The tree removal permitting process does not include considerations for removal to help guide residents in understanding permit qualification. Some local towns have specific tree  removal criteria and have an arborist on contract while Glen Echo does not.  1    CM Kishore recommended updating Article 3 and 51 tree caliper measurements to "greater than 10i inches at 4.5 feet above the ground or that is more than 101 feet in height." In Article 5 she suggested removing 60 days' notice for topping as pruning is sometimes encouraged for flowering. She also presented a list of considerations similar tot those in other local towns for tree removal, and adding the request to the resident toj plant a replacement tree or large shrub. The tree removal considerations would sometimes require an arborist, and the Council noted that a resident would need to hire one. The Council discussed whether they have the power to refuse consent toa resident requesting to remove at tree. The Council was not ini favor of adding the list of considerations.CM Kishore will bring the proposed changes back to the Council at its April meeting for continued discussion. ADOPTIONOFI RESOLUTION2 22-01: AMENDING PUBLICI INFORMATION ACT REQUESTI POLICY The' Town Council adopted Resolution 19-07 on the public information act. Resolution 22-01 amends 19-07 to comply with House Bill 183, adopted int the 2021 Regular Session (Ch. 658), which amends thel Public Information Act. It takes effect. July 1,2022. It expands the authority of the state PIA Compliance Board and makes other edits to the Act. The amendments require adoption ofaj policy concerning what records will be "proactively disclosed." Town  Resolution 22-01 adopts this policy. The Town already proactively discloses these records. Motion to Adopt Resolution 22-01: CM Spealman; 2nd CM) Kishore. Approved 4-0. FOLLOW UPI ITEMS ROMMARCIZCOUNCT. WORK SESSION  Tulane/Oberln:  One Way Streets: The cars would need to enter at Tulane and exit at the light at Oberlin. The County is willing to meet with the' Town to discuss. The park is not in favor of changing Oberlin/Tulane to one way due to their service area. The Park thinks making those streets one way would be difficult. Since their service area is at the end ofTulane, before it turns into Oberlin, trucks would have a really difficult time (almost impossible if there are cars parked along Oberlin) tol leave the service area and get! back to MacArthur. Tulane is the road used to access both the permit parking lot and  the service area/access road into the park.  Signs: "Business Parking Only" signs and installation would cost $1386. Yellow striping could be added at the corner of Bowdoin and' Tulane. The issue with posting signs would be enforcement. The signs may need to be more specific  and state "No Glen Echo Park Parking."  Irish Inn:  The Parking Lot Lease doesn'tconvey: The license is non-assignable (per para. 13 oft the original license). The license is granted to. Ballymahon Corp. and Clon Clullen Corp. Ifthe Irish Inn were to be sold, the license could not be Irish Inn tables: Christy Hughes would like tol leave them in his parking lot over the summer as patrons like to sit  assigned as] part oft the sale.  outside.  2    Cost of Street Name Signs:  Shannon) Baum quote for signs (including a custom scroll and custom sign) and installation is $17,200. Ifthe Town  uses a standard sign, it would be less.  Capital Streetscapes quote was for $10,120 not including installation. Installation would be about $3,000. Note that the quotes are not for exactly the: same signs. Capital Streetscapes has a scroli available standard. TM Stickler will send the Council the breakdown ofs street sign costs and pictures oft the options.  Records archiving and digitizing:  Att this point, Julie Sparacino has to bring the rest ofthe files that she has back, mostly the building records. She hasa few papers to incorporate. She needs to relabel the boxes. She needs to1 take one. last look through the records list before finalizing it. $500 or less fort the remaining work, which should be completed by the end ofMay. (current FY)  As far as digitizing, the records for scanning break down as follows:  Legal -21 boxes Minutes - 10 boxes  About 21 to 4 hours per box depending on the state oft the records. The Town will need to establish some sort off filing system on the Town's computer or in the cloud to access the documents. We are looking somewhere in the neighborhood of$1,500 to $2,000 to scan thel legal and minutes records and set up a system. (FY23)  CM Spealman suggested scanning the old Echos. This would be from 1948-2009 and would cost about $8000. There  are also some editions oft the Clara Barton Times.  Street Repairs Costs:  November 2017- Asphalt Patch Repairs were done through Town for $17,692  May 2020 - Vassar Circle paving repairs (fix base while whole circle was being repaved). $17,107  CAPITAL IMPROVEMENT PLANS - PRIORITIES: AMERICAN RESCUE PLAN UPDATE ON POSSIBLE Mayor Costello suggested using the ARPA funds for street repairs, and use Town funds in the FY23 budget to  USES  pay for street name: signs and stormwater as this would reduce administrative costs.  3    TM Stickler will ask a pavement company the current cost of square footage for street repaving as Joe Toomey's  estimate was from 2020.  The Council will continue its consideration of ARPA funds at the April 11 Council Meeting.  IRISH INN PARKINGIOTLEASE: Costello  Mayor Costello and the Council discussed Christy Hughes' request to have the right ofi first refusal ifthe lots are for sale by the' Town, and what the time limit would be for him to make an offer. CM Stiglist will talk to resident  Tom Helf, who is ai real estate lawyer, about the lease.  BUDGETAMENDMENIS Budget Amendment Expenses:  Category 24.51 Town Tree Pruning: $4,980 spent of$1,500 budgeted. Most of this was to cut back along Oberlin, Columbia, and around Town Hall and the Town. The Council is asked to approve $3,4801 to cover the expense. Category 24.41 Refuse/Recycling: Montgomery County (Key) Sanitation is requesting a $300.00 a month increase to cover the overall diesel fuel price increase. They would like it to make this retroactive to March Ist through. August. If fuel prices go back down to $3.601 they will immediately bring the price back to the original. Inl December fuel was $3.60 as of now iti is $5.85. The Council is asked to increase the budget by $1,200 to cover the remainder oft this FY (current budget is $40,000; current charges are $3200/month). CM Stiglitz will review an email to Key Sanitation to  relay the decision.  Motion to Approve Budget Amendments: CM Kishore; 2nd CM Wilson. Approved 4-0. FINANCIAL REPORT FOR THE MONTH OF FEBRUARY (copy attached). TM Stickler The month of February was an average month in terms ofrevenue and expenses.  Revenue:  Special appropriation to FY2022 operating budget of Montgomery County Council: $18,995 for Glen Echo as part of  tax duplication reimbursements. The Town should receive funds in. June.  The' Town received:  Income tax of$31,531, now at 77% ofb budget. Property Taxes $5,362, now at 95% of budget.  4    Expenses:  Bolt Legal expense was $279 for. January broken out by categories as follows: 100% Contract with new' Town  Engineers (OIPA).  Joseph F. Toomey Associates: There was: no bill for. January;  Rolling Acres Landscaping $2425 for snow services. Total spent is $15,968 (budget is $25,000). Motion to Approve the Financial Report: CM Spealman; 2nd CM Wilson. Approved 4-0.  UPDATE ONRAYASGARDEN  Mayor Costello reported that Bevan Shimizu developed a garden plan that would cost $400 and would be installed under the big tree in front ofTown) Hall. Residents willl be asked to make donations to cover the cost. No Town money will be aj part oft this] project as iti is fully volunteer run. A metal statue by Raya will be donated  by her estate. Meditation benches will be installed.  OPERATIONS REPORT: Infrastructure: Administrative: Social: TM Stickler  Infrastructure:  Pepco Vegetation Cutback: TM: Stickler spoke with! Pepco about the tree pruning. She shared ai map: from Pepco with CM Kishore and CM Wilson. Pepco will start on Oberlin and Tulane. They will also remoye vines from poles. Work can be expected to begin within the first two weeks of May, but could be subject to change as they are frequently required for storm responses in the spring months. Pepco will provide notifications via door hangers for the residents' The areas on the Tulane/Oberlin side ofTown will be done this year, Pepco goes line by line and the circuit that runs on that side hasn'th had work plans begun for it yet. Pepco will notify and provide the Town with a work map when they begin that area. They may need to close off some areas, however that will be more at the cutting crews discretion. They'ret typically able to manage thet tight streets with their flagging crews to allow traffic through. Water Main Break: On. January 25, there was a water main break in the parking lot ini front of the Irish Inn. WSSC  homes.  fixed it and patched the lot; a permanent patch was installed March 7.  Sealing Town Hall Parking Lot: The Town received two quotes for sealing/restriping the parking lot at Town Hall. Both were: for $4,440. Sealcoating not only protects asphalt parking lots from external elements like moisture, chemicals, and salts, but it also covers scars and patches on the pavement. A sealcoat can make the asphalt surface  longer lasting. TM Stickler will ask the Town Engineer ifthis needs to be done.  Administrative:  5    Submitted Application to Chesapeake Bay Trust for stormwater funds.: Thank you to Debbie Lange and Paul Levine who worked on the application narrative and thel RFP to find contractors. The Town is requesting funds for the design ofai raingarden at Towni Hall and the swale int the right ofway. These were suggested in the conceptual plan by Resilient Maryland: The Facilities Committee oft the GEPPAC has been looking at ai funding opportunity that the State has now open through their Resilient Maryland initiative. Asacontinuation oft thej previous work studying on the Parks infrastructure previously done by the University ofl Maryland'se engineering Capstone efforts, they are considering going after a grant to study thej potential for a future microgrid for thel Park. They asked to add the Town ofGlen Echo tot the proposed feasibility study's scope of work as this may be a good partnering opportunity. Town Hall Rental: My Gym may be using the space for a month on a trial basis to hold children's classes 2  Greening Urban, which was paid for by the CBT grant in 2021.  times/week. The English Dancers start back March 30.  Building Updates & Other Permits:  4 Vassar: Fence reinstalled out oft the Public Improvement Easement.  10 Vassar: Fence  6105 Bryn Mawr: Washington Gas requested a permit toi install a gas line. The residents need to apply for a permit. Mayor Costello announced a closing opportunity for comments by the residents. No residents made comments.  OPPORTUNITY FOR COUNCILTOHEAR RESIDENTS COMMENTS: The April 11 budget hearing and council meeting will be held via Zoom.  ADIOURNMENT:  Motion to adjourn: CM Wilson 2nd CM Stiglitz. Alli in favor. Meeting Adjourned 8:59 pm  Minutes Prepared by: Beth Stickler, Town Manager Approved: da Calb  Date: 54222  Mayor, Dia Costello